Addmen Question Paper Generator User Guide

8/19/2019 Addmen Question Paper Generator User Guide

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INSTALLATION OF QPG SOFTWARE

1. Use a fresh virus free Windows PC with MS Word and keep ready with good (broadband) internet connection

for training.

2.

Make a folder on Desktop and place all the downloaded and contents in it as guided below on this page.

3. Visit the Url: http://www.admengroup.com/support.htm

From this Support Panel, you can download any required components mentioned below. The latest copy of

this User Guide can also be downloaded from the Support Panel.

4. Download OMRSETUP.ZIP .

Unzip and run the file. It will not ask for any options and complete the setup in one click. The default location

of installation is C:\ADDMEN which can be changed if desired.

5. After installing the setup, ADDMEN folder is created in the location you selected (C:\ADDMEN) andrequired shortcuts are formed at the Desktop and Programs Menu.

NOW THE SOFTWARE IS READY TO RUN.

6. Attach the USB Lock sent to you on an active USB port on your machine. The lock is a plug and play device

and needs no driver installation.

7. Run the OMR/QPG Software using the shortcut given on the desktop.

8. If the software installed with the setup is not working with your Hardware lock, please carefully read the

messages given. And if required contact technical support.

You can obtain Updated Technical Support Team contact Nos. and Desktop Sharing utility link at

www.admengroup.com/support.htm

PLEASE CHECK THAT YOU HAVE FOLLOWED ALL INSTRUCTIONS GIVEN ABOVE

BEFORE CALLING.

PLEASE DO NOT CALL MARKETING NUMBERS FOR SETUP & TRAINING.

FOR SUPPORT CALL +91-7773000070, 7773000080

FOR EXISTING USERS

If you are an existing QPG User and wish to format your machine or reinstall the software, first take a backup

of existitng ADDMEN folder in a CD.

Run the setup as explained above. ADDMEN folder will be created at C:\. This is a blank folder with no data

as it has been freshly installed. Delete this newly created ADDMEN folder and replace it with your existing

backup of ADDMEN folder.


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UNDERSTANDING QUESTION BANK SOFTWARE

The Question Bank software also known as Question Paper Generator will be referred as QPG hereafter.

Software does not store questions. It simply stores references to unique question IDs and corresponding filter

tags applied to them.

The QPG offers ease and independence of working such that the task of feeding the questions in a Question

Resource file (QR file) which is a DOC file, can be carried out even in the absence of QPG software.

The text of the question is stored in a QR file. The software does not import the question text in its database.

This property itself explains the scope and variety of textual content that can be handled by this software.

According to a general concept, if we store questions is a database then we can at the most keep text based

questions in english, while, in this software we keep questions data in a DOC file so we can store question text

of any language, even multiple languages, we can create diagrams and store pictures as well. Formulas can

also be incorporated using special formula editor utilities.

And so the QPG can handle questions having any or all of the above properties because its question contentlies in a referenced DOC file called the QR file (Question Resource File). Simply put, you can generate

Monolingual or Bilingual question paper containing questions with formulas and diagrams.

The QPG not only provides printable output, but it also generates linear tabular soft copy output which can be

used as an input to the Online Test System.

QUESTION PAPER GENERATION FLOW DIAGRAM


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LOCATION OF QUESTION RESOURCE (QR) AND REFERENCE DATA (RD) FILES

The question references and their property tags are stored in a MS Access Database file known as the

Reference Database. The installation folder (C:\ADDMEN) contains a file CODB.MDB, which stores the path

of Reference Data accessed by the software. There are two tables TBLBRANCH and TBLSUB. TBLSUB

contains the path to Question Bank Reference Data files.

By default the software connects to a single blank Reference Database named as “DBQBANK”, but it can be

given any name and corresponding entry in the CODB.MDB > TBLSUB must be changed (file

C:/Addmen/Data/DBQBANK.MDB).

The DBQBANK Reference Data File is found in the C:/Addmen/Data folder. If not it can be copied and

pasted from C:/Addmen/Resource folder. The QR files containing questions, are also kept at the same location

as the Reference Database.

DISTRIBUTION OF QUESTION RESOURCE (QR) FILES

Several separate QR files can be made to store questions. Technically, there is no limitation on the count or

the size or content of QR files used to store the questions. But practical convenience must be seen.

