AFRICA INSTITUTE OF SOUTH AFRICA - PMG

AFRICA INSTITUTE OF SOUTH AFRICA

AISA Strategic and Annual Performance Plan2012‐2013

Presentation to Parliament by: Dr Hlatshwayo (Chairperson of Council)

Dr Matlou (CEO) Mrs Maritz (CFO)2 May 2012

Table of ContentsSlide 4

Mission and Vision

Slide 5

About AISA

Slide 6

AISA’s Mandate

Slide 7

AISA’s Objectives

Slide 8

AISA’s Aspiration and Promise

Slide 9

AISA’s Strategic Objectives

Slide 10

Divisions within AISA

Slide 11

Documents and Agendas

Slide 12

SWOT Analysis

Slide 13

Proposed Solutions to Challenges

Slide 14

Focus of Research Agenda

Slide 15

Broad Thematic Priorities

Slide 16

Key Business Drivers

Slide 17

Research Agenda

Slide 18 Implementation Strategy

Slide 19

T1: Projected Outputs…

Slide 20

T1: Projected Outputs

Slide 21

T2: Governance & Democracy…

Slide 22

T3: Governance & Democracy in SA

Slide 23

T4: Sustainable Development in Africa

Slide 24

T5: Science and Technology for Human

Development…

Slide 25 T4: Science and Technology for Human

Development

Slide 26

Knowledge and Skills Transfer

Slide 27 Summary of 2011/2012 Research Outputs

Table of ContentsSlide 28

Flagship Publications: State of Africa

Slide 29

Flagship Publications: Africa at a Glance

Slide 30

Flagship Publications – Africa A‐Z

Slide 31

AISA Young Graduates & Scholars :AYGS

Slide 32

Africa Expo

Slide 33

Scramble for Africa Symposium

Slide 34

Archie Mafeje Memorial Lecture

Slide 35

Growing the Influence of AISA Research.

Slide 36

Growing the Influence of AISA Research

Slide 37

Fellowships and Book Projects

Slide 38

Partnerships 2011/12

Slide 39

Partnerships

Slide 40

Special Projects & Initiatives 2011/12

Slide 41

GIS Geo‐Portal

Slide 42

Cartography

Slide 43

Library and Documentation Services

Slide 44

Photo –

Library

Slide 45

Photo ‐

library

Slide 46

Financial Information

Slide 47

Resource Allocations

Slide 48

Expenditure Budget

Slide 49

Revenue

Slide 50

Expenditure Trends…

Slide 51


Slide 52


Slide 53

Expenditure Trends

Slide 54

Savings and Cost Effective Measures

Slide 55

The Way Forward 2012/13

AFRICA INSTITUTE OF SOUTH AFRICA

Mission

To produce relevant research products aimed at informing sustainable

political and socio‐economic development in Africa.

Vision

An indispensable African voice on African affairs

Development through Knowledge

4

About AISAThe Africa Institute of South Africa is a Science Council governed by the AISA

Act (Act 68 of 2001) and mandated to produce knowledge aimed at informing

sustainable

political

and

socio‐economic

development

in

Africa.

AISA’s

vision

is to be ‘An indispensible African voice on African Affairs’

and

our

2011‐2015

Research Agenda is “Seeking solutions for Africa’s developmental challenges”.

The

institute

is

currently

ranked

6th

think‐tank

in

Sub

Saharan

Africa

in

the

2011

GLOBAL

“GO‐TO

THINK

TANKS”

rankings

of

the

Leading

Public

Policy

Research Organisations in the World.

5

AISA’s Mandate

AISA’s

mandate

is

derived

from

the

AISA

Act

68

of

2001,

which

establishes

it

as

a

statutory body aimed to:

Provide research and policy development support in its pursuit of programmes that contribute to the development of the African continent,

Conduct research and embark on training programmes that foster continental patriotism and that promote increased awareness and understanding of the African continent among the peoples of South Africa and across the globe and

Establish and participate in and maintain networks in Africa and globally which will contribute to the peace, development and prosperity of the continent.

6

The AISA Act No. 68 of 2001 states that AISA shall pursue the following objectives:

Promote knowledge and understanding of African affairs through leading social scientists acting in concert and across various disciplines and through training and education on African affairs,

Collect, process and disseminate information on African Affairs, give effective advice and facilitate appropriate action in relation to the collective needs, opportunities and challenges of the continent and

Promote awareness and consciousness of Africa at grassroots level.

