Agenda

• Eventers

• Second-hand fair

• Site assessment

• Marketing and Finance

• Control management

• Conclusion

EventersProviding low cost niche events that build a relationship with its visitors.

• 225 Holloway Road

London

N7 8DB

• Telephone:

+44 (0) 20 7133 2094

• Fax:

+44 (0) 20 7320 1237

• Principal contact:

Sophie Downing

• E-mail:

sophie@eventus.co.uk

• Web address:

www.eventus.co.uk

EventersProviding low cost niche events that build a relationship with its visitors.

What makes us different?

• Passion• Ideas• Team• Niche market• Low-scale events• Low-cost events

Resources available:

• Work force• Props• Catering• Flyer/poster design• Distribution• Our experience• Our knowledge

EventersProviding low cost niche events that build a relationship with its visitors.

Similar events:

• Book fair Middlesex University

• Second-hand fair London South Bank University

• Clothes’ fair City & Islington College

Project partners’ profile:

• Educational institutions

• London-based

• Low budgets

• Volunteer help

Second Hand FairSecond Hand Fair

• Organised by students for students

‘Bring what you don’t need, Buy what you do – Come and look for a bargain!!!’

Why a Second Hand Fair?

• Low costs > High Profit

• Cheap entry fees for buyers and raise money from stall holders ‘rent’

• Previous successful event held at City Campus

• Take advantage of the many adverts placed around the university by students selling unwanted belongings.

• Opportunity for further income from selling smoothies

• Aimed at all students but specifically ‘freshers’

S.M.A.R.T• Specific – Our main event objective is to raise £500 using a £200

budget

• Measurable – At the end of the event we will total our takings, minus our costs and calculate profit and whether we have reached our target

• Agreeable - Our goal has been agreed according to budgets and income source

• Realistic – The event will be held in Southside within the University and university tables will be borrowed to use for stalls.

• Time – The event will open at 10am and close at 5pm

Health and Safety

Risk Assessment

Severity

Likelihood

Very Unlikely

Unlikely Likely Very Likely

Almost Certain

No Impact 0 0 0 0 0

Slight Impact

1 2 3 4 5

Minor Impact

2 4 6 8 10

Moderate Impact

3 6 9 12 15

Significant Impact

4 8 12 16 20

Extensive Impact

5 10 15 20 25

Marketing

• What makes us different?

- Variety of items for sell

- Possibility to earn some cash

- Opportunity to shop for a bargain

- Relaxed and friendly atmosphere

- Contribution to VSO donation

Promotional materials 2 weeks before Handing out flyers (on daily basis)

2 weeks before Putting out posters (September 2009) Advert in VerveZine Internet presence Poster and flyers creation

The same day LMU Intranet’s message

Post-Event experience Article for VerveZine

BudgetSecond Hand Fair 2009 Financial Plan

Income £

Entrance Sales 180 200 220 240

Smoothie Sales 200 204 208 212

Stalls Sales 600 600 600 600

Private Sector Fundraising 150 150 150 150

Donations 30 30 30 30

Total 1160 1164 1168 1172

Expenditure £

Marketing 50 50 50 50

Smoothie Ingredients 62.5 65 67.5 70

Security 90 90 90 90

Total 202.5 205 207.5 210

Surplus/ Defecit 957.5 959 960.5 962

Sponsorship

• Commercial Sponsors - Blackwell

• In-kind sponsors

• Donations

Sponsorship

Second hand fair Sponsors

• £200 - Good will gesture

• Free Promotion - Increase in brand awareness

• Extra services available - Possibility to sell NUS cards

• Blackwell vouchers - Possibility to sell books

Responsibilities

• Sophie – Event Manager

• Maria – Assistant Event Manager

• Joanna – Financial Director

• James – Health and Safety

• Karina – Promotion Director

Schedules

• Promotion

• Event Build – Up

• The Event

Promotion Schedule

May ‘09 August ‘09 Sept 1-13th ’09

Sept 14th – 30th

Oct1st - 7th

Design Flyers and Posters

Internet Promotion

Flyers and Posters

Vervezine Magazine

Intranet message

Event Build - Up

F S S M T W T F S S M T W

Promotion

Check Site

Prepare Venue

Stalls Arrive

Security

Refreshments

Site Clear Up

The Event9 – 10am

10 – 11am

11 – 12am

12 – 1pm

1 – 2 pm

2 – 3pm

3 – 4 pm

4 – 5pm

5 – 6pm

6 – 7 pm

Set – up the Room

Staff Briefing

Smoothie Making

Sellers arrive

Doors Open

The Fair

Charity Speech

Doors Close

Staff De-Brief

Cash - up

Sellers Leave

Clean and tidy the room

The Environment

• No excess traffic on the Roads

• No noise pollution

• Good quality fruit smoothies

Conclusion

OCTOBER 7TH 2009

SECOND HAND FAIR

SOUTHSIDE, STAPLETON HOUSE

10AM – 5PM

SEE YOU THERE !

Thank You For Listening

Any Questions?