Considerations for Adapted In-Person Board of Education Presentation - February 22, 2021

Our Objectives

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Address the Board of Education’s Interest in Full-Time, In-Person Options for Students:

● Review D34’s Plan & Path for 2020-2021● Outline Considerations for Adapted In Person

What Is Adapted In Person?

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“A majority of students attend school in person daily with recommended safety measures. Online options are available for those who need them.”

We cannot yet plan for a return to a pre-pandemic environment

The Evolution of Our Environment

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Board Approved Plan

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Hybrid

Consider Move Between Hybrid-Remote+

Remote+

Adapted In-person(Full in person, with health & safety protocols)

Approved at the July 27, 2020 meeting, this plan set a framework for the learning environment based on:

● Regional Health Data ● Staffing Availability

○ Teachers and associates○ Custodial Staff○ Food Service Staff○ Bus Drivers

● Substitute Pool: Subs available for in-person and remote learning

● Supplies: PPE, cleaning/sanitizing supplies on hand● Executive Orders

Adaptive Pause Introduced

● School guidance from Illinois Governor on August 20

● Purpose: To react to COVID-19 outbreaks in schools/community

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The Plan’s Path

August 24, 2020 - September 25: Remote Plus

September 29 - November 20: Hybrid

November 26 - January 15: Adaptive Pause

January 19 - Present: Hybrid

February 16: Kindergarten All In (4 half days)7

The Continuum

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Aug. 24 - Sept. 25

Sept. 29 - Nov. 20

Adaptive Pause

Nov 24 - Jan. 15

Kinder In-Person Increase Feb. 18

Jan. 19 - Present

Special Populations Prioritized In-Person Since August

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The Path of the Plan

Health & Safety: #1 Priority In All Decisions

Decisions based on guidance from: ● Illinois State Board of Education (ISBE)● Centers for Disease Control & Prevention (CDC)● Illinois Department of Public Health (IDPH)● Cook County Department of Public Health (CCDPH)

Health & Safety Protocols

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Daily Self Assessments

Contact Tracing Protocols

Daily Cleaning am/pm

Ventilation/Air Circulation

Registered Nurses

Infirmaries

D34 & Township Dashboards

Health & Safety Protocols

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Mandatory mask wearing

Distancing (6’)

- Scrubs/gowns for 1:1 instruction - Face shields

Washing hands

Plexiglass dividers in some spaces Dividers for middle school lunch

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3If physical distancing of at least 6 feet among all students, teachers, and staff within a class, cohort, or pod is not possible at all times, schools should ensure physical distancing between classes, cohorts, and pods.

● Protocols don’t change with new CDC guidance released 2-12-2021

● Language on distancing stronger from CDC in some places, but remains inconsistent

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Updated CDC Guidance (Feb. 12) Community Transmission Dictates Mitigations

● Use Cook County (Region 10) or “other community” data (township/township plus)

● When measures are at different levels, use the higher threshold

We are currently in Substantial Transmission (85 new cases per 100K)

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From CDC’s Operational Strategy for K-12 Schools Through Phased Mitigation:

● “Required”● “Essential”● “Greatest extent possible”● “If it’s not possible…”

6’ Distancing Inconsistency

Within the guidance inconsistency of when/how to

implement social distancing, there was one constant

- 6 feet. We consistently implemented 6 feet social

distancing as the standard in our buildings.

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Schools Are Open

Hybrid Observations● Staff and students working hard● Data shows progress:

○ AIMSWEB for 1st & 2nd grade○ NWEA (MAP)

● No transmission within schools● Have not closed a school or grade due to outbreak ● GOAL option provides consistency

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Schools Are Open

Hybrid Observations

● Social-emotional impact (students, staff, families)● Impact on families’ financial state and daily schedules● Asynchronous science, social studies, arts● Only all-class connections on Wednesday● Supporting students in quarantine● Staff quarantines/substitute shortages● District financials

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Schools Are Open

More In-Person Time Prioritized ➔ Kindergarten in-person: 4 half days per week ➔ EL / Dual Language: Approximately 25% of this population ➔ Student Services (504/IEP): Approximately 50% of this population➔ Students At Risk: Majority of students that receive intervention are

receiving it in person: < 25% are virtual

Data-based decisions (individual needs, attendance, engagement, academic success/need)

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Environment in other districts

District Enrollment Environment

NORTHBROOK 27 ● 1,273 students● 87% in person, 13% remote

All in K-1Hybrid 2-8 alternating A & B schedule 6’ distance

NORTHBROOK 28 ● 1,833 students● 80% in person, 20% remote

All in6’ distance

NORTHBROOK/GLENVIEW 30 ● 1,210 students● 75% in person, 25% remote

All in K - 4Hybrid 5 - 86’ distance, max 15 per room

WEST NORTHFIELD 31 ● 870 students● 65% in person, 35% remote

All in6’ distance

GLENVIEW 34 ● 4,548 students● 75% in person, 25% remote

All in K (4 half days)Hybrid 1-86’ distance

Other District Environments: Township

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Environment in other districts

District Enrollment Environment

WHEELING 21 ● 6,123 students● 67% in person, 33% remote

Hybrid: K-5 am/pm 5 days, 6-8 am/pm 2 days6’ distance

WINNETKA 36 ● 1,656 students● 93% in person, 7% remote

Hybrid K-6 AM/PM In-Person (3 hours in school); 7-8 8:30am-12:45pm

WILMETTE 39 ● 3,514 students● 70% in person, 30% remote

Hybrid6’ distance

ARLINGTON HEIGHTS 25 ● 5,527 students● 73% in person, 27% remote

All inLess than 6’ distance

EVANSTON 65 ● 7,674 students● 50% in person, 50% hybrid Hybrid, K-5 am/pm 5 days; 6-8 4 full days

DEERFIELD 109 ● 2,889 students● 88% in person, 12% remote

All in (starting 3/8/21)3’ distance as much as possible

NORTH SHORE (HP) 112 ● 3,881 students● 77% in person, 23% remote

Hybrid6’ distance

Other District Environments: Nearby & Similar Districts

Considerations for Change

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12 Students72” Side to side72” Front to back

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Current Hybrid Room Layout

72” all aroundAverage distance from center of chair to center of chair

800 sq. ft

All In-Primary

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Average distance from center of chair to center of chair

700 sq. ft.