7

AISA’s Objectives

AISA’s Corporate Values are embedded in the acronym PRIDE, which elaborates as:

ParticipationResponsibilityIntegrityDevelopmentExcellence

8

AISA’s Aspiration and Promise

AISA’s Strategic Objectives

Produce and encourage knowledge production and dissemination on African affairs.

Increase the reservoir and quality of researchers.

Build the AISA image and increase our visibility.

Develop a performance led culture within AISA.

Improve the control and governance environment and compliance tolegislation.

9

Divisions within AISAResearch: organised in 5 units;

i.

Peace and Securityii.

Sustainable Developmentiii.

Governance and Democracyiv.

Science and Technology, andv.

Knowledge Transfer and Skills DevelopmentSupport Sub‐Units

GISCartographyPublicationsLibrary and Documentation Services (LDS)Corporate Affairs, Outreach and International LiaisonHuman ResourcesFinance, Administration and IT

10

Documents and Agendas influencing the formulation of

Strategic and Annual Performance Plans

AISA Act No. 68 of 2001National Research and Development StrategyDST’s 10 Year Innovation PlanDST Human and Social DynamicsPFMATreasury RegulationsLabour LegislationGood Corporate Governance StandardsObjectives of the AUMillennium Development GoalsGrowth of the South‐South RelationsGlobal interest in AfricaNational Government Priorities

11

SWOT Analysis

Strengths Opportunities•

In existence for over 50 years •

Extensive library collection •

Recognised brand among academia,

government officials and general public•

Accredited peer reviewed journal•

Improved stakeholder relations•

Professional networks of African expertise •

Redefined strategic vision•

Adaptable to change•

Improved internal control environment•

Improved alignment of outputs and business

objectives as well as compliance with legislation

and good business practices

•

Income generation, become more self

sustaining•

Infrastructure development•

Implementation of a shared vision and culture•

Market the scope of mandate, outputs and

products more extensively•

Staff development•

Increased research collaborations•

Increasing goodwill from stakeholders•

Increasing international interest in Africa

Weaknesses Threats•

Inadequate performance culture in terms of

output delivery•

Access to social networks limited•

Lack of effective communication•

Insufficient IT and asset infrastructure•

Limited capacity to manage extensive

stakeholder relations•

High dependence on Parliamentary Grant

•

Increasing number of actors and competitors in

the African research arena•

Possible loss of independence•

Inadequate focus through trying to do too

much•

Limited impact and visibility•

Challenges of attracting and retaining high

calibre staff•

Increase in demand for upgraded IT

infrastructure and technological enhancements•

Insufficient cohesive organisational culture

12

Proposed Solutions to AISA Challenges

Delineate AISA’s niche as dictated by its legislative mandate and location within the DST.

Implement recommendations cited in the 2010 Institutional Review relating to improving research capacity, funding from government, cooperation with like‐minded institutions and good management.

Develop a clear communication and marketing strategy that will ensure that AISA’s products and services are visible and attractive to all its stakeholders and widely accessible to policy‐makers and decision‐makers.

Identify and partner with other similar research and governmental organisations in order to have a better impact.

Source for financial support to augment Parliamentary Grant.

Seek more appropriately qualified staff.

13

Focus of Research Agenda

Seeking solutions for African challenges and sustainable development through the lens of government and DST priorities,

Adding value and contributing towards policy formulation and decision‐making locally and regionally to assist African governments in meeting their objectives and,

Placing South Africa firmly on the continent, focusing on integration in terms of problem‐solving and working on finding common solutions to common problems as espoused in government’s desire for a better Africa and a better world.

14

Broad Thematic Priorities

Broad thematic priorities that address challenges common to all Africa states include:

Africa’s development state: improvement of public services, health careand

access to quality education,

Cohesive and sustainable communities void of conflict, crime andcorruption and

Sustainable resource management and use, rural development, foodsecurity and land reform.

15

Key Business Drivers of Thematic Priorities

The South African government priorities (2009‐2015):EducationEmployment CreationHealthRural DevelopmentSafety and Security

The vision of the African Union:“The actualisation of human dignity,development and prosperity for the entire African people,an integrated prosperous and peaceful Africa,a dynamic force in the international arena.”

