Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance...
Transcript of Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance...
![Page 1: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/1.jpg)
Accounts Payable and PurchasingAP/PO Inquiry
February 3, 2011
![Page 2: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/2.jpg)
R12 AP Inquiry ChangesAP Inquiry
InvoicesPaymentsView Accounting- SLASuppliers
PO InquiryPurchase Orders
eB TaxNew and Changed Processes Next StepsQ&A
IMSS - Information Management System and Services
2
![Page 3: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/3.jpg)
InvoicesLine level distributions
AccountingSLA
SuppliersHTML, web-based forms
IMSS - Information Management System and Services
3
![Page 4: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/4.jpg)
IMSS - Information Management System and Services4
![Page 5: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/5.jpg)
Invoice header entry with ‘General tab’ in R12
IMSS - Information Management System and Services
5
![Page 6: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/6.jpg)
Invoice header with ‘Lines tab’ in R12
IMSS - Information Management System and Services
6
![Page 7: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/7.jpg)
Invoice distribution entry in R12
IMSS - Information Management System and Services
7
![Page 8: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/8.jpg)
Invoice taxes in R12 are still charged to the PTA as in R11i.
IMSS - Information Management System and Services
8
![Page 9: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/9.jpg)
IMSS - Information Management System and Services 9
![Page 10: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/10.jpg)
IMSS - Information Management System and Services
10
![Page 11: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/11.jpg)
Same as in 11i
IMSS - Information Management System and Services
11
![Page 12: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/12.jpg)
Same as in 11i
IMSS - Information Management System and Services
12
![Page 13: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/13.jpg)
The SLA (Subledger Accounting ) Rule based accounting engine where the journal entries are created and stored in R12
Allows multiple accounting representation for a single accounting event
Builds flexibility and enables compliance with changing accounting regulations
IMSS - Information Management System and Services
13
![Page 14: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/14.jpg)
IMSS - Information Management System and Services
14
![Page 15: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/15.jpg)
Navigation path is still the same: Tools>View Accounting
IMSS - Information Management System and Services
15
![Page 16: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/16.jpg)
Accounting Entries in the SLA
IMSS - Information Management System and Services
16
![Page 17: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/17.jpg)
Accounting Entries in the SLA
IMSS - Information Management System and Services
17
![Page 18: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/18.jpg)
Same as in R11i
IMSS - Information Management System and Services
18
![Page 19: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/19.jpg)
eB Tax is a new module in R12 and it must be set up in order to process sales and use tax in Payables.
Changes to sales and use tax processIn 11i, buyers and/or AP processors enter tax codes on PO’s and invoices; tax calculated based on tax codes.In R12, Caltech defined business rules will determine the taxability of a transaction; tax rate applied based on ship-to location.
Override is allowed at the transaction level (from taxable to tax exempt). Tax department will set out business guidelines on when override is appropriate.
IMSS - Information Management System and Services
19
![Page 20: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/20.jpg)
IMSS - Information Management System and Services
20
![Page 21: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/21.jpg)
Tax OverrideRefer to guidelines set by Tax Department and Procurement Department if there is a request to override default taxability determined by eBTax Rules
Tax Exempt SuppliersSince one of the R12 eB Tax rules is based on the tax exempt status of suppliers, Supplier Management will need to track the tax status when setting up new suppliers.
Employee Supplier AddressEmployee Supplier Address will not be maintained by Supplier Management separately from HR. One of the HR addresses will be used for expense reimbursement.
Cost TransferCustom Process (details on following slides).
IMSS - Information Management System and Services
21
![Page 22: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/22.jpg)
In 11i, Supplier Cost Transfers are initiated from Grants (OGM) and Oracle automatically update the original AP Invoice.
In R12, Oracle no longer supports initiating Supplier Cost Transfer from Grants.
In R12, IMSS partnered with Oracle to create a custom solution similar to the 11i process.
IMSS - Information Management System and Services
22
![Page 23: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/23.jpg)
Changes:Supplier invoice splits must be done in AP not OGM.Adjustments shown as zero-dollar invoices instead of adjustments within the original invoices.
Auto number Zero-Dollar Invoices, EX:ORIGINAL Invoice #: 1929C/T Zero Dollar Invoice #: 1929-XFR1
In rare cases, invoices may not be net to zero due to transfers between taxable non-taxable PTAs. Invoices will be put on hold automatically and AP must either accrue use tax or write off.
IMSS - Information Management System and Services
23
![Page 24: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/24.jpg)
ChangesSubsequent manual adjustments to invoices that have been cost transferred should be made to the zero dollar invoices.‘Zero-dollar’ invoices will be ‘paid’ out of a separate bank account that will be used just for cost transfer zero dollar invoices.
IMSS - Information Management System and Services
24
![Page 25: Accounts Payable and Purchasing AP/PO Inquiryimss-website.s3.amazonaws.com/Training Guides/Finance and RA... · Custom Process (details on following slides). ... In 11i, Supplier](https://reader031.fdocuments.net/reader031/viewer/2022022422/5a9841c67f8b9ab6188d031b/html5/thumbnails/25.jpg)
Q&A
IMSS - Information Management System and Services
25