Administration DepartmentAdministration DepartmentGeneral Service UnitGeneral Service Unit

Mrs. Uthaiwan K. (Pe’ Pook)

General Service OfficerExt. 1061

What are we doing here?

• Front Reception

• Housekeeping

• Motor Pool & Vehicle Maintenance

• Building Maintenance

• Handyman & Gardening

• Stock Services

Ms. Jirapan Uannual (Mint)Receptionist

• Accommodation Service• Laundry Service• Transportation information• Travel Booking• Telephone Handle - Bills• Fax in-out Service• Post office Service• First aid and emergency case• Facilitator assist

Front Reception

Room Services

• Cleaning

• Misc. Repairing Conference room Services Laundry Service Catering Service

Mrs. Kongsin HeepkaewSr. Housekeeper

Housekeeper

Nok - Worawit T.

Bass - Jadsadawut S.

Eed - Phongphan R.

Driver Team

Handyman & Gardener

Diew – Boonyarit H. Rit – Sumrit S.

Eed - Phongphan R.Store

Stock service 08.30 - 12.00 hr. Input – output of stock control Stock count

Accommodation Hand Book

1. Computer wireless - Receptionist2. Electric key card - Room only3. Washing machine and Iron - Room no. 3204. Complimentary Drinking water 5. Common Room 2nd and 3rd open daily6. Receptionist 07.00 a.m. – 10.00 p.m. 7. Care Taker 10.00 p.m. – 06.00 a.m. call 1191, 12018. 24 hrs. Security Guard – Call 10639. GMS resources center 08.30-05.00 p.m. in working

day and 08.30 – 10.00 pm. when there is a course.10. Elevator service close at 10.00 p.m. and in holiday

• Fire• A smoker detector in every rooms• Fire alarm sounds, please

immediately take the nearest exit• Do not use elevator• Fire extinguisher & floor plan

Safety

Power Outage or Electricity Blackout

• Unplug everything• Do not use elevator• If you get stuck in the elevator, press

the alarm button

Room Safety

• Unplug equipments if not use

• Switch off every electric appliances

• Keep door locked

• Check your belongings

• Do not use other electric equipments than those provided in rooms

Admin. - General Service UnitOffice Hours

• Driver 08.30 a.m. – 17.00 p.m. / or According to orders

• Housekeeper07.00 a.m. – 16.00 p.m.

• Receptionist (Courses)07.00 a.m.-16.00 pm. / 17.00 p.m. – 22.00 p.m.

• Care taker (Courses)22.00 p.m. – 06.00 am.

• Security guard 24 hrs.

• Accomm. reservation • Guest registration • Fax cover sheet• Conference reservation • Laundry service• Vehicle Request Form • Copy Express Service• Stationery requisition

Forms

                         

RESERVATION FORM               UPDATED by ART    

                         

For Conference and Common

Room                 6 Sep 11    

Course/Function name:                       Sponsored by:          

Date:       Time:       Number of Participants:         Organizer:        

  MI Traning course   None MI Training course   Guest visit

                                                     

  James B. Bolger(1st Floor)   Mae-sot (2nd Floor) Lao Bao (4th Floor)

 

  Savannakhet (4th Floor)   Myewaddy (3rd Floor)  

                                                     

Conference Room setting (style)

No.1 Theatre No.2 U-shape No.3 Boardroom No.4 Class room No.5 Banquet No.6 Fish bones

      

      

      

      

      

      

                                               

                                               

                                               

Open ceremony Style No.   Closing ceremony Style No.  

Complementary:

  Flower for the podium for opening ceremony.   Plastic flower   Fresh flower

  Coffee,tea,water,snack corner provided in the room.

  Table cloth/cover

  Water bottles   with MI glasses   without MI glasses

  White board…………set (s)

  Flipchart stand…..…….set (s)

  Conference equipments (VIPP,audio) set in the room.

  Back Drop/ Banner/2side boards (lay out is needed please send soft file to ronnarit@mekonginstitute.org)

  Welcome party : Date   Time   Where ?  

  Farewell party : Date   Time   Where ?  

                                                     

  IT/Audio equipments (Materials provided by IT)                          

                                                     

  Table microphone     set (s)   Printer           set (s)        

                                                     

  Microphone with stand     set (s)   Karaoke     set (s)   Indoor   Outdoor

                                                     

  Wireless M/C       set (s)   Card reader       pc (s)        

                                                     

  Laptop         set (s)   Flash drive         pc (s)        

                                                     

  Other requests :      

                                                     

*** Special request please specify                                    

   

   

                                                     

***Organizer : please submit this form to Art (ronnarit@mekonginstitute.org) and share to all concern.

Signature………………………..

Date …………………………….

Thank you