HR. Payroll. Benefits.

Get the expertise edge.Align with the pioneers in payroll outsourcing.

Payroll is one of the most vital activities for a company.An employee’s salary is his single largest connect toan organisation and at the foundation of employee motivation/success. Payroll information is critical and highly sensitive. Any seasoned HR or admin person knows that it can make or break an employee’s relation with his employer.

Given this scenario and the time & effort needed to maintain payroll administration & data security, many corporations worldwide outsource payroll to specialists. Outsourcing ofHR administration and payroll in the Asia Pacific region is estimated to be one of the fastest growing markets,touching at least USD 4.6 billion by the year 2015.

In India too, more and more companies are realising that payroll information is sacrosanct and needs a 24X7 dedicated resource to maintain the standards of confidentiality & service, while delivering on employee expectations andcost effectiveness.

Confidentiality. Confidence. Cost Effectiveness.Why payroll outsourcing works

Automatic Data Processing, Inc. (NASDAQ: ADP), is oneof the world's largest providers of business outsourcing solutions. ADP’s revenues are around $10 billion and it services approximately 570,000 clients. Leveraging over 60 years of experience, ADP offers a wide range of human resource, payroll, tax and benefits administration solutions from a single source. ADP's easy-to-use solutions for employers provide superior value to companies of all types and sizes. ADP is also a leading provider of integrated computing solutions to auto, truck, motorcycle, marine, recreational vehicles and heavy equipment dealers throughout the world.

The Financial strength of AAA: ADP is only one of 4 companies in the US to receive the AAA rating, probably the best possible validation for its financial strength and stability. Every year, ADP processes $1.3 trillion worth of pay checks worldwide.

Global standards in Data Privacy & confidentiality:

• We are ISO 27001 certified for data security and confidentiality.

• We are SAS 70 Type II compliant – an internationally recognized auditing standard, awarded only when a company follows the most rigorous standards for controls and safeguards when hosting or processing data. The standard covers nine specific areas, including network monitoring, customer service, data backup, change management, deployment and physical security.

Global presenceWe service 570,000 clients across geographies with a teamof over 45,000 associates. ADP can be part of any client’s expansion plans, offering uninterrupted service.

ExpertiseThe pioneer in the outsourcing field, ADP packs 60 years of learning into its service offering. We work with clients from manufacturing to IT, giving us in-depth and industry specific knowledge of operations & statutory requirements.

Robust, scalable processes60 years of experience has led us to hone our processes to suit companies, markets, industries and changing corporate scenarios. ADP can easily service small/ medium to multinational clients.

The Pioneer in Payroll outsourcingA 60 year track record that speaks for itself

Team IndiaADP is a 6000 member organisation in India. The payroll processing division is headquartered in Chennai and processes nearly 250,000 payslips every month for over 500 clients in various industries. Many of our customers are multinationals who’ve partnered with ADP abroad and in India. We have offices across the country and a 250 strong payroll team.

“The original businessprocess outsourcer”Gartner

Bangalore Chennai

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AhmedabadKolkata

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Cost effectivenessBy outsourcing to a seasoned payroll processor like ADP,the first and most obvious benefit is the reduction in your overhead costs.

No administration overheadsPayroll is a specialized activity. To process it in house requires dedicated resources & time. By outsourcing,you save on costs and man power.

No separate teamGiven the nature of payroll, a company has to constantly keep a resource to manage queries, handle statutory requirements and do all the minutiae of payroll processing. Outsourcing to ADP negates this need.

Enhancing HR delivery & organisational responsivenessEmployee experiencePayroll information and process experience is the single, largest cause of employee attrition & dissatisfaction. This is where ADP makes the biggest impact in your organisation.By streamlining the payroll process and offering user friendly interfaces like the ESS, Leave management system and query management, ADP enhances the quality of HR delivery to each and every employee. Thus enriching the employee’s experience and keeping morale high.

HR/Finance Talent can focus on core operationsCompany talent be it in HR or finance need not be tied down to a complex, non-core activity like payroll & payroll query handling. HR and finance people will be free to focus oncore business activities.

ConfidentialityState of the art security: One of the biggest benefits offered by ADP is the levels of confidentiality and security for payroll information. Our infrastructure, processes and quality control ensure that the information is secure and released only to the right people at the right time. Confidentiality that is hard to maintain within the four walls of an organization.

Business continuityOnly a company of ADP’s size and stature offers you business continuity planning. We have a full disaster recovery programme in place, so regardless of circumstances ADP offers you uninterrupted service and competitive advantage.

Constant Value through expertiseA specialist outsourcer like ADP brings process knowledge and products that keep you ahead of the business curve. ADP regularly develops tools like the ESS (Online Employee Self Service Portal), for a superior HR experience.

Lower costs, higher motivation, maximum confidentiality

The undisputed advantages of working with the leader

ADP gives you a complete end to end solution, backed by world class service standards and augmented by innovative products and add-ons.

Outsource payroll Management services

• Computation of monthly salaries including reimbursements: ADP processes salary, reimbursements and deductions for employees and gives you the final payslip figure.

• Computation of withholding taxes: TDS and other statutory deductions are computed while processing monthly pay.

• Web enabled payslips: ADP prepares and uploads encrypted and password protected payslips which can then be downloaded by employees.

• Closure of full and final settlement for leaving employees: ADP prepares final settlement statements including tax computation and statutory deduction. We also ensure deactivation of employee accounts.

• Bank Advice Statement: ADP prepares bank advice statements on a monthly basis.

• Customized MIS reports: These include Monthly and Annual Payroll Reports and Monthly and Annual CTC reports.

