ACTED HUMAN RESSOURCES

I. HR Team II. Ethics

III. HR Policy

IV. HR Benefits

V. FAQ

I. HR TEAM IN HQMarie-Pierre CALEY : General Delegate

Responsible for general overview of the department

Charlotte de DINECHIN:HR Manager

RECRUITMENT

Sophie BRIVADY:

Recruitment Officer

Fanny VAILLANT:

Recruitment Officer

Margaux DE TAPOL

Recruitment & HR Officer

ADMINISTRATION

Laura JOUBE:

Staff Admi Officer

reporting follow up,

vacation, contracts,

legal issues

TRAINING

• Gaetane WICQUART: Training Officer

In charge of training (expatriates – HQ)

HR ORGANIGRAM

General Delegate

Country Director

CFM with HR responsabilities or HR

Manager

Area Coordinator

Area HR Officer

Human Resources

HQ LEVEL

COUNTRY LEVEL

AREA / SUB AREA LEVEL

- Plain line: hierachical relations- Dot line: Functional relations

II. ETHICS

1. Principles and values

2. Compliance and Ethics

3. Behaviour

II. ETHICS

1.PRINCIPLES AND VALUES

• Non-profit organisation• Independence: no political or

religious views• Neutrality • Non-discrimination regarding gender,

nationality, age... • Transparency in implementing work

processes to be the most compliant

II. ETHICS

2. COMPLIANCE AND ETHICS

• Compliance with national labour laws (Public holidays, National celebrations...)

• Equal employment opportunities (HQ/field) regarding our non discrimination principle

• Anti-harassment policy / action can be taken either for victims or witnesses (transparency@acted.org)

• Discretion policy (confidential information)

3. BEHAVIOUR

• Drugs and alcohol policy

• Standards of behaviour to be respected depending on the country of intervention

• No employment of relatives

• Conflict of interest and corruption

II. ETHICS

III. HR POLICY

1. Contracts

2. Holidays

3. R&R

4. Salary grid

5. HR individual follow up

III. HR POLICY1. CONTRACTS

– French law

– Intern status • limited to 6 months• about 2/3 recruited on salaried status after 6 months• represents 20 % of the recruitments (salaried positions)

– CDD : Contrat à Durée Déterminée : fixed-term contract (80%)

• 6 months or depending on the project• junior, middle and senior management positions

– CDI : Contrat à Durée Indéterminée : open-end contract

• senior and top management positions

III. HR POLICY

2. HOLIDAYS FOR INTERNATIONAL STAFF

–216 worked days a year regarding the french labour law

–25 paid leaves a year (2.08 days per month from the french labour law)

–the number of « extra » days may vary depending on the number of public holidays,

–Possibility of unpaid leave, upon CD’s and HRD’s approval

III. HR POLICY3. R&R

• Rest and Recuperation : is a principle not a benefit, if not taken=lost

• Compulsory each 3 months on the field (5 working days)

• 8 areas : Darfur Sudan, South Sudan (except Juba), Eastern Chad, Afghanistan, Pakistan (except Islamabad), Iraq, Libya, Yemen

• Cannot be gathered with 6 months break back home

• ACTED will take care of your flight ticket up to 500$ + 200$ per diem

III. HR POLICY: Holidays

Peter, Watsan PM, Myanmar (no R&R)

365 days a year

- 216 worked days

- 104 week end days

- 25 paid leave days

- 15 public holidays

= 5 “extra” days

Charlotte, CFM,Pakistan (R&R)

365 days a year

- 216 worked days

- 104 week end days

- 25 paid leave days

- 10 public holidays

- 10 R&R days

= 0 “extra” days

III. HR POLICY4. SALARY GRID: GRADES

a) Top Management (Grade 1) - Global or regional responsibilities (HQD and RD)- “Cadres” status- Min. 3 to 5 years assignment / open-ended contracts

b) Upper Management (Grade 2a and 2b)- Global national responsibilities (CD) - “Cadres” status- Min. 1 to 3 years / open ended contract

c) Upper Middle Management (Grade 3)- Specific national responsibilities, either support or programme (Senior CFM, CRM, CLM, AC, AMEU Managers, senior programme coordinators) - “Cadres” status- Min. 6 months

d) Middle Management (Grade 4)- PM, Reporting and AME Officers, log- Min. 6 months unless specific project period

