Achieving Efficiencies in GAAP Preparation at CSU East Bay
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2014 FOA/PSSOA CSU Business Conference 2014 FOA/PSSOA CSU Business Conference Achieving Efficiencies in GAAP Preparation at CSU East Bay Sherry Pickering Director, Fiscal Services
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Achieving Efficiencies in GAAP Preparation at CSU East Bay. Sherry Pickering Director, Fiscal Services. Campus information. Main Campus located in the Hayward hills Satellite Locations: Concord & Oakland Fall 20103 enrollment 13,851 Four colleges 50 Baccalaureate degrees/62 m inors - PowerPoint PPT Presentation
Transcript of Achieving Efficiencies in GAAP Preparation at CSU East Bay
2 0 1 4 F O A / P SS O A C S U B u s i n e s s C o n f e r e n c e2 0 1 4 F O A / P SS O A C S U B u s i n e s s C o n f e r e n c e
Achieving Efficiencies in GAAP Preparation at CSU East Bay
Sherry PickeringDirector, Fiscal Services
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Campus informationMain Campus located in the Hayward hills
Satellite Locations: Concord & OaklandFall 20103 enrollment 13,851Four colleges
50 Baccalaureate degrees/62 minors39 Credentials and certificates35 Master’s degreesEd.D. in Educational Leadership
Three Auxiliary Organizations
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Staff structure Director
General Accounting Manager
Accountant Accountant Accountant AccountantDonor Funds Accounting
Services
Donor Funds Coordinator
Sponsored Programs
Administrator
Assistant Sponsored Programs
Administrator
At East Bay, staff duties include both legal accounting and GAAP reporting tasks.
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Improvements to GAAPAdd missing deadlines to Legal and GAAP
schedules
Engage other departments
Prep request for the schedules and inventory requests
Implement process improvements
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Warren Hall – August 17, 2013
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Data Warehouse
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Achieving Efficiencies in GAAP Preparation at San Diego State
University
Chris BronsdonUniversity Controller
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Campus InformationMain Campus – San Diego
Satellite Campus: Imperial Valley (Brawley and Calexico)FY 13/14 Enrollment – 34,887 (excludes Extended
Studies)Eight Colleges
190 Degree Programs (including 22 Doctoral Programs)8,037 Degrees Granted – FY 12/13
Employees Headcount (as of May 2013) – 5,813Instructional Faculty – 1,507Staff – 1,609Grad. Assistants and Teaching Assoc. – 1,191Student Assistants
Four Auxiliary Organizations
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Organizational Structure Christopher Bronsdon
University Controller
Kim ReillyAssistant Controller
Dana McCoy Accounting
Services Manager
Cathleen Austin Accounts
Payable Manager
Bernice Casillas
Student Account Services Manager
Paul Carlisle SDSUCard Manager
Lia CardoniFinancial Reporting
Manager
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Organizational Structure
Lia CardoniFinancial Reporting
Manager
Tam NgoAccountant
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GAAP – The Year-Round Process1. Focus On Tasks Which Can Be
Performed Throughout the Year Leases
Quarterly Meeting - Contract and Procurement Management
Update Lease PBC’s Analyze Leases as Capital or Operating
Tuition and Fee Reasonableness Test Input Data for Summer and Fall 2013 Now (Spring 2014
May Even Be Ready) Update PBC’s and Have Them Ready to Input FY
13/14 Data Reverse FY 12/13 GAAP JE’s Now Consolidate to the GAAP Ledger Throughout the
Year
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GAAP – The Year-Round Process2. Meet with Aux. Org. Management
Regularly Discuss Significant Related Party Transactions Ensure A/R’s and A/P’s Are Reconciled Routinely Attend Audit Committee Meetings
3. Focus on Non-Routine Transactions Correspond Regularly and Educate Contracts and
Procurement Management About GAAP Issues Research GAAP Issues Engage Chancellor’s Office as Necessary (CP and
SRB/Aux. Org.)4. Consider Hiring a Student Intern
Routine/Repetitive Tasks
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Aztec Center – February 2011
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Cornrad Prebys Aztec Student Union – February 2014
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Achieving Efficiencies in GAAP Preparation at Systemwide
Sheralin KlinthongAssociate Director, Financial Reporting and
Review
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Systemwide InitiativesMaster timeline – due dates/deliverablesSharePoint – centralized PBC repository siteGAAP manual / trainingsCentralized approach for implementation of
new GASB standard(s) Weekly GAAP conference calls Annual feedback processSFSR team – available to assist on GAAP
related issues/questions ; liaison to external auditors
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Any Questions?
