ACES 2012 - Staff Level 2 Recruitment

8/6/2019 ACES 2012 - Staff Level 2 Recruitment

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ACES12 Recruitment Announcement

Be the first, be ACES

The 8th Annual Conference for Engineering Students

A i n S h a m s U n i v e r s i t y , F a c u l t y o f E n g i n e e r i n g

1 E L - S a r a y a t S t r e e t , A b b a s s i a , C a i r o , E G Y P T

w w w . a c e s e g y p t . c o m


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The 8th

Annual Conference for Engineering Students

Staff Level 2 RecruitmentBe the first, be ACES

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Dear all,

A brand new adventure is about to begin,

So are you ready to take up

the new challenge&

discovera new world?

Are you ready to

Leadthe change?

Do you want to enjoy ACES

spirit &

professionalism?


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ACES12 is now recruiting Staff Level 2:

AC positions:1. AC Track heads [Life & business track / Technology track / Juniors track / Academic programtrack]

OC positions:

1. Financial director [vice OC head]

2. Executive & marketing director[vice OC head]

OD positions:

1. HR head

2. PMR head

3. R&D head

The following pages contain a brief Job description for each post and plan requirements.*

Plans should be submitted by Friday, 12th

of August, at 11:59 pm

Also, If you have any question or need more information please contact us on:

OC Head [email protected]

OD Head [email protected]

AC head [email protected]

Send your plans to either the OD, OC or AC head e-mail according to the post you

are applying for.

Further recruitment stages will come soon. We'll keep you updated by mail & you can keep

updated through our facebook fan page here: http://www.facebook.com/ACESEgypt

* For any additions or changes in the structure, new roles, new hierarchy or job description(s), kindly make a separateproposal to give more details & explain the reasons behind this change. The proposal will be discussed in the interview.


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ACES12 Organizational structure:

President

ODHead

HR PMR

OCHead

FR

IT

Media

Logistics

Reception

Publications

PR

Executive &marketing director

[vice OC head]

Financial director

[vice OC head]

ACHead

Technologytrack head

Life &business

track head

Juniorstrack head

Academicprogram

track head

Workshops Workshops Workshops Workshop

R&D


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AC Track Head

1.Key Responsibilities and accountabilities:

Functional roles:

Setting moderators selection criteria, and selecting them under the supervision of the AC head.

Cooperate with the AC Head aligning track moderators to ACES vision, values & strategy.

Following up on plans, KPIs, objectives and quality standards, and reporting to the AC head

periodically.

Coordinate with AC head and marketing committees getting ACES academic & full sponsors.

Applying effective technical and personal investment for track moderators in coordination

with the OD.

Applying effective team building for each workshop & supporting team building for the whole

AC.

Prepare estimate budget and sponsorship requirements for each workshop.

Develop knowledge and skills related to work from different sources.

Organizational roles:

Along with track heads, cooperate with the AC head to create an open and free environment

that encourages creativity and empowerment of the AC.Representing moderators in board meetings.

Enhancing the organization reputation by being a role model in and outside ACES.

Facilitate the communication between the track workshops and ACES different entities.

Implementing the above roles applying ACES code of ethics, ACES culture, values & standards.

2.Main skills & qualifications:

Planning Previous experience Presentation Skills

Team work Leadership skills Understanding people

Communication skills Integrity Professionalism

Respect Organizational behavior

3.KPIs overview:

KPI

..

Effectiveness of team building among workshops

The rate of improvement of the moderator skills and qualifications

Average percent of tasks delivered (by moderators) before deadlines.

Periodic reports sent before deadlines

AC Head

life & businesstrack head

technology trackhead

Juniors trackhead

Academicprogram track

head


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Percent of subordinate staff working in synergy with other ACES entities

Number of workshops getting academic or full sponsorship

Number of applicants for each workshop

Percent of drop out participants.No. of workshops providing real life experiences in sessions and conference.

. Other KPIs will be provided on selection / per phase

4.AC Track head plan requirements:

Personal Profile:

- CV.

- Reasons for applying for ACES and this post.

ACES'11:

- Feedback ACES'11, AC'11 & detailed for Track [NB: feedback should be chronologically, and

Constructively - positives with suggestions/negatives with solutions] ACES'12:

i. Workshops:

- Moderator job description.

- Moderators' selection criteria and methodology.

- Workshop Cores.

