Administration Jobs, Week Ending June 28, 2014

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Page 1 of 17 Administration Assistant JOBS for Week Ending June 28, 2014 Administrative Accounts Assistant MINDFIELD GROUP URL: http://bit.ly/1qFmODW Job Description Other; We are currently looking for an organized, focused individual to join our busy, fast paced office environment. The ideal full-time Administrative Accounts Assistant will have: * Experience with Mac computers and Apple products in general * Experience working with Adobe InDesign * General knowledge of mainframe phone systems * Strong mathematic skills * Strong problem solving abilities * Strong organization skills and attention to detail * Creative ability * Experience with cash out and accounts * Experience editing or creating POS material a strong asset * Previous reception experience a strong asset * Previous restaurant experience a strong asset * Please submit a cover letter with your resume * Use the following subject line in your e-mail: Organized Administrative Accounts Assistant The role will involve daily cash out, supporting the accountant with invoicing and other tasks, managing phones, managing email correspondence, ordering office supplies and all other tasks as required by the team. HUB International Administrative Assistant, Commercial Insurance Division URL: http://bit.ly/1lLiJuz Job Description Are you ready to take the next step in your professional career? HUB International Limited is a leading North American insurance brokerage that provides a broad array of property and casualty, life and health, employee benefits, reinsurance, investment and risk management products and services throughout offices located in the United States and Canada. HUB International’s Greater Vancouver location is based out of Burnaby, BC with offices throughout the Lower Mainland & Fraser Valley. We offer comprehensive benefits, group RRSP matching, complete tuition / course / certification coverage, access to an emergency child care program through Kids & Co, and exciting opportunities for

description

Enclosed are full time and part time administrative opportunties available in the Vancouver lower mainland. If interested, apply per the job posting

Transcript of Administration Jobs, Week Ending June 28, 2014

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Administration Assistant JOBS for Week Ending June 28, 2014

Administrative Accounts Assistant

MINDFIELD GROUP

URL: http://bit.ly/1qFmODW

Job Description

Other; We are currently looking for an organized, focused individual to join our busy, fast paced office environment. The ideal full-time Administrative Accounts Assistant will have: * Experience with Mac computers and Apple products in general * Experience working with Adobe InDesign * General knowledge of mainframe phone systems * Strong mathematic skills * Strong problem solving abilities * Strong organization skills and attention to detail * Creative ability * Experience with cash out and accounts * Experience editing or creating POS material a strong asset * Previous reception experience a strong asset * Previous restaurant experience a strong asset * Please submit a cover letter with your resume * Use the following subject line in your e-mail: Organized Administrative Accounts Assistant The role will involve daily cash out, supporting the accountant with invoicing and other tasks, managing phones, managing email correspondence, ordering office supplies and all other tasks as required by the team.

HUB International Administrative Assistant, Commercial Insurance Division

URL: http://bit.ly/1lLiJuz Job Description Are you ready to take the next step in your professional career? HUB International Limited is a leading North American insurance brokerage that provides a broad array of property and casualty, life and health, employee benefits, reinsurance, investment and risk management products and services throughout offices located in the United States and Canada. HUB International’s Greater Vancouver location is based out of Burnaby, BC with offices throughout the Lower Mainland & Fraser Valley. We offer comprehensive benefits, group RRSP matching, complete tuition / course / certification coverage, access to an emergency child care program through Kids & Co, and exciting opportunities for

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advancement. Our brand new head office on Still Creek Drive is LEEDs certified and has a complimentary on site fitness facility, locker room & showers, bike room, outdoor running trails, and a shuttle from Gilmour Station for those who transit. We are currently recruiting for an Administrative Assistant in our Burnaby head office! Status: Full-Time Position Hours: 9AM – 5PM, Monday-Friday (or as mutually agreed) Summary of Position Provide administrative support to the Vice President, Commercial Operations. Ensure the VP’s focus on high value tasks, increase productivity. To be successful in this position, the candidate must be results oriented and have the demonstrated ability to effectively prioritize workflow. Responsibilities

