Accessing Admissions Data in iSIS

To download electronic files of today’s handouts, go to:

http://www.k-state.edu/sssupport/

Agenda

• Basic Navigational Functions– Navigation Guide/Quick Guide

• Campus Solutions Data– Accessing Data

• Academic Structure Overview

• Service Indicators Overview

• Fill out iSIS Security Access Form

Navigation – Signing In

• Local Instance – TSCS Database– https://carla.as.ksu.edu:7002/psp/TSCS/?

cmd=login– User ID: adcol## – Password: wildcat

– NOTE: You will receive a certificate warning. Please select OK to proceed.

Navigation – Home Page

Navigation - Menu Pagelet

• Minimize pagelet to have a larger working space

• Application content can be accessed through Menu Pagelet or Navigation Pane

Navigation - Navigation Pane

Accessing CS Data

• Using Menu Pagelet

• Using Navigation Pane

• Using Menu Search

• Using Favorites

• Using URLs (Browser favorites)

Accessing CS Data

• Components open with a Search Page

• Enter desired criteria

• Click Search

Academic Structure Overview

Academic Structure (cont.)

• Academic Career– All course work undertaken by a student at an

academic institution, which you group together in a single student record

– Academic careers have these common characteristics:

• All credit is granted under a common unit type, such as semester hours or quarter hours.

• There is a single repeat scheme.

– Undergrad, Grad, VetMed

Academic Structure (cont.)

• Academic Program– Program to which a student applies and is admitted

and from which the student graduates– i.e. Undergraduate in Education

• Academic Plan– Area of study within an academic program or career– Major, minor, etc.

• Academic Subplan– Areas of further specialization within academic plans – Concentrations, Sub-Curricula, etc.

Academic Structure (cont.)

• Term– Highest level of breakdown within a single

academic calendar– Equivalent to semesters

• Session– Breakdown of terms into sub-units– Could be used for short-terms, multi-session

terms, intersessions, etc.

Service Indicators

• What are Service Indicators?– Used to designate certain services or data for

a student. – Most generally, used to prevent enrollment

and access to student records.• i.e. Holds

Positive Service Indicators

Positive Service Indicator

Positive service indicators have a positive impact on the student. A positive service indicator is mainly used for administrative tracking purposes.

Examples of Positive Service Indicators:

Eligibility for certain Financial Aid programs

Veterans Benefits

International Student Services

Computerized Records

Tip: When you see this icon, click it to get the details of this positive service indicator. If you do not see details in the fields, this is a future dated service indicator.

Negative Service Indicators

Negative Service Indicator

Negative service indicators (also called ‘Holds’) prevent students from services such as enrolling in classes and receiving student records.

Examples of Negative Service Indicators:

Student Must Meet with their Advisor

Unpaid Tuition from Previous Term

Fee Holds (e.g. Library, Residence Halls)

Tip: When you see this icon, click it to get the details of this negative service indicator. If you do not see details in the

fields, this is a future dated service indicator.

Service Indicators

Getting Help

• iSIS Support Website:– http://www.ksu.edu/sssupport

• Student System Training Coordinator:– bcad@ksu.edu– 532-7657

iSIS Security Access Form

• Dept. Name• Employee Name• eID• Position Title• Work Phone• Action Requested

– Select New– Effective Date = Today

• Faculty/Staff/Student Employee

User’s Role Access

• Select ADD for Admissions College/Dept role

• Have Supervisor and Dept. Head sign and date the form

Page 2

• Employee Name• Effective Date• Career(s)

– Undergraduate– Graduate

• Program(s)• Test ID Security

– Select ADD and type All in the space provided