- Trainings required for workshop teams & Trainings outlines.

ii. Plan:

- Time plan (phases)

- Each phase objectives, KPIs and how to achieve it.iii. Financial plan and estimate budget [sources and expenditure]

iv. Risk Plan:

- Describe Risks per phase, their probability, impact and how to deal with them.


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Financial director [vice OC head]

1.Job purpose and summary:

The FD will be responsible for: ACES Financial State with the aim of achieving the vision of ACES12.


Functional roles:

Cooperating with OC Head and EMD for Setting OC heads selection criteria.

Act as an OC Head if needed

Coordination among committees and committee heads on common projects if needed.

Managing all Paper and legal work required by OC heads & EMD ( )

Keeps financial documents

Setting Budget plan for each phase with OC heads and merging final financial plan with HB and

president.

Collecting and receiving money and in-kind supplies from different sources.

Prepare & Monitor on Final estimate budget for entire year for the OC .

Set Risk financial Plan with OC head

Have legal References ( )


Report on financial activities, progress and outputs of the whole OC in cooperation with EMD

and provide relevant information & written reports to OC head

Representing ACES financial image to college staff and to different entities outside ACES.

Attending HB meetings if needed.

Protects organization's value by keeping information confidential.

Enhancing organization reputation by being a role model inside & outside ACES

Implementing the above mentioned responsibilities in accordance with ACES code of ethics,

ACES culture, values & standards.


Previous OC experience Project Management Leadership & Delegation skills

Financial and strategic planning Negotiation skills Respect & Integrity

Team work Organizational behavior Eger to LearnHave Vision about the whole OC

committee

Computer & internet skills

(Skype)

Short term planning &

implementation

Communication skills Professionalism Respect the time


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4.KPIs overview:

KPI

Number of regular reports delivered before the deadlineSpeed of finishing legal work &

Speed of adapting to emergent financial changes

Ratio of closed deals to total

Percent of budget deviation relative to estimated budget

Number of finished paper work related to financial deals and sponsors.


5.FD plan requirements:

1. Personal Profile:

CV

Reasons for applying for ACES & for this post

2. ACES11:Feedback on ACES11 & detailed for OC11 [NB: feedback should be chronologically, andconstructively - positives with suggestions/negatives with solutions]

3. ACES12:

Personal Vision Detailed Job description for FD General outlines for Heads Criteria

Communications channels and Coordination management plan: with EMD and OC heads.

Plan:i. Time plan indicating phases.

ii. Objectives for each phase & how to achieve it.

Financial plan and estimate budget [financial sources income and expenditure /phase ]

Risk plan: [Describe risks per phase and mention their probability, impact and how to deal with them]


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Executive & marketing director [vice OC head]

1.Job purpose and summary:

The EMD will be responsible for: execution of OC coordination internally and externally with the aim of

achieving the vision of ACES12.


Functional roles:

Setting OC heads selection criteria & conducting selection process for OC heads with OC Head.

Coordinates with FD to report for needed legal work

Coordination among committees and committee heads on common projects.

Set Risk Plan with OC head

Setting output standards with OC Heads and making sure not to fail it.

Marketing, advertising and promotion planning

Plan and execute the marketing campaigns for ACES12

Develop knowledge and skills related to work from different sources.


Report on activities, progress and outputs of the whole OC and provide relevant information &

written reports to OC head


Facilitating the communication in between committees and with other ACES entities.Act as an OC Head if needed




Previous OC experience Communication skills Professionalism

Project Management Leadership & Delegation skills Negotiation skills

Short term planning &

implementationFinancial and strategic planning

Respect & Integrity

Computer & internet skills (Skype) Eger to Learn Time commitment

Have Vision about the committee Team work Organizational behavior

4.KPIs overview:

KPI

Percent of budget deviation relative to estimated budget

Efficiency of team building at the preparations phase

Average number of training hours

Number of regular reports delivered before the deadline

Market share percent

Market share gain


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Speed of finishing legal work & ratio of closed deals to total

Members drop out rate

Percent of OC staff working in synergy with other ACES entities


5.EMD plan requirements:

1. Personal Profile:

CV

Reasons for applying for ACES & for this post

2. ACES11:

Feedback on ACES11 & detailed for OC11 [NB: feedback should be chronologically,and constructively - positives with suggestions/negatives with solutions]

3. ACES12: Personal Vision Detailed Job description for EMD General outlines for Heads Criteria

Communications channels and Coordination management plan :i. with each committee and FD.

ii. With OC Head

Plan:i. Time plan indicating phases.

ii. Objectives for each phase & how to achieve it.