Schedule, plan and organize meetings

Prepare meeting agendas, minutes

Prepare analysis of data and report summaries using Excel

Convert data to visual presentations (PowerPoint, Word, Excel and Visio)

Provide administrative support as required for day-to-day business operations or special projects

Administer SharePoint site for corporate communication an information

Coordinate training sessions and lunch-and-learns

Maintain organizational Chart (Visio)

Prepare submissions

Reconciliation of financial data

Administer book of business transfers, electronic recoding of accounts

Prepare onboarding schedule and materials for new hires

Conduct introductory training for new hires (ex. how to set up voicemail, log in to the system, access intranet), pass to team member for technical training

Other duties and responsibilities as assigned Skills, Characteristics & Qualifications • 1+ yrs experience in an office administrative position • Strong PC skills i.e. Word, Excel, Power Point and MS Outlook • Intermediate Excel (pivot tables, V LookUp, formulas) • Excellent time management and proven ability to effectively prioritize work flow • Superior organization • Extremely detailed oriented • Ability to exercise good judgment, show initiative and be proactive • Ability to take direction from multiple stakeholders • Self-managed • High standards of ethics and confidentiality to handle sensitive information • Entry level insurance an asset • No insurance license required A Career with HUB: Choose a career with HUB International and take the first step toward creating a future that combines a diverse, challenging work environment with financial security and career satisfaction. By joining HUB you will become part of a rapidly growing company that offers significant opportunity for advancement and growth. HUB is a

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company where your contributions will make a difference.

Administrative Assistant / Book Keeper

Netdigix Systems Inc

URL: http://bit.ly/1j8rAT8

Job Description

Netdigix Systems, is an industry leader in IT Managed Services, Cloud Hosting and IT Project Consulting in the Lower Mainland. As an Administrative Assistant and Bookkeeper you will be primarily responsible for handling the day to day bookkeeping needs of the company, along with assisting Management with various administrative related activities including coordinating events. We provide an excellent benefits package, as well as an opportunity to work in a dynamic and growing company. Responsibilities • Maintain Accounts Payable, Account Receivables and other Quickbooks related tasks

while working in conjunction with the COO, our accountant and our senior bookkeeper.

• Follow-up with customers on overdue payments and work with them to collect payments in a timely manner.

• Perform spreadsheet audits for management of Financials, Billing, Timesheets, Work Orders and vendor reports to assist the COO in smooth operation of the company.

• Greet customers and answer the reception phone.

• Provide overflow support to the dispatch team, and coverage when staff are out of the office.

• Assist management in creating processes/policies documentation for various topics working in conjunction with each team.

• Coordinate company events and staff parties such are the annual holiday party.

• Ensure employees receive birthday cards and clients receive holiday cards and gifts as needed.

Manage the Billing and Accounting email queue and communicate directly

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Administrative Assistant

MANULIFE FINANCIAL

URL: http://bit.ly/1q2aQV5

Other; Administrative Assistant-1404216 Description Manulife Financial's Institutional business unit is a leading provider of retirement savings plans, employee benefit programs, and insurance solutions for Canadian groups including businesses; professional, alumni and retiree associations; financial institutions; retailers and other organizations. The Institutional business unit provides a broad range of coverage including health and dental care, travel insurance, registered retirement savings and pensions, short- and long-term disability coverage, employee share ownership programs, flexible benefits plans, absence management solutions, defined contribution plans, deferred profit sharing, life and critical illness insurance, accidental death and dismemberment coverage plus wellness solutions We are looking for an administrative professional for our Regional Group Office. As the successful candidate, you will provide administrative support to the Team Leader, the Director and the Regional VP of the department. Key Responsibilities: . Coordinate arrangements for meetings within Head Office and offsite - hotel, travel etc. . Negotiate and implement Distribution and Group Field Office staff travel arrangements with travel vendor (i.e. Amex) . When required, work through logistical arrangements with Corporate Conference planners. . Select menus & room setup logistics . Facilitate obtaining Continuing Education credits from all provinces for various meetings & conferences . Complete front desk duties, along with incoming/outgoing mail . Maintain the department supplies, Accounts Payable & inventory of giveaways . Maintain Lotus Notes group ids . Provide Webinar scheduling and support (booking to attendance) . Process Advisor Site Registrations . Maintain Agent of Record Changes