16

Research Agenda

“Seeking solutions for Africa’s developmental challenges”.Our focus over the next 12 months will include a vigorous approach to ensure

visible deliverables of our Research Agenda:

The Arab Spring in North Africa,The UN‐sponsored interventions in the Ivory Coast and Libya,Post‐elections violence in Nigeria and the Democratic Republic of Congo,The AU efforts at growing Inter‐African TradeSouth Africa joining BRICS

AISA will continuously scan the African and global environments to ensure that

studies are conducted of contemporary issues and immediate policy advice provided to

the relevant institutions.

Knowledge on African affairs will also be made available to the general public to

generate a greater interest about Africa in the country.

17

Implementation Strategy for Research Agenda

AISA will identify relevant research projects every year through a consultative process among AISA researchers.

Define clear objectives and scope of research projects within the ambit of the research agenda and the niche that each project addresses.

Perform annual reviews of research programmes.

Perform an impact analysis to measure AISA’s work in relation to the adopted agenda after each five‐year cycle of research.

18

No. Rank Activity Expected Output as per

Strategic PlanOutput 2011 2012x 2013 2014 2015

11 Researchers Fieldwork 20 Journal Articles (JA)

and 12Policy Briefs(PB)32 32 32 32 32

8 Fellows Write books, resource

mobilization and organize

conference

I Fellow per Unit+

Director’s Office24 24 24 24 24

11 Researchers International

conferences

7 chapters in conference

proceedings

7 8 8 8 9

11 Researchers National

conferences/seminars7 conferences/seminars 10 10 10 10 10

4 Internships Write Policy

Briefs/Journal Articles,

attend

conferences/workshops/

seminars

Average 2 publications 12 12 12 12 12

11 All

ResearchersKnowledge production

activities:

Campus Lecture Series

Archie Mafeje Memorial

Lecture

Special seminars

1 Seminar from

field/researcher

+1Seminar for Campus

19Lecture Series

20 20 20 20 20

2 2 2 2 2

4 Quarterly

Reports

120 Media

Appearances

4 Quarterly

Reports

120 Media

Appearances

4 Quarterly

Reports

120 Media

Appearances

4 Quarterly

Reports

120 Media

Appearances

4 Quarterly

Reports

120 Media

Appearances

Table 1 : Projected Outputs…

No. Rank Activity Expected Output as per

Strategic PlanOutput 2011 2012x 2013 2014 2015

All AYGS Participation 27 27 27 27 27

All Networking Participation Reports Reports Reports Reports Reports

2 Administrators Divisional

administration Publications Publish Books 10 7 published (2

currently

printing)

10 10 10 10

Publications Publish Africa Insight

journal and maintain

its accreditation

4 Issues 3 published (1

in production)

4 4 4 4

Publications Publish Occasional

Papers

4 4 published 4 4 4 4

Publications Publish monographs 4 1 published (2

in production)

2 2 2 2

Publications Policy briefs 32 16 published (2

in production)

32 32 32 32

Publications Lecture series 2 2 published 1 1 1 1

Publications Conference

proceedings

2 2 in production 2 2 2 2

Table 1 : Projected Outputs

Table 2 : Programme Implementation Plan: Governance and Democracy

Table 3: Governance and Democracy in South Africa

Table 4: Sustainable Development in Africa

Table 5: Science and Technology for Human Development…

Table 5: Science and Technology for Human Development

Table 6: Knowledge Transfer and Skills Development

Summary of 2011/2012 Research Outputs To Date

Publications Output

2011/2012

Submitted Target Shortfall

Monographs

/

Occasional

/

Technical Papers

3 1 Included

in

Journal

articles

none

Journal articles 9 11 20 0

if

11

submitted

will

be

published.

11

if

the

11

submitted are not

published.

Policy briefs 28

+3

11 12 +19

Books / Book chaptersCommissioned chapters

11 24 ‐11

Edited Proceedings 17(AYGS) noneMedia Interviews 120 45 +75

Flagship Publications

Second Decade of Education chapters or 10th

Anniversary

of the African Union papers will make up this publication

for 2012/13. Appointed Fellow will update.