A QR file can contain questions of one subject or one topic, depends totally on the choice of the user about

their pattern of classification of content. Most commonly, QR documents are made topic wise. Keeping topic

wise file divisions, reduces the size of the QR file and also provides better control over the content. There is

no specified format constraint for naming the files. Nomenclature of the files is totally at user discretion. For

e.g. PHY-Capacitance.doc contains all questions pertaining to Capacitance topic in subject Physics.

DISTRIBUTION OF REFERENCE DATA (RD) FILES

Keeping a single Reference Database for multiple subjects is suggested because making multi-subject test

papers is possible only by virtue of a single database. In case of multi-department functionality, separate

databases can be handled and then the question paper output of different subjects can be merged manually if

required. If we prefer to maintain separate database for separate subjects or groups, identical entries can be

made into TBLSUB with changed database names and display names.


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BUILDING QUESTION BANK RESOURCE

QUESTION RESOURCE FILE FORMATS

A DOC file containing several tables, each with 8 columns is used as a resource bank (QR) to store questions

for QPG Software.

Each question in the bank is given a unique ID which points to a particular row of a 8 column table in this QR

file. The 8 column table has several rows each housing a unique question and its options and answer. The

significance of each column is as follows:

Col 1 Unique ID

Col 2 Question Text

Col 3 Option A

Col 4 Option B

Col 5 Option C

Col 6 Option D

Col 7 Option ECol 8 Answer / Key /Hint / Solution

There is no specific format of the QR Word file. It can be A4 size or A3 size or any other size. It can be in

portrait or landscape. Even the columns in all the tables in the QR file can have variable widths.

CREATE QUESTION RESOURCE (QR) FILE

This file can be generated manually but since column 1 contains unique Question IDs, it is taxing for the

operator to remember what question IDs have been used. To ease up the process, software has a feature to

generate a blank QR file where question numbers are already entered in the first column and the user can

continue with typing or pasting the question text in rest of the columns.

The QR file generated by the software, contains unique question IDs and the corresponding unique records are

reserved in the database for the questions of given subject/topic.These can later be tagged for the specification

for which it is generated.


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The newly created QR file will contain new unique IDs starting from the next number of last entry in the

Reference Database.

In order to generate the file with pre assigned unique IDs,

> Open STEP 1 - Question Bank Panel

> Enter a explicit document name in the “Create QR” Text Box

> Enter number of questions you want to reserve for this chapter /topic QR file.

> If you want a bilingual document, select the bilingual checkbox. The bilingual QR so created will contain

double the number of rows as a monolingual QR. The top row with unique question ID is used to store

question in the first language and the following row is used to store the question in the second language.

> Press CREATE QR. A QR file will be created at the data path mentioned in the CODB file, table

TBLSUB.

ENTER THE QUESTION CONTENT - IMPORTANT !

Once a blank QR file with unique question numbers is formed, you can copy - paste your content into this

document from other pre existing documents or you can freshly type the questions into this format directly.

1 In same time (previous question)

distance moved by swimmer

w.r.t. earth will be22 UV

UVL

−

UV

VL

+

U

)UV(L +

V

)UV(L +

C

2 A massless

string thrown

over a stationarypulley is passed

through a slit.

As the string

moves it is actedupon by a

constant friction

force F on the

side of the slit.

The ends of the string carry the

masses m1 and m2 (m1 > m2).Find the acceleration of each

block.

21

21

mm

Fg)mm(

+

−−

21

21

mm

g2)mm(

+

−

21

21

mm2

g)mm(

+

−−

21

21

mm

g)m2m(

+

−

A

3 Match the scientists with theircountry of origin:A) Madam Qurie P) Finland

B) James Watt Q) India

C)

CV Raman R) Britain

D)

Thomas Higgs S) Scotland

E) Steven Hawkings T) Germany

P-T-Q-

S-S

4 Integer values of Pi(g) will be 31

5 Passage You want to hit a small box onthe floor with a marble fired from aspring-loaded gun that is mounted on a

table. The target box is a distance R

horizontally from the edge of the table;

see the figure to the right. You compress

the spring a distance d, but the center of

the marble falls short by a distance r ofthe center of the box. How far should you

compress the spring to score a direct hit

(neglect friction)?

m2

m1


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Copying the content from another DOC is much easier than copying content from PageMaker. While copying

from PageMaker, pay attention that the content is not changed.