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. Assist Advisors with Contracting inquiries Qualifications Qualifications . Strong multi-tasking skills with the ability to handle multiple projects . Organized, creative & confident . Ability to think on your feet/problem solve . Superior written and verbal communication skills . Work well in a team environment . Negotiating skills . Professionalism with a customer service focus . Excellent skills in MS Word/Excel/PowerPoint and Lotus Notes Helpful: . Knowledge of Manulife Financial policies . Knowledge of Manulife's organizational structure, including Senior Management & Regional Group Office teams . Previous Group Benefit experience About Manulife Financial Manulife Financial is a leading Canada-based financial services group with principal operations in Asia, Canada and the United States. Clients look to Manulife for strong, reliable, trustworthy and forward-thinking solutions for their most significant financial decisions. Our international network of employees, agents and distribution partners offers financial protection and wealth management products and services to millions of clients. We also provide asset management services to institutional customers. Funds under management by Manulife Financial and its subsidiaries were approximately C$635 billion (US$574 billion) as at March 31, 2014. The Company operates as Manulife Financial in Canada and Asia and primarily as John Hancock in the United States. Manulife Financial Corporation trades as 'MFC' on the TSX, NYSE and PSE, and under '945' on the SEHK. Manulife Financial can be found on the Internet at manulife.com. Apply Online

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Administrative Assistant

HAYS

URL: http://bit.ly/1nYJNXy

Job Description

Other; ADMINISTRATIVE ASSISTANT $13Phr Vancouver A respected and international company within the insurance industry is looking for an Administrative Assistant to join their busy team. This is a unique job opportunity to develop your skills. This is a temporary full time role for 3 months. As the Administrative Assistant, your main job responsibilities will be to provide administrative support for a department, compiling and analyzing information to use for graphs, charts and presentation materials and responding to client queries and correspondence. As the Administrative Assistant you will be able to work alone be intuitive, and have basic reasoning skills. You will have a year or more experience as an Administrative Assistant, and will have a high school diploma. If you are interested in applying for this opportunity please register your interest by submitting you resume and covering letter online. We thank you in advance for your interest, however only successful candidates will be contacted

Administrative Assistant

BC Ministry of Jobs, Tourism and Skills Training

URL: http://bit.ly/1ir9Bg1

Job Description

Job Description Terra Archaeology Limited seeks an administrative assistant for its downtown Victoria office. Education: Post-secondary degree or diploma preferred. Skills: Must be computer literate and have a good working knowledge of MS Word and MS Excel. Must be able to: • understand and adhere to written procedures and policies;

• effectively communicate with a variety of individuals in management and administration who may provide written or verbal instructions;

• complete work quickly and accurately;

• keep track of requests, instructions, and assignments without relying on reminders from supervisors;

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• establish personal work routines that support efficiency; and,

• attend to priority work while handling competing requests.

Responsibilities: Assist the administrative team with a range of clerical tasks. Please submit your résumé and cover letter. Terra Archaeology Limited seeks an administrative assistant for its downtown Victoria office. Education: Post-secondary degree or diploma preferred. Skills: Must be computer literate and have a good working knowledge of MS Word and MS Excel. Must be able to: • understand and adhere to written procedures and policies;

• effectively communicate with a variety of individuals in management and administration who may provide written or verbal instructions;

• complete work quickly and accurately;

• keep track of requests, instructions, and assignments without relying on reminders from supervisors;

• establish personal work routines that support efficiency; and,

• attend to priority work while handling competing requests.