Africa at a Glance: continuously being updated

and quality assured within AISA Natural Sciences

cohort: latest issue at advanced stage.


Fellow to update the publication will be

appointed by end March 2012. Panel will be

the CEO and Directors Research and

Publications

AISA Young Graduates & Scholars (AYGS)

p g

building a body of knowledge and to project the African

‘voice’

through

various

discourses

relating

to

the

continent. It further intends to span the existing gap of

expertise in knowledge production on African affairs by

developing

a

society

of

knowledge

producers

amongst

the youth.2011/2012 will

take

place 21‐23

March at

UNIVEN.

(35

Papers deadline 17th

Feb)

31

Africa Expo The

Inaugural

Africa

Expo

hosted by

AISA

with

Statistics

South

Africa:

there

was

a

bright

light

shining

as

Africans

came

together

to

foster

new

networks;

trade,

tourism

and

investment

opportunities

with

each

other.

Africa was placed at the forefront of discussion as there were a

number of

distinguished

guests

in

attendance

from

the

academic

and

business

communities and diplomatic missions in Tshwane including three local high

schools.

2012

Preparations

advanced:

in

partnership

with

TUT,

TMALI,

Ditsong National Museum.

The Scramble for Africa Symposium

Africa

Institute

of

South

Africa

and

its

partners,

hosted

an

international

symposium

on

Africa

in

the

21st

Century

and

the

Quasquicentennial of the Scramble of Africa. “The Scramble for

Africa”

which is also known as the Race for Africa was a process

of colonisation of African states by European powers during the

New Imperialism period between 1881 and World War I in 1914.

2012

preparations

advanced.

Waiting

for

paper

submissions

deadline 1 March 2012 (80 Abstracts approved).

Archie Mafeje Memorial LectureThe

annual

Archie

Mafeje

Memorial

Lecture

is

a

significant

event in AISA’s diary.

Professor

Archibald

Monwabisi

Mafeje

was

known

as

a

quintessential

African

intellectual

activist

for

his

sustained

and

leading

role

in

promoting

the

structural,

social

and

economic transformation of the African continent.

Apart

from

paying

homage

to

Professor

Mafeje,

AISA

also

explores

his

research

efforts

and

outputs

to

inspire

like‐

mindedness,

especially

in

emerging

African

scholars

and

policy‐makers. Three Speakers confirmed (Drs Olukoshi, Linke

Bula, and Wilson. Programme

to

be

out

by

22nd

March.

Joint

Celebration with AMRI.

34

Growing the Influence of AISA Research…

Policy Briefs: increased from 16 to 33 including 3 from InternsInteractions with Policy Makers (Presidency, DIRCO, DoD, DTI, DBE, DoHA, Diplomats): increasedMedia appearances: increased from 80 to 120Hosting/attending conferences, seminars and other events: decreased from 80 to 67Capacity building mainly in academic institutions: decreased from 505 to 425Book launches : increased from 0 to 4Electronic publishing which reaches a global audience: AISA website, Polity, Pambazuka, BRICS Policy Centre (BPC) Rio and AfricagrowthImproved website with updated and relevant informationResearch projects in partnership with other institutions – BRICS Policy Centre Brazil, FOCAC Book

35

Growing the Influence of AISA Research

Seminars and Campus Lectures presented by researchers on return from fieldwork: Messrs Pophiwa, Mutanga, Maphosa, Ramoupi. Outstanding: Ms April, Mr Achu, Dr Makgetlaneng. Dr Simelane in the field.Seminars presented by external scholars within AISA premises: Adv Thipanyane, Ms Motsei, Ms Gabriella, Prof Price, Mr Korir SingOei, Ms Kambala, Ms Ozoemena and Mr Bongani Masuku on Swaziland in partnership with HRW, Dr Zoumenou on Cote D’Ivoire in partnership with IGD.Ambassadorial Forum on Libya (Partnership with City of Tshwane): research participation. Ambassadorial Forum on DRC at National Library.AISA Book Launches and Symposia with partners: DST, Egypt University, UNISA, IGD, Erasmus Mundus and Solar Hybrid.BRICS FellowshipMoU’s with RSA Universities, Russian Academy of Science, China, Rutgers, BRICS and Gulf Research Centre.

