Administration and County Services Committeestop the Asian Carp, an invasive species, from entering...

DRAFT

Administration Committee Minutes of 4 June 1, 2017

Administration and County Services Committee

David Heeres Christian Marcus, Chairman Bryan Smith

Minutes

June 1, 2017 Members: Christian Marcus, Dave Heeres, Bryan Smith Members absent: None Others: Pete Garwood, Ed Boettcher, Sheryl Guy, Sherry Comben, Patty

Niepoth, Julie Weston, Janet Koch

1. The meeting was called to order at 9:05 a.m. by Chair Christian Marcus.

2. Public Comment None.

3. Agenda Addition Discussion of a 2% Tribal Grant Application was added to the agenda. Mr. Garwood distributed copies of a proposed application from Haley Breniser, Executive Director of Grass River Natural Area, Inc. (see attached pgs. 5-9). Ms. Breniser was requesting that the County approve the 2% grant application.

Motion by Dave Heeres, seconded by Bryan Smith, to recommend the Board of Commissioners approve the sponsorship of a grant application to the Grand Traverse Tribe of Ottawa Chippewa Indians for a 2% Tribal Grant on behalf of the Grass River Natural Area for reconstruction of 0.25 miles of boardwalk. Motion carried – unanimous.

3. Treasurer’s Report Sherry Comben, County Treasurer, said the report included in the agenda packets was a cash summary of the monies in the accounts of the various banks. Ms. Comben said credit unions were geared toward serving individuals, not municipalities.

4. Annual State Equalization Date Pete Garwood, County Administrator, said the State of Michigan statute regarding the County’s equalization date stated two things. One was a requirement for equalization at a county’s regular April board meeting, the other was a requirement for counties to equalize on the Tuesday after the 2nd Monday in April. Mr. Garwood said the County’s Equalization Director had informed him that most counties equalized at their regular April meeting. Motion by Bryan Smith, seconded by Dave Heeres, to recommend the Board of Commissioners authorize for signature by the Chair of the Board of Commissioners a communication to State of Michigan representative and senator who represent Antrim County requesting the language regarding the equalization date of the Tuesday after the second Monday in April be removed from the State Board of Equalization Act, PA 44 of 1911. Motion carried – unanimous.

5. Electronic Data Requests Sheryl Guy, County Clerk, said providing the U.S. Census Bureau with the information they had requested would assist with an accurate census count, which was valuable to the County.

Motion by Bryan Smith, seconded by Dave Heeres, to recommend the Board of Commissioners approve the request from Tip of the Mitt Watershed Council to waive the fees and approve the provision of the parcel line spatial data from the County Geographical Information System (GIS) database. Motion carried – unanimous.

Motion by Bryan Smith, seconded by Dave Heeres, to recommend the Board of Commissioners approve the request from the U.S Census Bureau’s Geographic Support System (GSS) to waive the fees and approve the provision of the residential address lists, residential structure points (shapefile), street centerlines (shapefiles) from the County GIS database. Motion carried – unanimous.

The Committee took no action regarding the request of Michigan Radio.

6. County Data Transmission Policy Mr. Marcus said the policy should be revised to state that nonprofits needed to demonstrate a benefit to the County if the County provided data to them free of charge.

7. County Geographic Information Systems (GIS) Capabilities Julie Weston, GIS Technician, and Janet Koch, Deputy Administrator, gave a short presentation to the Committee regarding GIS. Existing GIS capabilities of the County’s website were demonstrated. The Committee was also shown a number of maps created by Ms. Weston, some of which were derived from information provided by non-profit agencies that had been provided GIS data by the County.

8. Asian Carp Resolution The Committee discussed the request of the Antrim County Economic Development Corporation (EDC) that the Board of Commissioners approve a resolution to support the restoration of funding for the Great Lakes Initiative. The Committee also discussed recommending approval of a letter to the President of the United States regarding funding to stop the Asian Carp, an invasive species, from entering the Great Lakes. Motion by Bryan Smith, seconded by Dave Heeres, to authorize the Board Chairman to sign a letter to the President of the United States to designate the financial resources necessary to stop the invasive species known as the Asian Carp. Motion carried – unanimous.

