Accident Reporting: What’s the Big Deal? NASBLA Leadership Academy Lexington KY July 24, 2013...

Accident Reporting:Accident Reporting:What’s the Big Deal?What’s the Big Deal?

NASBLA Leadership AcademyNASBLA Leadership AcademyLexington KYLexington KY

July 24, 2013July 24, 2013

Tammy Terry, NASBLA ERAC ChairTammy Terry, NASBLA ERAC Chair

Ohio DNR, Division of WatercraftOhio DNR, Division of Watercraft

Deb Gona, NASBLA ERAC staffDeb Gona, NASBLA ERAC staff

Research ConsultantResearch Consultant

Tell us about yourselves….Tell us about yourselves….

• Your name, your state, and your history with the agency you represent

• Your level of experience (scale of 1-high to 10-low) with accident reporting, in general, and the BARD-Web system, in particular

• The level of involvement your agency takes in accident reporting details. For example, do you investigate and enter details into BARD-Web yourselves or is all or part of the process handled by another agency or agencies?

Why Why isis Accident Reporting Accident Reporting Important?Important?

“Yet the best pilots have need of mariners, besides sails, anchor and other tackle.”

- Ben Jonson

mar·i·ner (m r -n r) n. One who navigates or assists

in navigating a ship.

Knowing the Seas –

What What areare the the Federal Requirements Federal Requirements for for Accident Reporting?Accident Reporting?

33 CFR 173.55 Conditions for a Report Specific occurrences involving the vessel or its equipment that require operator/owner to file a BAR

33 CFR 173.55 (c) Who Submits the Report Operator/owner files BAR with reporting authority

33 CFR Part 173 Subpart C – Casualty and Accident Reporting

33 CFR Part 174Subpart C – Casualty Reporting System Requirements

33 CFR 173.57Content of Report

Number, name of vessel (a) Name, DOB, contact info, experience, boating education level of instructor (h)

Availability and use of PFDs (o)

Cause of the accident, determination of alcohol (v)

Name, Address of vessel owner (b)

Name, contact info of operator (i)

Type and amount of fire extinguisher (p)

Make, model, type, beam width, depth, hp, propulsion, fuel, construction, year built (w)

Name of nearest city, county, state, body of water (c)

Number of people onboard/towed (j)

Nature, extent of injury (q) Name, contact info of witness (x)

Time and date (d) Name, contact info, DOB of victim (k)

Property damage estimate and description (r)

HIN (y)

Location (e) Cause of death (l) Description of equipment failure if a cause of accident (s)

Name and contact info of person submitting report (z)

Visibility, weather, water conditions (f)

Weather forecasts available, use prior to accident (m)

Description of casualty (t)

Air and water temperature (g)

Name, contact info of owner, property damaged (n)

Type of operation and accident (u)

33 CFR 173.53 & 33 CFR 173.55Timelines for Report Notification and Submission –

Operator/owner files BAR with reporting authority within timeframe; requirements depend on nature of incident(deaths, injuries, vessel/property damage)

33 CFR 174.121 Forwarding of Reports to Coast Guard –

Within 30 days of its receipt of accident report, State forwards report data to Coast Guard HQ

Get to Know Prior Explorers – Get to Know Prior Explorers –

What are What are Federal uses Federal uses of of Accident Reporting data?Accident Reporting data?

• Measuring success of the RBS Program Measuring success of the RBS Program nationallynationally

• Demonstrating Demonstrating measurable impactmeasurable impact of of programsprograms

• Required to meet Required to meet AdequateAdequate and and Sufficient Sufficient designationdesignation

Importance to the Coast Guard

The Boating Safety Division of the Office of Auxiliary and Boating Safety produces an annual statistics report on recreational boating accidents.

www.uscgboating.org/statistics/accident_statistics.aspx

The report reflects a national perspective on accident causes and types, and provides tables with State/Territory data.

USCG Boating Safety DivisionUSCG Boating Safety Divisionwww.uscgboating.org

• The U.S. Coast Guard Budget in Brief and The U.S. Coast Guard Budget in Brief and Performance ReportPerformance Report

• The Coast Guard Marine Safety The Coast Guard Marine Safety Performance PlanPerformance Plan

• The Coast Guard Posture Statement

Other USCG PublicationsOther USCG Publications

Established by the Federal Boating Safety Act of 1971, NBSAC uses the data as it advises the USCG on a range of boating safety matters.

