Academic Advisement

Advisement forTransfer and First-Year StudentsFor corrections to students audit sheets:E-mail audit@buffalostate.edu

Note that this PowerPoint is available on the Orientation web site.1Two General Education ProgramsThere are two current gen ed programs, both called Intellectual Foundations (IF):Old IF for students enrolling from Fall 2006 through Spring 2014Provost waiver reduced requirements for these students starting in Fall 2014. Waiver is applied automatically in degree audit systemIF14 for students entering Summer 2014 onward Quick IF ComparisonOld IFAfter the Provost waiver is applied, requirements are generally the same as IF14 requirements covered in this presentationEXCEPT students still need:Two writing-intensive courses (W)One Oral Communication courseIF14Requirements are covered in this presentationIntellectual Foundations 2014:IF14General Education requirements for ALL incoming students that started Fall 2014

but first some transfer-specific information.But first..lets talk about some transfer topics.4How Many Credits Can Transfer?Maximum of 88 total transfer creditsFrom 2 and/or 4 year institutions ORFrom 4 year institutionMaximum of 66 credits from two-year institutionsMaximum 15 credits each from proprietary schools, non-collegiate institutionsSuch as ITT Tech, etc.

Transcripts for ALL Transfer StudentsAssociates degree must be verified by Admissions officeHas their most recent college transcript (showing degree) been sent to Admissions? Are ALL of their transfer courses showing in Degree Works?If not, they contact Admissions in Moot 110Remind them: Be sure to send to Admissions the High School transcript This is to verify foreign language completion, etc. If verified, Global Engagement gen ed requirement will be waivedWhat is a G.E.T.A.?G.E.T.A. = General Education Transcript AddendumApplies only to transfer studentssent by another SUNY institution indicating which SUNY Trustees requirements are finishedIf Admissions has received the G.E.T.A., some IF14 requirements will be noted as fulfilled on the audit sheet Understanding the G.E.T.A. can help students avoid taking unneeded courseworkFor questions or concerns, contact the Admissions office or e-mail audit@buffalostate.eduCompleted AA or AS Degree?Transfer students with AA, AS,* BA, BS degrees are expected to satisfy the knowledge, competencies, and skills areas in the SUNY GER defined by the 2010 Policy of the SUNY Board of Trustees. Requirements are:satisfaction of two competencies and satisfaction of 7 of 10 of the knowledge and skills areas including the two required areas (basic writing & math).Earn 30 credits of courses approved for SUNY GER.satisfy the SUNY Buffalo State diversity requirement via course completion or transfer course equivalency.

*But not AASOur FocusHelping students understand college and graduation requirements so they dont take unnecessary courseworkHow to read the Degree Works (DW) audit sheetThe Registrars faculty page has more info on logging in and finding a studenthttp://registrar.buffalostate.edu/faculty Log in to DWFrom the Registrars web site:http://registrar.buffalostate.edu/faculty From MYBUFFSTATE TOOLBOX:http://suny.buffalostate.edu/forfacultystaff

IF14 Requirementshttp://intellectualfoundations.buffalostate.edu/intellectual-foundations-2014Web page summarizes requirements

Degree Works (DW) degree audit system helps you and your advisees keep track of the courses required to graduate

Degree Works summarizesThree primary categories of courses:IF14 courses Major and minor coursesSome majors and minors have elective courses within themAll-college electives = everything elseSummaries at the Top of Degree Works Audit SheetGeneral RequirementsMinimum 120 credits to graduateMinimum 32 credits taken at Buffalo StateUpper-Division 33 credits (upcoming slide)Must maintain minimum 2.0 GPA overall and in the major Some majors have higher minimums

Sample Audit SheetSamantha StudentShow audience in a real audit sheet: Class History, how to uncheck In Progress and how to check upcoming sections and course availability.14Things to know about DW audit sheetIts in real time, integrated with BannerClass History now includes CRNsWhat If? is a useful functionSave as PDF allows printing a prettier versionIndicates whether the student applied for graduationHistoric report (on the left) shows a frozen audit for graduated studentsMidterm grades can be seen, if entered in Banner, indicated with (M). Very useful for advisement.Upper-Division: 33 CreditsUpper division courses are generally 300 or 400 levelForeign Language 201 and 202 count as UD if taken at BSC, although not required for degreeAll students must complete a minimum of 33 credits of upper division coursesIf a course from a two-year school transfers in as 300/400 level, it is considered upper divisionMost students, but NOT all, get enough UD credits in majorIF14: Basic Written and Oral Communication CWP 101 (3 credits) must earn a minimum grade of C

