Administrative Services

Administrator’s Academy2011

Season of ChangeAdministrative

Services:

Mike Conklin – BNHS

SRO Support

Plus

Steve Cofer - BNHS

Asst. Principal

Plus

Print Shop Closed

Metering Mail

DOING MORE WITH

LESS

IN THE 21ST CENTURY

Print Shop

Solutions• Copier

o Upgradeso Networked

• Copy Allocationo Increasedo Six Month Average

• Paper Allocationo One time Allocationo $1 per case

• Printing Serviceso Pricing Proposalso Choice of Vendoro 100% Self Driven

Metered Mail and Postage Service

Cost saving option to direct postal service.

Mail Service Provider

Choice

Reduced Mail OptionLimited to district mailOutside Service ProviderProcess (Time)RestrictionsCost Savings

Traditional Postal ServiceUnlimited mailU.S. Postal ServiceDrop off at USPSUSPS Restrictions OnlyStandard Fees Apply

Administrative ServicesGary Gindt, Ed.D.Asst. Sup. for Admin. Services•Benefits & Risk Mgmt.•Food Svrcs •Human Resources•Safety and Security•Student Transfers•Title IX Coordinator•Level 1 Hearing Support

Kitty PoehlerExec Dir of Personnel Svcs•Benefits•Workers’ Comp.•Temporary Emp.•Substitutes/AESOP•Background Cks.•Nurses/Wellness

Kristi LittleAdmin Asst•Emp. Handbook•Admin Vacancies•Benefit Billing•Enroll. & Bene. Changes•Bene. Questions•457b/403b reporting•Campus Copiers•Printing Bid

Glenda BeamDir of Safety & SecurityFood Service Coord.•Safety and Security•EOP’s•Food Services•Safety & Security Budget/Billing

Kyle CoppExec Dir of HR•Recruiting•Paras•PDAS•Hiring•Safety and Sec.•Food Svcs•Level 2 Hearing Officer

Steve CoferHR Coord./BNHS•Recruiting•Student Teachers•Student Transfers

Nona LeekHR Receptionist•General HR Questions•Evaluations•Switchboard Relief•Record Retention

Melissa WebbHR/CHC Asst.•Bkgrnd. Checks Employees•Bkgrnd. Checks Volunteers•Tracks/Sch. Fingerprinting•Issues Badges•Job Descriptions•Mail Metering•Postage Chargeback Reporting

Cheryl KacvinskyAsst. for Risk Management•Leave•FMLA•Workers’ Comp.•Risk Mgmt. (Acc/Inj. Forms)•Nurses•Division Support

Kelli RagsdaleAsst. for HR•Job Postings•Application Tracking•Staffing Reports•Student Transfers•Division Support

Brenda WithersHR Specialist•Cert. and HQ•Personnel Budgeting•Contracts•Salary Admin.•Prof Emp. Processing

Cecilia CokerCampus Support Asst.•Substitutes/AESOP•Temp. Employees•Student Teachers•Para. Emp. Processing•Extra Duty Timesheets

Michael ConklinSec. Coord./BNHS•Safety and Security•SRO’s•Raptor System•Crime Stoppers

Navigating the HR Toolkit

HR ToolkitAdministrative Staff• Contact Information• List of duties assigned

Documentation• TINA – Teacher In Need of

Assistance• TINA – Timeline• Documentation Quality Test• Conducting Investigations

PDAS• 2011-2012 PDAS Calendar• Annual PDAS Update 2011• 2011-2012 PDAS Checklist• PDAS Table Summary• PDAS Appraisers

Administrator Academy• All PowerPoint's, handouts, and

information covered during the 2011-2012 Administrator Academy will be available in the HR Toolkit

Food Service - CRE Audit

TRE AuditYes

Again!

Campus Safety Training

• Train the Trainer Model• Training date TBD

Safety & Security 2011-2012 Campus Audit List

Northwest High SchoolSpecial Programs CenterPike M.S.Hatfield ElementaryJustin ElementarySendera Ranch ElementaryO.A. Peterson ElementaryCarl E. Schluter ElementaryJ.C. Thompson ElementarySupport Services Facility

Safety ProgramGold and Silver Award

ProgramProgram criteria will be updated in the HR

Toolkit

Dr. Humpert

• Graduate of University of Texas at Dallaso University Health Sciences-College of Osteopathic Medicine

• Bi-lingual

NISD Employee Health and Wellness

Center

Clinic Access• Staff members schedule appointments before

school, after school, during planning periods or lunch periods whenever possible. A partial instructional period may be utilized with prior approval.

• The employee notifies their supervisor immediately upon scheduling an appointment.

• E-mail notification to the supervisor is acceptable if notification is provided more than 9 hours prior to the appointment time.

• Appointments made with less than 9 hours advance notice require direct contact with employee’s supervisor.

Personnel Issues:Key Learning from 2011-2012

T.I.N.A.

T.I.N.A.

In most cases it is not what they did that drives the outcome!

What is important is what you have done!

Documentation vs. Fairness

How is the level of “fairness” evaluated?

Hot Topics• Improper recording

attendance (Theft of Public Funds)

• Improper use of the email (Received vs. Sent)

• Internet Surfing (Been There?)

• Personal Business (School Resources)

District Vehicle Driver EligibilityAn employee will be disqualified from driving a District

vehicle for the following reasons:

• convicted of any felony charges• driving under the influence conviction within a prior ten year period• convicted of possession of a substance within a prior ten year period• violation of speeding 15 miles per hour or more over the posted speed limit

within the past 3 years• more than 2 moving violations within the past 3 years• more than 1 at-fault accident within the past 36 months• any major violation within the past 3 years including but not limited to failure

to stop at the scene of an accident, driving while license is suspended or revoked, reckless driving, possession of an open container of alcoholic beverage, speed contest, drag racing or attempting to elude an officer of the law

All drivers must meet the standards used by Durham Transportation Services

Data Entry SupportOne group for all

TrainedRotation

Employee Recognition