ADMINISTRATIVE ITEMS REPORT April 4, 2006 › LFPortalinternet › 0 › edoc...ADMINISTRATIVE ITEMS...

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ADMINISTRATIVE ITEMS REPORT

April 4, 2006

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#2. ACTION ITEMS

1. Budget Adjustments

2. Board of Supervisors Minutes

3. Deeds for Approval

4. Certification of Designated Plans Examiners

5, Homeless Intervention Program Competitive Procurement vs. Renewal Grant

6. Secondary Road Addition/Broadlands South/Claiborne Parkway South – Phase I

7. Secondary Road Addition/Broadlands/Claiborne Parkway North – Phases 1 & 2

8. Secondary Road Addition/South Riding, Section 3A1

9. Secondary Road Addition/Lansdowne, Upper Belmont Place

10. Secondary Road Addition/Belmont Glen

ACTION ITEMS

#1. Budget Adjustments

BA-601842 Estimates and appropriates $201,750

in revenue to the Loudoun County

Public Schools.

This budget adjustment appropriates $201,750 in

impact aid revenue from Emergency Impact Aid for

Displaced Students for children and youth displaced

due to the devastating effects of Hurricanes Katrina

and Rita.

BA-601857 Estimates and appropriates $1,000 in

revenue to the Loudoun County Public

Schools.


contribution revenue for trophies for the Loudoun

County Public Schools’ Social Science fair.



Schools.


grant revenue from Virginia Department of

Education to the Loudoun County Public Schools.


State revenue to the Department of

Mental Health, Mental Retardation

and Substance Abuse Services.


State revenue for non-eligible CSA clients.


State revenue to the Department of

Mental Health, Mental Retardation

and Substance Abuse Services.


State revenue for non-mandated CSA clients.



Schools.

This budget adjustment estimates and appropriates

$4,100 in contribution revenue for Science Fair

awards to students in the Loudoun County Public

Schools.

BA-601918 Estimates and appropriates $128,000

in additional revenues to the

Department of Parks, Recreation and

Community Services.


additional program revenue for the Senior Trip

program at the Cascades Senior Center.

ACTION ITEMS

#1. Budget Adjustments


revenue to the Department of Parks,

Recreation and Community Services.


additional revenues for the Nutrition Services

Support program.


State revenue to the Office of

Transportation Services.

This budget adjustment appropriates a $32,564 State

Capital Assistance grant for the purchase of GPS

equipment for the commuter bus fleet.


revenue to the Department of Parks,

Recreation and Community Services.


insurance proceeds and from the sale of equipment

to replace maintenance equipment at Franklin Park.


revenue for Courts Maintenance

projects.


revenue for the Courts Maintenance Project account

for facility repairs and maintenance.

BA-601974 Transfers $5,469 from the Litigation

Contingency to the County Attorney’s

Office.

This budget adjustment transfers $5,469 from the

Litigation Contingency to the County Attorney’s

Office for legal services in litigation matters.

FY 2006 Summary Fiscal Impact: Budget adjustments presented for the Board’s consideration

decrease the General Fund revenue budget by $270,263 from $780,261,491 to $780,531,754 and

decrease General Fund expenditures budget by $270,263 from $291,203,929 to $291,474,192.

There is no increase in General Fund balance.

Recommendation: I move that the Board of Supervisors approve the above budget adjustments

as stated.

CONTINGENCY BALANCE

Original

Transfer on

4/4/06

Current

Balance

Litigation $1,500,000 $5,469 $1,357,982

Staff Contact: Ari J. Sky, Budget Manager, Management & Financial Services

# 2. Board of Supervisors’ Minutes

______________________________________________________________________________

The March 7, 2006 Business Meeting are before the Board for approval.

MOTION: The Board of Supervisors move to approve the March 7, 2006 Minutes.

The following Action Summaries of Committee meetings are included in the packets:

Transportation/Land Use Committee March 3, 2006

Human Services Committee March 15, 2006

Staff Contact: Denise Reyes, County Administration

Attachments: Minutes and Action Summaries

C:\minuteblurb 04-04-06 meeting blurb

3. Deeds for Approval

Background:

Contingent upon County Attorney approval, it is requested that the following item(s) be placed

on the Administrative Items Report for the April 4, 2006, Board meeting. Staff recommends

approval of the following item(s):

1. ESMT-2004-0077

Broadlands Route 659

Deed of Easements dedicating various easements to the County,

as depicted on the associated plat #12216-05. Approved as to

form by the Office of County Attorney on March 16, 2006 [W.