NBSAC subgroups advise on the use of accident report data to measure the impact of various objectives of the Strategic Plan of the National Recreational Boating Safety Program.

National Boating Safety Advisory CouncilNational Boating Safety Advisory Councilhttp://homeport.uscg.mil/NBSAChttp://homeport.uscg.mil/NBSAC

Get to Know Prior Explorers –Get to Know Prior Explorers –

What other Groups and Organizations have been using Accident Reporting data?

•Non-Profits (CO case studies; propeller Non-Profits (CO case studies; propeller casualties)casualties)•Consultants (environmental impacts)Consultants (environmental impacts)•University researchersUniversity researchers•Other federal agencies (life jacket wear Other federal agencies (life jacket wear campaigns)campaigns)•MediaMedia•Insurance agencies (promotional strategies)Insurance agencies (promotional strategies)•IndustryIndustry•LawyersLawyers•Claims adjusters, and …Claims adjusters, and …

•NASBLA Engineering, Reporting & Analysis NASBLA Engineering, Reporting & Analysis Committee Committee www.nasbla.org/ERACwww.nasbla.org/ERAC

Notable ExplorersNotable Explorers

• Better understanding of factors Better understanding of factors surrounding recreational boating accidentssurrounding recreational boating accidents

• Use the same data sets as USCG and Use the same data sets as USCG and States … resulting in similar analysis States … resulting in similar analysis issuesissues

Importance of Accident Reporting data to Importance of Accident Reporting data to other researchers and analystsother researchers and analysts

Becoming an Explorer –Becoming an Explorer –

What have What have States States been doing with been doing with Accident Reporting data?Accident Reporting data?

Importance to the StatesImportance to the States

• Measuring successMeasuring success of the RBS Program in the of the RBS Program in the StateState

• Demonstrating Demonstrating measurable impactmeasurable impact of of programsprograms

• Establishing objectivesEstablishing objectives that provide return on that provide return on investmentinvestment

Many states compile their own annual statistical Many states compile their own annual statistical summaries of recreational boating accident data. summaries of recreational boating accident data. Among them:Among them:

• California California • FloridaFlorida• North Carolina North Carolina • OhioOhio• TennesseeTennessee

Individual StatesIndividual States

Taking it to the “next level” by Taking it to the “next level” by

using state and local trends inusing state and local trends in

accident/injury/fatality data accident/injury/fatality data

to determine the success of to determine the success of

programs and hone in on programs and hone in on

problem areas.problem areas.


ConnecticutConnecticut

Looked at accident types on Looked at accident types on Candlewood Lake – the state’s largest Candlewood Lake – the state’s largest lake - to determine if lake - to determine if special regulations were needed on the special regulations were needed on the lakelake


Connecticut

TennesseeTennesseeUsed an analysis tool – developed from an Used an analysis tool – developed from an ERAC charge – to look at patterns in state ERAC charge – to look at patterns in state fatalities across several parameters:fatalities across several parameters:

• Year (across a 10-year span)Year (across a 10-year span)• Accident TypeAccident Type• Accident CauseAccident Cause• Body of Water (including size Body of Water (including size

and unique and unique characteristics)characteristics)


Becoming a Better Navigator –Becoming a Better Navigator –

What What areare some of the some of the critical data critical data andand process process issuesissues in Accident Reporting? in Accident Reporting?

AccuracyAccuracy

TimelinessTimeliness

CompletenessCompleteness

Better narrativesBetter narratives

Areas for improvement in accident report Areas for improvement in accident report datadata

•Vague, conflicting, or missing definitions for Vague, conflicting, or missing definitions for data fields and data field options data fields and data field options

•Other areas with interpretation differences:Other areas with interpretation differences:

•Injury requiring treatment beyond first aid Injury requiring treatment beyond first aid

(33 CFR 173.55 (a))(33 CFR 173.55 (a))•Vessels falling under the RBS Program Vessels falling under the RBS Program

(33 CFR 173.51)(33 CFR 173.51)•Commercial accidents (33 CFR 173.51)Commercial accidents (33 CFR 173.51)

Accuracy Issues Accuracy Issues

•Public awareness of accident reporting Public awareness of accident reporting requirements requirements

