Accessing Library and Information Materials

At the end of this tutorial, you will be able to:• Find materials in the

Linscheid Library• Print full-text articles• Order materials via

Interlibrary Loan

About this Tutorial

Faculty:• This tutorial was made using Microsoft PowerPoint 2007.• This purpose of this tutorial is to familiarize students with the university’s online catalog and the physical location of the materials, and provide brief overviews of how to print full-text articles found on the library databases and how to utilize interlibrary loan services.

Students:This tutorial will:

•help you locate materials in the library•help you find articles in online databases•show you how to order materials through our interlibrary loan service

It should take you about 20 minutes to complete

This tutorial meets the following ACRL standards:

1.1.c1.2.b1.2.c2.1.a2.1.b

2.1.c2.1.d2.2.b2.2.e2.3b

What to watch for…

Checkpoints – These are opportunities to test your knowledge and check your progress.

Notes – These are to let you know there is important information you need to know about what is being covered.

Now that you’ve found what you want, how do you actually access the materials? This tutorial will show you!

The online catalog helps you find books and other materials, while searching the databases helps you find articles and other helpful information.

Generally, there are three ways to access information:

…electronically,

…via Interlibrary Loan (ILL).

…in the physical library,

This tutorial will discuss these three options.

When you search the CatPac (ECU’s online catalog), you generally search for books or government documents.

Call numbers• are a unique number for each item • tell you the location of the item• are based on a letter/number system• are arranged by subject

Each item has a call number.

Reading Call NumbersThe first section of the call number represents the subject of the book. The second section often represents the author's name, and the last section is generally the date of publication.

In this example of a call number, the book is "What you need to know about developing study skills" by Marcia J. Coman published in 1991.

LB2395 represents the subject (Methods of Study), .C65 represents the author's last name (Coman), and 1991 is the year of publication.

Shelving/Filing Rules of Call numbers

Single letters are filed before double letters:

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The second part of a call number is made up of a number that may have one or more digits. This line is read numerically.

A call number with a smaller number is shelved before one that has a larger number. Some of these numbers may be divided by a decimal; these are also read numerically.

Test your skills:Click the book below and see if you can put the books in order according to the call numbers.

Sometimes the library may not have a book you are looking for.

You can request the book through interlibrary loan, which you will learn about later in this tutorial.

And if you think this is a resource that the library should own, you are welcome to suggest a purchase.

GREAT! So now what

do I do?

Searching Databases

When you are searching for journal articles, there are several possible ways to access the actual article. In the search result below, the article is available in HTML Full Text, PDF Full Text, and on the shelf in the library (represented by the CatPac logo).

Let’s look at these options one at a time.

HTML Full Text gives you all the text of the article but will not give you the formatting of the original article.

If the article contains graphs, tables, pictures, etc, you will most likely not see these in the HTML version.

HTML Full Text

PDF Full Text

The PDF Full Text version will give you an exact copy of the original document, including all pictures, graphs, charts, etc.

To print a PDF document, click on the printer icon in the PDF menu.

Library CatPac

In this example, you also see a link to the CatPac. This means that Linscheid Library has some issues of this journal. The library may have started or stopped the subscription before this article was available.

If you click on the link, you will see what issues of this publication the library has.

The journal title is Library Trends.

The volume number is 58.

You can see that the library has this volume on fiche.

Don’t stress! There is another option. Many of the databases have an interlibrary loan or ILL option built in. Interlibrary loan is a service available in most libraries.

To use Linscheid Library’s ILL service, you must currently be a student, or faculty or staff member.

Don’t stress! There is another option. Many of the databases have an interlibrary loan or ILL option built in. Interlibrary loan is a service available in most libraries.

To use Linscheid Library’s ILL service, you must currently be a student, or faculty or staff member.

Sometimes, you find articles that you cannot access through full text, and the library does not have a copy.

In the example below, there are no links to full text and the library does not have the journal.

What do I do

now?

Requesting ILLFirst, make sure the library does not have the material you are looking for.

Just because what you are looking for isn’t in the database, doesn’t mean that the library doesn’t have a copy. A quick check of the CatPac could save you a lot of time.

Interlibrary Loan Form

By selecting the ILL icon you will get this page, which already has most of the information filled out for you.

You fill out your personal information and click submit.

The library that fills your request will create a PDF copy of the article and send it to your email address.

Interlibrary Loan

It takes time to process ILL requests and have the information sent to you.

Most ILL items take anywhere from 3-7 days for processing, so when you fill out the form you need to give them at least a week or they cannot process your request.

For some databases there isn’t a built-in ILL option. In this case, you may order the article (or other types of documents, like books the library doesn’t own) through the library website.

If you need to order something other than a book or an article, click the link to the ILL page to access other types of forms.

Then choose the appropriate

form.

Interlibrary loan services are only available to ECU students, staff, and faculty.

To prove your ECU affiliation, you’ll have to login with your last name and the last 6 digits on the back

of your ID card.

Fill out the form as completely as possible. Use the citation from your search to find all the relevant information.

That’s all there is to it! ILL will inform you via your

CAMPUS email address when your materials arrive. The materials

should be picked up at the Circulation Desk as soon as possible.

The Linscheid Library does not charge a fee for interlibrary loan

services. Occasionally materials can only be received from a

library that charges lending fees. You would be responsible for

these charges, but you will be notified before we process the

request. You can then decide whether or not to proceed.

In this tutorial you learned how to:

• Find materials in Linscheid Library

• Print full-text articles• Order materials via

Interlibrary Loan