Questions like matrix matching, true false statement type and others which require special formatting can be

placed in the question column directly in a well formatted manner. Option columns may be left blank for suchquestions.

Column Matching Question highlighted with Blue colour in above table.

Numerical/Integer Question highlighted with Orange colour in above table.

Common Passage Question (Passage) highlighted with Green colour in above table.

For Common passage based questions, the passage is entered as a distinct question in a separate row. But

while tagging the questions that belong to this passage, the passage no. is selected in Ref No. field on the

question bank panel.

For example, if question no. 1 & 2 in the above example belong to a common passage (5) then, while tagging

question 1 & 2, we will select 5 in reference field. Then during making of blue print, question 1 & 2 will notappear separately as distinct question, instead they will be included only when we select passage 5 and 2

questions out of it.

Bilingual Questions have to be entered in the subsequent row after the first language question:

1 English version of the question 1 English option 1A English option 1B English option 1C English option 1D C

Second language version of question 1 Second language

option 1A

Second language

option 1B

Second language

option 1C

Second language

option 1D

2 English version of the question 2 English option 2A English option 2B English option 2D English option 2D C

Second language version of question 2 Second languageoption 2A

Second languageoption 2B

Second languageoption 2C

Second languageoption 2D

Answer Keys to be used in OMR Module must be typed using suitable character and formats, in CAPS only.Rest of the columns containing question and option content can follow any case.

Later after the entry of the questions, individual question numbers can be selected and tagged with selective

filters, the process of which has been explained in next section.


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THE QUESTION BANK PANEL

The question bank panel can be roughly divided into 2 parts, the left part containing filter boxes and the right

part containing the list of the question records and command buttons.

To list a set of questions that belong to particular filter criteria, select the filter tags by checking them andpress LIST.

IMPORTANT - To enlist only limited question which we are working upon right now, we can make use of QID

From-QID To text boxes given above the LIST button. Leaving both textboxes blank will enlist all questions.

If QID From textbox is set and QID To textbox is empty, on pressing the LIST button we get a list of

questions starting from QID From value and vice versa. Once a question range is listed, it is temporarily

saved until both textboxes are emptied and listed again.

When we put a tick on the question in the question list, its properties are shown selected in the filter lists. But

when you deselect an item or select multiple records, the properties displayed on selecting the first single

record, remains unchanged. To select all the listed questions at once, tick the checkbox given atop question

list.

To open a particular question ID in the QR containing the question, select the question and press EDIT. This

will work only if one question is selected.

There are six filter boxes on the left side of the panel. Three of them: Unit, Chapter & Topic are interlinked.

While three others: Category, Level, Type are independent. The caption of these filters can be changed as per

user requirement from the settings panel.

More items can be added to filter boxes by right clicking on the filter box. A master input panel opens when

you right-click.

Below the filter boxes are open-text drop down boxes, named as Remark, Filename and Reference.

- The Remark box accept user defined remarks which are displayed below the question in the Question paper.

- Filename filter s used to change the filename in case of change of nomenclature.


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- The Reference box is used to link the current question with a particular question and is mostly used in

grouped question types.

Each filter list has a check box given at the top to activate the filter. This check box must be checked in order

to save the property to selected questions. Unit-Chapter-Topic filter lists have just one common check box

given atop the Unit filter list because these three filters are interlinked. There are separate check boxes atopeach of filters- Category, Level and Type.

A question can belong to multiple subjects/ units chapters or topics. Also multiple properties like category,

difficulty level or question type can be applied to a question. The question would be reflected in the search

result when searched for any of them.

SETTING UP QUESTION PROPERTY TAGS

Setting up Question Tags is a one time tasks and should be accomplished when the software is run for the first

time.

The Unit, Chapter and Topic tags are nested tags while the Category, Difficulty Level and Question Type tags

are independent tags.

Create a systematic and approved academic plan. This is the most important step and is crucial in deciding

how well you would be able to make use of your question bank and this software. It is important to devote as

much time to creating this academic plan, because when you start tagging the questions according to available

Units, Chapters and Topics the data becomes complex and any change later or complete reversal would be

time consuming and prone to human errors.