Lyon/WB all in would use tables - 2.5’ head to head

Provides 6’ for teacher space

20 Students60” Side to side45” Front to back

All In-Intermediate

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Average distance from center of chair to center of chair

770 Sq. Ft.

Provides 6’ for teacher space

24 Students60” Side to side48” Front to back

The Distance Impact

● Current Increased Attendance Models○ Kindergarten = 6’ distancing○ EL / Dual Language = 6’ distancing○ Student Service = 6’ distancing○

● All-In Models with No Staffing/Class Changes○ 85% of 1-5 classrooms would not meet 6’ distancing ○ 90% of 6-8 classrooms would not meet 6’ distancing○ Distances approximately between 3’6” - 4’

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■ Depending on the exact square footage■ Depending on the exact room configuration■ Assumes all students remain seated

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Transportation

● Can have up to 49 passengers on a regular route

● Will need to switch routes of some students

● Conduct contact tracing for anyone within 6 feet

● More students on a bus = more close contacts

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Lunch

● Current middle school lunch in classrooms with dividers

● Max 50 people in a space

● Adapted in person requires increased meal service:

○ Additional space and scheduling to achieve 6’ distance for eating with

mask off (Gym, Cafeteria, Classroom, LRC)

○ Increased lunch supervision needs

○ Students and staff would clean area before/after, no time for

custodians to disinfect

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Staffing

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Calculating Classroom Capacity

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School Grade # of Sections over Capacity

# of Students to be reassigned

Additional Teachers Needed

LY KDG - - -

LY 1ST 4 12 1

LY 2ND 6 29 2

WB KDG - - -

WB 1ST 5 13 1

WB 2ND 5 28 2

HE KDG - - -

HE 1ST 5 27 2

HE 2ND 5 15 1

STAFFING ASSUMPTIONS- People 6’ apart- Current section

populations- Includes all adults

working in the room

DECISIONS TO BE MADE- Which students are

moved to a new class?- Are these students

grouped with students from other sections?

- Will all subjects be in place?

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School Grade # of Sections over Capacity

# of Students to be reassigned

Additional Teachers Needed

GG 3rd 5 13 1

GG 4th 5 37 3

GG 5th 6 42 3

HO 3rd 5 43 3

HO 4th 5 43 3

HO 5th 6 55 4

PR 3rd 6 46 3

PR 4th 6 48 3

PR 5th 7 32 2

STAFFING ASSUMPTIONS- People 6’ apart- Current section

populations- Includes all adults

working in the room

DECISIONS TO BE MADE- Which students are

moved to a new class?- Are these students

grouped with students from other sections?

- Will all subjects be in place?

Decisions for the Board

▪ A percentage of students in each grade (1st - 5th) would need to be assigned to new teachers. How are these students selected? How are these students grouped?

▪ We could reduce the number of teachers we need to hire by “re-purposing” current staff. Which staff members would assume teaching responsibilities and thus not deliver their current role’s services? Would this result in eliminating some subjects?

▪ Need to find other teaching spaces. We could do this by keeping some subjects remote only or eliminating subjects all together. Which subjects?

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Implementing Adapted In-Person & Maintaining 6’

Middle Schools

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Class size target for Grades 6-8 is 29 ± 3

Staffing / Space

Maintaining 6’ distancing for adapted in person:● Additional 34 classroom teachers for Grades 1-5

● Additional 34 learning spaces:○ GG - 7 LY - 3○ HE - 3 PR - 8○ HO - 10 WB - 3

● 74 Additional teachers & spaces for Grades 6-8

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Impact to Staff

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Next Steps

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Staff Vaccinations

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Vaccinate Effort High -- Vaccine Supply Low467 (44% of 1051) staff/subs/drivers have started the vaccination process:● 331 first dose only ● 116 fully vaccinated● 20 upcoming appointments

Opportunities on the Way! Northwest Community Healthcare designated doses for D34 staff

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COVID Testing

Is Testing Part of Our Plan? If so: ● Define Purpose & Desired Outcomes● Develop Frequency Schedule ● Determine Groups, Priorities

○ Students, Staff, Specific Grades○ Symptomatic, Asymptomatic

● Staffing/Cost & Logistics

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Reduce Distancing?● Can accommodate all students currently in the Hybrid

model (EC-5) using 3.5 - 4’ range●

● Fewer additional classrooms/teachers would be required (but not eliminated completely)

● Fine Arts/PE classes could remain online or, if in-person, teachers would travel to homeroom classrooms (K-5)

● Increased cleaning measures, student/staff cleaning required

● Decreased social distancing increases potential close contacts and quarantines

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Continue Planning

Determining Path for Adapted In Person● Establish Timeline, Considering:

○ Parent Communication/Webinar/Q&A/Selection○ Transportation○ Food Service/Lunch Logistics & Setup○ Scheduling/Placements Considering Balance & Social-Emotional Impact○ Staffing○ Classroom Furniture/Setup/Supplies

● Refine Staffing Model ● Confirm Space Needs● Continue/Adjust Remote Option● Maintain Health & Safety ● Listen