Himel].

Recommendation: I move that the Board of Supervisors approve the above-listed item(s) as

stated.

Staff Contacts:

Building and Development: William M. Himel, Planner

County Attorney’s Office: Ronald J. Brown, Assistant County Attorney

4. CERTIFICATION OF DESIGNATED PLANS EXAMINERS

Background: The Loudoun County Land Subdivision Ordinance allows for a Designated Plans

Examiners Program that requires engineers to take a course, pass a test, and be forwarded to the

Board of Supervisors for certification by the Advisory Plans Examiner Board. Three

Designated Plans Examiners, Haisam Chikalard, John D. Cummings, and Matthew S. McComas

are being forwarded for Board of Certification as indicated in the attached letter.

Action: I move that the Board of Supervisors certify Haisam Chikalard, John D.

Cummings, and Matthew S. McComas as Designated Plans Examiners.

Attachment: Letter from Lou Canonico, Chairman of the Advisory Plans Examiner Board

Staff Contact: Terrance D. Wharton, Director of Building & Development

#5. Homeless Intervention Program Competitive Procurement versus Renewal Grant

BACKGROUND:

The Homeless Intervention Program (HIP) is a short-term, housing assistance program funded

through the Virginia Department of Housing and Community Development Partnership

(VaDHCD) funds. The goal is to prevent rental eviction or mortgage foreclosure that has resulted

from a family’s temporary loss of income, and to assist homeless persons with start up funds

(e.g., security, utility deposits or first month’s rent). Applicants who are eligible and accepted

into the program receive short-term financial assistance and case management. HIP applicants

are those who have previously been exhibited the capacity to be self-sufficient, but through some

temporary difficulty have fallen behind or become homeless.

The following facts provide a brief program summary:

HIP is the only significant source of financial emergency housing assistance in Loudoun

County and has served 707 families since program inception in 1997.

HIP has loaned $1,428,541 to Loudoun County residents to prevent homelessness. Of

this amount, $1,242,149 came from the State of Virginia over the past six years, and

$499,895 is from previously repaid loans.

HIP loan averages at $2,098; with the range being $133.00 to $15,897.00.

HIP clients are required to attend a comprehensive budgeting class before financial

assistance is provided.

This state grant application is not the standard grant renewal process, which the County has done

for the past two fiscal years. The VaDHCD has elected to engage in a statewide competition for

the grant funding. The FY07 funding allocation that Loudoun County is eligible for is $236,000;

$99,000 more than the FY06 allocation. It is anticipated that Loudoun County will be very

competitive as the Department of Social Services has an excellent track record with this program

as documented by previous mandated grant audits.

RECOMMENDED ACTION:

I move that the Board of Supervisors approve the submission of the grant application, adopt the

attached Certifications and Assurances and Governing Body Resolution, and authorize the

County Administrator to execute the required grant documents.

ATTACHMENTS:

1) Certifications and Assurances

2) Governing Body Resolution

STAFF CONTACT:

Ron Eamich, Deputy Director, Department of Social Services

6. SECONDARY ROAD ADDITION – BROADLANDS SOUTH / CLAIBORNE PARKWAY,

SOUTH - PHASE 1

BACKGROUND:

Streets being added to the State Secondary System for maintenance is a routine matter unless some

unusual problems arise. In this case, Claiborne Parkway, (from Route 625, Waxpool Rd., south .59 miles

to Ridgeway Drive), located in Broadlands are ready to be added in a routine manner.

RECOMMENDED ACTION:

Adopt the attached resolution.

STAFF CONTACT:

Building and Development: Rick Karle

cc: Bond Committee

B&D Reading File

A:\VDOT&miles accep\bospack\BroadlandsClaibornePkwy1

The Board of Supervisors of Loudoun County, in a regular meeting on the

___th day of April, 2006, adopted the following:

RESOLUTION

WHEREAS, the streets described in the attached Additions Form SR-5 (A) for Broadlands,

Caliborne Parkway, Phase 1 and fully incorporated herein by reference are shown on plats recorded

in the Clerk's Office of the Circuit Court of Loudoun County, and

WHEREAS, the Resident Engineer for the Virginia Department of Transportation has

advised this Board the street meets the requirements established by the Subdivision Street

Requirements of the Virginia Department of Transportation, and

WHEREAS, the County and the Virginia Department of Transportation have entered into an

agreement on May 19, 1993, and was recorded in Deed Book 1233 page 804 for comprehensive

storm water detention which applies to this request for addition,

NOW, THEREFORE, BE IT RESOLVED, this Board requests the Virginia Department of

Transportation add the street(s) described in the attached Additions Form SR-5(A) to the secondary

system of state highways, pursuant to section 33.1-229 of the Code of Virginia, and the

Department's Subdivision Street Requirements, and

BE IT FURTHER RESOLVED, this Board guarantees a clear and unrestricted right-of-way,

as described, and any necessary easements for cuts, fills and drainage, and

BE IT FURTHER RESOLVED, that a certified copy of this resolution be forwarded to the

Resident Engineer for the Virginia Department of Transportation.

