Adrift or Right on Target: Perspectives on Floating Collections Barbara Spruill Branch Services...
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![Page 1: Adrift or Right on Target: Perspectives on Floating Collections Barbara Spruill Branch Services Division Director Gwinnett County Public Library 2010 PLA.](https://reader035.fdocuments.net/reader035/viewer/2022062716/56649dd85503460f94acd890/html5/thumbnails/1.jpg)
Adrift or Right on Target:Perspectives on Floating Collections
Barbara SpruillBranch Services Division
DirectorGwinnett County Public
Library2010 PLA National
Conference
![Page 2: Adrift or Right on Target: Perspectives on Floating Collections Barbara Spruill Branch Services Division Director Gwinnett County Public Library 2010 PLA.](https://reader035.fdocuments.net/reader035/viewer/2022062716/56649dd85503460f94acd890/html5/thumbnails/2.jpg)
Some background . . .•Began floating entire collection in March,
2004
•Pilot floating collections▫Books on CD▫Adult browsing fiction▫Children’s DVDs
•11 branches across the county
•Migrated from Dynix Classic to Horizon
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•Centralized selection
•Over 1,000,000 items
•Circulation of 6,172,537
•Two compelling reasons to float entire collection:▫Save courier time▫Reduce customer wait time
![Page 4: Adrift or Right on Target: Perspectives on Floating Collections Barbara Spruill Branch Services Division Director Gwinnett County Public Library 2010 PLA.](https://reader035.fdocuments.net/reader035/viewer/2022062716/56649dd85503460f94acd890/html5/thumbnails/4.jpg)
Today’s Reasons to Float
• Maximize resources
• Maximize Materials Budget
• Allow customers to determine where items are needed
• Use courier service efficiently
• Decrease wait time
• Create a more productive system collection
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GCPL Today
•2009 total circulation = 7,528,750
•Items placed on hold = 1,365,972
•94,009 holds placed in December
•Soon to have 15 branches
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Impacts of Floating
•Constant flow of materials -- the floating philosophy embraces movement of items to their audience:▫Each branch’s collection becomes dynamic▫20,000 items moving through system to
satisfy hold/requests in a 5 day period▫Branch staff devote time to movement of
materials Expired holds Request Pull List
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Impacts . . .• Materials may “float away”
▫Online vs. physical browsing communities
▫Encourage browsing customers to browse catalog as well as the shelves
▫Monitor shelves for gaps as well as duplicates
▫If item lands in branch where it is not used, staff must consider system circulation potential before weeding
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Impacts . . .•Redistributing
▫Determine if snapshot or big picture view is needed
▫Must use system thinking and 360 degree view to determine if rebalancing is needed
▫Place system reporting tool in hands of branch staff for quick view of system
▫ILS and WebReporter
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Range: 500 to 530s @ one branch compared to other branches
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“Just Looking” copies
•Help insure that copies of blockbuster titles are available for browsing
•25% of initial distribution
•Minimal processing
•Do not accept holds
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“Just Looking”
•Green d0t identifies
•Staff change status afterinitial demand wanes
•May weed or place back into circulating collection
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Weeding•A “system team” effort•Branch Collection Development Librarian
oversees•More considered effort needed to weed at
system level•Constant weeding on condition at check-in•System Weeding Manual•Annual Weeding Schedule with monthly
reports
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GCPL Annual Weeding Schedule
Month Weeding
January 900s
February Fiction
March Paperbacks, Children’s DVD/Video
April 000s & 100s & 200s
May 300s
June 400s – 500s
July and August 600s
September Fiction
October Paperbacks, Children’s Music
November 700s-800s
December 900s
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Special Benefits
•Greater circulation out of fewer copies
•Budget constraints more easily absorbed▫Even with decreases in Materials budget
AND fewer open hours, system saw only a slight change in our Holds Ratio—from 3:1 to 4:1
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Feb. YTD Circ and Holds
-6.96 % + 6.89%
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A few tips . . .
•Take full advantage of your holds pick up area
•Expect to restock displays often and with mixed formats
•Purposeful users should have an easy path to their intended goal