Administrative Evaluation of Division Chairs€¦ · Administrative Evaluation: Division Chair...
Transcript of Administrative Evaluation of Division Chairs€¦ · Administrative Evaluation: Division Chair...
Administrative Evaluation of Division Chairs
Process and Forms
Office of Academic Affairs Napa Valley College
May 2018
Administrative Evaluation: Division Chair
Table of Contents
Process Overview 1
Forms
Part 1 – Self‐Evaluation 3
Part 2 – Peer Evaluation 5
Part 3 – Administrative Evaluation 7
Appendix: Professional Responsibilities/Job Description 10
Administrative Evaluation of Division Chairs Process Overview
Evaluation Process
The division chair role consists of 50% teaching and 50% reassigned time to assume administrative
functions. Under the direction of the Office of Academic Affairs, the supervising administrator will
conduct an evaluation of faculty serving as division chair according to the timeline established through
mutual agreement with the Academic Senate.
Division chair evaluations are comprised of evaluations of the faculty member’s teaching and
administrative functions. The regular Academic Senate evaluation process will be used for part of the
division chair’s teaching load. The administrative evaluation will include a self‐evaluation, a peer
evaluation by faculty in the division, and administrative evaluation by the supervising administrator. The
work of the self, peer and administrative evaluation focuses on the administrative performance of the
division chair relative to contractual obligations, professional responsibilities, and the position announcement. To establish consistency with the evaluation process for administrative staff, the
evaluation will be done once every three years during the second year of the division chair’s term.
Evaluation Outcome
At the conclusion of the administrative evaluation process, the supervising administrator will assign
performance ratings (Not Applicable, Meets or Exceeds; Needs Improvement, or Does not Meet) and
provide feedback for the primary areas of faculty responsibility covered by the administrative evaluation
process. When the supervising administrator has completed all components of the evaluation as listed
above, he or she will meet with the evaluatee to review the completed evaluation packet, including the
summary evaluation and recommendation on continuation of term or improvements as deemed by the
full evaluation results. The evaluatee and supervising administrator will sign the final evaluation
document indicating that the review process is completed. The final, signed administrative evaluation
packet will be maintained in the Office of Academic Affairs. The evaluation summary will be forwarded
to Human Resources for inclusion in the evaluatees personnel file, subject to the provisions for inclusion
of materials in personnel files set forth in the collective bargaining agreement.
If the overall performance ratings are anything other than “Meets or Exceeds” or if the evaluation
includes observation of a pattern of deficiency, the supervising administrator will schedule a separate
meeting with the faculty member to review the evaluation materials and discuss the area(s) for
improvement. The faculty member may include a representative at this or any meeting related to the
administrative evaluation. If the issue(s) are resolved at this meeting, no action is taken. If not, a work
plan will be developed to address the area(s) of concern or deficiency. In all cases, the discipline article
of the contract and applicable Education Code provisions will be followed.
Note
Nothing in these guidelines shall be construed to limit in any way the District’s right to investigate
allegations against unit members when authorized or required by law or to initiate discipline procedures
as authorized by applicable provisions of Education Code. Further, nothing in this process shall be
construed to limit in any way the rights of the District to conduct an evaluation process independent
from the scheduled division chair process.
March 2019
Division Chair Peer Evaluation
Office of Academic Affairs
Division Chair Self‐Evaluation March 2019
I. Evaluation Information
Evaluatee Position
Evaluated by Semester/Year
II. DirectionsReview the following items as outlined in the division chair job description (attached).
Rate the performance of the evaluatee in meeting these responsibilities by checking the applicable box: Not applicable, Meets or exceeds expectations, Needs improvement, or Does not meet requirement.
Additional information may be provided in the Comments box below.
Core Duties Not
applicable
Meets or exceeds
expectations
Needs improvement
Does not meet
requirement
Ensures that those who affected by a decision have an opportunity to participate in the decision or are informed that a decision is being made.
Facilitates professional engagement and staff development.
Promotes a positive working environment.
Faces problems directly and assumes responsibility for resolving those problems.
Participates in systematic decision‐making that involves planning, organizing, and evaluating variables.
Demonstrates personal commitment to the institution not just to the area in which he/she operates.
Maintains a cooperative atmosphere in working with others.
Makes decisions in an impartial and consistent manner and after consultation with appropriate parties.
Treats colleagues with respect.
Shows an awareness of the points of views of others.
Demonstrates the necessary skills in written and verbal communication that the position requires.
Division Chair Peer Evaluation
Office of Academic Affairs
Division Chair Self‐Evaluation March 2019
Responds promptly to requests for information/assistance.
Sets high personal and professional standards for self and others.
Is generally accessible to staff to discuss division business and issues.
III. Comments/Other Information
Division Chair Self‐Evaluation
Office of Academic Affairs
Division Chair Self‐Evaluation March 2019
I. Evaluation Information
Evaluatee Position
Evaluated by Semester/Year
II. DirectionsReview the following items as outlined in the division chair job description (attached).
Rate the performance of the evaluatee in meeting these responsibilities by checking the applicable box: Not applicable, Meets or exceeds expectations, Needs improvement, or Does not meet requirement.
Additional information may be provided in the Comments box below.
