ACS Application Form Guidance and Completion Notes€¦ · · 2017-09-15Approved Contractor...

Approved Contractor Scheme

Application Form Guidance

and Completion Notes

March 2011

ACS Application Form Completion Notes

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Contents

1 Introduction ................................................................................................................................................................................................................ 4

Returning your Application ...................................................................................................................................... 4

2 Which application to submit ...................................................................................................................................................... 5

3 Important Points ............................................................................................................................................................................................... 7

Organisation ACS reference number ................................................................................................................... 8

Where to find more information ........................................................................................................................................ 8

4 Application Process & Definitions ................................................................................................................................ 9

4.1 Section A - Application Type ............................................................................................................................... 9

4.1.1 A2 - New Approval - Standard ................................................................................................. 9

4.1.2 A4 - New Approval - ACS Passport .......................................................................... 11

4.1.3 A5 - Annual Re-registration ...................................................................................................... 11

4.1.4 A6 - Renewal ......................................................................................................................................................... 11

4.1.5 A7 - Substantial Changes in Circumstance .............................................. 11

4.1.6 Self Assessment Workbook ..................................................................................................... 12

4.1.7 Organisation ............................................................................................................................................................ 12

4.2 Section B - Applicant Organisation Details ........................................................................ 14

4.3 Section C - Operational Profile .................................................................................................................. 16

4.4 Section D - Your SIA Licensing Statistics ............................................................................ 18

4.5 Section E - Relationships with ACS Assessing Bodies ............................. 19

4.6 Section F - Directors, Partners or Equivalent ................................................................ 20

4.7 Section G - Authorised Signatory ......................................................................................................... 20

4.8 Section H - Payment ...................................................................................................................................................... 21

4.9 Section I - Proof of Applicant Organisation Identity .......................................... 21

4.10 Section J - Continuation Sheet .................................................................................................................. 21

5 Supporting Documents ................................................................................................................................................................ 22

6 Glossary of terms .................................................................................................................................................................................... 23

7 Check list ................................................................................................................................................................................................................. 25


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List of Tables

Table 1 - Security Sector Licensing Statistics ................................................................................................... 19

Table 2 - List of Senior Roles ............................................................................................................................................................. 20

Table 3 - Application Supporting Documents ..................................................................................................... 22

Table 4 - Check List .............................................................................................................................................................................................. 25

List of Figures

Figure 1 - Which Application? ................................................................................................................................................................ 6

Figure 2 - ACS ID Reference .................................................................................................................................................................. 8


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1. Introduction

The SIA Approved Contractor Scheme (ACS) offers your organisation the

opportunity to distinguish itself as one of the best providers of private

security services in the United Kingdom.

The following notes will help you complete the ACS Application Form

successfully. Please read this document carefully before completing the

application form.

The submission of an incomplete or incorrect application will result in

delays as documents will be returned for correction and resubmission. It

is your responsibility to ensure that the application form is fully complete

and in line with the guidance in these notes.

The ACS team aims to acknowledge all applications within one working

day of receipt. An application ‘completeness check’ is made following the

acknowledgement which will ensure that all necessary elements of an

application have been supplied; only then will the application be

formally processed to determine its content and validity.

Please note, the organisation submitting an application to ACS is

referred to as the Applicant within these notes.

Who can complete the Application Form?

The form should be completed by your nominated ACS contact. This person

will be the first point of contact between the SIA ACS Team and the Applicant.

There is however one key section within the application form which may

require other personnel within the company to complete/sign. This is because

Section G relates to personal information and must be completed and signed

by an Authorised Official (Chief Exec, Director, owner) of the company.

Returning your Application

Once the application is complete please return by mail to:

Security Industry Authority

Approved Contractor Scheme

PO Box 49768

London

WC1V 6WY


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2. Which application to submit

The ACS Application Form should be used to submit the information

required for the following types of ACS application:

1. New Approval - ACS Standard

2. New Approval - ACS Passport

3. Annual Re-registration

4. Renewal of Approval

5. Substantial Change in Circumstance

ACS approval has a duration of three years. If you are not an existing

Approved Contractor and are seeking approval for the first time, you will

be submitting a New Approval Application.

