ACE Overview and the Periodic Monthly Statement Process

1

ACE Overview

and the

Periodic Monthly Statement Process

2

Agenda

• ACE Overview• Periodic Monthly Statement Terminology • Periodic Monthly Statement Process• Portal Screens• Sample Periodic Monthly Statement• Additional Information • Questions

ACE Overview

4

What is Customs and Border Protection Modernization?

Modernization is a 15-year initiative to modernize and integrate U.S. Customs and Border Protection to support the core business processes

ACE is the first step

5

Key Objectives for Modernization

Enhance and protect the supply chainEnhance and protect the supply chain

Enhance capability to protect America Enhance capability to protect America

Transform U.S. Customs and Border ProtectionTransform U.S. Customs and Border Protection

6

Officers and investigators around the world

make key operational decisions every day:

Who and what to target? To expedite? To investigate?

Typical Daily Volume:Typical Daily Volume:

1,131,051 passengers1,131,051 passengers92,605 trucks & 92,605 trucks &

containerscontainers70,167 entries70,167 entries

327,542 vehicles327,542 vehicles1,929 aircraft1,929 aircraft

Key Operational Decisions Are Now Made Everywhere

7

ACE Overview of Releases

Air, Sea, Rail Carriers, NVOCC, and

deconsolidators

FCC, APHIS, Army Corps of Engineers, MARAD, ITC, FDA

Air, Sea, Rail Inspector (NAS, NTC)

• Electronic field directives

• Tracking of Informed Compliance Pubs, Policy Changes, & Handbooks

• Online reference library

• Manifest Ref. Data

• Air, Rail, and Sea automated manifest interface

• Air, Rail, and Sea e-Release

• Enforcement and Tracer for Air, Rail, and Sea Manifest and Release

• NVOCC and deconsolidators

Release 5Spring 2005

• Selectivity functionality for export, mail, courier, pipeline, hand carry, and multi-modal manifest

• Enhanced Risk Management Activities

Release S3Summer 2006

• Consolidated Release Selectivity functionality using Manifest and Entry for Air, Rail, Sea, and Truck

• Post Release Selectivity

• Enhanced Criteria Management

• System generated analysis

Release S2Winter 2006

• Initial Release Selectivity functionality using Manifest and Entry for Air, Rail, Sea, and Truck

• Initial Criteria Management


Exporters, AttorneysCouriers, Sureties, FTZ, Warehouse

Truck OperatorsBrokers, CarriersImporters

TBDCensus, TBDFMCSA

Outbound Inspectors, Drawback Specialists

Border Patrol, Import Specialists, EST, Attorneys, BICE Agents

Land Border Inspectors

Entry Specialists (EST), Finance

Center

Account Managers

• Full electronic ruling processing

• e-Training• Full FOIA processing• Export reference data• Watch lists

• Receive electronic ruling request• Tracking of Legal Notices, Cong.

Responses & Agree.• Quota/Visa• Import Reference Data• Statistical analysis and reports• Non-CBP Lics, Permits, & Cert.

• Link to CROSS• Electronic HTS• Trade reports

• Import Activity Summary Statement (IASS)

• Protest, drawback

• Entry summary, Temp. Importation Bond, Vessel repair

• Reconciliation• Liquidation/Close out• Quota, Visa, AD/CVD

•ACS Scripts

• Mail, Courier, Hand Carry, and Pipeline manifest, e-Release, and Tracking

• Multi-modal manifest• Full CCIE tracking• Full export processing• Enf. and Tracer for Mail,

Courier, Hand Carry, and Pipeline

• Enforcement and Tracer for exports, drawback, IASS, Cargo and conveyance tracking and account compliance

• Accept all major entry types• Initial cargo, conveyance,

individual, and equipment (CCIE) tracking

• Enforcement and Tracer for entry summary and all entry types (except mail, courier, hand carry, and pipeline)

• Tracer for initial cargo tracking, Quota/Visa, AD/CVD

• Automated Truck manifest

• e-Release for truck• In-bond release• Enforcement and

Tracer for truck manifest and release

• ATS Manifest selectivity interface for truck

• ACS Scripts

• Exporter Accounts• Regulatory audit• Full compliance analysis• Accept cash payments• IASS Statements• Miscellaneous refunds• Full revenue processing• Drawback and protest

refunds• Full General Ledger

Integration with Subsidiary Ledgers

• Remaining import account types• Bond data and bond sufficiency• Maintain CBP lics, permits &

cert. • Account view of export data• Administrative messaging• Periodic statements• Accept payments (including EFT

and lockbox)• Enhanced General Ledger

Integration with Sub. Ledgers• Refunds for liquidation• CFO reports• Violation Billing