Recorded Vote A Copy Teste:

Moved By:

Seconded By _______________________________

(NAME) (TITLE)

Yeas:

Nays:

7. SECONDARY ROAD ADDITION – BROADLANDS / CLAIBORNE PARKWAY,

NORTH – PHASE 1 & 2 _____________________________________________________________________________________________________

BACKGROUND:


unusual problems arise. In this case, Claiborne Parkway, (from Route 625, Waxpool Rd., north .45

miles to Vestals Gap Dr.), located in Broadlands are ready to be added in a routine manner.

RECOMMENDED ACTION:


STAFF CONTACT:


cc: Bond Committee

B&D Reading File

A:\VDOT&miles accep\bospack\BroadlandsClaibornePkwyNorth1&2



RESOLUTION

WHEREAS, the streets described in the attached Additions Form SR-5 (A) for Broadlands,

Claiborne Parkway North, Phases 1 & 2 and fully incorporated herein by reference are shown on

plats recorded in the Clerk's Office of the Circuit Court of Loudoun County, and
















Moved By:

Seconded By _______________________________

(NAME) (TITLE)

Yeas:

Nays:

8. SECONDARY ROAD ADDITION – SOUTH RIDING, SECTION 3A1

BACKGROUND:


unusual problems arise. In this case, Golf view Drvie, located in South Riding, Section 3A1 is ready to

be added in a routine manner.

RECOMMENDED ACTION:


STAFF CONTACT:


cc: Bond Committee

B&D Reading File

A:\VDOT&miles accep\bospack\SouthRiding3A1


___th day of April, 2006., adopted the following:

RESOLUTION

WHEREAS, the streets described in the attached Additions Form SR-5 (A) for South

Riding, Section 3A1 is fully incorporated herein by reference are shown on plats recorded in the

Clerk's Office of the Circuit Court of Loudoun County, and
















Moved By:

Seconded By _______________________________

(NAME) (TITLE)

Yeas:

Nays:

9. SECONDARY ROAD ADDITION – LANSDOWNE, UPPER BELMONT PLACE

BACKGROUND:


unusual problems arise. In this case, Upper Belmont Place, .11 miles from to .45 miles northwest of the

intersection with Route 2401 (Riverside Parkway), located in Lansdowne, are ready to be added in a

routine manner.

RECOMMENDED ACTION:


STAFF CONTACT:


cc: Bond Committee

B&D Reading File

A:\VDOT&miles accep\bospack\UpperbelmontPl

The Board of Supervisors of Loudoun County, in a regular meeting on the ___ th day of April,

2006, adopted the following:

RESOLUTION

WHEREAS, the streets described in the attached Additions Form AM – 4..3 for

Lansdowne- Upper Belmont Place is fully incorporated herein by reference are shown on plats

recorded in the Clerk's Office of the Circuit Court of Loudoun County, and
















Moved By:

Seconded By _______________________________

(NAME) (TITLE)

Yeas:

Nays:

10. SECONDARY ROAD ADDITION – BELMONT GLEN

_________________________________________________________________________________

BACKGROUND:


unusual problems arise. In this case, Belmont Glen Place, Larve Court, Fairhunt Drive, Leesylvania

Court and Holly Knoll Court, located in Belmont Glen are ready to be added in a routine manner.

RECOMMENDED ACTION:


STAFF CONTACT:


cc: Bond Committee

B&D Reading File

A:\VDOT&miles accep\bospack\BelmontGlen



RESOLUTION

WHEREAS, the streets described in the attached Additions Form SR-5 (A) for Belmont

Glen and fully incorporated herein by reference are shown on plats recorded in the Clerk's Office of

the Circuit Court of Loudoun County, and
















Moved By:

Seconded By _______________________________

(NAME) (TITLE)

Yeas:

Nays:

ADMINISTRATIVE ITEMS REPORT April 4, 2006 › LFPortalinternet › 0 › edoc...ADMINISTRATIVE ITEMS...

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