Once ACS approval has been granted it must be maintained by a

process of re-registration towards the end of each complete year, i.e. at

the end of year 1 and year 2. At the end of year 3 a Renewal Application

must be made.

The ACS Approvals Team must be informed of any change in

circumstance as they arise. Minor changes can be communicated via

email or letter, but a Substantial Change (as defined in Section 4.1.5)

must be submitted using the ACS Application Form.

Navigating the Application Form

For ease of cross reference, there is an identifier (e.g. A6) against each

line of the ACS Application Form. Included in these notes are

corresponding explanations. Please state this cross reference when

discussing the application form with the SIA or other interested parties.


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The diagram below shows the different types of application.

Figure 1 - Which Application?


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3. Important Points

When completing the application form please use black ink.

Once received the completed form is scanned and stored as

part of your record. Some lighter inks cannot be read by the

scanning process.

Please do not deface the form in any way. Write clearly in

BLOCK CAPITALS.

It is advisable to make multiple copies of the Section J -

Continuation Sheet prior to completing the form.

If the application form cannot be read, this will inevitably lead to

delays in processing the application.

Please answer all of the questions on the form. Answer Yes or

No questions by putting a tick ✔ in the relevant box.

Mandatory fields are marked with an !. These must be

completed in order for the application to be processed.

Key Information fields are indicated by a A change to this

information is considered as a ‘substantial change’ in

circumstance. The ACS Approvals Team must be notified of

such changes immediately as they occur. Please note

substantial changes may result in a verification visit.

If you need further assistance in addition to the guidance

offered in these notes please email: ACSenquiries@the-

sia.org.uk or see the "Assistance with Your ACS Application"

Guidance Note.

If you have previously been in touch with the SIA please quote

your organisation’s ACS reference number.

As a matter of policy the SIA aims to acknowledge receipt of

correspondence within one working day. This

acknowledgement simply confirms receipt of your

correspondence and does not comment on content or validity.


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Organisation ACS Reference Number

When you first apply for approved status you will be given a unique 10

character reference which will be used by the SIA to identify your

organisation. You may find it useful to write your ACS reference in the

boxes below and then store these notes somewhere safe for future

reference.

Figure 2 - ACS reference

Where to find more information

Please refer to the SIA website for more information on the SIA -

www.sia.homeoffice.gov.uk/acs


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4. Application Processes & Definitions

4.1 Section A - Application Type

4.1 Use Section A to fill in detail of the type of application you are

submitting and details of your nominated ACS contacts.

4.1.1 All applications should contain a completed application form,

appropriate fee with completed payment slip and relevant

supporting documents.

In most circumstances a fee and payment slip is not required for

a Substantial Change application.

4.1.1 A2 - New Approval - ACS Standard

Tick this box if you are not an existing approved contractor but

wish to apply for ACS approval. New applications involve a self

assessment, followed by a verification visit from an SIA approved

Assessing Body.

Before you can submit a New Approval application, you must

complete the self assessment workbook, which helps you to

determine the extent to which your organisation is ready to

undertake the formal application.

The self assessment workbook is without obligation and there is

no SIA fee. Relevant self assessment workbook information is

available from our website at: www.sia.homeoffice.gov.uk/acs

Once you have submitted your application form the approval

process will then commence as follows.

Stage 1 - Completion check

This will involve checking if all mandatory fields have been

completed, appropriate payment has been made and that all

necessary supporting documents are submitted.


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Stage 2 - ACS eligibility requirements check

Once an application has passed the completion check the ACS team will

conduct an ACS eligibility requirements check. This is an evaluation of

three key areas:

1. An assessment determining if there is fit and proper

management in place.