• Broker/carrier Accounts

• SAL and action plan enhancement

• Notifications and Alerts

• Monthly periodic statements

• Monthly periodic payments

• Subsidiary Ledger• Initial General

Ledger Integration with Sub, Ledger

• Importer Accounts

• Action Plan• Significant Activity

Log (SAL)• Quick views

Release 7Summer 2007


Release 4Fall 2004




deconsolidators

























TBDCensus, TBDFMCSA





Center

Account Managers










•ACS Scripts













• ACS Scripts




















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Steady Growth of Users*Note: Functionality and users are listed as to when their integration effort will start. Full integration will take place over multiple releases. Global Blueprinting conducted from October 2003-May 2004. **Note: Not part of Release 3.

• Technology Prototypes:• Knowledge

Based Risk Mgmt. Prototype**

• IIF Prototype**

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deconsolidators

























TBDCensus, TBDFMCSA





Center

Account Managers










•ACS Scripts













• ACS Scripts




















Release 4Fall 2004




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• IIF Prototype**

Account Creation ACE Secure Data Portal Initial 41 account participants Review CBP entry data in near real time Manage issues and resolve problems

more effectively Enable uniform customer support Provide easy access to summary reports,

Harmonized Tariff Schedule (HTS), and compliance rate data

National information

ACE Secure Data Portal (Release 2)

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deconsolidators

























TBDCensus, TBDFMCSA





Center

Account Managers










•ACS Scripts













• ACS Scripts




















Release 4Fall 2004




deconsolidators

























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•ACS Scripts













• ACS Scripts




















Release 4Fall 2004



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• IIF Prototype**

Periodic Payment (Release 3)

Periodic Payment Initial account revenue periodic statements and

payments (monthly) Automated clearinghouse (ACH) credit and ACH debit Additional account functionality

ACE account participants Expands account profile to include carriers

Expands account profile to include brokers

Moves from transaction-based to account-based payments

Enables importer accounts to designate brokers to file on their behalf

Enables brokers to view entry summary historical data Supports informed compliance

Benefits:

Who:

What:

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deconsolidators

























TBDCensus, TBDFMCSA





Center

Account Managers










•ACS Scripts













• ACS Scripts




















Release 4Fall 2004




deconsolidators

























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Account Managers










•ACS Scripts













• ACS Scripts




















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• IIF Prototype**

e-Manifest: Trucks (Release 4)

e-Manifest: Trucks Cargo and enforcement processing for trucks eRelease and automated truck manifest, including

in-bond Consolidated interface for CBP officers Transponder and proximity card

ACE account participants Expands to truck carriers and their authorized

agents initially at seven selected land border ports

Provides standard automated manifest at land ports Enhances security in the supply chain Enables CBP officers to make faster, better, earlier

decisions Integrates Federal Motor Carrier Safety

Administration (FMCSA) requirements

Benefits:

Who:

What:

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deconsolidators

























TBDCensus, TBDFMCSA





Center

Account Managers










•ACS Scripts













• ACS Scripts




















Release 4Fall 2004




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• IIF Prototype**

Post Release & Manifest Entry summary processing through liquidation,

antidumping/countervailing duties, quota/visa, reconciliation, and supporting selectivity

Enhanced financial processing Initial automated manifest functionality for all modes

of transportation

ACE Accounts - Carriers/NVOCCs, Sureties, Brokers, Importers

Acceptance of additional payment types Credit card payments Payments via the internet

Streamlined entry summary process ACE is the system of record for entry summaries

Benefits:

Who:

What:

Post Release & Manifest (Release 5)

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deconsolidators

























TBDCensus, TBDFMCSA





Center

Account Managers










•ACS Scripts













• ACS Scripts




















Release 4Fall 2004




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• IIF Prototype**

Pre-Release Processes Receive Entry Full Electronic Manifest Cargo Tracking In-bond Release

ACE Account Participants - Bonded Facility Operators, Cartmen/Lightermen, Couriers, Carriers/NVOCCs, Sureties, Brokers, Importers

