Access Innovations Presents:

Data Harmony version 3.8

New Features

DH Customer Support Team

• Sales, Consulting, and Licensing– Marjorie Hlava– Janice McIntyre– Bill Richardson– Jay Ven Eman– Leland Yates

• Documentation– Jack Bruce

• Blog– Melody Smith, – Barbara Gilles

• Web team– Tim Soholt– Mary Garcia– Tom Peterson

TaxoDiary• Daily Blog• Weekly feature• 3 + items per

day• Big archive• Launched in

June

Data Base Services• Database Design

– Consulting– DTD / Metadata Schemas– Workflow Scheduling

• Editorial Services– Metadata– Tagging - XML SGML– Abstracting– Indexing

• As needed

• Taxonomy Construction– Thesaurus– Vocabulary– Authority Files – pick

lists– Rule Bases

• Data Processing– Photo Composition /

Format Conversion– Encoding / Keying– Database Support– Scanning / OCR– Applications

development

Data Harmony Basics• Machine Aided Indexing (M.A.I.)

– Semantic Syntactic, Morphological, etc. layer– Rule Builder for users– Concept Extractor for text– Statistics for Machine Learning– Use in automatic or assisted mode

• Thesaurus Master– For Creating Taxonomies, Thesauri and Authority Files

• MAIstro– Thesaurus Master and M.A.I. combined

• X.I.S– XML Intranet System

Other DH offerings• Search Harmony• Off the shelf Taxonomy

– Term Records– Browse-able list– Rule bases

• Recommender• Metadata extractor• Entity extractor• Automatic Summarization• Consulting

– Information architecture– DTD and Schema creation

Goals and Objectives for 3.8

• Improve usability within the software’s user interface

• Enable free communication within multiple taxonomy community groups

• Enhance reporting features and metrics for taxonomy construction

What’s New in 3.8?

• Reports Generation– New parameters for Update Report– Status Report

• Dynamic View• Collaboration• Administrative Redesign

Rule Base

TermKeyRecord

ConceptExtractor

Statistics Module

TaxonomyAuthority filesAll terms AlphabeticPermuted view

XML (Extensible Markup Language) - UNICODE

Java Virtual Machine

TCP/IP Transmission Control Protocol / Internet Protocol

Native XMLContentcreationRepository

OWL Zthes SKOSXMLMARC, etc.

Administrative modules

Data Harmony 2011 Stack

New Documentation

• Suite and Utilities Manuals • Three major sections

– Developers' User Guide; – System Administrator (or Network Administrator)– User Guide (Project management, Taxonomist,

Rule builder, and Admin module)

• Cindi Harrison = author

Unicode

• All code solid and vetted• Full multilingual display• Accepts ASCII data• Entification tables converted• Drivers for display and print

– For most languages

Full multilingual display

SharePoint Connectors and Export

Created a export format for SharePoint.

The thesaurus can be imported into SharePoint.

Reports Generation

Update Report enhancements• Generate report of all activity for a project• Able to sort changes by type of change and by user• New view of data as list or as summary• Now extended to MAI Rulebuilder. Create a report of all

rules added, deleted, and changed.

Sort reports by specific changes made or by summary.

View each update by the type of change or by the actor .

Print the report or Export the list into another format.

Reports GenerationStatus Report

• A simple list of all changes implemented• For Thesaurus Master and MAI Rulebuilder

Rulebase report

#1status report

Administrative Module Redesigned

• Redesigned UI to Dashboard interface– Project lists more

legible and manageable

– More intuitive

New Admin module -- dashboard

Dynamic Thesaurus View

Dynamic View - an expandable and collapsible display format for evaluating your controlled vocabulary.

– Click on various to see their place in the hierarchy. See their broader and narrower relationships

– Highlight terms containing similar text strings

Data Harmony Collaboration

• Used to coordinate internal and external communication

• Easily give input on questionable terminology• Enhanced use of Subject Matter Expert (SME)

feedback.• Speed up feedback • Greater level of comfort between taxonomy and SME

teams

Single User

TaxonomyGroup

Subject Matter Experts

Editing and Review

Review and Consolidation of Feedback

Feedback must be consolidated first. Review is not streamlined. The two groups are disconnected.

Consolidation of input may require weeks, even months, before input is returned to the taxonomy group

Data Harmony Collaboration

Subject Matter Experts

Single User

TaxonomyGroup

Streamline comments and feedback.

Enable free communication between SMEs and taxonomy editors.

SharePoint Taxonomy Management

• Export an existing taxonomy from Data Harmony into a CSV

• Import new taxonomy as a Term set into SharePoint Term store management

• Use the taxonomy for assisted searches and indexing

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Automated Indexing for SharePoint

• User adds a document to the SharePoint space and M.A.I. attaches indexing terms to the document.

• A new version is saved on the SharePoint 2010 server with edited properties

• Batch upload documentation to SharePoint

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SharePoint and Data Harmony

• SharePoint 2010 – Features and new additions• Integration with automated indexing (M.A.I.)• Search Implementation

– (FAST Lucene or Perfect Search)

• Site management with assistance from Thesaurus Master / MAIstro.

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Data Harmony Machine-Aided Indexing (M.A.I.)

• Automatically parses a document for taxonomy terms based on a set of user-created rules.– Is able to batch process an entire corpus of

documents

• Suggests a list of terms based on the frequency of rules generated.

• Attaches suggested terms as subject metadata (indexing terms).

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Incorporating Data Harmony into SharePoint

• Add an EventHandler to Document Library• After a user uploads a file, EventHandler will send the

file content to the Data Harmony server• Data Harmony server creates metadata by adding

suggested terms from M.A.I.• SharePoint updates metadata fields

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Automated Indexing for SharePoint

• User adds a document to the SharePoint space and M.A.I. attaches indexing terms to the document.

• A new version is saved on the SharePoint 2010 server with edited properties

• Batch upload documentation to SharePoint

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Machine-Aided Indexing (M.A.I.)Automatically populate Keywords, Descriptors, Indexing terms, etc.

Allow for manual review of auto-tagging for quality assurance.

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SharePoint Search NavTree

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This is a sample taxonomy exported directly from MAIstro (Data Harmony)

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Create and name a Column for adding metadata.

Select the Managed Metadata radio button to add a Term set or taxonomy

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Managed Metadata

Importing a taxonomy enhances the way users can manually add indexing terms

– Inclusion of synonyms– Type-ahead for searching and adding metadata– Browsing the hierarchy for indexing terms

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Users can browse for indexing terms or…

Type ahead and select the appropriate suggestion

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SummaryData Harmony and MOSS

• Manage the taxonomy• Add synonyms and MBT• Add and maintain relationships• Reuse and download your taxonomy• Implement it on the search side• Provide auto-indexing • Suggest terms to the document submitter

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DH Recommender

• “More Like these”• Built on

– taxonomy terms – applied to the individual documents.

• Uses a repository • Is search software agnostic. • Less system intensive• More precise way to produce relevant results to

the searcher.

Additional features and tools

• Selecting Descriptors from testMAI will copy the terms to the clipboard.

Live demos

• Marjorie M.K. Hlava• Mhlava@accessinn.com• +1-505-998-0800

Thank You