ACTIVITY BASED OFFICE

NEW WAY OF WORKING

50 -luku

anywhere anytime growing importance of social interactions

REVOLUTION OF WORK

50 -luku

1940 – manager’s rooms

2000 – mobile work in office2010 – activity based office 1970 – personal rooms, 1980 - computers

1960 – office landscape1920 – industrial open plan office

IMPORTANCE OF SPACEScommunicate values and visions

Skype, Stockholm, Sweden

brand building

World Design Capital 2012 Helsinki, Finland

50 -luku

role in competing for the best employees

Lego, Billund, Denmark

CONCEPT FOR ACTIVITY BASED OFFICE:

CONCEPT IDEA

• The office is still the core of working environment

• The office floor plan is based on user studies

• Visually inspiring

• Instead of a standardised workstations, there are various possibilities for

individual work, as well as a variety of places for different encounters

• Facilities to support the new way of working

• The whole office is being used as a workspace

• Efficiency and space-saving

BENEFITS ALLWORKING DAY

Employee self estimate

AwayTemporarily away

CollaborationIndividual work

Activity Based Office can increase space utilization efficiency by up to 40 percent.Workspace Oy ja Rapal Oy, 2011.

Senaatti-kiinteistöt / DEGW, 2006

MANY DIMENSIONS

MANY DIMENSIONS

AnchorsConnectorsCollectorsNavigators

PublicSemi-publicPrivate

SocialPhysicalVirtual

SpecifyingPlanningImplementationMaintenanceRecycling

SeatingTablesStorageSpace dividersOther furniture

Free interactionIntensive collaborationIntensive individual workShort term drop-in

AnchorsConnectors Collectors Navigators

ANCHORS• spend all their days in the office, doing

most of their work while sitting behind their desks

• ergonomic solutions play an important role in the design of anchors’ workstations

• as many of the tasks require concentration there should not be any sources of distraction in the surroundings

CONNECTORS• spend half their working days in different

premises of the organisation, such as conference rooms, cafes and at their colleagues’ workstations

• a connector’s workstation must contribute to interaction and collaboration and in its design consideration should be given to virtual links and the physical space itself

• the workstation must provide a venue for brainstorming and planning sessions and it must also be possible to leave marks of this work, such as wall boards describing different stages of a project

COLLECTORS• are responsible for the organisation’s

relationship with the outside world

• spend at least half their working week in meetings with customers, in other offices of the organisation or in what are called third places, such as cafes and clubs

• the office provides them with an important fixture around which their working week revolves

• a collector’s workstation must be suited for both efficient interaction and concentration

NAVIGATORS• are often the key persons of the

organisation and they have extensive responsibilities

• in their own office, navigators are considered as ‘visitors’

• the office must be flexible and it must be possible to set up the workstation quickly and easily

• premises solutions also help to achieve a situation where navigators do not consider themselves as ‘undesired visitors’

WHICH GROUP DO YOU BELONG ?

PublicSemi-publicPrivate

PUBLIC ZONE

• open to everybody and its premises and services are accessible to all in accordance with jointly agreed rules

• often a customer service space for external or internal customers

• often houses conference facilities and facilities for joint activities and premises that go together with them, such as entrance halls, exhibition rooms and cafes

SEMI-PUBLIC ZONE

• often consists of different types of conference and meeting centre, cafes, etc.

• zone is used by invited guests and the organisation’s own members and it also provides a venue for representative purposes

• includes open workstations, conference rooms, the staff rooms and corridors

PRIVATE ZONE• reserved for personnel and it is used by all staff

members

• visitors may not enter the private zone

• the zone may have areas where distractions are permitted but also areas where distractions are not allowed

• typically includes project rooms, quiet workspaces and walled offices

2. FLOOR 4. FLOOR

3. FLOOR1. FLOORBASEMENT

REALISATION OF ACTIVITY BASED OFFICE

REALISATION OF ACTIVITY BASED OFFICE

FURNITURE SOLUTIONS

More interaction

Less interaction

Less concentration

More concentration

FURNITURE SOLUTIONS

More interaction

Less interaction

Less concentration

More concentration

ELEMENTS OF SUCCESSFUL ACTIVITY BASED OFFICE*• Activity Based Office is the platform for various interactions and

functions for the knowledge workers, as well as their customers and other stakeholders.

• Employees are satisfied with the Activity Based Office when they have the opportunity to withdraw to areas of quiet work or spaces supporting privacy.

• Activity Based Offices aim for facilities high utilization rate that support various activities.

• A common set of rules enhance the use of Activity Based Office.

*User-driven Facilities, Finnish Institute of Occupational Health, 2012

IT COMPANYWorking environment for 28 persons14 fixed work stations

LAWYER´S OFFICEWorking environment for 28 persons24 fixed work stations

SALES COMPANYWorking environment for 20 persons5 fixed work stations