Electronic manifest will enable visibility of shipments transferring between transportation modes

Cargo tracking will enable visibility of shipment lifecycle

Benefits:

Who:

What:

Pre-Release Process (Release 6)

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deconsolidators

























TBDCensus, TBDFMCSA





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Account Managers










•ACS Scripts













• ACS Scripts




















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• IIF Prototype**

Complete Shipment Management EVERYTHING ELSE FTZ/Warehouse Processing Exports Protest Processing Drawback Processing Document Management

ACE Accounts - FTZ Operators, Exporters/USPPI, Bonded Facility Operators, Sureties, Cartmen/Lightermen, Couriers, Carriers/NVOCCs, Brokers, Importers

Fully automated, electronic end-to-end cargo process

Integrated drawback/export process ACE becomes the system of record

Benefits:

Who:

What:

Complete Shipment Management (Release 7)

Periodic Monthly Statement Terminology

15

Periodic Monthly Statement Terminology

• Daily Statement• Periodic Daily Statement (PDS)• Periodic Monthly Statement (PMS)• ‘EI’ – Entry Summary• ‘HP’ – Statement Delete• ‘PN’ – Periodic Daily Statement Debit Authorization and/or Entry

Summary Presentation

17


The Periodic Monthly Statement process consists of the following steps:

1. Process entry summaries for Periodic Daily Statement2. Remove entries before preliminary Periodic Daily Statement3. Produce preliminary Periodic Daily Statement4. Remove entries before final Periodic Daily Statement5. Process Periodic Daily Statement ACH Debit authorization and/or

entry summary presentation6. Produce final Periodic Daily Statement7. Remove entries before preliminary Periodic Monthly Statement8. Produce preliminary Periodic Monthly Statement9. Remove entries before final Periodic Monthly Statement10.Process payment (ACH Credit / ACH Debit)11. Produce final Periodic Monthly Statement

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Periodic Monthly Statement ProcessStep 1 – Process Entry Summaries for Periodic Daily Statement

This process may be thought of as the existing daily statement process with no payment due until the 15th calendar day of the month following entry or release.

Filer transmits entry summary data and schedules it for a Periodic Daily Statement using existing EI application identifier.

The payment type indicator value (record identifier 30) indicates the statement type:

6 – Broker/Filer Periodic Daily Statement or7 - Importer Periodic Daily Statement or8 - Combined Importer Periodic Daily Statement

The periodic statement month (new field on record identifier 30) indicates the month for payment. This controls the Periodic Monthly Statement on which the entry summary will be included.

ACS

ABIEntry Summary

(EI)

Step 1

Process EntrySummaries forPeriodic DailyStatement

January 12

Entry Files

ACE

Entry Amt 1 10.00 2 20.00 3 30.00 4 40.00 5 50.00

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Periodic Monthly Statement ProcessStep 1 – Process Entry Summaries for Periodic Daily Statement(Continued)

Entries excluded from the Periodic Monthly Statement process Reconciliation (Type 09) NAFTA Duty Deferral (Type 08) Entries with tax class codes Entries with Census errors/warnings

ABI release and entry messages same as existing daily statement.

This creates/updates a receivable in the subsidiary ledger for the entry summary.

Entry summary receivable can be viewed on the sub-ledger report through the reports tab of the ACE Secure Data Portal.

20

Periodic Monthly Statement ProcessStep 2 – Remove Entries Before Preliminary Periodic Daily Statement

The entry summary payment type indicator can be updated using the HP application identifier. This allows for: Changing method of payment from a single payment to a

statement payment (daily statement or Periodic Daily Statement) or vice versa.

If changing the entry summary to appear on a Periodic Daily Statement, the periodic statement month (new field on record identifier H) indicates the month for payment. This controls the Periodic Monthly Statement on which the entry summary will be included.

This reverses/updates a receivable in the subsidiary ledger for the entry summary.

ABIEntry Remov al

(HP)

ACS

Step 2

Remove EntriesBefore Prelim.Periodic DailyStatement

January 14

Remov e Entry 5

ACE

DailyStatement

Files

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Periodic Monthly Statement ProcessStep 3 – Produce Preliminary Periodic Daily Statement

On the preliminary statement print date indicated on the EI transmission CBP will route the preliminary Periodic Daily Statement (application identifier QR) to the filer.