III. HR POLICY5. HR INDIVIDUAL FOLLOW UP

•Appraisal – 2 per contract: mid time period + at the end of the mission

(depending on the length of the contract)– Through an interview with the N+1 (manager)– A written formal document including both parties comments and

signatures (internal document provided by HQ)– The main element of any internal mobility process and salary

increase

•Internal mobility (horizontal, vertical and geographical)

•End of mission– Debrief meeting in Paris with HR team.– Written handover before leaving the mission– Exit form to be signed

IV BENEFITS

1. Living allowance

2. Housing allowance

3. Luggage

4. Accompanied positions

5. Health

6. Social benefits

IV BENEFITS

1. LIVING ALLOWANCE

- For Grade 1 and 2 : 500 USD / month

- For Grade 3, 4 and interns: 300 USD / month

- For Regional staff : 400 USD provided (more than 7 days per month outside their country of residence)

- + Food provided by ACTED in guest houses or food allowance

IV BENEFITS

2. HOUSING ALLOWANCE

- Min. 1 year contract, based in a “calm” security area

- Salaried staff based in the capital for “sensitive” country

- CD upon request from HQ for “risk” areas

- It is paid upon provision of a copy of the lease agreement / shall not exceed 50% of the average cost of accommodation for the area

IV BENEFITS

3. LUGGAGE

• Salaried staff (single) and interns with less than 1 year contract : 50 KG

• Salaried staff (single) with at least one year contract : 100 KG

• Salaried staff (couple/family) with at least one year contract : 200 KG

• Sending extra luggage will be organized directly by the HQ. Prior agreement to be obtained from HQ

IV BENEFITS

4. ACCOMPANIED POSITIONS

• A contract of at least 1 year

• To be posted in any office of a “calm” security area

• To be posted in the capital office of a “sensitive” security country

(will include insurance / one flight per year for all family, extra luggage allowance)

IV BENEFITS

5. HEALTH

Salaried Staff

French Social Security(CFE)

+Complementary health

insurance(Mobility Saint Honoré)

+ Repatriation assistance

(SOS International)

Interns

Health insurance:Basic + complementary(Mobility Saint Honoré)

+

Repatriation assistance(SOS International)

IV BENEFITS

• Mobility Saint Honoré:

- Send the original receipts directly to MSH (not to CFE)

- Can cover hospital charges of the expatriate when necessary (call MSH or ACTED HQ first)

- Will cover you from the 1st day of your contract until the last day of the last month of contract

IV BENEFITS

• International SOS :

- Not an insurance policy but assistance

- In case of accident or severe health problem, call the SOS emergency number directly : they will decide if repatriation is required in collaboration with the medical center on the field or contact emergency mobile phone 06 31 44 51 76 (Portable sécu)

- Then ACTED HQ inform family

IV BENEFITS

6. SOCIAL BENEFITS • CFE (salaried staff only)

– Sickness– Maternity– Disability– Work Accident

• Mobility Saint Honoré

– Medical Coverage– Welfare

SICK LEAVE

• ACTED will provide you with all medical coverage during the lenght of your contract (French social security and health complementary)

• In case of sick leave every international staff will have to provide HQ with medical certificate

IV. Frequently asked questions

• Will ACTED pay for my income tax ?

• What is the difference between gross / net ?

• Who will take care of my healthcare reimbursements ?

• Am I reimboursed for the malaria treatments before and during my mission?

• Can I gather R&R with paid leaves?

• Who should I speak to regarding HR matters?

Thank you for your attention!