2. A calculation to check the Applicant has the correct percentage

of licensable staff.

3. An investigation to confirm there are no substantiated

complaints against the Applicant.

Stage 3 - Completion of ACS standard verification assessment

Once the ACS eligibility requirements have been met you will be notified

and advised to arrange (where appropriate) a verification visit from an

ACS Assessing Body. You can choose an assessing body from the ACS

Register of Assessing Bodies on the SIA website. The verification visit

will take a number of days to complete depending on the size of your

organisation.

Stage 4 - ACS approval decision

Once we have received the verification report from the Assessing

Body, an approval decision will be made once an updated Intelligence

check has been completed. A notification of our decision will be sent by

letter. If approved, this letter will also include a request for an annual

registration fee.

Stage 5 - Payment of registration fee and publication of company

details on the Register of Approved Contractors (RoAC)

You will have 30 days to make payment of the registration fee. Once

payment has cleared, your Approved Contractor details will appear on

the public Register of Approved Contractors on the SIA website.


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4.1.2 A4 - New Approval - ACS Passport

Passport application is an alternative first time entry route into ACS,

available to organisations with certain specified accreditations that

are approved by the SIA. Under this route, no self assessment or

verification visit takes place. The approval decision is based solely

upon adherence to the eligibility criteria and the accreditation(s)

held. Full details of the Passport process are outlined on the SIA

website, www.sia.homeoffice.gov.uk/acs

4.1.3 A5 - Annual Re-registration

If you are approaching the end of the first or second year of your

approval, you must submit an Annual Re-registration Application.

Failure to re-register each year will lead to automatic withdrawal from

the scheme. Annual Re-registration is dependent upon arranging an

ACS verification visit by an Assessing Body.

If your organisation gained Passport approval, verification by an

SIA Approved Assessing Body is not required but you must provide

evidence that you continue to hold the relevant accreditation.

Please also provide the date by which re-registration is due.

4.1.4 A6 - Renewal

The renewal application box should be ticked if your 3-year approval is

due to expire and you intend to renew this status. Renewal applications

involve the full comprehensive ACS assessment including a verification

visit from an SIA Approved Assessing Body. To ensure continual

approval status you should apply for renewal well in advance of expiry

of your current approval - about eight weeks prior. Please also provide

the date by which renewal is due. The process for a renewal

application is identical to that for a new approval.

4.1.5 A7 - Substantial Changes in Circumstance

Tick the substantial change in circumstances box if you are an

existing approved contractor and are informing the ACS approvals

team of substantial changes in circumstance. A substantial change

in circumstance exists when any of the details recorded in fields

marked change. An example would be a change in ownership.

Failure to advise us of a substantial change in circumstances at the

time this occurs may result in ACS approval being withdrawn.


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4.1.6 Self Assessment Workbook

A8 Have you completed your achievement record using the Self

Assessment Workbook (SAW)? Please tick the appropriate box.

If you are not able to enter your workbook results into the on-line

Achievement Record, you may return a paper copy of the workbook

with your application.

A9 It is preferable to provide your achievement record on-line.

If applicable please confirm the email address you used to log-

on to the on-line system, so that the scores can be checked and

transferred to your chosen assessing body in due course.

4.1.7 Organisation

A10 For which SIA licensable activities do you wish to apply for

approval? Please tick the box (or boxes) for the sectors within

which you operate and are seeking approval. You may tick

more than one. If your application is successful and approval

status is granted, the sector(s) for which the approval applies

will be listed on the ACS Register of Approved Contractors.

ACS approval is only available for SIA licensable activities as

per A11-A17. Please see the SIA web site for further detail, or

telephone us on 020 7025 4190.

A11 – A17 Licensable Activities: ACS approval is available

for these licensable activities.

In England, Wales, Scotland and Northern Ireland it is now

illegal for an individual to undertake these activities without

an SIA licence.

In Scotland approval is not available for the activity

of Vehicle Immobilisation.