Ideally create a spreadsheet of all subjects well classified into Units, Chapters and Topics. Having created a

systematic and approved planning, then enter the tags / filters into the Question Bank Software.

> Units, Chapters , Topics are nested filters created one below the other For e.g.

Physics (Unit) > Low of Motion (Chapter) > Kinetics (Topic)

Physics (Unit) > Low of Motion (Chapter) > Potential Energy (Topic)

Chemistry (Unit) > Bonding (Chapter) > Double Bond (Topic)

Chemistry (Unit) > Bonding (Chapter) > Triple Bond (Topic)

Further, Subject filters can be added within the Unit filter by simply adding Prefixes to filter names. For e.g.

Chemistry - Organic (Unit) > Bonding (Chapter) > Double Bond (Topic)

> Category Filter can be used to create some standard independent filters if required. For e.g.

Class09 | Class10 | Class11 | Class12 | Grad | PG

2008 | 2009 | 2010 | 2011

1mark | 2mark |4 mark | 5mark

> Difficulty Level master can contain any number of user defined entries following any nomenclature. For e.g.

Very easy | Easy | Average | Difficult | Very Difficult

1* | 2** | 3*** | 4**** | 5*****

Silver | Gold | Platinum


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> Question Type is a filter which classifies a question according to the type of poser. This filter is open to user

discretion. Some exemplary Question Types are :

Theory Subjective Numerical High Order Mapping

Diagram Derivation Single Choice Multiple Choice

Fill in the blank Assertion / Reason Comprehension True or False

> Display Type is a predefined filter which decides the display type of any question.

Display Interpretation

HIDE(Default) Question is entered in database but will not reflect in any search or

question paper formation.

0OPT Subjective Question does not have options. Only question cell will be

displayed. Option cells will not be created.

1OPT Objective question having lengthy options. Max upto 5 option cells are

displayed in single column, one below the other.

2OPT Displays options in 2 columns. Max upto 4 option cells are displayed.

4OPT Displays options in 4 columns. Max upto 4 option cells are displayed.

By default when we create a QR, corresponding entries are created in the database. All these question entries

are marked as “HIDE”. The purpose of doing so is to ensure that if any rows are left blank in the created QR

file, then such questions should not be included in the question selection search, otherwise they would yield

blank questions in the Question Paper output DOC file.

APPLY PROPERTY TAGS

Entering the questions in a QR file and tagging the questions in the reference database are two distinct tasks

and can be done simultaneously.

In order to avoid any confusion or manual errors, preferably, one Tag must be applied at one time. To apply

tags following steps can be followed. If at the moment we are marking the Difficulty Level of the questions

and do not want to affect the Category or Question Type of the questions, then we can choose to activate only

the Difficulty Level filter.

IMPORTANT- The activator check box atop the filter must be essentially selected to be able to save any

changes made to the filter, when you press the SAVE button. NO property will be save unless the checkbox is

ticked.

If after saving, the list becomes empty, then obviously some parameter which is chosen has not been saved

because the activator check box has not been selected. Remove the filter, furnish the list and apply again.


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CREATE BLUE PRINT

A blue print is actually a list of conditions that we specify to choose the questions from a bank to form a

Question Paper. New blue prints can be created by clicking on the blue print option on Question Bank Panel.

As the blue print definition is stored for later use, we can create blue prints in advance for the entire upcomingtest schedule. And thus the name of the blueprint should be sensibly planned for future convenience. The

Generate Paper panel contains a drop down list to select a suitable blue print from the library.

Give a name and the number of questions for new Blue print and press CREATE on the top left hand side of

the Blueprint panel.

Now select the created blue print from the adjacent drop down list for further definition of specifications. On

selection the number of questions specified / mapped out of total number of questions is displayed alongside.

Now the user must create a mapping for each section.

IMPORTANT - During shuffling the questions at later stages, the questions are shuffled within the mappingonly. For Eg. a 2 subject test paper contains 20 questions, 10 from each subject and each subject has 2 sections

of 5 questions each. Like

Subject 1- Section 1: Q1-Q5.




To create a mapping, use the out of the six drop down list given and select the desired property tag as you

want in your selected questions. For each selected property in the drop down list, the number of questions

available in the bank matching all the selected filter criteria are displayed in a text box below the list. The user

can chose any number of questions from the available number of questions and press SAVE.