36

Fellowships and Book Projects

Diasporan Africans as the sixth region of the African Union: The role, expectations and responsibilities in building Pan‐Africanism in the 21st century (Dr Biney)Education for Africa (Prof Mamwenda)Seeking empowering paradigms: exploring indigenous peoples and minority rights in Africa (Mr Korir)Building the BRICS of new global order (Mr Kornegay)Peace from Below: An examination of community‐based peace building and transitions in Africa (Dr DeLuca)Africa in search of alternatives to current Governance Models and practices (Prof Badza)Challenging issues facing the school system of South Africa (Prof Legotlo)Renegotiating the social contract in Africa (Dr Osha)Multi‐faceted Perspectives on Climate Change in Africa (Erasmus Mundus Scholars)

37

Partnerships 2011/12

The Institute participated actively in partnership events. AISA

worked closely with the

following stakeholders:

Universities of Limpopo, Venda, North West and Fort Hare, DOD, SANDF on the Campus Lecture Series, TUT, UJ, UP this quarter;Tshwane University of Technology, TMALI, Ditsong Museum on the Africa Day

Conference May 2012;Archie Mafeje Research Institute (UNISA) on Archie Mafeje Memorial Lecture;European Centre for Development Policy Management on Cooperation on research

collaboration and library exchanges;Department of Science and Technology on AISA /DST Collaboration; North Africa book

launch and COP17 ;Rutgers and TSU on a governance and national productivity project.

38

PartnershipsDST, DEA, IGD, UNISA, Erasmus Mundus and Solar Hybrid on COP 17 preparations

BRICS Policy Centre, Rio de Janeiro, Brazil on continued institutional collaboration and a joint funding proposal

UNISA Archie Mafeje Institute on collaboration

University of Venda and Guggenheim Foundation on the March 2012 AYGS

North West University on a number of projects

China Development Bank, on possible joint research projects

North‐South Institute (Canada) on Fellowship and Research projects

MGG project with DIRCO/PRAU, IGD, SAIIA, and GIZ

CODESRIA for possible collaboration

CIRD for possible collaboration

NIHON University for possible research and Library documentation collaboration39

Special Projects and Initiatives in 2011/12

Electoral monitoring project (Sudan Referendum)

Women and Defence ( financially supported conferences organised by DoD)

Support to African Armed Forces ( Lectures at SANDF and SAN War Colleges and

hosted Botswana Defence College and Sierra Leone Army delegations)

Grew partnerships (Worked closely with DIRCO, DST, NRF, HSRC, AU, SADC, IGD)

Participated in Russian Academy of African Affairs conference

Participated at COP17

Attended CODESRIA General Assembly

Standard Bank Africa Seminar Series

MGG Consortium and training programme

40

This

division

provides

spatial

information

and

analysis

of

socio‐economic

issues.

The

GIS

supports

forecasting,

risk

analysis

and

business

intelligence

on

African

countries

and

regions.

The

Unit

developed

a

fundamental

geo‐spatial

database

for

Africa.

The

database

is

the

backbone

of

AISA’s

Geo

portal

which

was

launched

on

13

October

2010,

as

AISA

commemorated its 50th Anniversary. The

current

Geo‐portal

www.aigeoportal.org.za

is

the

AISA

platform

for

sharing

data

online.

This

portal

is

undergoing

further

development

to

allow

flexibility

and

regular

updating

of

information.

Displayed

during

Minister’s

visit

and

at

COP17.

Increased

database,

collaboration

with

Department

of

Human

Settlements

and SANSA.Latest project –

African Administrative borders

41

GIS: Geo‐Portal

http://www.aigeoportal.org.za/

CartographyAISA

has

an

in‐house

cartographer

to

create

maps

according

to

requested

specifications.

Cartography

conducts

research

which

is

compiled

into

an

original

spatial

map

for

AISA’s

various

publications

and

external

clients.

Africa

Fast

Facts

and

the

Africa

in

Focus

posters

were

developed

by

this

division.

The

posters

are

distributed

to

schools

to

enhance

awareness of the continent.The division hosts a collection of wall maps consisting

of topo‐cadastral maps,topographical

maps,

maps

showing

indigenous

groups, mineral maps, soil maps and maps showing power lines and parks and game

reserves

amongst

others.

