Advocacy in practice: some Advocacy in practice: some thoughts from the TARDis thoughts from the TARDis Institutional Repository Institutional Repository ProjectProject

KULTUR Advocacy WorkshopHartley LibraryUniversity of Southampton20 Nov 2007

Jessie HeyEdSpace http://www.edspace.ecs.soton.ac.uk/University of Southampton

Building the TARDisBuilding the TARDis TARDis project: Exploring the new concept of Institutional Repositories in the JISC funded FAIR programme

Simpson, Pauline and Hey, Jessie M.N. (2005) Institutional e-Print

repositories for research visibility. In, Drake, Miriam (ed.) Encyclopedia

of Library and Information Science 2nd ed. USA, Dekker.

http://eprints.soton.ac.uk/9057/

Feeding back into EPrints software good citation and information management practice experimenting with best balance of assisted deposit

Creating an exemplar Institutional Repository

TARDis: Targeting Academic Research for Deposit and Disclosure

FAIR: Focus on Access to Institutional Resources

Our university scan was Our university scan was essential to tell us what was essential to tell us what was already happeningalready happening

It also helped with our preparation for presentationsWe sampled because it was otherwise too big a job

with 20 schools

Hey, Jessie M.N. (2004) An environmental assessment of research publication activity and related factors impacting the development of an Institutional e-Print Repository at the University of Southampton. Southampton, UK, University of Southampton, 19pp. (TARDis Project Report, D 3.1.2) http://eprints.soton.ac.uk/archive/00006218/

Hey, Jessie M. N. (2004) Targeting Academic Research with Southampton's Institutional Repository. Ariadne, (40) http://eprints.soton.ac.uk/8986/

Sampling of Southampton Sampling of Southampton faculty websites – assessing faculty websites – assessing current practice (2003)current practice (2003)

Department Total number of publications listed on Web

Full text on Web

Percentage of Publications with full text

Faculty of Law, Arts and Social Sciences

Archaeology 252 2 1%

English 243 3 1%

Modern Languages 160 0 0%

Music 280 5 2%

Politics 138 6 4%

Economics 357 89 25%

Maths Education 170 34 20%

Faculty of Medicine, Health and Life Sciences

Biology 796 24 3%

Medicine 1603 247 15%

Health Professions and Rehabilitation Sciences 332 0 0%

Nursing and Midwifery 439 0 0%

Faculty of Engineering, Science and Mathematics

Chemistry 1128 111 10%

Electronics and Computer Science 7008 866 12%

Mathematical Studies 849 310 37%

Ocean Circulation and Climate Group, SOES 286 9 3%

James Rennell Division, SOC 792 68 9%

Feedback from scan/informal survey: Perceived Feedback from scan/informal survey: Perceived benefits to University, Schools and Researchersbenefits to University, Schools and ResearchersBecame our promotion selling points:Became our promotion selling points:

Secure storage of publications

◦ including also theses and dissertations, technical reports

Links to projects and web pages

Research reporting Interdisciplinary

research

• University profile• School and discipline visibility• Researcher profile• Full text content freely accessible

link to learning and teaching

• Increased citations

Articles freely available online are more highly cited. For greater impact and faster scientific progress, authors and publishers should aim to make research easy to access Nature, Volume 411, Number 6837, p. 521, 2001 Steve Lawrence “Online or Invisible?”

Advocacy by example: adding a Advocacy by example: adding a link to your web page – auto link to your web page – auto updateupdate

One good record for many uses

Share the glory (interdisciplinary papers) and Share the glory (interdisciplinary papers) and sell your book – why not in Humanities too?sell your book – why not in Humanities too?

If you’re new......If you’re new......

Get to know people or people who know people, read the university bulletin and web site news

Go to seminars, lectures – inaugurals are good

Join a clubLearn to explain in 2 sentencesCreate the one page handout and use

those from JISC tooBe perpetually enthusiastic – there’s a

product to sell

Early days – finding out, Early days – finding out, finding peoplefinding people

In the beginning – change of university structure – found people who needed help because they didn’t have a system any more

Needed to tread sensitively with people who had a related system in place

How does a department work eg research office, web manager, admin managers, research head of school

They all need to know and be refreshed e.g in School of Education the research

office was close to researchers and gave info at meetings, support, handouts, encouragement

Targeting groups for Targeting groups for presentations and exemplarspresentations and exemplars tailoring talks – found in our pilot

Oceanography had to tailor for each group librarian knew people and what they did –

any editors of journals, learned to steer away from OA to journals – controversy

staff development seminars usefulnever knew which seeds would sprout!helped people do it well to show others eg

head of school, professor or their helper (usually so busy even if very supportive)

worked with someone in dept (but may be librarian, admin, web developer or academic)

advocated where possible by example - this is where the pilot repository is invaluable

Keeping up the good Keeping up the good work....work....

We’ve done this dept! – keep on top of changes of people – update the dept on progress (do it on repository too)

‘About the repository’ - change this to your blurb and remember to update it and link to another page about the techie bit

Remember people outside will help sell to people inside too

We used examples to show we were not alone: We used examples to show we were not alone: Institutional and related repositories Institutional and related repositories http://maps.repository66.org/http://maps.repository66.org/

6.6 million items in 813 repositories Nov 2007

What we used to use – when What we used to use – when repositories were fewer!repositories were fewer!

e-Prints Soton: the e-Prints Soton: the TARDis institutional TARDis institutional repository route map –repository route map –shows evolution of advocacy to collaboration shows evolution of advocacy to collaboration with schools with schools

1

23

4

Ideas we made less of thenIdeas we made less of then

But would be useful now....

Latest additionsStatistics for item views/downloadsOpen Access Newshttp://www.earlham.edu/~peters/fos/fosblog.html

A simple, clear ‘How to deposit’ guideA final name and good place for the

repository with supporting literature

Demonstrating latest Demonstrating latest publications in a departmentpublications in a department

Promotion via a screen to Promotion via a screen to visitors and staff toovisitors and staff too

This month’s innovation: This month’s innovation: adding the full text image to adding the full text image to the screenthe screen

And more animated And more animated advertising...advertising...

Any questions?Any questions?A nostalgia trip for us but also useful

for thinking out our own plans for our new EdShare repository

See some of our TARDis presentations and papers in

http://eprints.soton.ac.uk/ http://tardis.eprints.org

Jessie Hey jmnh@ecs.soton.ac.uk