Administrative matters

Katherine Loens

• The periodic activity report: • Section 1 – Project objectives and major achievements during the

reporting period: – General project objectives, objectives for the reporting period, contractors

involved and the main achievements in the period, comment on the most important problems

• Section 2 – Workpackage progress of the period– Workpackage objectives and starting point , Progress towards objectives,

Deviations from the project workprogramme, and corrective actions taken, List of deliverables, List of milestones

• Section 3 – Consortium management (co-ordinator)– Summarise the status of the project, its management and follow-up

activities, Consortium management tasks and their achievement, Contractors: Comments regarding contributions, changes in responsibilities and changes to consortium, Project timetable and status, short comments and information on co-ordination activities in the period, such as communication between partners, project meetings, possible co-operation with other projects/programmes etc

• Section 4 – Other issues – Ethical issues

• Section 5 - Publishable executive summary (co-ordinator) and Plan for using and disseminating the knowledge)

First year report (1)

First year report (2)• The periodic management report : a detailed justification of the

costs incurred and of the resources deployed by each contractor linking them to activities implemented and justifying their necessity

• The draft planning for next 18 months • A final report on the distribution of the Community’s

contribution (co-ordinator)• A final science and society reporting questionnaire (co-

ordinator)• A final reporting on the implementation of the gender action plan • A final socio-economic reporting questionnaire (co-ordinator)• Audit certificates: contractors requesting a Community financial

contribution for one or more reporting periods of less than 150,000 €, need not to submit an audit certificate until the cumulative request for community financial contribution is equal to or exceeds 150,000 €.

First year report (3)

• Return all completed documents to Katherine Loens before March 14, 2007.

• A close to final draft will be sent back to each partner for final approval.

• Submission before April 7, 2007

• WP1: audit certificate costs: shift the budget to the budget of the respective partners

• WP1: shift budget left over to the 2nd year• WP2: subcontracting and budget shift • WP5: replacement of Primagen by University of

Amsterdam• WP8: status PC networks: University of Utrecht,

University of Southampton, University of Antwerp (incl. budget shift to the partners)

• WP11: change of partner• WP12: ESCMID: change in cost model

Contract amendments

Consortium agreement

• All partners signed the consortium agreement.

• Since new parties will join GRACE, a new CA needs to be signed.

GRACE PR-material

• GRACE news issues

• GRACE leaflets

• GRACE pens

→ all available on request through the GRACE management team

Presence of GRACE partners at (inter)national meetings

• CAPIII 2007 Conference April 14-16 Montréal, Canada• ECCMID• ERS• ICAAC• WONCA• GRIN• Other relevant conferences

→ Distribute some GRACE leaflets/GRACE news issues