A18 Private Investigation: ACS approval is currently under review

awaiting consultation and creation of licensing mechanism

for this sector. Please refer to the SIA website for the latest

information.

A19 Details of nominated contact people: Please provide details

for two people we should contact regarding the application

and the approval process.


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A20 Title: Enter title e.g.: Mr, Mrs, Ms, Miss, Dr, etc.

A22 Forename(s): Enter first name(s) / forename(s)

A23 Surname: Enter surname / family name. The full surname

should be given.

A24 Position: Enter job title / position of responsibility.

A25 Direct line/switchboard number: Enter direct line or

switchboard telephone number including country code, local

code and number.

A26 Mobile number: Enter mobile phone number including country

code, if available.

A27 Fax number: Enter a fax number including country code, local

code and number.

A28 Email address: Enter preferred email address.

A29 Company website address: Enter your organisation’s website

URL, for example www.sia.homeoffice.gov.uk

A30 Postal address: Enter preferred business postal address for all

ACS related correspondence.

A31 Company name

A32 House/building number

A33 Street name

A34 Town/city place name

A35 County

A36 Postcode

A37 PO Box number: if applicable, enter a PO Box number.

A38 Contact Details of consultant if you are using one.


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4.2 Section B - Applicant Organisation Details

Section B relates to the Applicant organisation. This information will

be used to carry out an ACS eligibility requirements check. An SIA

intelligence search will be conducted on the Applicant using the

information detailed here and will encompass investigation into the

management personnel, verification that no significant substantiated

complaints against the organisation have been received by the SIA

and confirmation of clear organisational ownership.

B1 Trading details: The SIA will consult with organisations such as

Companies House to verify the identity of the Applicant.

B2 Organisation name (if different): Enter full name of Applicant

as registered with C0013721796711ompanies House or

company bankers.

B3 Trading name of organisation: Enter name by which the

business is referred to in general use. Use Section J

(continuation sheet on page 15) to add details of previous

trading names if relevant.

B4 Year trading since: Enter the year in which the Applicant

began trading, YYYY.

B5 Date business became incorporated: Enter date organisation

became incorporated, DD/MM/YY, or ‘N/A’ if not applicable.

B6 Company or Limited Liability Partnership registration number:

Enter the Companies House registration number or ‘N/A’ if not

a registered company.

B7 Organisation existing ACS reference (if known): Enter your 10

character reference issued by the SIA from previous dealings.

If you do not have an ACS reference, one will be allocated

during the processing of your application.

B8 Tick and continue to B18 if registered / main address details

are same as above: Where details remain the same, tick this

box and skip to B18 to avoid repeating postal address details.


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B9 through to B17

Registered / Main Address Details if different: These essential

trading details are required by the SIA to process your

application and will be used in the ACS Eligibility Requirement

check and planning of your Verification Assessment. It is vital

that they are accurate.

B18 through to B23

Please give status of your organisation: Tick the box which best

applies to you. If a suitable description of your organisation is not

listed, tick the ‘other’ option and provide details.

B24 Subsidiary Company: Complete B25 & B26 if the organisation

is a subsidiary of a ‘parent’ organisation.

B25 Parent company name: The full legal trading name of the

parent company.

B26 Parent company registration number: The companies house

registration number (if applicable).

B27 Other companies in the group hierarchy: Tick ‘Yes’ or ‘No’ box

as appropriate and complete B28 if ‘Yes’.

B28 If Yes: Please provide the names and registration numbers of all

companies within the group hierarchy. Only include companies

which have security industry related activities and/or employees,

detailing SIA licensed or licensable staff.

B29 Do you belong to any other industry standard scheme? If your

organisation has been audited for other recognised standards

please give details including the name of the scheme,

standard(s) used and auditing body. Tick ‘Yes’ or ‘No’ box as

appropriate and complete B30 and so on if ‘Yes’. You may

enter details of up to three existing Accreditations or

Standards. If more space is required, please use the

continuation sheet on page 15. Please note that proof of

scheme certification is required a Passport application.