•Timeline for forwarding a report to the Coast Timeline for forwarding a report to the Coast Guard (33 CFR 174.121)Guard (33 CFR 174.121)

Timeliness Issues Timeliness Issues

• Gaps in BARD-Web dataGaps in BARD-Web data

Vessel LengthVessel Length

Operator AgeOperator Age

Operator EducationOperator Education

• Too many ‘unknowns’ Too many ‘unknowns’

Completeness IssuesCompleteness Issues

•Incomplete information in narrativesIncomplete information in narratives– ““u1 ran into the stern of u2”u1 ran into the stern of u2”– ““PWC turned into other”PWC turned into other”

• A good narrativeA good narrative– Uses no personal information (instead, uses Uses no personal information (instead, uses

Vessel 1, Operator, etc.)Vessel 1, Operator, etc.)– Includes as much detail as possible – especially Includes as much detail as possible – especially

items that aren’t included in other BARD-Web items that aren’t included in other BARD-Web data fieldsdata fields

Narrative IssuesNarrative Issues

•Unable to analyze key boating safety issues in Unable to analyze key boating safety issues in a reliable and valid mannera reliable and valid manner

•Unable to accurately assess the success of Unable to accurately assess the success of various programsvarious programs

•Unable to rely on data to guide programs into Unable to rely on data to guide programs into the futurethe future

Consequences of Consequences of Non-Standardized and Incomplete DataNon-Standardized and Incomplete Data

Get on Board – Charting a Clearer Get on Board – Charting a Clearer Course Course What’s Being Done? What Can You Do? What’s Being Done? What Can You Do?

•NBSAC Accident Reporting Task Force NBSAC Accident Reporting Task Force Recommendations – incorporated into National RBS Recommendations – incorporated into National RBS Strategic Plan 2012-2016; subject of a Coast Guard Strategic Plan 2012-2016; subject of a Coast Guard Request for Comments in 2011 Request for Comments in 2011

•US Coast Guard – Work on accident reporting US Coast Guard – Work on accident reporting regulatory proposals and policy documentsregulatory proposals and policy documents

• NASBLA ERAC – Charge workNASBLA ERAC – Charge work– Standardized terms and definitionsStandardized terms and definitions– Online resource / reference modules and analysis Online resource / reference modules and analysis

toolstools– Online “forum” Online “forum”

Actions Under Way or Planned Actions Under Way or Planned

NBSAC Recommendations NBSAC Recommendations

•Develop a two-tiered boating accident Develop a two-tiered boating accident notification/ reporting systemnotification/ reporting system

• Clarify through policy and regulation, which Clarify through policy and regulation, which watercraft qualify for boating accident reportingwatercraft qualify for boating accident reporting

•Include exclusive state waters in accident Include exclusive state waters in accident reporting requirementsreporting requirements


• Clarify which recreational boating-related Clarify which recreational boating-related injuries qualify for reporting by adopting OSHA injuries qualify for reporting by adopting OSHA standards for “medical treatment beyond first standards for “medical treatment beyond first aid” as standardaid” as standard

• Consider revising reportable boating accident Consider revising reportable boating accident criteria to exclude incidents where vessel was criteria to exclude incidents where vessel was being used as a swimming platform or a person being used as a swimming platform or a person voluntarily leaves the vessel as the first event, voluntarily leaves the vessel as the first event, regardless of whether the regardless of whether the vessel was underway or notvessel was underway or not


• Create a Decision Matrix that will simplify the Create a Decision Matrix that will simplify the boating accident and casualty reporting boating accident and casualty reporting decision-making process decision-making process

• Establish and enforce the responsibility and Establish and enforce the responsibility and accountability of first responders for notifying of accountability of first responders for notifying of an accident or casualty and of state reporting an accident or casualty and of state reporting authorities for investigating and authorities for investigating and submitting boating accident report datasubmitting boating accident report data


•Amend CFR to specify the essential elements of Amend CFR to specify the essential elements of information required to be included in the initial information required to be included in the initial notification of a boating accidentnotification of a boating accident

• Amend CFR to abstain from including specific Amend CFR to abstain from including specific data elements and require that essential data elements and require that essential elements of boating accident report information elements of boating accident report information be specified in USCG policy be specified in USCG policy documentdocument


•Revise former guidance document CG-449, and Revise former guidance document CG-449, and make it available in a condensed version make it available in a condensed version through electronic mediathrough electronic media

• Examine feasibility of harmonizing commercial Examine feasibility of harmonizing commercial and recreational boating accident cause data. and recreational boating accident cause data.

