AFRICAN ECONOMIC

CONFERENCE 2012 “Inclusive and Sustainable Development in

October 30th - November 2nd 2012

Kigali-Rwanda

LOGISTICS NOTE INFORMATION FOR INTERNATIONAL PARTICIPANTS

an Age of Economic Uncertainty”

SUGGESTED ARRIVAL DATE: MONDAY, OCTOBER 29TH, 2012Participants should plan to arrive in Kigali by the evening of Monday, October 29th and depart either on Friday, November 2nd in the evening after the end of the conference or on Saturday, November 3rd.

REGISTRATIONAll participants are required to register online on: www.africaneconomicconference.org NOT LATER than the 20th October 2012. Only if the online registration is received by that time will it be possible for us to prepare for delegates hotel bookings and ground logistics at the conference. Completing the online registration form, with a passport size picture uploaded, is a prerequisite.

Registered participants will receive a conference package, including a conference badge, upon arrival, either at the airport or at their designated hotel. Participants who have not registered can do so at the Information Desk at the conference venue, from 9:00 am, on 29th October, and throughout the conference. For identification and security reasons, all participants are requested to wear their badges during the meeting and at social functions. The loss of a meeting badge should be reported to the Information Desk, so that a new one can be issued immediately.

MEETING VENUE

The 2012 African Economic Conference will take place at:

Kigali Serena Hotel Boulevard de la Révolution, PO Box 7469 Kigali, Rwanda E-mail: Kigali@serena.co.rw Tel: +250 252 59 71 00 Website: www.serenahotels.com

MEETING LANGUAGES

The working languages of the meeting are English and French and simultaneous translation will be available in all sessions.

ACCOMMODATION

Participants will be lodged at the following Hotels in Kigali: Serena, Mille Collines, Lemigo, Gorilla Golf, and Golden Hills. The cost of accommodation for all sponsored participants will be covered by the organisers. Non-sponsored participants will be requested to guarantee their payment by credit card or cash upon check-in at their hotel.

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Please note that the following room rates are on a single occupancy basis:

Kigali Serena Hotel (www,serenahotels.com) Standard Room: US$ 238 Deluxe Room: US$ 250 Superior Room: US$ 270 Junior Suite: US$ 287 Executive Suite: US$ 360.

Mille Collines Hotel (www.millecollines.net) Standard Room: US$ 186

CHECK-IN AND CHECK-OUT

Check-In Check-Out Kigali Serena 2 p.m. 11.30 a.m. Mille Collines Hotel 1 p.m. 11 a.m. Lemigo Hotel 11 a.m. 11 a.m. Gorillas Golf Hotel 12 a.m. 10 a.m. Golden Hills Hotel 11 a.m. 11 a.m.

METHOD OF PAYMENT

Cash Kigali Serena US$ € _ £ _ RWF Visa Card MasterCard (Credit) American

Express Mille Collines Hotel US$ € _ RWF Visa Card MasterCard (Credit)

Lemigo Hotel US$ € _ RWF Visa Card MasterCard (Credit)

Gorillas Golf Hotel US$ € _ £ _ RWF Visa Card MasterCard (Credit)

Golden Hills Hotel US$ € _ RWF Visa Card MasterCard (Credit)

BREAKFAST, LUNCH AND DINNERThe cost of all the rooms in the selected hotels includes breakfast. Throughout the duration of the conference, lunch will be provided at Serena to all participants. The cost of dinner will be covered by individual participants. All participants will be invited to a conference dinner.

HOTEL BOOKING

Please note that hotel reservations are subject to room availability so early registration is encouraged. Those who are not interested to stay at any of the above hotels and wish to make alternative arrangements should inform the organisers in advance by sending an email to Celestin Makuza (celestin.m@theeventsfactory.biz), with copy to Chrys Birasa, UNDP Protocol Assistant (chrys.birasa@undp.org) and Eugene Ruhinguka, UNDP Procurement Analyst (eugene.ruhinguka@undp.org).

The suggested date of arrival is Monday, October 29th, 2012, one day before the beginning of the conference.

Lemigo Hotel(www.lemigohotel.com) Standard Room: US$ 130

Gorillas Golf Hotel (www.gorillashotels.com) Standard Room: US$ 175

Golden Hills Hotel (www.goldenhillshotelrwanda.com) Standard Room: US$ 140

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PASSPORT AND VISASMost conference participants proceeding to Rwanda must obtain an entry visa prior to arrival. You can apply for your visa at your local Rwandan Embassy or by submitting an online Entry Visa Facilitation Form (https://www.migration.gov.rw/singleform.php). We strongly recommend that the online visa application option, which is very easy and straightforward, be used. Your visa response is usually emailed to you within 1-3 working days.