9. Management Control Agreement Mr. Marcus asked Valerie Craft, IT Director, about the agreement and the functions of the County’s IT regarding the technology for the Sheriff’s Office. Ms. Craft said the agreement was the third in 10 years. She added that servicing the Sheriff’s network currently couldn’t be contracted as the Sheriff’s Office is connected to the County’s network. Ms. Craft said the

Administration Committee Minutes June 1, 2017

servicing of the Sheriff’s network could only be contracted out if County purchased equipment to separate the Sheriff’s Department from the County’s network. Ms. Craft told the Committee that she was aware of the Sheriff’s policies regarding technology. Mr. Garwood said outside of the Sheriff’s policies, there were also County policies. Ms. Craft said that the IT Department and any contractors that assist her with network issues are required to abide by the FBI’s Criminal Justice Information System (CJIS) security policy. She added that she is required to sign a similar agreement with the district court. Motion by Dave Heeres, seconded by Bryan Smith, to recommend the Board of Commissioners authorize Information Technology (IT) Director Valerie Craft and the Antrim County Sheriff Daniel Bean to sign the Management Control Agreement between the Information Technology (IT) Department and the Sheriff’s Office with regard to the FBI Criminal Justice Information System (CJIS) Security Policy and the Michigan Addendum. Motion carried – unanimous.

10. Antrim County Transportation (ACT) Personnel Mr. Garwood said the County’s full-time mechanic, who had been the County’s mechanic for approximately 30 years, had retired. ACT was requesting that the regular part-time mechanic be moved to full-time. No replacement of the regular, part time mechanic was planned. Motion by Dave Heeres, seconded by Bryan Smith, to recommend the Board of Commissioners authorize the promotion of Adam Hott from regular, part time mechanic to full-time mechanic with all the benefits afforded regular, full-time employees of the Antrim County Transportation bargaining unit effective June 12, 2017. Motion carried – unanimous. Mr. Marcus suggested that the County establish a practice of thanking employees who were retiring from the County. Mr. Garwood and Ms. Guy said financial compensation was not a legal expense. It is, however, common for departments to hold internal events that have no cost to the taxpayers.

11. Interest Notification – Economic Development Corporation

Motion by Dave Heeres, seconded by Bryan Smith, to recommend the Board of Commissioners appoint Rachel Krino to the Economic Development Corporation Board to fill the term of Dawn LaVanway, expiring December 31, 2021. Motion carried – unanimous. Ms. Koch said that, in the future, when there were vacancies on special County boards and commissions, a link to information about the vacancies would be placed on the home page. The Committee discussed the creation of a page regarding volunteer opportunities at the County. Background checks for employees, those appointed by the Board of Commissioners, and volunteers were also discussed.

12. Resolution of Support – MSU Spotted Wing Drosphilia Research Mr. Garwood said Benzie County had requested that the Antrim County Board of Commissioners approve the resolution.


Motion by Bryan Smith, seconded by Dave Heeres, to recommend the Board of Commissioners approve a resolution similar to the Benzie County resolution in support of funding the Michigan State University (MSU) Northwest Michigan Horticultural Research Center as it applies to research toward control and hopeful eradication of the spotted wing drosophila (SWD), or fruit fly. Motion carried – unanimous.

13. Various Matters Cairn Event Ms. Koch said she had been in contact with Dan Sippel, Executive Director of the West Michigan Tourist Association (WMTA). The WMTA is celebrating its 100th anniversary and would like the County’s permission to hold an event at the Hugh J. Gray Cairn on Cairn Highway in Milton Township. The cairn was built in 1938 as a memorial to Mr. Gray, who had been instrumental in making Michigan a tourist destination. Mr. Gray is also credited with the creation of WMTA. Mr. Sippel had indicated that Milton Township’s Board were in favor of having a ceremony at the cairn on July 24, removing the plaque to document the contents of the cairn, and then replacing the contents along with information about WMTA’s 100th anniversary. Ms. Koch said she had provided information regarding ownership of the property to Mr. Sippel. Motion by Bryan Smith, seconded by Dave Heeres, to recommend the Board of Commissioners approve a 100th anniversary event for the West Michigan Tourist Association to be held at the Hugh J. Gray Cairn on July 24, 2017. Motion carried – unanimous.

Broadband Project Mr. Garwood said Northern Lakes Economic Alliance (NLEA) was drafting agreements with entities who had expressed interest in participating in a broadband consortium. Mr. Garwood said he wouldn’t recommend County participation unless joining the consortium increased connectivity to other areas of the county and unless the connection was cheaper or similar with more bandwidth than the County’s existing connection. He added that this was an ongoing project and he would keep the committee updated.