No difference in record layouts for a regular daily statement and a Periodic Daily Statement.

The payment type indicator value (record identifier B of the QR application identifier) indicates the statement type:

2 - Broker/Filer daily statement or3 - Importer daily statement or5 - Combined importer daily statement or6 - Broker/Filer Periodic Daily Statement or7 - Importer Periodic Daily Statement or8 - Importer Combined Periodic Daily Statement

This adds the Periodic Daily Statement number to the entry summary receivables in the subsidiary ledger.

DailyStatement

Files

PreliminaryPeriodic Daily

Statement sentto Importer/

Broker

Step 3

ProducePreliminaryPeriodic DailyStatement

January 18

ACS

Daily Statement 1

Entry Amt 1 10.00 2 20.00 3 30.00 4 40.00

ACE

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Periodic Monthly Statement ProcessStep 4 – Remove Entries Before Final Periodic Daily Statement

The entry summary payment type indicator can be updated using the HP application identifier. This allows for: Deleting an entry from an unpaid preliminary statement (daily

statement or Periodic Daily Statement) Changing the payment type indicator and preliminary statement

print date (record identifier H) after the preliminary statement is issued

If changing the entry summary to appear on a Periodic Daily Statement, the periodic statement month (new field on record identifier H) indicates the month for payment. This controls the Periodic Monthly Statement on which the entry summary will be included.

ABIEntry Remov al

(HP)

ACS

Step 4

Remove EntriesBefore FinalPeriodic DailyStatement

January 19

Remov e Entry 4

ACE

DailyStatement

Files

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Periodic Monthly Statement ProcessStep 4 – Remove Entries Before Final Periodic Daily Statement(Continued)

If an entry summary is deleted from a preliminary statement (daily statement or Periodic Daily Statement) it will be included with record identifier Q7 as part of the final daily statement transmission.

This reverses/updates a receivable in the subsidiary ledger for the entry summary.

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Periodic Monthly Statement ProcessStep 5 – Process Periodic Daily Statement ACH Debit authorization and/or entry summary presentation (PN)

New application identifier (PN) will be used for Periodic Daily Statement ACH Debit authorization and/or entry summary presentation.

For ACH Debit participants this is similar to the existing ACH Debit authorization (application identifier QN) for daily statements.

For ACH Credit participants this is new. They will not use the payer unit number field of this transaction.

Like the QN transaction for the existing Daily Statement, multiple Periodic Daily Statements can be included in a single PN transaction.

The PN transaction stops the ’10 day’ clock for late file purposes. Entry summaries and a copy of the Periodic Daily Statement must also be presented to the entry section at this time.

Step 5

ProcessPeriodic DailyStatementAcceptance

January 20

ABIEntry Summary

Presentation/DebitAuthorization

(PN)

ACS

Entry Files

ACE

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Periodic Monthly Statement ProcessStep 5 – Process Periodic Daily Statement ACH Debit authorization and/or entry summary presentation (PN) - Continued

When the PN transaction is processed the Periodic Monthly Statement number is added to the entry summary receivables in the subsidiary ledger.

At this time the Periodic Monthly Statement (that this Periodic Daily Statement belongs to) can be viewed through the statements tab of the ACE Secure Data Portal.

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Periodic Monthly Statement ProcessStep 6 – Produce Final Periodic Daily Statement

During the ACS end-of-day cycle, on the night the PN transaction is processed, CBP will route the final Periodic Daily Statement (application identifier QR) to the filer.

No difference in record layouts for a regular daily statement and a Periodic Daily Statement.

The payment type indicator value (record identifier B of the QR application identifier) indicates the statement type:

2 - Broker/Filer daily statement or3 - Importer daily statement or5 - Combined importer daily statement or6 - Broker/Filer Periodic Daily Statement or7 - Importer Periodic Daily Statement or8 - Importer Combined Periodic Daily Statement

Step 6

ProduceFinalPeriodic DailyStatement

January 21

DailyStatement

Files

Final Periodic DailyStatement sent

to Importer/Broker

ACS

Daily Statement 1

Entry Amt 1 10.00 2 20.00 3 30.00

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Periodic Monthly Statement ProcessStep 7 – Remove Entries Before Preliminary Periodic Monthly Statement

An entry summary can be removed from a Periodic Daily Statement after the final Periodic Daily Statement has been generated but prior to payment of the Periodic Monthly Statement.