Multiple mappings constituting to one blueprint can be created in the similar fashion.

To delete a mapping, press CTRL+DEL by selecting the mapping in the list. To delete the entire blue print,

there is a DELETE button on right.


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GENERATE PAPER PANEL

The Generate Panel contains an ensemble of operational features used to generate a printable, exportable or

uploadable question paper output based on the user requirements. It includes following steps and necessary

controls can be found on the Generate Paper panel.

> A blue print is selected from a pre created library.

> Questions are searched and selected according to the blue print.

> A layout is chosen for the final export of the output.

> Actions like transferring the answer key to OMR Modules or uploading question paper for Online Test.

QUESTION SELECTION & ORDERING - IMPORTANT!

On selecting a blue print the number of questions in it is visible adjacent to it. Multiple sets of questions can

be selected for a specific blue print. For selecting the questions following this blue print select the “Set” from

drop down list given adjacent to the selected blueprint.

In case we want to select questions that have been not used or used less in the past, then we can specify a max

usage count in the “USE


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In case 1, a blue print has 10 questions, SET 1 can contain 10 different Question IDs which have been

selected from the database and SET 2 can contain other 10 question IDs which are different from SET 1. To

do this simple select a set and press SELECT. Everytime the software searches for questions, it will be an

independant search.

In case 2, we want to get Question Set 2 which contains the same questions as in Question Set 1, but in adifferent jumbled up sequence, then we can press COPY & SHUFFLE SET 1. Later the selected questions can

be seen in a jumbled up sequence on selecting Set 2 and other following set numbers.

If the user desires to include a question in the given test which has not been selected by the software, he can

manually override the software selection by simply replacing any of the selected question ID with the desired

question ID.

The sequence of the selected question can be altered manually by changing the serial no. of the question in the

selected question list on the right hand side of the screen. If we expect the Q. No. 1 to be displayed at position

6, then we change the sequence to 6 and the question on position 6 automatically gets swapped to position 1.

CREATE OUTPUT FILE

The printable output of the Question Paper is delivered in a word file which is automatically created based on

a template file created by the user himself.

There is no specific format of the question paper output file. It can be A4 size or Legal size or any other size.

It can be in portrait or landscape. It can even have a multi column structure. Two standard templates are

available in the software. These can be edited to customize the header and the footer. More template files can

be generated manually by the user.

IMPORTANT - In case of bilingual papers, single column format is ideally suited because the software itself

creates two columns one for each language. Both language questions are presented parallel in either columns.To generate a bilingual paper, select the bilingual checkbox on the Generate Paper panel.

IMPORTANT - In order to obtain an input file for the Online Test system we need the output in a linear table

format, same as the question bank file, Do not select any output format while you press the Generate button.

IMPORTANT - To choose between ABCD or 1234 as option bullets or to change alignment, alter Main Screen >

Settings > Qpaper Preferences.

The output question paper file is created at the data location where you have your QR Files & Reference

Databases. At the time of creation the Question Paper file is named as “Blueprint[Set]-Copy.Doc”.

Simultaneously, an Answer Key file is also created which is named as “Ans-Blueprint[Set]-Copy.Doc”. The

Answer Key file contains the content of the 8th column against each unique question ID included in the

Question Paper. Whatever, the 8th column bears, the MCQ Answer Key or hint or description is displayed in

the Answer Key output file. The file can be printed and displayed or its content (if limited to MCQ answers in

the format A,B,C,....) can be pasted into the OMR Answer Sheet Checker.


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LINK ANSWER KEY TO OMR MODULE

The QPG is one of the integrated modules of the OMR Sheet Reader Software. The QPG can be installed and

made functional as standalone. But if both OMR & QPG modules are active, the user gets an additional

convenience of linking the test created in OMR Module and a Test paper created in QPG module.

STEP 2 > Enter Answer Key of OMR needs an answer key typedinto the software interface.

STEP 2 > Generate Paper of QPG generates a question paper and a corresponding answer key output.

To transfer the created answer key to OMR test,

> Put a check on “Copy Answer to OMR Test” and activate the test drop down list.

> All the tests created in OMR containing the same number of questions are enlisted in the drop down list.

