Time Table Software Certified ISO 27001 : 2005

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Contents

• Section 1 : Overview & Concepts

• Section 2 : Screenshots

• Section 3 : Outputs & Reports

• Section 4 : Operations Video

Section 1Time Table Software

Overview & Concepts

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Class

Faculty Subject

Time Table

Class-Subject Mapping Rules

Faculty-Class Mapping Rules

Faculty-Subject Mapping Rules

Overview Certified ISO 27001 : 2005

Time Table Software

In planning a Time Table, we plan the optimal use of 3 resources guided by certain rules.

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Concept – Available Resources Certified ISO 27001 : 2005

Time Table Software

There are many Academic & Non Academic subjects taught in the institute and many faculties to teach each subject. All subjects are not taught is all classes. All subjects are not taught by all faculties.

Class-Subject mapping defines the specific set of subjects taught in any class.

Subject-Faculty mapping defines the list of faculties available for any subject.

Faculty-Class mapping defines the faculties suitable to teach the defined subjects in any class.

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Concept - Limiting Parameters Certified ISO 27001 : 2005

Time Table Software

Class is a group of students studying in some Standard & SectionTaught for fixed No. of Periods on pre decided weekdays

Generally,Standards: Nursery/Prep, LKG,UKG, 1-12Sections : Any nos. (ABCDEF……)No. of Periods : 9 max. (123456789)Weekdays : 7 max. (1234567)

Generally, a class is conducted in a pre decided Classroom/Lab. Sometimes it is shifted to another room/lab for a period.

When we plan a timetable, these parameters are assumed fixed for any class. And we plot variable combinations of Subject & Faculty for a fixed unit of Weekday-Class-Period.

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The “Subject” Resource Certified ISO 27001 : 2005

Time Table Software

A master database of all Subjects taught in the Institution is prepared with following details:

Subject Names & Short Codes

Subject Groups: Subjects are classified in to Academic/ Non-Academic, Curricular/Co-Curricular etc.. for easy listing.

Subject Guidelines: • Subjects like Maths & Physics should not be taught in consecutive periods.• Preferably there should not be 2 consecutive periods of Maths.• Games/Sports/Yoga should not be held immediately after lunch Break.• Preferably Class Teacher Subject should be First period….etc.

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The “Faculty” Resource Certified ISO 27001 : 2005

Time Table Software

A master database of all Faculties teaching in the Institution is prepared with following details:

Name & Personal Details

Availability on Weekdays: Some teachers teach in multiple Institute/Branches and are available only on limited weekdays in a particular Institute/Branch. Like MWF…

Availability in Periods: Some teachers teach in multiple Institutes /Branches and are available only on limited weekdays for limited periods in a particular Institute/Branch. Some teachers work only for first half or second half.

Daily & Weekly Workload: A teacher cannot be made to take classes continuously in all 9 periods for all days of the week. There is a optimum daily and weekly load so that the faculty gets time to prepare for class and do other assigned tasks.

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The “Faculty” Resource….contd. Certified ISO 27001 : 2005

Time Table Software

Allocation of faculties is guided by following guidelines:Distinct Sections in Same standard: Sometimes teaching the same subject in 2 sections of the same standard leads to confusion, if the records are not properly maintained. To avoid confusions, and also to keep teachers available for substitution, a faculty is preferably not allocated same subject in 2 sections of same standard.

No. of periods/section/day: Even if a teacher teaches subjects like Hindi, History and Geography for the same standard, to avoid monotony for the students and for the teacher it is preferred not to allocate all subjects of a faculty in one section on the same day.

Class Teacher Allocation : Most of the teachers are assigned the responsibility of a Class Teacher. One teacher can generally be responsible for one class. The first period in any class is generally allocated to the class teacher.

Free periods: Out of the daily workload, any faculty should preferably get atleast 1 free period during the first half of the day.

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Section 2Time Table Software

Screen Shots

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Main Interface (Home Screen) Certified ISO 27001 : 2005

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Time Table Software

Time Table Software is a Desktop Application which runs on any Windows.Uses MS Access as backend database. Additional Terminal licenses can also be obtained to run on Network.

Settings > Add Class Certified ISO 27001 : 2005

Time Table Software

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Any number of Classes with different client specific nomenclature can be added.Each class can be held on selective weekdays and can have predefined no. of periods.

Settings > Add Subject Groups & Subjects Certified ISO 27001 : 2005

Time Table Software

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Any no. of subjects can be added. Subjects can be classified in Academic/Non-Academic groups to auto apply certain checks during time table generation.

Settings > Add Faculty Certified ISO 27001 : 2005

Time Table Software

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Any no. of faculties can be added. Daily & Weekly workloads and availability during weekdays & periods for each faculty can also be specified.

Settings > Class-Subject Mapping Certified ISO 27001 : 2005

Time Table Software

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A class can have any no. of subjects. Daily & Weekly no. of periods for each subject in a class can be specified. Periods can also be specified in which this subject can be taught.

Settings > Faculty-Subject-Class Mapping Certified ISO 27001 : 2005

Time Table Software

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• A faculty can teach many different subjects in different classes (standards & sections)• Sometimes best faculties are reserved for certain sections, so it can be restricted.• Sometimes multiple faculties are available for a subject, so a uniform mix is to be

provided, for this periods/week/section for any subject can be specified.

Time Table Generation Certified ISO 27001 : 2005

Time Table Software

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• When a Class-Section-Weekday-Period combo is selected, Time table can be auto generated.

• In manual mode, all subjects pertaining to that class and all faculties pertaining to that selected subject that are free in that period are listed to be selected.

Time Table Generation-Substitution Certified ISO 27001 : 2005

Time Table Software

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• Various Checks can be applied as per need….for ex. If it is First period then “Class teacher Only” will be listed.

• These workload distribution checks can be waived off for special requirements.

Time Table Generation-Substitution Certified ISO 27001 : 2005

Time Table Software

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If any faculty is on leave or left, then software provides a substitution suggestions with priority based on several criteria. Based on the suggestions, manual decision is taken. A new time table printout can be obtained after substitution.

Substitute faculties are suggested in following order of priority >> 1. Same class-same subject faculty and not exceeded daily workload.2. Same class-same subject faculty and not exceeded weekly workload.3. Same class-same subject faculty and exceeded weekly workload.4. Same class-same subject faculty and exceeded daily workload.5. Other class-same subject faculty, with above conditions (1-4) in order.6. Other class-other subject faculty, with above conditions (1-4) in order.

Time Table Generation Certified ISO 27001 : 2005

Time Table Software

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Section 3Time Table SoftwareOutputs & Reports

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List of Reports Certified ISO 27001 : 2005

Time Table Software

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1. Class wise Time Table (All subjects & faculties)2. Faculty wise weekly Time Table (All subjects & in all classes)

3. Class wise – Single Faculty wise Time Table4. Class wise – Single Subject wise Time Table

5. Subject/Lab weekly Utilisation Chart6. Faculty weekly Utilisation Chart

7. Daily Substitution Suggestion Chart for Absentees

(Report PDF files are provided separately in folder)

Section 4Time Table Software

Operations Demo Video

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