Responsibilities: Assist the administrative team with a range of clerical tasks. Please submit your résumé and cover letter. Administrative Assistant Terra Archaeology Limited Posted: June 13, 2014 Expiring: June 27, 2014 Last Updated: June 13, 2014 Job Type: Full-Time, Permanent Language: English Start Date of Employment (Approx.): As soon as possible Minimum Education: Diploma Positions Available: 1 NOC Group: Secretaries (Except Legal and Medical) (1241) NOC Job Title: Administrative Secretary Job Number: 151959 Job Location(s) Victoria, British Columbia Job Description Terra Archaeology Limited seeks an administrative assistant for its downtown Victoria office. Education: Post-secondary degree or diploma preferred. Skills: Must be computer literate and have a good working knowledge of MS Word and MS Excel. Must be able to: • understand and adhere to written procedures and policies;

• effectively communicate with a variety of individuals in management and administration who may provide written or verbal instructions;

• complete work quickly and accurately;

• keep track of requests, instructions, and assignments without relying on reminders from supervisors;

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• establish personal work routines that support efficiency; and,

• attend to priority work while handling competing requests.

Responsibilities: Assist the administrative team with a range of clerical tasks. Please submit your résumé and cover letter. How to Apply Expiring: June 27, 2014 Email: [email protected]

Experienced Administrative Assistant

Aon Hewitt

URL: http://bit.ly/1sA7Dhq

Job Description

About Aon Hewitt Aon Hewitt empowers organizations and individuals to secure a better future through innovative talent, retirement and health solutions. We advise, design and execute a wide range of solutions that enable clients to cultivate talent to drive organizational and personal performance and growth, navigate retirement risk while providing new levels of financial security, and redefine health solutions for greater choice, affordability and wellness. Aon Hewitt is the global leader in human resource solutions, with over 30,000 professionals in 90 countries serving more than 20,000 clients worldwide. For more information on Aon Hewitt, please visit www.aonhewitt.com. Position Profile: The Aon Hewitt consulting office is looking for a strong administrative assistant to support our Retirement team. Distinctive Client Values: • Routine tasks such as answering phones, scheduling meetings, resource for general

questions

• Maintain reference and distribution lists

• Create complex documents, presentations and spreadsheets

• Take minutes at meetings and document via email/database

• Prepare expense reports

• Help with special projects and ad hoc requests (at consultant's direction)

• Maintain/update/organize categories and data within team databases

• Interact with external clients or their assistants

• Calendar and email management for consultants

• Arranging Travel, accommodations, etc, for consultants

• Maintain high level of confidentiality working on sensitive/confidential material

• Compose correspondence from rough notes or independent knowledge of circumstances

• Contribute agenda topics and participate at unit meetings

• Organize and prioritize workload; manage multiple tasks, deliverables and projects

• Internet research

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• Support with invoicing, billing, financial reporting

• Assist with compiling financial forecasts and budget information

• Attend senior level meetings and take notes/post in database as applicable

Qualifications and Experience: • Minimum of 3-5 years in an office environment

• Must have strong computer skills with advanced MS Office skills, including Word, Excel and PowerPoint

• 55 WPM

• High level of accuracy and attention to detail

• Lotus Notes (email, calendar and databases)

• Strong writing skills (grammar, punctuation, spelling, proofreading, and editing)

• Resource for software questions, research, and company processes

• Resource for software questions, research, and company processes

• Ability to work collaboratively as a key member of a team

• Experience working independently with minimal supervision

• Client relationship focused

Inter-Personal Skills: • Shares knowledge

• Role model

• Takes initiative

• Anticipates needs

• Acts proactively

• Works toward achieving business segment goals

• Motivates team members

• Good team player

• Has a strong network of internal resources

Project Skills: • Self-Directed

• Problem-solving/decision making

• Improves processes and has innovation outcome focus

• Breadth/depth knowledge of business area

• Accountable for projects

• Understands impact of process improvement efforts

Education and Professional Development: • High School Degree or equivalent

All positions require an applicant who has accepted an offer to undergo a background check. The checks run are based on the nature of the position. Background checks may include some or all of the following: SSN/SIN validation, education verification, employment verification, criminal check, search against global sanctions and government watch lists, fingerprint verification, credit check, and/or drug test. By applying for a position with Aon Hewitt, you understand that you will be required to undergo a background check

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should you be made an offer. You also understand that the offer is contingent upon successful completion of the background check and results consistent with Aon Hewitt's employment policies. You will be notified during the hiring process which checks are required by the position.

