Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files...

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Aeries Conference Patti Sampson, FCMAT/CSIS

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Transcript of Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files...

Page 1: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Aeries Conference

Patti Sampson, FCMAT/CSIS

Page 2: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Agenda

Fall 1– Dates and Deadlines– 3 Files – Certification Process

Fall 2– Dates and Deadlines– 5 Files– Certification Process

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Page 3: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Agenda (continued)

Spring 1– Dates and Deadlines– 3 Files– Certification Process

End of Year (EOY)– Dates and Deadlines– 4 EOY Submissions

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Fall 1 and Fall 2

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Fall 1

Aeries Conference – Ontario v1.05

Page 6: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Fall 1 Submission

Fall 1 required files:

– SENR (Student Enrollment Upload and post

– SINF (Student Information) Upload and post

– SPRG (Student Program) Upload and post

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Page 7: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Fall 1 Data Collected

Current Year (active on 10/5/11)– Enrollments

Title III Eligible Immigrants

Previous Year (8/16/10 – 8/15/11)– Completers– Dropouts

Lost Transfers (exits between 8/16/10 and 8/15/11 not re-enrolled by 10/5/11)

No Shows (5/15/10 – 8/15/10)

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Page 8: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Fall 1 Steps

1. Assign Fall 1 roles– Fall 1 Data Collection Certifier– Superintendent Certifier– Free Reduced Lunch*

2. Successfully post records required for Fall 1– Student Enrollment (SENR)– Student Information (SINF)– Student Program (SPRG)

3. Review and resolve fatal certification errors

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* Now needed to upload SPRG files that contain NSLP program records

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Fall 1 Steps (continued)

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4. Resolve anomalies below 2%

5. Make sure your LEA has the Anomaly Contact role assigned to someone in your LEA

6. Review of aggregate reports for accuracy by data stewards

7. Save/print aggregate & supporting reports

8. Review supporting reports, i.e., 8.1c, 2.2, 1.5

9. Certify Level 1 (data processor)

10. Certify Level 2 (superintendent)

Page 10: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Fall 2

Aeries Conference – Ontario v1.010

Page 11: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Fall 2 Submission

Fall 2 required files:– SDEM (Staff Demographic)

Upload and post

– *SASS (Staff Assignment) Upload and post

– *CRSE (Course Section) Upload and post

– *SCSE (Student Course Section ) Upload and post

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* Replacement files

Page 12: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Fall 2 Data Collected

Staff Demographics– Staff employed on 10/5/2011 + 30 calendar

days– Employment start and end dates– Staff Service Years LEA– Staff Service Years total– FTE– Degree– Itinerant Teachers (27)

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Page 13: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Fall 2 Reporting & Certification v2.0

Fall 2 Data Collected

SEID requiredTeachers

– Teachers (12) – Itinerant or Pull-out/Push-In Teachers (27) – Charter School Non-certificated Teacher (26)

Non-classroom Based Staff– Administrators (10)– Non-certificated Administrator (25)– Pupil Services (11)

STAFF NOT INCLUDED Classified staff are reported in aggregate in CBEDS-ORA

Employed as of Census Day

Employed within 30 days after Census Day for school tracks that are not in session on Census Day

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Page 14: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Fall 2 Data Collected

Courses taught on 10/5/11– Plus 30 calendar days for LEAs on track schedule– NCLB Core Course– HQT Competency Code– Independent Study– UC/CSU Requirement

Student Courses– Distance learning– Independent – Home and Hospital

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Page 15: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Fall 2 Steps

1. Assign Fall 2 roles– Fall 2 Data Collection Certifier– Superintendent Certifier

2. Upload and post records required for Fall 2– Staff Demographics (SDEM)– *Staff Assignment (SASS)– *Course Section (CRSE)– *Student Course Section (SCSE)

3. Review and resolve fatal certification errors

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*Replacement Files

Page 16: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Fall 2 Steps

. Review of aggregate reports for accuracy by data stewards

7. Save/print aggregate & supporting reports 8. Review supporting reports, i.e., 2.6, 3.1, 4.2 9. Certify Level 1 (data processor) 10. Certify Level 2 (superintendent)

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Page 17: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

SPRING 1

Aeries Conference – Ontario v1.017

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SPRING 1

Spring 1 required Files*– *SENR

Upload and posted– *SINF

Upload and posted– *SPRG

Upload and posted

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*Required only if data is not current on Census Day 3/1/2011

Page 19: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

SPRING 1

Spring 1 Required Files*– *SENR

Upload and posted– *SINF

Upload and posted– *SPRG

Upload and posted

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*Required only if data is not current on Census Day 3/1/2011

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Spring Data Collected

English Learners – Number of English Learner (EL) students

– Number of Fluent English-Proficient (FEP) (designated as either IFEP or RFEP). students by grade and primary language other than English, as determined by the Home Language Survey required by the California Code of Regulations

- Counts of Re-designated Students during reporting period

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Formerly part of the Language Census (R30) collection for students whose primary language is not English on Census

Day 3/1/12

Page 21: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Spring 1 Steps

1. Assign Spring1 roles– Spring 1 Data Collection Certifier– Superintendent Certifier

2. Successfully post records required for Spring 1– Student Enrollment (SENR)– Student Information (SINF)– Student Program (SPRG)