Suitable test should be selected before pressing the generate test button.

> Answer key is copied to OMR test only if the Question Type used in the test matches with the answer type inthe QPG Answer key output.


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UPLOADING QUESTIONS FOR ONLINE TEST

The Online Test module of ECAS can run either from the in-house server or it can be accessed from a web

server.

The Online Test module has an administrator access who creates the test in steps similar to defining test instandalone OMR Software. The Test Name, Duration, Answer Key, Marking Scheme and Subject & Toipc

Tags are all set in the online browser interface. But the Question text to be displayed online is to be uploaded

separately on the server.

As the QPG Software, Addmen’s Online Test also supports any type of content which includes formulas,

diagrams, pictures and multi-lingual text.

> In case of absence of QPG Software, the questions must be typed in a QR file format manually.

> If QPG is available, the Test paper containing selected questions typed in QR file format can be created using

QPG.

> To create the QR file for Online Test using QPG, simply DO NOT SELECT any Question Paper Output

Format and the time of generate paper.> REMEMBER: Remove the table borders of the QR file before selecting it for upload.

WORKING ON THE UPLOAD PANEL

> The Upload Panel button is found on the top right corner of the Generate Paper Panel.

> BROWSE the QR file that contains questions for Online Test and press GET DOC DATA button. Now you

will see the question text listed in the grid on the left (the local list).

> Enter the Test ID in the box given. This Test ID is different from Test No. It is the Unique ID of the Test

created online.

> Press SAVE LOCAL button to convert the QR (DOC) file into distinct question images and save images

locally.> Press UPLOAD DATA button to upload question images to server.

> To check whether questions are uploaded for a specific Test ID, enter unique Test ID and press VIEW

SERVER button.

> DELETE buttons have also been provided to clear the question data on server or locally.


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PREFERENCES, SETTINGS & MASTERSChanging the Filter Caption

Adding New Filter

Preferences & Output Settings


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QUESTION PAPER GENERATOR - FAQs

Q1. Will question generator have facility to add our questions along with figure and mathematical equations?

Ans. Yes QPG will have facility to add your own question with figures, diagrams, formulas.

Q2. Whether QPG will be compatible with word document?Ans. It is based on word document only.

03. Will I need to add any text file as I face problem when I get papers from PACE Mumbai in Pagemaker format

sometimes the text creates very funny symbols?

Ans. Whatever data you need must be OK in word. If you are copying from Pagemaker, it might look funny.

Manual attention has to be taken that it appears OK in word at the time of copy paste. Or else correct it.

04. Will the question paper generator will have any number of questions inbuilt ( means will we get any question

bank)?

Ans. No in-built questions. No Question bank provided.

05. Please note I need the generator for P,C,M,B as we conduct classes for all four subjects. Do we have thatfacility?

Ans. Yes PCMB and any other subjects can also be accommodated.

06. Using QPG will we be able to have the paper in desired format means in double column or in particular font

or with particular spacing of line.

Ans. Yes you can have paper in double column with particular font size and spacing. General instruction font

style can be your choice but Font style of question depends on input question text.

07. Will it be possible for us to have setting of figure as per need means some times in line and sometimes very

close border?

Ans. It depends on question formatting at the time of input in question bank but later also it can be modified as

desired.

08. Whether QPG can classify the questions as per classes as information based / numerical / understanding

based and so on so as to have the paper as per required format.

Ans. Yes. You can classify according to many parameters.

09. Can I have the pattern in which 5 are numerical, 10 are simple 10 difficult and so on and generator will

generate the paper.

Ans. Yes.

10. Will generator will remember the paper generated so that repetition of questions will be avoided?

Ans. Yes


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SCREENSHOT OF THE WORD FILE LAYOUT USED AS INPUT TO THE QUESTION BANK

SCREENSHOT OF THE WORD FILE OUTPUT OBTAINED FROM QPG SOFTWARE


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SCREENSHOT OF THE WORD FILE LAYOUT USED AS BILINGUAL QUESTION BANK INPUT

SCREENSHOT OF THE BILINGUAL WORD FILE OUTPUT OBTAINED FROM QPG SOFTWARE

Addmen Question Paper Generator User Guide

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Transcript of Addmen Question Paper Generator User Guide