>20

maps

created,

capturing

maps

on

WIZCAT

&

updating

of

Flagship

projects

42

Library and Documentation Services (LDS)

Knowledge Creation, Dissemination and Preservation – profiled 1630 articles

Digitisation Project – seeking funding for 5 year project

Schools Outreach – being re‐evaluated

Networking and Capacity Building – conferences, seminars, workshops attended

Expanding the LDS Holdings

43

Financial Information

AISA’s main source of income derives from the grant allocation from the Department of

Science

and

Technology. It

currently

comprises

of a

90%

(2012/13 ‐

89%;

2013/14

–

89% and 2014/15 – 89%) contribution to the total revenue.

Other

income

is

generated

through

sales

of

books,

maps,

special

project

income,

partnerships, membership and royalty fees, as well as interest received.

The chart sets out the distribution of revenue amongst the set objectives of AISA.

46

53%

14%

3%5%

15% 3%

3%

4%70%: Employee related cost and operational expenditure

30% : Research, Publication and Capacity Building

Expenditure Budget 2012/13 ‐

2017 Objectives and other expenditure items

Projected Expenditure2011/12 Revised Baseline

2012/13 Original

2013/14 Adjusted

2014/15 Adjusted

2015/16 Adjusted

2016/17 New

R R R R R RProduce high level and quality research outputs.

5,458,728 5,697,013 5,563,000 6,719,075 6,885,357 7,489,791

Increase the reservoir and quality of researchers and implement capacity building programmes.

1,777,309 1,728,250 1,898,382 1,989,000 2,083,676 2,194,111

Repositioning AISA in terms of visibility and build the AISA image.

959,095 1,115,857 1,174,997 1,230,927 1,289,519 1,357,864

Develop a performance led culture within AISA.

890,040 1,098,555 984,745 1,035,041 1,087,942 1,146,191

Improve the control and governance environment and compliance with legislation.

783,785 1,369,206 1,005,958 1,053,842 1,104,005 1,162,517

Employee related costs (Excluding interns & Performance Incentives)

19,078,745 20,206,459 21,406,398 22,583,398 23,825,485 25,135,887

Running expenditure 6,117,720 5,463,288 6,532,242 6,117,568 6,571,005 6,851,757

Administrative expenditure 1,138,578 1,149,372 1,244,278 1,339,149 1,631,666 1,780,803

Total Expenditure 36,203,964 37,828,000 39,810,000 42,068,000 44,478,655 47,118,920

Total Income 36,203,964 37,828,000 39,810,000 42,068,000 44,478,655 47,118,920

Surplus/(Deficit) - - - - - -

REVENUE

Resources

Performance

Current Projected

2011/12 2012/13 Allocation 2013/14Projected

2014/15 Projected

2015/16 Projected

2016/17New

R R R R R R

Grant allocation: DST * 32,440,000 33,643,000 35,237,000 37,487,000 39,736,220 42,120,393

Other Income** 1,828,192 820,880 1,013,562 1,008,686 1,090,955 1,149,867

Special Projects Income *** 2,267,667 2,733,120 2,924,438 2,933,314 3,051,618 3,216,405

Interest received 601,920 631,000 635,000 639,000 599,862 632,255

Total 37,137,779 37,828,000 39,810,000 42,068,000 44,478,655 47,118,920

Increase in Grant allocation 5,7% 3.6% 4,5% 6% 5,7% 5,7%

Increase in other income 69% -30% 19% -0,5% 7,5%% 5,1%

Increase in total revenue 12% 4,3% 5% 5,4% 5,4% 5,6%

Expenditure Trends

Expenditure

increased

from

R36.2

million

in

2011/12

to

R42

million

in

2014/15

at

an

annual average increase rate of 1.9% over the medium term. Expenditure for 2012/13 is

projected

at

R37.8

million.