3. Review and resolve fatal certification errors

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Same process as Fall 1 but Census day is 3/1/2012

Page 22: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Spring 1 Steps

4. Review of aggregate reports for accuracy by data stewards

5. Save/print aggregate & supporting reports

6. Review supporting reports i.e., 2.6, 2.7, 2.11

7. Certify Level 1 (data processor)

8. Certify Level 2 (superintendent)

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Page 23: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Spring 1 Steps

1. Assign Spring1 roles– Spring 1 Data Collection Certifier– Superintendent Certifier

2. Successfully post records required for Spring 1– Student Enrollment (SENR)– Student Information (SINF)– Student Program (SPRG)

3. Review and resolve fatal certification errors

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Same process as Fall 1 but Census day is 3/1/2012

Page 24: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

End-of-Year

Aeries Conference – Ontario v1.024

Page 25: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

End of Year - EOY

End of Year 1– Course Completion / Career Technical

Education End of Year 2

– Program Participation

End of Year 3– Discipline / Truancy

End of Year 4– Student Waivers (CAHSEE

Aeries Conference – Ontario v1.025

Dates and Timelines – To Be Determined

Page 26: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Aeries Conference – Ontario v1.0

RESOURCES

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Resources

EOY 1– Data Guide

Sections 2.3, 3.1, – CALPADS File Specification (Word)

Section 2.4

EOY 2– Data Guide

Sections 3.2– CALPADS File Specification (Word)

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Resources

EOY 3– Data Guide

Sections 2.3, 3.1, – CALPADS File Specification (Word)

Section 2.6

EOY 4– Data Guide

Sections 2.1.6– CALPADS File Specification (Word)

Section 2.7

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Page 29: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Changes in State Reporting 2011-2012

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Page 30: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

State Reporting

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Fall 1, Fall 2, and Spring 1No new data elements

New code set values– Course Group State

– added Exploratory Wheel/Enrichment/Activity Class

– Non-classroom based or support assignment– Added Other Certificated Non-Instructional

Assignment– Four updates to Special Ed support

assignments

Page 31: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

State Reporting (continued)

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– Disability Category– Changed Mental Retardation/Intellectual Disability

– Country– Retired, added, changed seven codes

– English Language Acquisition Status State– EO name definition updated – English or American Sign

Language Only– Input Validation Rule changes in 2011-12– Review the Error List to see changes

Page 32: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

State Reporting (continued)

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Page 33: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Aeries Conference – Ontario v1.0

RESOURCES

Page 34: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Aeries Conference – Ontario v1.0

Resources

SEID INFORMATION

• The Commission on Teacher Credentialing (CTC) is responsible for assigning and maintaining SEIDs

• SEIDS can be obtained by

– contacting your County Credential Analyst

– accessing the CTC Credential Information Guide (CIG) at https://info.ctc.ca.gov/fmi/xsl/SEIDLookup/lookup.xsl *

• For more information on SEIDs, see the CALPADS Data Guide

* Restricted to CIG users. Obtain the login information by contacting the Commission at [email protected]

* Restricted to CIG users. Obtain the login information by contacting the Commission at [email protected]

Page 35: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

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RESOURCES

http://www.cde.ca.gov/ds/sp/cl/systemdocs.asp

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RESOURCES

Page 37: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Resources

OTHER RESOURCES

Certification Reports Data Mapping

Fall 1, Fall 2, and Spring 1

http://www.csis.k12.ca.us/library/calpads-training/

Self-Paced Trainings http://

www.csis.k12.ca.us/e-learning/sp-training/CALPADS/sp-training.asp

Service Request Tickets Provide details

Job id

SSID

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http://www.csis.k12.ca.us/library/calpads-training/
http://www.csis.k12.ca.us/library/calpads-training/
http://www.csis.k12.ca.us/library/calpads-training/
http://www.csis.k12.ca.us/library/calpads-training/
http://www.csis.k12.ca.us/e-learning/sp-training/CALPADS/sp-training.asp
http://www.csis.k12.ca.us/e-learning/sp-training/CALPADS/sp-training.asp
http://www.csis.k12.ca.us/e-learning/sp-training/CALPADS/sp-training.asp
Page 38: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Aeries Conference – Ontario v1.0

REMINDERS

Page 39: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Reminders

Fall 2 and Spring 1 submissions through CALPADs– No contingency plan

EOY dates and deadlines TBD– CALPADS CFS– CALPADS Data Guide

Initial 9th grade entry date– Impacts your 4 year cohort graduation rate

Work with data stewards on accuracy of all aggregate reports for Fall 1, Fall 2, & Spring 1

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Page 40: Aeries Conference Patti Sampson, FCMAT/CSIS. Agenda Fall 1 –Dates and Deadlines –3 Files –Certification Process Fall 2 –Dates and Deadlines –5 Files –Certification.

Reminders

Effects On Four-Year Adjusted Cohort Graduation Rate

Type of Student Part of Cohort Effect on Rate

Graduate Yes Increase

Dropout Yes Decrease

Dropout re-enrolled No None

Lost transfer Yes Decrease

Non-grad Yes Decrease

Regular transfer No None

No-show (never attended) No None

Deceased No None

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