General Financial plan and estimate budget [sources and expenditure]

Risk plan: [Describe risks per phase and mention their probability, impact and how to dealwith them]


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HR Head

1. Job purpose and summary:

Recruiting, managing, evaluating, leading & supporting a team of HR members working on managing,

guiding & developing ACES human resources to achieve the highest satisfaction & the highest

performance


Functional roles:

Setting the criteria, selecting & applying an effective team building and continuousinvestment for the HR members

Aligning the HR committee with the vision, values & strategy of ACES12

Setting and following up on the committees vision, objectives, KPIs & quality standards

Assigning, preparing, managing & coaching team of HR members & coordinators

Planning, controlling & developing the crew investment & team building process Measuring, monitoring & improving continuously the crew performance

Setting, executing & developing the crew evaluation, motivational & rewarding system,ACES hiring & firing system

Setting, accelerating & developing ACES feedback system

Preparing & managing HR team to interview & select ACES applicants

Conflicts resolution in ACES crew in cooperation with the corresponding high boardmember or the entity head

Reporting the OD head periodically by:1) Crew performance, investment progress & the needed trainings2) The crew feedback & development action plans


Monitoring HR committees activities, progress, outputs & needs

Building a team that retains ACES synergy, core competence, spirit & professionalism

Representing the HR members & coordinators in the OD meetings

Applying a free & open environment that encourages creativity, leadership investment

and empowerment in the HR.

Implementing the above mentioned responsibilities in accordance with ACES code of

ethics, ACES culture, values & standards



Human resources knowledge Performance management Conflict management

High communication skills Motivation skills Persuasiveness skills

Planning skills Presentation skills Leadership skills

Perfectionism Professionalism Computer & internet skills

Flexibility Integrity Neutralism


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4.KPIs overview:

KPI

Efficiency of HR committee team building

Progress rate in HR members investment plan

Efficiency of HR coordinators in their entities

Average number of HR committee training hours

Efficiency of crew team building process

Percentage of crew members satisfaction

Number of needed trainings for the crew per phase

Efficiency of crew performance

Number of achieved performance action plans

Rate of improvement in the crew performance

Number of personal problems happened per phaseNumber of personal problems solved per phase

Effectiveness of the members periodic profiles


5.Plan requirements:

Personal profile:1) Reasons for applying (For ACES and for HR head position)2) Personal CV

ACES11:1) General feedback on ACES11

2) Detailed feedback on HR11NB: feedback should be chronologically, and constructively - positives with

suggestions/negatives with solutions

ACES12:1) HR committee:

i. Committees vision and desired outputii. Time plan indicating phasesiii. Detailed objectives per each phase, how to achieve it and the measured KPIs

2) HR members:i. HR members investment plan & trainings neededii. HR members selection criteria & methodologyiii. HR coordination plan including the coordinators job description

3) Communication channel:i. Internally in HR committeeii. Externally with AC, OC & OD heads

4) Risk assessment planDescribe risks per phase and mention their probability, impact and how to deal with them

It is applicable to apply two persons as a head and vice head for the HR committee with the same

vision and the same plan


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PMR Head


Recruiting, managing, evaluating, leading & supporting a team of PMR members working on managing

ACES events, projects & entities to ensure achieving the best output with the highest quality


Functional roles:

Setting the criteria, selecting & applying an effective team building and continuousinvestment for the PMR members

Aligning the PMR committee with the vision, values & strategy of ACES12


Assigning, preparing, managing & coaching a team of PMR members & coordinators

Facilitating the communication between the AC & the OC committees Supervising the PMR members leading ACES events & projects

Following up on the planning, executing, organizing, controlling, monitoring & the qualityassurance of ACES entities and events

Studying the applicability of executing any suggested project

Reporting the OD head periodically by:1) ACES entities progress, measured KPIs & quality standards, problems & their

solutions and the action plan to improve the progress

2) Action plans to improve the output, the quality and to solve the problems

Reporting the OD head by the major events progress, KPIs measured, the problemshappened and their solutions

Conducting ACES12 manual


Monitoring PMR committees activities, progress, outputs & needs

Applying a free & open environment that encourages creativity, leadership investmentand empowerment in the PMR.


Representing the PMR members & coordinators in the OD meetings


Implementing the above mentioned responsibilities in accordance with ACES code ofethics, ACES culture, values & standards.