The

increase

was

a

result

of

increases

in

employee

related

costs

to

capacitate

the

institution

(specifically

the

Research

Division),

increase

in

funding

to

conduct

research

fieldwork,

hosting

of

conferences

and

seminars

as

well

as

the increase in operational expenditure. AISA did not allocate a budget for consultancy but have allocated R160,000 for 2012/13

for legal assistance.AISA’s

expenditure for the 2012/13 financial year reflects a 4.3 per cent overall increase

from

the

prior

year. This

posed

challenges

due

to

the

decrease

in

the

allocation

received

and

the

accommodation

of

a

5.6%

salary

increase. The

grant

allocation

reflects an increase of 3.6% from the prior year. In light of the expenditure projections

AISA

revisited

the

projected

budget

and

managed

to

reprioritized

certain

expenditure

items to accommodate the shortfall.The expenditure over the medium term will amount to R42.1 million ending 2014/15 at

an annual average increase rate of 4.9% per annum.

50

Expenditure Trends continued

Expenditure related to producing and encouraging knowledge production and

dissemination on African affairs reflects a decrease of 3% from R5.5 million in 2011/12

to R5.3 million in 2012/13 due to limited funding resources.

Capacity building expenditure increased by 1.5% from R1.777 million in 2011/12 to

R1.803 million in 2012/13.

The projected expenditure with regards to increasing the visibility of AISA reduced by

14% from R959 000 in 2011/12 to R822 000 in 2012/13 and the development of a

performance led culture within AISA also reduced by 15% from R890 000 the prior year

to R754 000.

51


Use

of

goods

and

services

reflects

a

12%

increase

from

R14.5

million

to

R16.3

million

which

will

have

to

be

accommodated

through

reduction

in

expenditure

items

such

as

travel and accommodation, printing, stationery and telephone expenditure etc.

The average increase in expenditure over the seven year period is 42% and the average

growth per annum is 9.6%. The average annual growth for the first 3 years was 24.5%

per annum. AISA will endeavour to meet its objectives as stipulated in our Strategic and

Annual Performance Plans in line with the grant allocation and projected other income.

Employee

related

costs

reflect

an

increase

of

5.6%

from

the

current

financial

year

to

2012/13. The post of Executive Director Research position will be frozen as part of our

reprioritization and cost saving initiatives and AISA hopes to make this position available

in the 2013/14 financial year going forward.

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Current

posts

vacant

are

two

Chief

Research

Specialists,

one

Research

specialist,

one

Senior

Labour

Officer,

one

Sales

Officer

and

one

Librarian. Interviews

have

been

held

currently held for all research positions.

AISA,

on

annual

basis

submits

additional

funding

requests

to

expand

our

human

resource

capacity

and

also

apply

for

funding

for

internships

with

other

institutions

to

support

our

capacity

building

initiatives.

The

staff

compliment

for

core

divisions

consisting

of

Research,

Publication

and

Library

and

Documentation

comprise

of

31

permanent positions.

This

excludes

interns

within

these

divisions.

The

remaining

27

positions

comprise

of

support

staff

within

Finance,

Human

Resources,

Corporate

Affairs

and

Outreach

and

International Liaison. The ratio for staff in support function to core functions is 1:1.15.

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Savings and Cost Effectiveness Measures

The

Institute

will

further

endeavour

to

achieve

efficiency

savings

in

the

following ways:

Monitoring expenditure trends and implementation of firmer controls.Identifying process‐orientated efficiency savings, which will focus on changing policies and procedures to streamline operations and administration.Improving flow stability and effective utilisation thereof.Acquiring professional capacity more economically via new partnership agreements.Reduction in printing and courier costs.Reduction in entertainment and refreshment costs.Monitoring vacant positions and evaluating the need to procure capacity vs. increased overheads.Maintain an in‐house internal audit function and limit outsourcing.Attainment of efficiency savings will be monitored to ensure that the reduction in input costs does not erode our effectiveness in the long‐term.

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The Way Forward for 2012/13

The Research Division and Support Services will continue to work towards achieving the objectives as outlined in the Research Agenda 2011‐2015, but will make changes to suit changing contexts. Research Division will be informed and guided by the new Research Policy andGuidelines as approved by Council in January 2012. Internal and external peer review will be undertaken to ensure quality via theRPC and Editorial Board. Output targets need to be re‐evaluated to be realistic and lack of progress on certainprogrammes

committed to in the Research Agenda must be addressed.The Fellowships and Book Projects must be aligned and contracts must reflect realistic work plans and SMART goals.Research will be conducted within an ethical framework.

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AFRICA INSTITUTE OF SOUTH AFRICA - PMG

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