The entry summary is removed using the existing HP application identifier.

When the entry summary is removed after the final Periodic Daily Statement has been generated, the entry becomes a ‘single pay’.

This reverses a receivable in the subsidiary ledger for the entry summary.

If an entry summary is removed after the final Periodic Daily Statement has been generated, it will be included with record identifier Q7 as part of the of the preliminary and final Periodic Monthly Statement transmission (application identifier MS).

ABIEntry Remov al

(HP)

ACS

Remov e Entry 3

ACE

DailyStatement

Files

Step 7

Remove EntriesBefore PreliminaryPeriodic MonthlyStatement

January 30

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Periodic Monthly Statement ProcessStep 8 – Produce Preliminary Periodic Monthly Statement

CBP will route the preliminary Periodic Monthly Statement (new application identifier MS) to the filer on the date selected.

The default date will be the 11th of the month.

A date from the 1st through the 11th of the month may be selected by: The importer for importer and importer combined statements The broker/filer for broker/filer statements

The payment type indicator value (record identifier B of the MS application identifier) indicates the statement type:

6 – Broker/filer Periodic Monthly Statement or7 - Importer Periodic Monthly Statement or8 - Importer Combined Periodic Monthly Statement

ACE

PreliminaryPeriodic MonthlyStatement sent

to Importer/Broker

Monthly Statement

Daily Stmt Amt1 30.00x xx.00

Total xx.00

Step 8

ProducePreliminaryPeriodic MonthlyStatement

February 11

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Periodic Monthly Statement ProcessStep 9 – Remove Entries Before Final Periodic Monthly Statement

An entry summary can be removed from a Periodic Daily Statement after the final Periodic Daily Statement has been generated but prior to payment of the Periodic Monthly Statement.

The entry summary is removed using the existing HP application identifier.

When the entry summary is removed after the final Periodic Daily Statement has been generated, the entry becomes a ‘single pay’. If paid after the 10th day, the entry becomes a late pay.

ABIEntry Remov al

(HP)

ACS

Remov e Entry 2

ACE

DailyStatement

Files

Step 9

Remove EntriesBefore FinalPeriodic MonthlyStatement

February 13

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Periodic Monthly Statement ProcessStep 9 – Remove Entries Before Final Periodic Monthly Statement(Continued)

This reverses a receivable in the subsidiary ledger for the entry summary.

If an entry summary is removed after the preliminary Periodic Monthly Statement has been generated, it will be included with record identifier Q7 as part of the of the final Periodic Monthly Statement transmission (application identifier MS).

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Periodic Monthly Statement ProcessStep 10a – Process Payment (ACH Credit)

For ACH Credit participants, the Periodic Monthly Statement payment is initiated by the participants with their bank.

When the payment is received and processed during the ACS end-of-day cycle, the final Periodic Monthly Statement (new application identifier MS) is routed to the filer.

The receivables created for the entry summaries are marked paid in the subsidiary ledger.

The Periodic Monthly Statement is marked paid and can be viewed through the statements tab of the ACE Secure Data Portal.

Step 10a

ProcessPayment(ACH Credit)

February 15

ACS

ACE

CollectionFile

Bank TransmitsACH Credit

Pay ment

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Periodic Monthly Statement ProcessStep 10b – Process Payment (ACH Debit)

For ACH Debit participants, the Periodic Monthly Statement payment is initiated by CBP on the 15th of the month. The debit authorizations processed during the month will be sent to the bank for processing.

No action is required by the ACH Debit participant.

The receivables created for the entry summaries are marked paid in the subsidiary ledger.

The Periodic Monthly Statement is marked paid and can be viewed through the statements tab of the ACE Secure Data Portal.

ACS

ACE

CollectionFile

Step 10b

ProcessPayment(ACH Debit)

February 15

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Periodic Monthly Statement ProcessStep 11 – Produce Final Periodic Monthly Statement

After the payment is processed during the ACS end-of-day cycle, the final Periodic Monthly Statement (new application identifier MS) will be routed to the filer.