Housing Program Mr. Garwood said he was having discussions with the Housing Director regarding the future of the County’s housing program. He added that the State of Michigan had effectively eliminated housing funding to northern Michigan.

14. Public Comment Mr. Boettcher said he had suggested that the executive director of the Traverse City Convention and Visitor’s Bureau make a short presentation to the Board of Commissioners to educate the Board about his organization’s efforts.

The meeting was adjourned at 10:55 a.m.


June 1, 2017 TO: Administration Committee FR: Peter Garwood County Administrator RE: GRNA – Tribal Grant Sponsorship Please see attached application prepared by Haley Breniser, Executive Director for Grass River Natural Area, Inc., for a Tribal Council Allocation of 2% Funds grant. As you likely recall, the Board of Commissioners voted to allocate $100,000 to the first phase of the boardwalk project. This grant application, if successful, will enable GRNA, Inc. to raise match funding for the project. The following motion is presented for your consideration:

Motion by ___________________, seconded by _________________, to recommend the Board of Commissioners approve the sponsorship of a grant application to the Grand Traverse Tribe of Ottawa Chippewa Indians for a 2% Tribal Grant on behalf of the Grass River Natural Area for reconstruction of the boardwalk.

Memorandum Administration Office


, ..

Tribal Council Allocation of 2% Funds Application Form

PLEASE NOTE:

Under the terms of the con~ent decree, which settled Tribes v. Engler (ease N9. 1 :90-GV-611, U.S. Dist. Ct.,, West. Dist. Mich.), ¢e Grand Traverse Band of Ottaw~ and Chippewa ln~ians, as define~ in the stip ... lation, has• agreed to pay 2% of its video gaming revenue to loc~Lu_nits of government (i.e., locai township, village, city,! county board of commissioners, public school ·system). '

I.

*ONLY LOC~ UNITS OF GOVERNME~T LOCATED WITHIN GTB'S 6-COUNTY SERVl€E AREA WILL BE CONSIDERED FOR 2% GRANTS.

Allocation Cycle: X June x -----Submission Date - June 301h

___ December -----Submission Date - December 31"

2. Name of Applicant: _ Antrim County

3.

4.

5.

Address: __ 203 E. Cayuga Street, P.O. Box 187 Bellaire, Ml 49615--------~-

Phone#: 231-533-6265 Fax#: 231-533-8111

Authorized Signature:----------------- --Printed Name: Peter Garwood

Title: County Administrator

Contact person: Name: _ H_a_le-=y_B_r_e_n_is_e_r ________ ~-------

Telephone #: 231-533-8314

Type of Applicant:

___ Township

, ___ Public School District

_ __ Public Library

Fax#: 231-533-8111

___ Local Government

X County Commissioner

___ College

___ Sheriff/Police Department

Fiscal Data: Amount Requested: $ 61250

Local Leveraging: $ 328,750 (Match)

Total Budget: $ 390,000

Target Population: ___ x _____ children X Adults

___ L. ocal Court

~--Road Commission

___ Charter School

___ Fire Department

Percent: 16 %

Percent: 84 %

Percent: I 00 %

(Indicate the number of OTB members)

___ Total OTB member Community

X Elders

___ Others

Re1•ised 2%/orm • appro1·ed at the ,\/arch 25, 2009, Tribal Co11ndl Spe<..·iul Sessiun Page I of4


6. Counties Impacted: X Antrim Benzie X Grand Traverse X Leelanau

~---'-~ --~

__ X __ Charlevoix ___ Manistee

7. Brief Description (purpose of funding); include statement of need:

Antrim County seeks $61 ,250 from the GT Band to reconstruct 0.25 miles of a 30 yr old, highly-used public boardwalk at Grass RiverNatural Area. Our fundraising goal is $390,000. With $267,500 committed and $61,250 pending, this grant will help raise the remaining 16%. Our goal Is to make Grass River's outdoor experience safer and more accessible to visitors of all ages and varying physical abilities and to improve stream habitat for natural resource sustainability by 201 B. We will attain our goal by. 1).repladng unsafe degraded boardwalk jnfra5tn1d11re wjtb long.lasting, ADA acr.e55jble materials and by 2) replacing.old. dilapidated bridges with stream-friendly, clear-spanning infrastructure to remove impediments to stream function.