Senior Administrative Assistant

Center

URL: http://bit.ly/1q2lQSh

Job Description

Overview: Stantec offers services for all phases of the project life cycle, from pre-project planning through detailed design, construction and operations, to decommissioning. This is where great ideas and rewarding careers are built. Our professionals deliver convenient, integrated, and practical solutions to complex building solutions. In our downtown Vancouver office, we have an integrated group of professional staff focused on meeting buildings and facility needs for clients within the airports, healthcare, education, commercial, industrial, civic and technology sectors. We value talent, commitment and passion for quality design, and are looking for a like-minded professional to join our team. Responsibilities: This Senior Administrative Assistant will provide right hand assistance and support to a busy Managing Leader of a dynamic and complex business group -Buildings. This is a new position with tremendous opportunities for challenge, growth and satisfaction in making a difference in the delivery of services and processes for a successful team. It is an ideal role for an individual who takes pride in running a smooth operation (and assisting in organizing others) and has the ability to think ahead and be proactive in matters related to the business. Key responsibilities include: • Provide professional administrative, operational and project related assistance to the

Managing Leader

• Provide travel coordination and arrangements; process expense reports and act as timecard administrator as required

• Interface and communicate with all levels of management as well as clients, consultants and Stantec staff

• Electronic calendar management including scheduling meetings, boardroom bookings, arranging catering and making dinner reservations as appropriate

• Setting up project files in a clear and systematic way, archiving files and documentation as required

• Working with Marketing and design team members, assist in the preparation of project proposals

• Research various topics to provide the Managing Leader with additional information for meetings, presentations or proposals

• Assist with proposal development - gather information, prepare, format, assemble,

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distribute

• Conducting Internet research as required

• Entering proposal pursuit information into the Pipeline

• Adding and updating resumes on SMKC

• Adding and updating project profiles on SMKC

• Coordinating and maintaining the team vacation schedules

• Ordering clothing and miscellaneous promotional materials for clients and donations

• Organize client promotional events

• Assist with interview materials and presentations

• Preparing PowerPoint presentations

• Assisting in office move coordination

• Organizing internal Lunch and Learn sessions

• Prepare expenditure inquiry reports

• A/P coding of non project related invoices

• Prepare cheque requests and cheque deposits

• Assist in special event planning, including social committee activities, staff meetings and Town Halls.

• Ordering business cards

Qualifications: You are an effective "team player", who will possess: • a minimum of 10 years administrative experience, including some at a senior level,

preferably some experience within a consulting engineering or architectural firm

• must be highly professional, know how to anticipate administrative needs of a busy manager and bring a sense of positive energy into the work environment

• must possess excellent time management skills and be able to prioritize to meet tight deadlines

• proficient user of MS Office applications and presentation support tools, such as Internet Explorer, Chrome Outlook, Word, Excel, PowerPoint, InDesign, Adobe Professional and others; experience with MS Project is an asset

• strong writing skills, including proofreading skills and typing accuracy are a must in your preparation of documentation and proposals

• be a self-motivated individual, able to excel at working independently and also enjoy a team environment

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Senior Administrative Assistant

Stantec

URL: http://bit.ly/1nz3l1F

Location CA-BC-Vancouver Experience (Years) 10 Discipline Buildings Engineering

Your Opportunity: Stantec offers services for all phases of the project life cycle, from pre-project planning through detailed design, construction and operations, to decommissioning. This is where great ideas and rewarding careers are built. Our professionals deliver convenient, integrated, and practical solutions to complex building solutions. In our downtown Vancouver office, we have an integrated group of professional staff focused on meeting buildings and facility needs for clients within the airports, healthcare, education, commercial, industrial, civic and technology sectors. We value talent, commitment and passion for quality design, and are looking for a like-minded professional to join our team. Your Duties: This Senior Administrative Assistant will provide “right hand” assistance and support to a busy Managing Leader of a dynamic and complex business group -Buildings. This is a new position with tremendous opportunities for challenge, growth and satisfaction in making a difference in the delivery of services and processes for a successful team. It is an ideal role for an individual who takes pride in running a smooth operation (and assisting in organizing others) and has the ability to “think ahead” and be proactive in matters related to the business. Key responsibilities include: • Provide professional administrative, operational and project related assistance to the