The payment type indicator value (record identifier B of the MS application identifier) indicates the statement type:

6 – Broker/Filer Periodic Monthly Statement or

7 - Importer Periodic Monthly Statement or

8 - Importer Combined Periodic Monthly Statement

ACE

Final PeriodicMonthly


Broker

Monthly Statement


Total xx.00

Step 11

Produce FinalPeriodic MonthlyStatement

February 16

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DailyStatement

Files

ABIEntry Remov al

(HP)

ACS

ABIEntry Summary

(EI)

PreliminaryPeriodic Daily


Broker

Step 1

Process EntrySummaries forPeriodic DailyStatement

January 12

Entry Files

Step 3

ProducePreliminaryPeriodic DailyStatement

January 18

ACS ACS

Step 4

Remove EntriesBefore FinalPeriodic DailyStatement

January 19

Step 5

ProcessPeriodic DailyStatementAcceptance

January 20

ABIEntry Summary

Presentation/DebitAuthorization

(PN)

ACS

Entry Files

ACE

Entry Amt 1 10.00 2 20.00 3 30.00 4 40.00 5 50.00

Daily Statement 1

Entry Amt 1 10.00 2 20.00 3 30.00 4 40.00

Step 6

ProduceFinalPeriodic DailyStatement

January 21

Remov e Entry 4

TRADE

CBP

ACE

DailyStatement

Files

Final Periodic DailyStatement sent

to Importer/Broker

ACS

Daily Statement 1

Entry Amt 1 10.00 2 20.00 3 30.00

DailyStatement

Files

ACE ACE

ABIEntry Remov al

(HP)

ACS

Step 2

Remove EntriesBefore Prelim.Periodic DailyStatement

January 14

Remov e Entry 5

ACE

DailyStatement

Files

35


ACE

PreliminaryPeriodic MonthlyStatement sent

to Importer/Broker

ACS

ACE

CollectionFile

Monthly Statement


Total xx.00

TRADE

CBP

ABIEntry Remov al

(HP)

ACS

Remov e Entry 2

ACE

DailyStatement

Files

Step 8

ProducePreliminaryPeriodic MonthlyStatement

February 11

Step 10a

ProcessPayment(ACH Credit)

February 15

ACE

Final PeriodicMonthly


Broker

Monthly Statement


Total xx.00

Step 11

Produce FinalPeriodic MonthlyStatement

February 16

ABIEntry Remov al

(HP)

ACS

Remov e Entry 3

ACE

DailyStatement

Files

Step 10b

ProcessPayment(ACH Debit)

February 15

ACS

ACE

CollectionFile

Bank TransmitsACH Credit

Pay ment

Step 7

Remove EntriesBefore PreliminaryPeriodic MonthlyStatement

January 30

Step 9

Remove EntriesBefore FinalPeriodic MonthlyStatement

February 13

Portal Screens

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Statements Tab – Open Periodic Monthly Statements

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Periodic Daily Statements associated to a specific Periodic Monthly Statement

39

Entry Summaries associated to a specific Periodic Daily Statement

Questions?

Additional Information

42

Additional Information – The Pay Basis Indicator

The Pay Basis Indicator of the Entry Summary EI transaction (submitted through ABI) is what determines the type of Periodic Daily Statement on which a particular entry summary will appear:

Broker Periodic Daily Statements have entry summaries with a Pay Basis Indicator 6

Importer Periodic Daily Statements have entry summaries with a Pay Basis Indicator 7

Importer Combined Periodic Daily Statements have entry summaries with a Pay Basis Indicator 8

If an entry summary appears on a Broker Periodic Daily Statement, that Periodic Daily Statement will appear on a Broker Periodic Monthly Statement.

If an entry summary appears on an Importer Periodic Daily Statement, that Periodic Daily Statement will appear on an Importer Periodic Monthly Statement.

If an entry summary appears on an Importer Combined Periodic Daily Statement, that Periodic Daily Statement will appear on an Importer Combined Periodic Monthly Statement.

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Additional Information – Broker Accounts

In ACE Release 3, Broker Accounts (brokers set up with a broker account, and importers with a filer code set up with a broker account) will have the ability to produce:

Broker Port Periodic Monthly Statements (Pay Basis Indicator 6) Broker National Periodic Monthly Statements (Pay Basis Indicator 6) Importer Port Periodic Monthly Statements by filer code (Pay Basis Indicator 7) Importer Combined Port Periodic Monthly Statements by filer code (Pay Basis

Indicator 8)

The way a broker or importer with a filer code indicates a port or national Broker Periodic Monthly Statement (Pay Basis Indicator 6) is to indicate this when setting up their broker account. Broker accounts will have the option of ‘Port’ or ‘National’ Periodic Monthly Statements.