Anticipated outcomes Include: 1) 20% increase in overall visitor use by Dec 2020, 2) 5% annual increase of stroller, wheelchair, and motorized chair use on Tamarack Loop, 3) 90% of GRNA visitors will state that the boardwalk experience is_a.C1fQUJldJn.Oilt.~!i!iible~u..S.Q..01.b.Qar.dw.~Uu~@n!il™dLQn.bY.._2.Q2.0~8~2019. 9Q0liLo.iPLO.Q~.ID.JliUtikiPiil~ state that their experience was more positive and impactful because of improved infrastructure, 5) Woody debris will seize ta...build..up_unde[.bridges..B)-Reconstrudeclboardwalk.and..hridges..willnoJongec.flood..over...Z).Strearn.habital.will.show.Jewer signs of erosion, an increase in macroinvertebrates, and an increase In plant abundance where clear span bridges are

Over 20,000 visitors engage with Grass River Natural Area (GRNA) annually, and many of them are vear-round residents of Antrim County. They are young (15% school age) and old (22% seniors) with varying physical abilities (15% with disabilities). They are In need of safe ADA accessible pac!s infrastructure that offers an inviting experience no matter one's ability Grass River's 1. 33 mile, 30 yr old wetland boardwalk no longer offers this. The structure is no longer up to today's building codes and is not safe for wheelchairs, strollers, or motorized chairs A sixf¥-q11estion Comm11nity Input Smvey cond11ded by Grass River Natural Area, Inc in 2016 (140 participants) demonstrated the public's great interest in safe park infrastructure. User:& rated boar:d•1.1alk reconstruction as tbe number one improvemrn.eunt .... fl>M&A&Kld•ed.....,,a~t G~R,.,N..,.A~I -----------

8. This question only pertains to Public School Systems. If you are not a Public School system, skip to question 9.

(a) Pr ogram formula: (1) SS,000. Per school+ ($1',000 x # or'GTB member students)= allocatlon.

(b)

Please note: 1) In completing this section, only provide the student numbers ofi:urrently enrolled ·GTB members; tlo not include the general Natiye American data of your school system; and 2) there will b.~ a c_!p_gf StoO,O~J) p~cboo .!u~s~!LQn tbe.scbo_~l's GTB membersjlip c(!gpt.~--

Recommendation from Parent Committee: ___ YES · ___ NO

(c) Describe parent involvement in project: --------------------

(d) Does the school receive Title IX Indian Education Funds? YES NO If yes, how much: ____ _

Rei·ised 2% form - appro1·ed al the March 25. 2009, Tribal Couni:il Special Session Page 2 of4

...


...

9. What are the start and completion dates of the proposed project?

Start -9J.112CU7- Completion 121112018-

10. Has applicant received prior awards through the Tribe's 2% funding allocation?

X YES ___ NO. If yes, please list the start and end dates and amount:

and amounts: -------- -------

II. Are all of the previous allocations expended? ____ YES ___ NO.

If no, what are the start and end dates and amounts:

________ and amounts: ------

l2. Is the proposed project new NEW or a continuation project ? I --.,...---

If this is a continuation project, please explain why there is a need to continue funding:

13. Impact of Gaming on local program: (e.g., increase in student population, resulting from increase in Tribal

employment or increase in emergency services to Casino patrons).

14. How will the success of the project be assessed (evaluation plan)? --------------Community Input Surveys will be given to each visitor 2018-2020. Program Evaluation Forms will be hancted oufto eacfi program part1c1panf20t8=202cr.Stream Mon1tr.::o=n=n=g-=a=n-=-a--habitat surveys-will be conducted where bridges-were replaced-with-cleai:-span infrastructure.

Rerised 1%/orm - approreJ ul tile Murd115, 1009. Tribal Cound/ Special Session Page3 of4


15. If new staff is required, will preference be given to Native American applicants?

__ YES NO

16. Budget: Please attach a one-page itemization of the planned budget. Include explanation for each category of the

budget.

Note: A final report on expenditure of funds and project results will be due to the Tribal Council 30 days after

project completion.

BEFORE YOU MAff:PLEASE REME&fBER TO:

I) Execute authorized signature

2) Attach 1-page bud~et

3)

Re\•ised 2%form - appro\·ed at the March 2j, 2009, Tribal Co1111cil Speciul Session Page4 of4


Administration and County Services Committeestop the Asian Carp, an invasive species, from entering...

Documents

Transcript of Administration and County Services Committeestop the Asian Carp, an invasive species, from entering...