Managing Leader • Provide travel coordination and arrangements; process expense reports and act as

timecard administrator as required • Interface and communicate with all levels of management as well as clients, consultants

and Stantec staff • Electronic calendar management including scheduling meetings, boardroom bookings,

arranging catering and making dinner reservations as appropriate • Setting up project files in a clear and systematic way, archiving files and documentation

as required • Working with Marketing and design team members, assist in the preparation of project

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proposals • Research various topics to provide the Managing Leader with additional information for

meetings, presentations or proposals • Assist with proposal development - gather information, prepare, format, assemble,

distribute • Conducting Internet research as required • Entering proposal pursuit information into the Pipeline • Adding and updating resumes on SMKC • Adding and updating project profiles on SMKC • Coordinating and maintaining the team vacation schedules • Ordering clothing and miscellaneous promotional materials for clients and donations • Organize client promotional events • Assist with interview materials and presentations • Preparing PowerPoint presentations • Assisting in office move coordination • Organizing internal Lunch and Learn sessions • Prepare expenditure inquiry reports • A/P coding of non project related invoices • Prepare cheque requests and cheque deposits • Assist in special event planning, including social committee activities, staff meetings and

Town Halls. • Ordering business cards Your Capabilities and Credentials: You are an effective "team player", who will possess: • a minimum of 10 years’ administrative experience, including some at a senior level,

preferably some experience within a consulting engineering or architectural firm • must be highly professional, know how to anticipate administrative needs of a busy

manager and bring a sense of positive energy into the work environment • must possess excellent time management skills and be able to prioritize to meet tight

deadlines • proficient user of MS Office applications and presentation support tools, such as Internet

Explorer, Chrome Outlook, Word, Excel, PowerPoint, InDesign, Adobe Professional and others; experience with MS Project is an asset

• strong writing skills, including proofreading skills and typing accuracy are a must in your preparation of documentation and proposals

be a self-motivated individual, able to excel at working independently and also enjoy a team environment

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Senior Administrative Assistant

Stantec

URL: http://bit.ly/1pc0CBT

Job Description

Your Opportunity: Stantec offers services for all phases of the project life cycle, from pre-project planning through detailed design, construction and operations, to decommissioning. This is where great ideas and rewarding careers are built. Our professionals deliver convenient, integrated, and practical solutions to complex building solutions. In our downtown Vancouver office, we have an integrated group of professional staff focused on meeting buildings and facility needs for clients within the airports, healthcare, education, commercial, industrial, civic and technology sectors. We value talent, commitment and passion for quality design, and are looking for a like-minded professional to join our team. Your Duties: This Senior Administrative Assistant will provide right hand assistance and support to a busy Managing Leader of a dynamic and complex business group -Buildings. This is a new position with tremendous opportunities for challenge, growth and satisfaction in making a difference in the delivery of services and processes for a successful team. It is an ideal role for an individual who takes pride in running a smooth operation (and assisting in organizing others) and has the ability to think ahead and be proactive in matters related to the business. Key responsibilities include: • Provide professional administrative, operational and project related assistance to the

Managing Leader

• Provide travel coordination and arrangements; process expense reports and act as timecard administrator as required

• Interface and communicate with all levels of management as well as clients, consultants and Stantec staff

• Electronic calendar management including scheduling meetings, boardroom bookings, arranging catering and making dinner reservations as appropriate

• Setting up project files in a clear and systematic way, archiving files and documentation as required

• Working with Marketing and design team members, assist in the preparation of project proposals

• Research various topics to provide the Managing Leader with additional information for meetings, presentations or proposals