CWP 102 (3 credits) must earn a minimum grade of C

Check DW audit sheet to see if student has:Credit from transfer schoolAn exemption (AP course, etc.)HS transcript sent to Admissions for this purposeIf student gets a grade less than C, must retake the courseQuestions? Contact College Writing Program, TWIN 100IF14: Math and Quantitative ReasoningOne of the following courses: ECO 305 Statistics for Economics MAT 103 Introduction to Contemporary Mathematics MAT 114 Functions and Modeling MAT 122 Elementary Math from an Advanced Standpoint MAT 126 Calculus MAT 161 Calculus I MAT 311 Introduction to Probability and Statistics PHI 107 Introduction to Mathematical LogicRequirement may be met through: Credit-bearing (AP) courseworkevaluated by Admissions from student-submitted HS informationEquivalent transfer course or GETA

IF14: Cognate FoundationsNeed 3 credits in each of four categories: Arts Humanities Natural Science Social ScienceONLY designated courses count See IF14 quad-fold pamphlet, online list, & audit sheetMust be outside the major prefix*E.g., PSY major cannot use PSY 101 for Social Science * See http://intellectualfoundations.buffalostate.edu/cognates-and-if-14-prefix G.E.T.A. will satisfy requirement, regardless of rule

Banner Advanced Search by IF14 CategoryAttribute Type box20IF14: Foundations of Civilizations American History 3 credits Western Civilization3 credits Non-Western Civilization3 credits

These courses can satisfy major or minor requirementsIF14: DiversityOne course from the designated list (3 credits)

Double dip means that a course satisfies two or more requirementsExample: SOC 240 counts both as Diversity and Social Science Cognate Foundations But its still only 3 creditsDiversity courses can be double-dipped with ANY other requirement (major, minor, IF14, etc.)

IF14: Global Engagement Select one of four options* Can satisfy major/minor requirementsStudy one foreign languageRequirement of proficiency at the 102 level, that can be satisfied with high school proficiency (One year in HS = one semester here)MUST send HS transcript to Admissions for this purposeTake a proficiency testCultural immersion through study abroadGlobal engagement through specific service-learning experiences*See the IF14 web site for full detailsInfusion CategoriesIn IF14, three important Student Learning Outcomes (SLOs) are infused into courses within the major:WritingCritical ThinkingInformation ManagementEach program identified courses to satisfy each SLO, and assessment will be conducted in the identified courses.Infusion started in Summer 2015Lists of infused courses here: http://intellectualfoundations.buffalostate.edu/course-proposals-infused-categories

Financial Aid basicsStudents must be accepted into a major no later than 60 creditsFinancial aid is threatened (& may be lost) whena student is not full-time (12 credits or more) classes are not completed (E, F, W, I, U)GPA is below 2.0Financial aid rules are different for state (TAP) and federal aidOther than these basic rules, send student to Financial Aid office for consultation. Rules are complex and individual.

More information:http://financialaid.buffalostate.edu/academic-progress Tips for Advisee SuccessStudents can use Schedule Planner in Banner SSBhttp://dailybulletin.buffalostate.edu/tell-students-schedule-plannerhttp://registrar.buffalostate.edu/sites/registrar.buffalostate.edu/files/uploads/Documents/registration/collegescheduler.pdfIf students click on a hot course link in audit sheet, a Sneak Preview window opens, showing current course availability in Banner (sections, CRNs, seats open, meeting times). Very helpful!If a student fails a class twice, he or she must petition to get a 3rd repeat to count.

Tips about DW audit sheetCan get students e-mail address by using the hot student name: Hovering mouse over the name shows e-mail address at bottom left of screenClicking name brings up a blank e-mailGraduation ChecklistA new Registration Checklist option in the Format box shows only what the student still needs to take

Links for referring studentsRegistrars For Students DW page: http://registrar.buffalostate.edu/studentsVideo about how to read the audit sheet:https://www.youtube.com/embed/Nh0OuhtZtYsTen-page Degree Works for Students manual: http://registrar.buffalostate.edu/sites/registrar.buffalostate.edu/files/uploads/Documents/degreeworks/DWFORSTUDENTS.pdf Granting OverridesWhen a section has restrictions, student will get an e-mail saying what the first impediment to registration isStudent should forward that e-mail to faculty when asking for an overrideOnce override is granted, student must still go into Banner and register (using CRN)Faculty may not realize that if theres more than one restriction, they come up one at a timeYour department can tell you what restriction(s) are applied to your sectionsMore tipsFaculty/staff video on doing overrides :https://www.youtube.com/watch?v=foHWApkOOGwStudents should forward emails to their phones so when they get an e-mail message, they can show the instructor what the error was. CTS help page illustrates sending email to their phones: http://cts.buffalostate.edu/help-studentsStudents should be encouraged to use the waitlist feature, it moves quicker than you think.http://youtu.be/eunEJu1tSCoThe waitlist continues to function during all of Drop-Add week, although students cannot add themselves to a new waitlist after Tuesday of Drop-Add. Questions?Note: This PowerPoint presentation is available on the SOP web site, in the For Faculty section.