B30 Scheme/Award/Accreditation: Detail scheme, award or

accreditation (if applicable)

B31 Name of scheme(s): State the formal name of the scheme (as

per the award certificate).


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B32 Standard(s) used: Name and/or number of the standard if applicable.

B33 Awarded by (organisation name): Name of the awarding body

or organisation.

B34 Contact telephone number: telephone number of the awarding

body or organisation.

B35 Date of award: Date of award(s).

B36 Date of expiry: When do the award(s) run out?

B37 Scheme/Award/Accreditation: Detail scheme, award or

accreditation (if applicable)

B38 Name of scheme(s): State the formal name of the scheme (as

per the award certificate).

B39 Standard(s) used: Name and/or number of the standard if applicable.

B40 Awarded by (organisation name): Name of the awarding body

or organisation.

B41 Contact telephone number: telephone number of the awarding

body or organisation.

B42 Date of award: Date of award(s).

B43 Date of expiry: When do the award(s) run out?

4.3 Section C - Operational Profile

This information will be used to assist in the planning of your

verification visit. It is vital that accurate data is provided. Please note

that any reference to 'staff' or 'employees' includes any individual

who is classed as 'self-employed'.

C1 Number of client sites where security staff are deployed, i.e.

your customer sites: Please enter the approximate number of

customer sites where you deploy security staff. If not

applicable, e.g. for CVIT personnel, put ‘N/A’.

C2 Number of your own company sites where staff are based i.e.

your own buildings and offices: Please enter the appropriate

number of company sites where you have security related

staff working, include head office and area branch/offices.


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C3 Information on the services you provide by region: This will

be included in the Register of Approved Contractors.

C4 Approximate current annual turnover relating to licensable

security services: Only include your approximate turnover for

security services that require an SIA licence.

C5 Are you VAT registered? Please answer’ Yes’ or ‘No’. If ‘Yes’

provide the registration number in C5.

C6 If yes: Please enter your VAT registration number.

C7 Number of permanent employees who joined the organisation

over the last 12 months: If possible, please indicate the

number of permanent staff who joined your organisation in the

last 12 months.

C8 Number of staff who already hold an SIA licence: If possible,

please indicate the number of permanent staff who already

hold an SIA licence.

C9 Number of permanent employees who left the organisation

over the last 12 months: If possible, please indicate the

number of permanent staff who left your organisation in the

last 12 months.

C10 How many went onto another job in the private security

industry: If possible, please indicate the number of staff who

went onto another job in the private security industry.

C11 Number of permanent employees who are employed part time:

If possible, please indicate the number of permanent

employees who are employed part time.

C12 Please indicate whether your organisation provides temporary

security staff to other security suppliers.

C13 Please indicate whether your organisation provides a security

service to other security suppliers as a subcontractor.


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4.4 Section D - Your SIA Licensing Statistics

This information is a requirement of the ACS eligibility requirements

check and will be used to determine if the Applicant has reached

the current licensing threshold for percentage of licensed staff.

Please note that any reference to 'staff' or 'employees' includes any

individual who is classed as 'self-employed'.

D1 It may be that some of your staff hold two or more licences.

ACS Fees are based upon the number of licensable

individuals deployed (not on the total number of licences), so

please detail the total number of licensable individuals across

all sectors applied for. If one individual holds two licences for

different sectors, then count only one.

For each sector approval is applied for, complete one column

of the table i.e. columns labelled D2 through to D4 see Table 1

below - Security Sector Licensing Statistics.

These questions relate to the licensing of your staff and are

mandatory. Questions only relate to the licensable sectors that

approval is applied for, i.e. do not include sectors for which you are

not seeking approval.

D2 Total number of licensable staff: Enter the total number of

licensable staff who hold, or are required to hold, an SIA licence.

