Advanced PowerPoint Features

Some general tips and techniques for those familiar with the basics of PowerPoint

Fonts

All font changes can be made under the Format menu on the toolbar

You can italicize, underline, embolden or change types or sizes, plus change color using the colored “A” on the toolbar.

Font changes only affect the current slide.

Adding Text Boxes

You can insert a text box anywhere you want text on a slide.

Click on Insert/ Text Box, then use your mouse to “draw” a text box by dragging your mouse across the slide.

Type in the text box (do this first, or you will lose the box when you click somewhere else).

Pre-made Slide Designs and colors

Slide design refers to Design Templates (pre-made slide designs) and slide Color Schemes under Format/ Slide Design.

Use Design Templates to find a slide design you like from a list on the right panel.

Use Color Schemes to change the color combinations of various pre-made slides.

Adding Sounds

There are several ways to add sound.– To add sounds that will occur each time

you advance a slide, go to Slide Show/ Slide Transition.

– Under “Modify Transition,” select the drop-down menu under “Sound” and choose a pre-made sound.

Background Images and colors

To change the background color instead of adding a pre-made Design Template, go to Format/ Background.

Click on the drop-down menu in the pop-up menu to choose colors, or go to “Fill Effects” to add your own image as a background.– Background images: under “Fill Effects,” go to

“Picture,” then “Select Picture” and add your image file. Apply to all Slides.

Sounds, continued

You can also add music files from your computer, or play from a CD.– To have a particular song file play in a slide, go

to that slide, click on Insert/ Movies and Sounds, then choose the sound file you want on your computer, OR…

– You can put a CD in the tray and choose “Play CD audio track” in the same menu to play from the CD.

Sounds, continued

To have a song play over your entire presentation, go to the title slide, insert your sound file, then right click on the sound icon and choose “Custom Animation.”

In the Custom Animation screen, click on the sound file’s drop-down menu and choose “Effect Options.”

In the Effect Options pop-up window, under “Stop Playing,” click on “After” and choose the number of slides you want the song to play over.

Running Slides Automatically

To have your slides run automatically, click on Slide Show/ Slide Transition

On the right-side panel under “Advance Slide,” click on “Automatically after…” and choose your time interval.

Then click “Apply to All Slides.”

Running your presentation in a loop

To make your presentation run continuously until you press Escape, go to Slide Show/ Set up Show.

Under “Show Options,” click on “Loop continuously until ‘Esc’.”

Changing Slide Transition

Slide transition affects the way the slide appears on the screen.

Go to Slide Transition under the Slide Show menu. Pick a transition style to preview it.

Can apply to one or all slides

Animation Schemes

Affects the way bullet-pointed text appears on the screen.– If you don’t select an animation scheme for

your PowerPoint, all bullet points will appear at once on a slide.

Go to Slide Show/ Animation Schemes. Pick an animation scheme from the list for

a preview, and apply it to all slides.

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