In filling in the application form, please specify that:

The purpose of the visit is the 2012 African Economic Conference; • The contact person is Mr. Makuza Celestin, Event Manager, P.O.Box 3397 Kigali, Tel:+ 250 788322335; • Your address is: Kigali Serena Hotel, P.O.Box 7469 Kigali, Rwanda. •

Tel: +250 252597100.

There is a space in the application form provided for uploading an invitation letter as a supporting document. You are encouraged to use the letter of invitation sent to you by UNDP. However this is not a requirement for your visa.

Please make sure you print out the response to your application and present it to the airline you are travelling with, if requested to do so. You will need the same document to obtain your visa upon arrival in Kigali. There is a USD 30.00 fee for visas to be paid in cash upon arrival in Kigali.

Nationals of the following countries do not need an entry visa for Rwanda: USA, Germany, Tanzania, Democratic Republic of Congo (DRC), Uganda, Mauritius, South Africa, Kenya, Great Britain, Sweden, Hong Kong, and Burundi.

Visas are also not required for visitors travelling on a United Nations Laissez-Passer (UNLP) however holders of diplomatic passports and all other passports will need to have a visa.

In case you have any issues with your application, please contact the Event Manager.

GROUND TRANSPORTPlease confirm your arrival time with the EVENT MANAGER (celestin.m@theeventsfactory.biz), with a copy to Chrys Birasa, UNDP Protocol Assistant (chrys.birasa@undp.org) for them to organise for airport pick-up upon your arrival.

Daily shuttles will be in place to transport participants to and from the conference venue. Please check the notice boards in your hotel lobby for arrival and departure times of the shuttles.

ADDITIONAL INFORMATION

• Security and health

The security situation in Rwanda is stable. However, participants are encouraged to always remain vigilant, aware of their surroundings and report security incidents to the Event Manager or any of the security contact persons listed below. It is advisable to avoid crowded and/or isolated areas beyond 6:00 pm.

In case of emergency, the toll free number is 112 for National Police in Rwanda.

For general health and precautions for Rwanda, please visit www.cdc.gov/travel/destinationrwanda.aspx.

In case you need medical consultation, there will be a clinic at the conference site, and an ambulance on standby, 24/7. You are advised to first contact the United Nations physician, Dr. Alpha Diallo, who will be available on call at +250(0) 78 222 00 70.

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Contacts of hospitals and clinics in Kigali

King Faycal Hospital is open 24/7 in Kacyiru behind Umubano Hotel. www.kfh.rw Phone: +250 252 588 888 +250 252 582 421 +250 252 582 469

Polyclinique du Plateau is in the town center at close proximity from Serena Hotel. It is also open 24/7. Phone: +250 252 578767

Hopital la Croix du Sud is located in Remera, near Kigali International Airport road. Phone: +250 252 571590 +250 (0) 785246882

Other Recommended Specialists

Dr Vincent BANYANGIRIKI - Dentist Phone: +250 252 574009

Dr. Claude - Gynecologist Phone: +250(0)78 8453932

Dr. Francoise RWAKUNDA - Ophthalmologist Phone: +250 (0)78 857 0838

Dr. Vincent NSENGIMANA - Cardiologist Phone: +250 (0) 788505314; Secretariat: +250 (0) 785002829

Telecommunication facilities •The conference package that will be made available to all participants will include a SIM card from telecommunications provider MTN. Participants will be responsible for buying their own airtime vouchers.

Currency Exchange • The local currency is the Rwandan franc (RWF). The National Bank of Rwanda’s rate of exchange as of October 12th , 2012 is 1US$= 621.39 RWF. You can access www.bnr.rw for updated currency exchanges from the National Bank of Rwanda’s website. Some foreign currencies are exchangeable at authorized banks located in Kigali City and at Kigali International Airport. Please note that there are only a few ATMs in Kigali and most places outside the hotels will only accept cash for payment.

• Electricity

The electricity voltage in Rwanda is 220 volts AC, 50Hz.

• Climate

The Conference will be held during the short rainy season. Temperature might average between 20°C (68°F) and 30°C (86°F), while temperatures at night might be cooler. Although Rwanda still gets much sun during the short rains season, please ensure to bring along with you the appropriate attire and an umbrella.

Time•

Rwanda is in the GMT +2hour time zone.