A member of staff is considered to be anyone who directly or

indirectly carries out licensable activities on behalf of, or

controlled by, the applicant organisation. This includes agency

staff and any individual who is classed as 'self-employed'. This

number will be the number used to calculate the maximum

number of staff that may operate under licence dispensation.

D3 Total number of licensable staff holding current licences: Enter

the total number of staff who possess a current, valid licence

which has been issued to them by the SIA. D4

Number of licence applications pending: This is the number of

staff that have completed their training, applied for a licence,

but have yet to receive the licence from the SIA. i.e.: they

have received an acknowledgement letter, but not yet

received the licence itself.


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Non-

frontline SG DS KH CCTV VI CVIT CP PI

! D2

Number of

licensable staff

e.g.: 200

! D3

Number of

licences held

e.g.: 180

! D4

Number of

applications

pending

e.g.: 20

Table 1 below - Security Sector Licensing Statistics.

D5 For each sector applied for, a list of licensable employees will be

required by the assessor for verification purposes and at the time of

the verification visit. This list should include the following information:

Name (surname, forename(s), title)

Licence number (if licence held)

Date of birth

Date licence applied for

Date training completed, or scheduled

4.5 Section E - Relationships with ACS Assessing Bodies (please note not applicable to Passport route)

Assessing Body - ACS Assessment:

Detail the Assessing Body you are considering, or have already engaged.

E1 Assessing body name: Enter name of Assessing Body.

E2 Lead assessor name: Enter name of lead assessor, if known.

E3 Date next ACS assessment scheduled: Enter verification visit

date if already scheduled (if applicable).

E4 Date of last ACS assessment (for Re-registration and Renewal

applications): Assessments are required annually.


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4.6 Section F - Directors, Partners or equivalent

A requirement of ACS is to ensure Approved Contractors have fit

and proper management in place. To evaluate this, the ACS

approvals teams will carry out checks on all statutory directors,

shadow directors, partners or equivalent roles.

The senior responsible person e.g. owner, manager, CEO or

equivalent must provide a list of all persons fulfilling senior roles

using the table provided. This must include the senior responsible

person and all of his/her direct reports. Please use the continuation

sheet on page 15 if required.

Position Title (Mr, Mrs, Miss, Ms, Dr, etc.)

Surname Forename(s) SIA Licensable Y/N

SIA licence number or licence application number

Declaration included? Y/N

e.g. ManagingDirector

Mr Appleby Stephen, Irwin Y 12/11/55 Y

Table 2 - List of Senior Roles

Each licensable person shown on the list that does not already

hold an SIA frontline or non-frontline licence must provide a

licence application number.

4.7 Section G - Authorised Signatory

Authorisation to apply for the Approved Contractor Scheme must be

given by the CEO and /or owner of the applicant organisation.

Sections G2 through to G5 are to be completed by the authorised

signatory.

The Declaration and Consent should be read carefully.

The Data Protection statement is provided for general information.


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4.8 Section H - Payment

The appropriate Application Fee and ACS Payment Slip must be

submitted with the Application Form, unless your application is for

Re-registration (where we shall advise you what fee is due). The

processing of a new application can only commence once the

correct payment has been received and cleared. Payment must

be made in British pounds sterling only. For details on the fees

please consult our website, www.sia.homeoffice.gov.uk/acs

4.9 Section I - Proof of Applicant Organisation Identity

Please enclose all the documents listed, indicating with a tick in the

relevant box.

4.10 Section J - Continuation Sheet

Please use the continuation sheet supplied on page 15 of your

application form to provide any additional information not recorded

on the application form. This page may be photocopied as required.


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5. Supporting Documents

All ACS applications require some supporting documentation to be

enclosed with the completed application form. The table below gives a

summary of which documents should be included for each application type.