• Continue to research methods for statistical Continue to research methods for statistical adjustment of accident totals to help extrapolate adjustment of accident totals to help extrapolate unreported accidents. unreported accidents.


• Draft text for inclusion in Draft text for inclusion in Boating StatisticsBoating Statistics discussing possible errors and limits to discussing possible errors and limits to interpretation of data extracted from BARDinterpretation of data extracted from BARD

• Examine suitability of additional models of Examine suitability of additional models of accident causation (human factors) for use in accident causation (human factors) for use in describing fatal recreational boating accidents.describing fatal recreational boating accidents.


• Assist the states in conducting training, Assist the states in conducting training, education and outreach efforts directed toward education and outreach efforts directed toward the boating public and accident investigators the boating public and accident investigators and regarding boating accident notification and and regarding boating accident notification and reporting regulatory and policy revisions reporting regulatory and policy revisions

United States Coast GuardUnited States Coast Guard

•Work on accident reporting regulatory Work on accident reporting regulatory proposals and policy documentsproposals and policy documents

Final Rule on Changes to SNS/VIS/BARDFinal Rule on Changes to SNS/VIS/BARD

Regulatory and policy action on NBSAC Regulatory and policy action on NBSAC recommendationsrecommendations

Cooperation with ERAC on continuing workCooperation with ERAC on continuing work

NASBLA NASBLA Engineering, Reporting & Analysis Committee Engineering, Reporting & Analysis Committee (ERAC)(ERAC)

•Standardized accident reporting terms and Standardized accident reporting terms and definitions in five key report categories definitions in five key report categories

• Resource/reference modules for the standardized Resource/reference modules for the standardized termsterms

• Online forumOnline forum

• Source for clarification and resources related to Source for clarification and resources related to recreational boating accident reporting and analysisrecreational boating accident reporting and analysis

NASBLA NASBLA Engineering, Reporting & Analysis Committee Engineering, Reporting & Analysis Committee (ERAC)(ERAC)

•Development of standardized reporting terms Development of standardized reporting terms and definitions in five key report categories and definitions in five key report categories

•Accident TypesAccident Types•Contributing FactorsContributing Factors•Operation Operation •ActivityActivity•Vessel Types/Sub-TypesVessel Types/Sub-Types

Time for a test …

Can you identify the correct Accident Can you identify the correct Accident Type and Contributing Factor?Type and Contributing Factor?

The investigation of the The investigation of the

meaning of words is the meaning of words is the

beginning of education.beginning of education.- - Antisthenes, c. 445-c. 365 Antisthenes, c. 445-c. 365

B.C.B.C.

Accident Reporting Terms & Definitions Accident Reporting Terms & Definitions Project Project www.nasbla.org/termswww.nasbla.org/terms

Five accident report categories targeted by project Five accident report categories targeted by project team team

for update and standardizationfor update and standardization

Accident Types and Contributing Factors – Accident Types and Contributing Factors – approved by NASBLA Membership (Sept 2012) approved by NASBLA Membership (Sept 2012)

Operation, Activity, Vessel Types/Sub-Types – Operation, Activity, Vessel Types/Sub-Types – revised and currently in final state review, then revised and currently in final state review, then on to request for acceptance of work productson to request for acceptance of work products

Accident Reporting Terms & Definitions Accident Reporting Terms & Definitions ProjectProjectwww.nasbla.org/termswww.nasbla.org/terms

NASBLA Resolution 2012-3NASBLA Resolution 2012-3

In support of the Accident Reporting Terms In support of the Accident Reporting Terms and Definitions Project, the adoption of and Definitions Project, the adoption of standardized terms and definitions by the standardized terms and definitions by the U.S. Coast Guard, and actions to facilitate U.S. Coast Guard, and actions to facilitate their applicationtheir application..