One stop, One namePayroll to ESS - ADP India’s span of offering

Statutory & Compliance activities

• Compensation updates: ADP India will update on any amendments or changes in the salary components and payroll processing by Indian statutory and taxation laws.

• Issuance of Form 16: ADP takes care of this important activity as part of its service offering.

• Year-End Investment Proof collection & verification: ADP ensures that all requirements for preparation of Form 16 are complete and valid.

• Verification and submission of the filled up Nomination forms, Transfer forms and Withdrawal forms, received from employees to RPFC.

• Preparation and filing of challans for Provident Fund and Professional tax purposes

• Assistance during PF inspections and Audits

• Renewal of certificates required under various statues like Shops & Establishment Act

• Regular Statutory Updates / Industry Reports / Whitepapers

• Filing of all quarterly/annual returns for the employer with regard to withholding taxes for payroll: ADP takes the pressure off internal resources to track and submit returns for various tax purposes.

• Regulatory and statutory compliances related to payroll: ADP services all sectors and can handle the regulatory and statutory compliances for Provident Fund, ESIC, Professional Tax, Labour Welfare Fund and other deductions as applicable to your particular industry.

Money Movement ServicesADP takes care of the entire payroll operation by offering money movement services as well. ADP will ensure that salaries are disbursed to individual employee accountsevery month.

Query Management ServicesADP enriches the HR offering by providing responsive query management services. Any query related to payroll, tax computations or reimbursements is handled by ADP through email/web based query handling services. We also offer onsite helpdesks to handle payroll, PF & ESI related queries.

ADP’s product – the Online Employee Self Service Portal (ESS) is a comprehensive HR and process solution that enhances user experience while minimizing time & effort. This customized portal offers a single online interface for all payroll and leave related transactions to both employer and employee.

ESS - features

EmployeeEvery employee gets a Login ID and a password to access their ESS account. The employee can

• View his / her monthly payroll reports, namely Pay Slip & Tax Computations. These documents can be printed from the same account.

• Submit Investment Declarations: The ESS has an easy to use Investment Declaration Form so employees can submit the relevant information online. They can also view and edit it at any time.

• Use the Reimbursement module: employees can submit claims and manage approval through this application. The module also displays the status of all claims including reasons for rejection/remarks on each.

• Leave Management module: The online Leave Management System, a part of the ESS (Online Employee Self Service Portal), streamlines the entire leave process, helping both employer and employee manage their leave entitlement better.

Using the same log in, the employee can¬ View number of days of leave available¬ View types of leave available - casual, paid, sick leave etc.¬ Apply for leave¬ Check the status of leave application¬ Cancel leave¬ Check the balance of leave to his/her credit

HR and admin advantagesThe Online Leave Management System offers greatadmin and HR benefits.

Clear information Sharing: All details of leave entitlement are available to the employee. There is no ambiguity. Objective process: By applying for leave online, with all details in hand, the employee is assured of the objectivityof the process, again increasing his confidence in the organization and in its methodology.

Easy leave administration: For employers, it helps in easier leave management of teams and functions.A single window gives the HR person or team leaderall the data points they need.

ESS (Online Employee Self Service Portal)

• Post queries: the ESS is directly linked to the query management system, ensuring prompt response.

AdminFor Admin, the ESS is designed to allow different levels of access for different designations, making it customizable and easy to use/control. Helping HR manage Payroll & HR admin functions effectively and with one single tool.

• The admin can view the entire payroll reports of the organisation through a single log in.

• Admin can use special features like Secure file transfer that facilitates seamless transfer of data and comes with inbuilt audit trail and validations to ensure integrity and confidentiality of data.

Stay ahead of your payroll requirements by joining hands with a world leader like ADP. We ensure that you get the cost effectiveness, confidentiality and confidence for all payroll related issues. This helps you and your valuable talent focus on core business issues, so you can meet and exploit all the opportunities of changing scenarios and markets.

Advantage YOUGet the ADP expertise working for you.

Payroll Process Management

• Computation of monthly salaries including reimbursements• Computation of withholding taxes for employees• Web enabled pay slips encrypted and password protected• Provision of Standardized / Customized Reports including:

Control & Variance Reports ¬ Variance analysis - Gross to Gross statement ¬ Category wise, Location-wise, Cost center-wise reports ¬ Joinees / Resignees reports ¬ Journal Vouchers ¬ CTC & Head count report ¬ Consolidated report of earnings and deductions

Other reports ¬ Loan / Recovery statement ¬ Salary disbursement report ¬ Bank Advice Statement

• Closure of full and final settlement for leaving employees including:

¬ Investment proofs and computation of tax ¬ Preparation of Full and Final Settlements Report¬ Statutory Deductions ¬ Deactivate employee in employee personal master

Payroll Related Expense Management • Collect Reimbursement Bills as per agreed date• Validate Proofs for the Bills Submitted • Check the Base files• Provide detailed Report

Help Desk- Dedicated Contact Centre Team • Email, Helpdesk , Web Based

Implant – Onsite Resource• Experienced HR Professional on site. • Help in Monitoring employee queries locally. • Support Client HR Team in Day today Operations.

Employee Self Service PortalUser friendly automated portal for employees and admin.• Client Internal Employee Branding • View / Download Pay Slip • View / Edit / Download Investment Declaration • View / Download Tax Computation Sheet • Online Leave Management Module • Online Reimbursement Module • View / Download other Documents • Post Query (direct link to Query Management System)

Leave Management SystemThe leave management system, which is part of the ESS offering, helps employees and admin manage leave easily and at one site.

Employees can use this module to:• View number of days of leave available• View types of leave available – casual, paid, sick leave etc• Apply for leave• Check the status of leave application• Cancel leave• Check the balance of leave to his/her credit

Payroll and Statutory Compliance Management Services