Accounts Allowed Email Inbox Size Shared Contacts Resource Scheduling on Calendars Storage Limits...
-
Upload
james-lindsey -
Category
Documents
-
view
222 -
download
0
Transcript of Accounts Allowed Email Inbox Size Shared Contacts Resource Scheduling on Calendars Storage Limits...
What is included with Google Apps
• Email• Contacts• Calendar• Document Storage and Collaboration• Google Sites• Other Add-ons
– Social Media– Web Conferencing– Customer Relationship Management and
Communication– HR– Project Management
How It’s Structured
• “Cloud” based architecture
• Browser Driven• Integrated
throughout Account
• Collaboration Ready
Gmail
• Branded vs. Unbranded– Branding is available to reflect your
organization’s registered domain
• Labels– Allows organization of emails into categories– Multiple labels can be applied to each email
• Chat / Talk - Google Voice– Chat with contacts right from the Gmail Inbox– With the Google Voice plugin, landlines and
mobile phones worldwide can be called through your computer
Contacts
• Can access Contacts through Google Navigation bar
• Carries over look and feel– Groups work like Labels in Gmail–Multiple Groups per contact are possible
• Company directory • Shared contacts between team
members (in paid versions)
Calendars
• Individual Calendar for scheduling• Shared Calendars– Collaboratively– Event Listings / Public Calendars
• Resource Calendars (Paid and Non-Profit Versions)
• Different calendars can be overlaid on one another to give a complete view of your personal and professional schedule
Google Drive
• Store documents– Back up versions– Mobile Access– Shared Access
• Google Docs– Types
• Documents, Presentations, Spreadsheets, Forms, Drawings
– Real-time Collaboration possible through web browser using Google doc file types
Google Sites
• Good for – Intranet Sites–Wikis
• External Websites are not recommended, but possible– Some may find Google can help create a
good placeholder site for external web presence
Web Conferencing Using Google+
• Primarily a tool for internal team– Limited to 9 participants– Users must have a
Google+ Account (automatic with Google Apps)
• Can be used with those outside your organization if they also have Google+ Accounts
Add on Services and Linkages
• Mailing Lists and Newsletters
• Job Posting• Customer Relationship
Management• Project Management
Google Apps Marketplace is a repository of add-on applications – many of which have free versions
Taking Google Apps With You
• Mobile Phone Support– Android– iPhone–Windows Phone– Blackberry
• Local Client Applications– Outlook– Thunderbird–Mac Mail, Address Book, iCal
Google Apps Versions
• Individual Use• Free Version – Google Apps for Small
Teams• Google Apps for Business / Google
Apps for Non-Profits / Education
Comparing Google Apps Versions
Accounts Allowed
Email Inbox Size
Shared Contacts
Resource Scheduling on Calendars
Storage Limits
Mobile Device Support
MS Outlook Integration
Price
Individual Use
One Google account
10 GB No No 5 GB IMAP and Pop AccessSmartphone Apps Available
IMAP and Pop Access
Free – Up to 25 GB for $2.49 per month
Google Apps for Small Teams – Free Version
10 Accounts
10 GB No No 1 GB per User
IMAP and Pop AccessSmartphone Apps Available
IMAP and Pop Access
Free
Google Apps for Business
Pay per User
25 GB Yes Yes 5 GB per User
ActiveSync available
Google Apps Sync for Microsoft Outlook®
$5/User per Month or $50/user per Year
Google Apps for Non-Profits
Up to 3,000 Users
25 GB Yes Yes 5 GB per User
ActiveSync available
Google Apps Sync for Microsoft Outlook®
Free (after verification process)
Alternatives to Google Apps
• Microsoft 365 / Microsoft Live• iCloud• Skype• Dropbox• WebEx• GoTo Meeting
Popular Alternatives to Google Apps
Email Contacts CalendarDocument Storage
Web Conferencing
Microsoft Live / Outlook.com
Outlook.com address only
Microsoft 365 Your domain
iCloud Btwn. devices
Not Shared Access
Dropbox
Skype Integrates w/ Address
Book
Up to 3 people
WebEx Integrates w/ Address
Book
GoTo Meeting
Integrates w/ Address
Book
To Google or Not to Google…
• Benefits:– Software as a Service / Cloud Model lowers
future costs for upgrading– Capable of scaling – large scale enterprises
are already using Google Apps– Support services (i.e. backup and uptime)
• Cautions– Still not as familiar to users as MS Office– Data ownership questions– Security issues – real and/or regulatory
Migrating to Google Apps
What services
to migrate
• Where is the value to your company?
• How entrenched are your users in the current solution?
Test migratio
n
• How many users will be test subjects?
• Who will be good test subjects?
Data continuit
y
• How does data flow now?
• What data needs to be migrated?
• Can it be pre-staged?
Email delivery continuit
y• Do you
control your DNS records?
• Are you creating new addresses or transitioning old ones?
Planning
Migrating to Google Apps
Execution– Do you go it alone?• Savvy• Time
– Tools• Google Wizards and Apps• Local Client Apps
Need a Deeper Dive?
Phone: (914) 439-4341Email: [email protected]: www.GroftConsulting.com
Twitter: @GroftConsulting