Accounting Determination and Automatic Postings
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Transcript of Accounting Determination and Automatic Postings
Slide 3
Automated Postings (Intro) There are many places in the SAP
system where automatic account determination and subsequent automatic postings are performed
All of this is configured through the IMG You create a set of posting rules for a
particular subsystem
Slide 4
Automated Material Postings When we receive or consume materials (goods
receipt / goods issue) the transaction is automatically posted to various inventory and other accounts
This happens through a rule-based assignment process
There are rules used to value materials There are rules used to assign G/L accounts to
certain types of transactions We call these automated postings
Slide 6
Valuation Area and Group (1) Remember that an SAP valuation area
is either a plant or company (plant / company valuation) Global Bike uses plant-level valuation as
most do
Slide 7
Valuation Area and Group (2) A valuation group is used to optionally
support different account determination rules between plants Materials in different plants by assigning
plants to different valuation groups Different plants can record goods
movements to different inventory accounts Global Bike uses one valuation grouping
code so one group of G/L accounts is shared by all plants
Slide 8
Valuation Area and Group (3) Valuation grouping can be enabled or
disabled Transaction code OMWM enables or
disables valuation grouping
Slide 9
Valuation Area and Group (4) IMG: Materials Management -> Valuation and
Account Assignment -> Account Determination -> Account Determination Without Wizard -> Group Together Valuation Areas (OMWD)
Slide 10
Valuation Class and Account Category Reference (1) Remember that a valuation class is used to
determine the G/L account updated resulting from a material-relevant transaction
A valuation class also belongs to an account category
And the account category links the valuation class with the material type
Slide 11
Account Category Reference This is the link between valuation classes and
material types Materials Management -> Valuation and
Account Assignment -> Account Determination -> Account Determination Without Wizard -> Define Valuation Classes (OMSK)
Slide 12
Valuation Classes A valuation class belongs to an account
categoryreference andmaterials havea valuationclass
Slide 13
Valuation Classes and Material If I create a raw material (Create
Special) I can only select those valuation classes for ARef 0001
Slide 14
Material type / Account Category Reference Raw materials belong to the account
category reference 0001
Slide 15
Summary The material type Raw Materials (ROH)
belongs to the Account Reference Raw Materials Reference (0001)
Valuation classes 0710, 7020, 3000,3001,3002,3003 belong to Aref (0001)
Slide 18
Configuring Automatic Postings Invoice verification and inventory
management transactions are posted automatically to financial and cost accounting systems Materials belonging to a valuation class
have an associated ( automatically determined) inventory (G/L) account
Slide 19
Account Determination Company code determines the relevant chart
of accounts (GL00) for Global Bike Company code and plant determine the
valuation area and valuation group (discussed previously
Transaction key is determined from the goods movement type We connect the transaction key to G/L
account numbers here Material valuation class
Slide 20
Table T020 tells the story Global Bike uses the same valuation
grouping code for all plants (0001) Note how the different valuation classes
point to different accounts
Slide 21
Table T020 tells the story For transaction key BSX (Inventory Posting), valuation
class 3000 (Raw Materials) posts to G/L account 200000 (Inventory-Raw Materials)
For transaction key BSX (Inventory Posting) Valuation class 3100 (trading goods) posts to G/L account 200200 (trading goods
Slide 22
Transaction Keys Transaction keys play a pivotal role in
automatic postings These SAP predefined transaction keys
are used for various types of goods movements Transaction code BSX is used for all
posting to material stocks (goods receipt and goods issue)
Slide 24
Configure Automatic Postings Transaction keys are grouped by
function These apply to materials management Use transaction key BSX for inventory
postings
Slide 25
Configure Automatic Postings Transaction key BAX Association the various valuation
classes with specific accounts
Slide 26
Configure Automatic Postings Rules determine how the accounting
determination is performed Based on valuation class in this case
Slide 27
Configure Automatic Postings A posting key determines
Valid account types Whether the posting is a debit or credit
posting Layout of entry screens (we are not
concerned with screen layout here Posting keys are defined at the client level SAP delivers a number of predefined
posting keys