• Assist with proposal development - gather information, prepare, format, assemble, distribute

• Conducting Internet research as required

• Entering proposal pursuit information into the Pipeline

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• Adding and updating resumes on SMKC

• Adding and updating project profiles on SMKC

• Coordinating and maintaining the team vacation schedules

• Ordering clothing and miscellaneous promotional materials for clients and donations

• Organize client promotional events

• Assist with interview materials and presentations

• Preparing PowerPoint presentations

• Assisting in office move coordination

• Organizing internal Lunch and Learn sessions

• Prepare expenditure inquiry reports

• A/P coding of non project related invoices

• Prepare cheque requests and cheque deposits

• Assist in special event planning, including social committee activities, staff meetings and Town Halls.

• Ordering business cards

Your Capabilities and Credentials: You are an effective "team player", who will possess: • a minimum of 10 years administrative experience, including some at a senior level,

preferably some experience within a consulting engineering or architectural firm

• must be highly professional, know how to anticipate administrative needs of a busy manager and bring a sense of positive energy into the work environment

• must possess excellent time management skills and be able to prioritize to meet tight deadlines

• proficient user of MS Office applications and presentation support tools, such as Internet Explorer, Chrome Outlook, Word, Excel, PowerPoint, InDesign, Adobe Professional and others; experience with MS Project is an asset

• strong writing skills, including proofreading skills and typing accuracy are a must in your preparation of documentation and proposals

• be a self-motivated individual, able to excel at working independently and also enjoy a team environment

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Administrative Assistant - Major Commercial

Graham Group

URL: http://bit.ly/1qFwCOg

Job Description

Reporting directly to the Senior Project Manager on site, the Administrative Assistant position includes answering phones, assisting in paperwork for Superintendents and Project Managers, filing, collecting data for timesheets, sub-trades, recording meeting minutes and general office duties. This position provides support in an administrative role for the operations group. This position is based on the Comox Valley Hospital project in Comox, BC. As an Administrative Assistant, some key responsibilities include: • Maintains the central filing system for Operations, including setting up new Project files

(hard copy and electronic versions in Project Admin)

• Maintains an up to date listing of files in the central file room and the archive

• Archives old project files, including maintaining the archive file storage room

• Schedules meetings and makes necessary preparations

• Light phone duties and reception

• Order and maintain current office supplies

• Copies plan drawings as required by Project Managers

• Responsible for the upkeep of Operations common areas including keeping area tidy and organized, refilling photocopiers and fax machines

• Responsible for overflow typing as required, including minutes and other correspondence as required

• Other administrative duties as assigned

Qualifications/Experience • High school graduate, Administration Diploma or equivalent experience

• Minimum of 3 years of administrative experience

• Prior document control experience within a Construction environment is an asset

• Minimum of 50 WPM typing skills, with good formatting and grammatical skills

• Good written and verbal communications skills

• Strong interpersonal skills and ability to excel in a team environment

• Strong work ethic

• Stong computer skills and prior document control system experience an asset

• Word processing skills using MS Office (Word, Excel, Outlook, PowerPoint) and Visio

Compensation and Benefits • Competitive salary with annual bonus potential

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• Comprehensive benefits package including dental, optical and medical and company matched pension plan.

• Ownership and long term equity opportunities

What we can offer you: • Strong commitment to safety in the workplace

• Grounded and family-oriented workplace in a progressive environment that is at the forefront of a fast evolving business sector

• Commitment to the training and wealth of opportunities for career development across job categories, project types and locations around North America

Graham is an Equal Opportunity Employer, and employment selection decisions are based on merit, qualifications, and abilities. Graham does not discriminate in employment opportunities or practices on the basis of race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability, veteran status or any other characteristic protected by country, regional or local law. We're Building careers, not filling jobs. View available job opportunities and submit your application online at www.graham.ca/careers. Applications will only be accepted as online submissions through the Graham website. Please, no unsolicited resumes or phone inquiries from agencies, thank you. Graham Management Services LP 10840 27th Street SE Calgary, AB T2Z 3R6 Fax: 403.570.5130