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Additional Information – Importer Accounts

In ACE Release 3, Importer accounts will not have the ‘Port’ or ‘National’ Periodic Monthly Statement option. Importer (Pay Basis Indicator 7) and Importer Combined (Pay Basis Indicator 8) Periodic Monthly Statements will always be ‘Port’ statements.

There will be no such thing as an Importer National Periodic Monthly Statement or Importer Combined National Periodic Monthly Statement (Pay Basis Indicator 7 and 8). If an Importer wishes to have a national statement, the only way to do this will be to use one filer code for all their entry summaries and to place them on a Broker National Periodic Monthly Statement (Pay Basis Indicator 6).

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Additional Information – Using Multiple Filer Codes in One Port

Note: Just like today with Daily Statements, with Periodic Daily Statements and Periodic Monthly Statements, if an importer uses different brokers to process their entry summaries in a given port these entry summaries will appear on different Periodic Daily Statements and Periodic Monthly Statements if they are filed with different filer codes. Only if they are filed with one filer code (usually the importer’s if they have one), will all the entry summaries for that port appear on one Periodic Daily Statement and one Periodic Monthly Statement.

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Additional Information – Broker Account Portal View

A broker account will be able to view the following Periodic Monthly Statements through the ACE Secure Data Portal: Broker Periodic Monthly Statements containing their filer code Importer Periodic Monthly Statements containing their filer code Importer Combined Periodic Monthly Statements containing their filer code

Brokers will be also able to view all entry summaries with their filer code (no matter what importer number is used) through the Subsidiary Ledger Report of the ACE Secure Data Portal.

If a broker uses an importer’s filer code when filing entry summaries the broker will not be able to view the Periodic Monthly Statements on which those entry summaries are reported through the ACE Secure Data Portal. This is true no matter what type of Periodic Monthly Statement (Broker, Importer or Importer Combined).

Brokers will not be able to view entry summaries filed with an importer’s filer code through the Subsidiary Ledger Report of the ACE Secure Data

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Additional Information – Importer Account Portal View

An importer account will be able to view the following Periodic Monthly Statements through the ACE Secure Data Portal: Importer Periodic Monthly Statements (no matter what filer code) for their importer

numbers Importer Combined Periodic Monthly Statements (no matter what filer code) for their

importer numbers

Importers will also be able to view all entry summaries with their importer number (no matter what filer code is used) through the Subsidiary Ledger Report of the ACE Secure Data Portal.

If a broker uses their own filer code when filing entry summaries for an importer, the importer will not be able to view the Periodic Monthly Statements on which the entry summaries are reported through the ACE Secure Data Portal if they are reported on a Broker Periodic Monthly Statement.

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Additional Information – Subsidiary Ledger Report vs Periodic Monthly Statement Report

As was shown earlier, entry summaries go through several steps from the time that they are first filed through ABI until they are ultimately paid on a Periodic Monthly Statement. As they go through these steps, they may or may not be able to be queried through the ACE Secure Data Portal.

When an entry summary is filed, a release date, and class code information are present it can be queried through the Subsidiary Ledger Report of the ACE Secure Data Portal.

When an entry summary is filed and a release date is not available, but class code information is, and it appears on a preliminary Periodic Daily Statement, it can be queried on the Subsidiary Ledger Report.

When an entry summary appears on a Periodic Daily Statement it is assigned a Periodic Daily Statement number.

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Additional Information – Subsidiary Ledger Report vs Periodic Monthly Statement Report (Continued)

When an entry summary appears on a Periodic Daily Statement and that statement has a ‘PN’ transaction processed against it, it is assigned a Periodic Monthly Statement.

Not until an entry summary has been assigned a Periodic Monthly Statement number can the monthly statement, and thus the entry summary be queried through the Periodic Monthly Statement Report (Statements Tab) of the ACE Secure Data Portal.

In almost all circumstances an account will have more entry summaries that can be queried through the Subsidiary Ledger Report than the Periodic Monthly Statement Report.

ACE Overview and the Periodic Monthly Statement Process

Documents

Transcript of ACE Overview and the Periodic Monthly Statement Process