ADVANCE Series: NETWORKING on NETWORKING
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ADVANCE Series: NETWORKING on NETWORKING
Bob MillerRegents Professor
OSUWith thanks to Dr. Gayle R. Slaughter
Graduate School of Biomedical SciencesBaylor College of Medicine
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WHERE TO NETWORK? State Meetings
Oklahoma Academy of Sciences Regional Meetings National Meetings International Meetings Subject-specific Meetings Review Panels Civic Groups Music Groups Others?
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REASONS TO ATTEND CONFERENCES
Stay current in your field
By the time it’s published, it’s out of date
Get broad overview of science, what’s hot
What will you do next?
Cultivate connections with people
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FINDING CONFERENCES
Your Professional Society FASEB web site www.faseb.org Some have special activities for women,
young faculty, etc.
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EARLY CONFERENCE PREPARATION
Review proposed program, speakers
Does the conference fit your interests?Get registration, hotel, flight info (costs)Secure source of funding; reimbursement
Department, fellowships, check on travel award (ASM has special travel awards for women).
Send abstract (Always a better chance of getting money if you are presenting)
Complete registration/hotel forms, flights
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CONFERENCE PREPARATION
Review proposed program, speakersHow do you learn best? Talks, posters?Identify sessions you really want to attendGet a copy of the abstract book EARLY (web?)Check abstracts for specific talks, posters
Key words, authors; choices, use time wisely
Check the location of sessions
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CONFERENCE PREPARATION
Make an hour-by-hour list of what you will do –– This will certainly change, but it will help you
See the important work in your fieldPresentations of people you want to meetSpecial session; workshops, womenExhibits; see new toys, books
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CONFERENCE ATTENDANCE
Keep your to-do list handyTake notes!! Use your abstract bookAdjust your schedule as neededMake the most of the time
Eating with others will be valuableDress professionally, comfortably, layers
Suits rarely needed; good shoes–a must!
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PEOPLE WITH WHOM TO MAKE CONNECTIONS
Leaders in the field (grant or manuscript reviewers; conference organizers; mentors)
Future mentorsFuture collaboratorsFriends, supporters
Those new people you didn’t know existed until you heard their talk/read their poster/over-heard them in coffee line.
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PEOPLE IN YOUR NETWORK
Your & other Oklahoma University faculty.
Post-docs, grad studentsSeminars speakersYour advisor’s collaboratorsPeople you meet at meetings
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GETTING TO KNOW REGIONAL FACULTY
Established Members of Faculty… are often on committees that pick speakers know people everywhere
Making contact with faculty Get to know the faculty in your departmentMeet faculty at retreats, parties, seminars, labs.
barsMeet other faculty in whose work you are
interested
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PREPARING TO MAKE CONTACT
Make a file on really important people
Area of interest, publications, honorsContact information - email
Others who know them Who previously worked for themPersonal interest or hobbies; sailing, skiing or
tennis, etc.
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POINTERS ON CONNECTING
Gauge the situation: formal, casual, down-right rowdy - react appropriately
Personalities of people you need to know vary widely; nice to real jerks
Many scientists are shy; you need to make the first move; watch being pushy
The best connection is often the science, but not the only connection; hobbies
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MAKING CONTACTS AT CONFERENCES
Different strategy: large vs. small conferences target contactsUse sessions, meals, meetings in bar, social
sessions
Get the program and abstract book ahead Do your homework; read some papers before
the conferenceGo to talks, posters of people you want to
meetMaking contact takes effort!
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INTERACTING AT POSTERSTry to ask an intelligent question - do
homeworkTry to get your advisor or someone to
introduce you to the personTry to meet the person one-on-one or in a
small group (special activity)Know when to give up on meeting someone
Nobel prize winners are toughBut don’t give up!
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POINTERS ON INTERACTING
Speak clearly, introduce yourself (as appropriate)
Comment on work; criticize carefullyBe a good listener
Almost everybody likes to talk about workPay attentionBe cautious about interrupting to show off
Contribute something to conversationDon’t reveal lab secrets (talk to mentor!)
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MAKING CONTACT WITH ELUSIVE PREY
If all else fails…
CONTACT PEOPLE DIRECTLY EVEN IF YOU HAVEN’T MET THEM
e-mail is a good approach because it lets them chose the time to respond
Phone? Only if recommended to you
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FOLLOW-UP WITH CONTACTS
Follow-up with new/renewed contacts e-mail, card, note about their presentation or an
ideaSend any info you promised themMaintain periodic contactConnect before the next meeting; arrange to
see them
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COFFEE TALK: TALK AMONG OURSELVES
Topic: Networking