3.Main skills & qualifications:Project management Planning skills Quality management

Leadership skills Communication skills Change management

Risk management Perfectionism Professionalism

Problem solving Flexibility Computer & internet skills


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4.KPIs overview:

KPI

Efficiency of PMR committee team buildingProgress rate in PMR members investment plan

Efficiency of PMR coordinators in their entities

Average number of PMR committee training hours

Number of project managers in each project

Number of defects in the projects output

Number of problems reported per phase

Number of problems solved per phase

Average time taken for solving problems

Rate of improvement in the progress of ACES entities

Percentage of quality standards measured



Personal profile:1) Reasons for applying (For ACES and for PMR head position)2) Personal CV

ACES11:1) General feedback on ACES112) Detailed feedback on managing ACES11 projects

NB: feedback should be chronologically, and constructively - positives with

suggestions/negatives with solutions

ACES12:1) PMR committee:i. Committees vision and desired outputii. Time plan indicating phasesiii. Detailed objectives per each phase, how to achieve it and the measured KPIs

2) PMR members:i. PMR members investment plan & trainings neededii. PMR members selection criteria & methodologyi. PMR coordination plan including the coordinators job description

3) Communication channel:i. Internally in PMR committeeii. Externally with AC, OC & OD heads

4) Risk assessment planDescribe risks per phase and mention their probability, impact and how to deal with them


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R&D Head


Recruiting, managing, evaluating, leading & supporting a team of R&D members working on updating

and developing ACES by any needed changes and output enhancements through conducting researches

and putting action development plans upon the research results


Functional roles:

Setting the criteria, selecting & applying an effective team building and continuousinvestment for the R&D members

Aligning the R&D committee with the vision, values & strategy of ACES12


Managing, leading & coaching R&D members

Planning and suggesting the researches needed for ACES on the short and the long term Gathering ideas and suggestions and carrying out the needed researches by ACES

different entities

Generating new ideas to develop ACES processes & outputs

Following up on the process of conducting the researches

Communicating the development action plan to the person or the entity responsible ofexecuting the plan

Following up & evaluating the development action plans resulted from the researchesconducted

Reporting the OD head periodically by1) the needed researches for ACES in the next phase, the researches methodology and

the expected output

2) The previous phase conducted researches, the methodology used, the developmentaction plans and their effect on the process or the output


Monitoring R&D committees activities, progress, outputs & needs

Applying a free & open environment that encourages creativity, leadership investment and

empowerment in the R&D.




Representing the R&D members in the OD meetings



Research and development Planning skills Curiosity

Analytical thinking Resourcefulness Pro-activity

Creative thinking Perfectionism Professionalism

Visionary Initiator Computer & internet skills


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4.KPIs overview:

KPI

Efficiency of R&D committee team buildingProgress rate in R&D members investment plan

Average number of R&D committee training hours

The average time taken for conducting a research

Number of members working on the research

Number of conducted researches per phase

Number of parallel researches conducted at the same time

Effectiveness of methodologies used in conducting the researches

Number of applied development action plans

Effectiveness of the development plans

Number of corrective actions done for each committee

Number of new generated ideas per phase. Other KPIs will be provided on selection / per phase


Personal profile:1) Reasons for applying (For ACES and for R&D head position)2) Personal CV

ACES11:1) General feedback on ACES112) Detailed feedback on R&D11

NB: feedback should be chronologically, and constructively - positives with

suggestions/negatives with solutions ACES12:

1) R&D committee:i. Committees vision and desired outputii. Time plan indicating phasesiii. Detailed objectives per each phase, how to achieve it and the measured KPIsiv. The suggested researches needed for ACES and for each committee

2) R&D members:ii. R&D members investment plan & trainings needediii. R&D members selection criteria & methodology

3) Communication channel:i. Internally in R&D committee

ii. Externally with AC, OC & OD heads4) Risk assessment plan


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DisclaimerThe above statements are intended to describe the general nature and level of work being performed by

people assigned to these posts. They are not to be construed as an exhaustive list of all responsibilities,

duties, and skills required of personnel so classified. All personnel may be required to perform duties outside

of their normal responsibilities from time to time to meet the ongoing needs of ACES as a professional

organization.

Send your plans to the corresponding head to the post you are applying for:

OC Head [email protected]

OD Head [email protected]

AC head [email protected]

Good luck!

ACES 2012 - Staff Level 2 Recruitment

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