Core Duties Not
applicable
Meets or exceeds
expectations
Needs improvement
Does not meet
requirement
Ensures that those who affected by a decision have an opportunity to participate in the decision or are informed that a decision is being made.
Facilitates professional engagement and staff development.
Promotes a positive working environment.
Faces problems directly and assumes responsibility for resolving those problems.
Participates in systematic decision‐making that involves planning, organizing, and evaluating variables.
Demonstrates personal commitment to the institution not just to the area in which he/she operates.
Maintains a cooperative atmosphere in working with others.
Makes decisions in an impartial and consistent manner and after consultation with appropriate parties.
Treats colleagues with respect.
Shows an awareness of the points of views of others.
Demonstrates the necessary skills in written and verbal communication that the position requires.
Division Chair Self‐Evaluation
Office of Academic Affairs
Division Chair Self‐Evaluation March 2019
Responds promptly to requests for information/assistance.
Sets high personal and professional standards for self and others.
Is generally accessible to staff to discuss division business and issues.
III. Comments/Other Information
Division Chair Administrative Evaluation Office of Academic Affairs
Division Chair Administrative Evaluation March 2019
I. Evaluation Information
Evaluatee Position
Evaluated by Semester/Year
II. DirectionsReview the following items as outlined in the division chair job description (attached).
Rate the performance of the evaluatee in meeting these responsibilities by checking the applicable box: Not applicable, Meets or exceeds expectations, Needs improvement, or Does not meet requirement.
Additional information may be provided in the Comments box below.
A. Educational Leadership ResponsibilitiesThose relating to supporting the faculty and staff inorder to develop positive morale, encourage supportof the institution, and promote excellence inprograms.
Not applicable
Meets or exceeds
expectations
Needs improvement
Does not meet
requirement
Assume leadership role in program evaluation and improvement of programs and services in meeting the needs of students, faculty, staff, and the community. Assist supervising administrator in projects related to instruction.
Maintain high morale in faculty in division through positive leadership and shared governance.
Work with faculty and/or program coordinators to ensure programs are state‐of‐the‐art, current, and relevant.
Participate as team member in all general activities related to total instructional mission. Work with program coordinator to coordinate program advisory committees, attend all advisory committee meetings and make suggestion for improvement. B. General Administrative ResponsibilitiesThose pertaining to maintaining and improving therelationships of the division or college with itsspecific public or with the general public. Thedivision chair/division dean works with faculty andstaff, where appropriate to:
Not applicable
Meets or exceeds
expectations
Needs improvement
Does not meet
requirement
Implement college philosophy, policies, and collective bargaining agreements.
Develop and evaluate division goals and objectives.
Administer the division.
Work with relevant community employers and organizations, when appropriate.
Prepare division reports and other paperwork.
Division Chair Administrative Evaluation Office of Academic Affairs
Division Chair Administrative Evaluation March 2019
Work with director of community relations to prepare and maintain public relations programs.
Participate in community service projects, when appropriate.
Plan and conduct division meetings.
Evaluate college policies, philosophy, and contract in order to recommend needed changes.
Whenever possible, resolve conflicts for division faculty, staff, and students; refer as appropriate.
C. Faculty‐ and Staff‐Oriented ResponsibilitiesThose pertaining to the appointment, supervision,development evaluation, or dismissal of any facultyor staff in the division.
Not applicable
Meets or exceeds
expectations
Needs improvement
Does not meet
requirement
Assign faculty to teaching schedules with authority to meet contract and district goals.
Implement in‐service training.
Encourage professional growth.
Provide liaison between program coordinators, faculty, staff, and administration.
Recruit, screen, and interview prospective faculty and staff (full‐ and part‐time).
Participate in appropriate process for promotion, tenure, and dismissal.
Evaluate faculty and staff performance and make appropriate recommendations as per guidelines.
Involve faculty and staff in decision‐making process for division.
Provide orientation for new faculty and staff (full‐ and part‐time).
Recruit and maintain list of approved substitutes.
D.. Business and Financial Responsibilities Those required for the financial management of the office: administering allotments, revising budgets, keeping records, and initiating/approving requests.
Not applicable
Meets or exceeds
expectations
Needs improvement
Does not meet
requirement
Prepare budget.
Maintain equipment inventory and coordinate repair and replacement.
Seek and administer outside funds, when appropriate.
Approve all division expenditures; including trust funds.
Develop specifications and bid lists for equipment and supplies.
Prepare purchase orders and monitor program expenditures.
Division Chair Administrative Evaluation Office of Academic Affairs
Division Chair Administrative Evaluation March 2019
Approve absence, mileage, conference, field trip, and other forms.
Supervise box office operations as appropriate.
E. Student‐Oriented ResponsibilitiesThose involving non‐teaching contact withstudents for such purposes as advising andassisting with educational career objectives.
Not applicable
Meets or exceeds
expectations
Needs improvement
Does not meet
requirement
Advise and counsel students.
Promote student groups.
Recruit students.
Facilitate job placement and transfer efforts for division, as needed.
III. Commendations
IV. Recommendations
VII. Signatures Print name and sign
Evaluatee Date
Evaluator Date
VP, Academic Affairs Date
Reports to:
the recruitment of students.