Document to include with application form

Application type

New Approval ACS Standard

New Approval ACS Passport

Annual Re-registration

Renewal of Approval

Substantial Change in Circumstance applications

Fee and Payment Slip

Required Required On request On request Not Required

Licensable Staff list Required Required On request On request On request

Proof of Applicant ID

Required Required Required Required Required

Passport specific documentation

Not Required

Required Required Required On request

Evidence detailing substantial change of circumstance e.g. letter ofincorporation ifnewly incorporated

Not Required

Not Required Not Required Not Required Required

Table 3 - Application Supporting Documents


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6. Glossary of Terms

ACS Reference The unique 10 character reference given to all

approved contractors.

Annual Re-registration If you are approaching the end of year 1 or 2

of your approval you must submit an annual

re-registration application.

Applicant The organisation submitting an application to

ACS will be referred to as the Applicant in

these notes.

Approval Renewal A renewal application is required prior to the

expiry of the standard three year approval.

Assessing Body Organisations listed on the Register of Assessing

Bodies are authorised to conduct ACS

verification assessments. The Assessing Body

will deploy assessors to conduct the verification

assessment once arrangements have been made

directly with that Assessing Body.

Authorised Signatory Authorisation and consent is sought

from the CEO, owner, or equivalent of the

Applicant organisation.

Eligibility ACS requirements that must be satisfied before

Requirements an ACS verification assessment can be conducted.

Employee When defining a role as either employed or

self-employed HMRC guidance, including

Income Tax (Earnings and Pensions) Act

2003 (TEPA) must be complied with.

Intelligence Check The intelligence check is an investigation

into the identity and ownership of your

organisation. It will also include an

investigation into any reports or complaints

regarding the Applicant.

Nominated ACS These are the two people ACS should contact

Contact regarding the application and the approval process.


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Non-Front Line A non front-line manager supervisors and/or

Manager is the employer of individuals who engage in

licensable security activities, but who do not

personally carry out the front-line activity at

any time.

Passport Approval An organisation with an SIA approved

accreditation is eligible for the Passport route.

Approval is granted on the SIA being satisfied

that the eligibility criteria are met. No self

assessment or verification visit is needed as

this has already taken place in achieving the

approved accreditation.

RoAB Register of Assessing Bodies

RoAC Register of Approved Contractors

SAW Self Assessment Workbook

Standard Approval Any organisation can choose to use the Self

Assessment approach, using the Self

Assessment Workbook (SAW). Approval is

granted when the eligibility criteria have been

met and a successful verification visit has

taken place.

Substantial Change A change in circumstances is ‘defined as

in Circumstance substantial’ when any of the details recorded

in fields marked with a change. An

example would be a change in ownership.

Such changes may subsequently result in a

verification visit.

Supporting Documents Documents that should be submitted along

with a completed application form.

Verification Visit As part of the Standard Route approval

process an ACS verification visit is conducted

by an assessor from an approved Assessing

Body to evaluate the Applicant’s performance

against the ACS Standard.


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7. Check List

Please check that the following information and/or documents are

enclosed with your completed application form.

Completeness Check – all applications

All fields marked ! are completed

Authorised signature of the senior responsible person

Continuation sheets (if used) Number of continuation sheets enclosed

Payment slip

Cheque, if applicable

Supporting documents – all applications

Self Assessment Score Book, if not completed online

Proof of applicant ID documentation

VAT certificate – copy

Letter of incorporation – copy

Utility Bill - copy

Letter from the Inland Revenue – copy

Insurance Cover - copy

Passport application specific documents only

Certificate of approval from SIA recognised scheme

Other approved accreditation

____________________________________________

Change of Circumstance application only

Evidence of change in circumstance

Table 4 - Check List

Security Industry Authority Approved Contractor Scheme PO Box 49768 London WC1V 6WY

If you have any enquiries please use your business portal account. Click on 'Contact the SIA' and then select 'I want to make a business enquiry'.

www.sia.homeoffice.gov.uk/acs

The SIA logo is a certification mark owned by the Security Industry Authority and may not be used without express permission from the SIA

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