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RECREATIONAL ACTIVITIES AT THE SELECTED HOTELS AND IN KIGALI

Lemigo Hotel

The hotel offers wireless internet, the Health Club (Steambath, Gym, Spa, and Swimming Pool) and the hotel’s Night Club which opens every week from Thursday to Saturday. Every Wednesday, Friday, and Saturday the hotel organizes live music by the poolside from 7-10 p.m. Other services offered at the hotel include massage therapy, a poolside restaurant, and a barbecue. The hotel is also at close proximity from Select Restaurant, Shokola Light, Sole Luna, and Meze Fresh Restaurant.

Gorillas Golf Hotel

Gorillas Golf Hotel is located at close proximity from Kigali Golf Club and Kigali Tennis Club. The hotel also offers wireless internet, the swimming pool and the hotel’s gym. There is also a restaurant and a bar, and the hotel is also located at close proximity from different restaurants and cafes, such as Bourbon Coffee, Sakae Restaurant, Zen Restaurant, Select Restaurant, and Sole Luna.

Mille Collines Hotel

Mille Collines Hotel is located in the city center at close proximity from a number of souvenir shops, cafés, and restaurants such as Kigali city bourbon Coffee, Chez John Restaurant, Chez Robert Restaurant, Republika Restaurant, The Whitehorse, Heaven Restaurant, and New Cactus Restaurant. It is also located at close proximity from Serena Hotel and Golden Hills Hotel. The hotel offers wireless internet, swimming pool, tennis, Happy Hour everyday from 17.30 to 19.30, and live music every day from 18.00 to 21.00 except on Sundays. There is also a poolside bar, a poolside restaurant, a panorama restaurant, and a Lounge bar

Golden Hills

Golden Hills Hotel rooms have wireless internet, there is also a restaurant and a bar which opens until 23.00, Other services include massage therapy and hairdressing. The hotel is located in the city center next to Chez Robert Restaurant, and at close proximity from souvenir shops, restaurants and cafés.

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Kigali Serena Hotel

The Serena Hotel-Kigali has a Gym the Spirit Spa, and swimming pool. The hotel has wireless internet in all massage therapies and other body treatments. The Hotel rooms. The hotel offers various relaxation services such as organizes “Jazz, Blues, and Soul” nights every Tuesday and Thursdays from 6.30pm; Mongolian Food Night on Wednesdays and Saturdays and African Food and Music Night on Fridays. Serena Hotel is also at close proximity from the town center and from the vibrant neighborhood of Nyamirambo.

For further information regarding other recreational activities around Kigali, please visit www. livinginkigali.com/, and for any information regarding worship sites near the selected hotels, please contact the EVENT MANAGER.

FURTHER INFORMATION

For general enquiries in advance or during the workshop, please contact:

Ms. Amata Sangho DiabatéSenior Economist Office Phone: +250 (0)252 590 431 Cell Phone: +250 (0)78 222 00 30 E-mail: amata.diadate@undp.org

Mr. Edward B. SennogaCountry Economist African Development Bank Office phone: +250-252-504250 Cell phone: +250-(0)78 418 5833 Email: e.sennoga@afdb.org

Mr. Janvier Wussinu UNDP Deputy Country Director/Operations Office Phone: +250 (0)252 590 401 Cell Phone: +250 (0)78 222 00 40 E-mail: janvier.wussinu@undp.org

For Protocol matters

Mr. Celestin MAKUZA AEC Event Manager Cell Phone: +250 (0) 78 832 2335 E-mail: celestin.m@theeventsfactory.biz

Mr. Chrys Birasa Protocol Assistant Office Phone: +250 (0)252 590 441 Cell Phone: +250 (0)78 222 00 53 E-mail: chrys.birasa@undp.org

For health matters

Dr. Alpha Ousmane Diallo UN Physician Office Phone: +250 (0)252 57 57 08 Cell Phone: +250 (0)78 222 00 70 or (0)78 830 13 93 E-mail: diallo.alpha@undp.org

Ms. Astride Muhikira UN Dispensary Nurse Office Phone: +250 (0)252 57 57 04 Cell Phone: +250 (0)78 222 00 71 E-mail: diallo.alpha@undp.org

For safety and security matters

For Security matters

Mr. Edouard TossouUNDSS Security Advisor Office Phone: +250 (0)252 501 947 Cell Phone: +250 (0)78 222 00 10E-mail: edouard.tossou@undss.org

Ms. Anym Ngu-muthi UNDSS Deputy Security Advisor Office Phone: +250 (0)252 501 947 Cell Phone: +250 (0)78 222 00 11/ + 250 72 222 3164 E-mail: anym.ngu-muthi@undss.org

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