NASBLA Resolution 2012-3 – Three Key ElementsNASBLA Resolution 2012-3 – Three Key Elements

Support for project and its intentSupport for project and its intent

Formal request to USCG to incorporate each list into Formal request to USCG to incorporate each list into national use after each is accepted by NASBLA national use after each is accepted by NASBLA members as a “final work product”members as a “final work product”

Recommend that ERAC/USCG continue to develop Recommend that ERAC/USCG continue to develop training and guidance for the States on the use of training and guidance for the States on the use of the terms and definitionsthe terms and definitions


Criteria that guided the update and standardization Criteria that guided the update and standardization of report category optionsof report category options – Clarity – Distinctiveness – Relevance Clarity – Distinctiveness – Relevance

– Afford better access to / analysis of data Afford better access to / analysis of data

– Formatting to assist investigating officer’s work in Formatting to assist investigating officer’s work in recording relevant recording relevant accident detailsaccident details

Accident Reporting Terms & Definitions Accident Reporting Terms & Definitions ProjectProject

– Webinar on latest revisions to the Operation, Webinar on latest revisions to the Operation, Activity, and Vessel Types/Sub-Types proposals Activity, and Vessel Types/Sub-Types proposals conducted with States on July 15conducted with States on July 15

– PowerPoint and audio from webinar available at PowerPoint and audio from webinar available at www.nasbla.org/termswww.nasbla.org/terms

– Project team will meet July 29 to take up Project team will meet July 29 to take up comments received during webinar and comments received during webinar and through through COB July 26COB July 26


– Submit final comments on Operation, Activity, Submit final comments on Operation, Activity, Vessel Types/Sub-Types Vessel Types/Sub-Types

• By COB FRIDAY JULY 26 2013By COB FRIDAY JULY 26 2013• To Deb Gona at [email protected] Deb Gona at [email protected]

– All comments will be posted to the All comments will be posted to the Discussion Forum linked from Discussion Forum linked from www.nasbla.org/termswww.nasbla.org/terms


Anticipate a formal request will be sent to Anticipate a formal request will be sent to BLAs early August for online “vote of BLAs early August for online “vote of acceptance” on the final three work products acceptance” on the final three work products

Seeking acceptance of the Seeking acceptance of the work products to work products to expedite expedite delivery of resource modules delivery of resource modules in September. in September.

Engineering, Reporting & Analysis Committee Engineering, Reporting & Analysis Committee (ERAC)(ERAC)www.nasbla.org/ERACwww.nasbla.org/ERAC

Online resource and reference modules for Online resource and reference modules for standardized terms and definitionsstandardized terms and definitions First iteration – portable PPT–based module

Intend availability 24/7/365

Accessible by all involved in reporting system

Interactive features

Engineering, Reporting & Analysis Committee Engineering, Reporting & Analysis Committee (ERAC)(ERAC)www.nasbla.org/ERACwww.nasbla.org/ERAC

Development of Online ForumDevelopment of Online Forum

• Inclusion of tools Body of Water Template Terms and Definitions Resource Modules

•Source for clarification/resources related to recreational boating accident reporting and analysis

Get Involved in Your State’s Accident Reporting:Get Involved in Your State’s Accident Reporting:

– Look at ways to improve your processes and Look at ways to improve your processes and standardize your datastandardize your data• Ensure completeness of data fieldsEnsure completeness of data fields• Beef up your report narratives Beef up your report narratives • Stress the importance to your staff Stress the importance to your staff

and associates and associates

– Look at ways you can use Look at ways you can use accident data to guide your own accident data to guide your own programs and evaluate your efforts programs and evaluate your efforts

What you can do …What you can do …

Get Involved in Your State’s Accident Reporting:Get Involved in Your State’s Accident Reporting:

– Explore various tools that are available to youExplore various tools that are available to you

– Provide your input and suggestionsProvide your input and suggestions• Comment sheets can be filled Comment sheets can be filled

out and dropped off today out and dropped off today• Additional input and suggestions Additional input and suggestions

can be forwarded to Tammy Terry can be forwarded to Tammy Terry [email protected]@dnr.state.oh.us or Deb Gona or Deb Gona [email protected]@nasbla.org

What you can do …What you can do …

Questions??Questions??

Thank YouThank Youand and

Best Wishes in Your WorkBest Wishes in Your Work

Accident Reporting: What’s the Big Deal? NASBLA Leadership Academy Lexington KY July 24, 2013...

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