Academic Senate of MERCED COLLEGE · Academic Senate of MERCED COLLEGE 3600 M Street, Merced,...

Academic Senate of

MERCED COLLEGE

3600 M Street, Merced, California 95348-2898

(209) 384-6331

TO: Academic Senators and Staff

Area 1, Cohort A Gabriel Cuarenta-Gallegos Stop #42 Area 5, Cohort A Martina Marquez-Ramirez Stop #46

Area 1, Cohort A Caroline Dawson Stop #42 Area 5, Cohort B Alana Perlin Stop #32

Area 1, Cohort B Carl Estrella Stop #42 Counseling Isabel Cambridge Stop #10

Area 1, Cohort B Edward Modafferi Stop #42 Counseling Enriqué Renteria Stop #12

Area 2, Cohort A Travis Hicks Stop #35 Los Banos Scott Coahran Stop #53

Area 2, Cohort B Pam Huntington Stop #34 Los Banos Dee Sigismond Stop #53

Area 2, Cohort B Keri Ortiz Stop #34 At Large Steve Clark Stop #12

Area 3, Cohort A Nikki Maddux Stop #38 At Large Megan Igo Stop #42

Area 3, Cohort A James Thornburgh Stop #38 At Large Mai Meidinger Stop #42

Area 3, Cohort B Jessica Casey Stop #33 At Large Gregory Soto Stop #19

Area 4, Cohort A Kitty Cazares Stop #37 Part-Time Faculty Kathleen Brantley-Gutierrez Stop #47

Area 4, Cohort A Wanda Schindler Stop #37 Part-Time Faculty Chris Gaugler Stop #35

Area 4, Cohort B Michelle Pecchenino Stop #24 LRC Dee Near Stop #47

Area 4, Cohort C David Noblett Stop #24 Curriculum Chair Myshel Pimentel Stop #34

Area 5, Cohort A Jeffrey Buechler Stop #35

IPRSLOAC Edward Modafferi Stop #42 Recorder Kristi Wolf Stop #60

ASMC Mariah Gill Stop #55

CC: Chris Vitelli Stop #01 Joanne Schultz Stop #04

Brian Ellison Stop #06 Doug Kain Stop #42

Michael McCandless Stop #05 John Albano Stop #35

Jim Andersen Stop #38 Vince Piro Stop #34

Bobby Anderson Stop #37 Baba Adam Stop #60

Shelly Conner Stop #08 Arlis Bortner Stop #40

Brenda Latham Stop #53 Nancy Golz Stop #47

Angela Tos Stop #12 Sylvia Ruano Stop #10

Regina Coletto Stop #59 Raul Alcala Stop #12

Pamela Branch Stop #11 Patrick Mitchell Stop #42

FROM: Julie Clark (x6331)

SUBJECT: Academic Senate Meeting

DATE: Thursday May 4, 2017

ACADEMIC SENATE MEETING THURSDAY May 11, 2017; 11:00 a.m. – 12:15 p.m. Student Union Meeting Room – 137 and Los Banos – A138 AGENDA:

1. CALL TO ORDER

2. ADOPTION OF AGENDA (An item may be pulled, but not added unless in compliance with Brown Act)

3. INTRODUCTION OF GUESTS

4. PUBLIC COMMENTS

5. APPROVAL OF MINUTES OF April 27, 2017 pg. 4-8

6. REPORTS OF STANDING COMMITTEES

A. Curriculum Committee – Myshel Pimentel B. IPRSLOAC – Edward Modafferi C. FLEX – Gabriel Cuarenta-Gallegos and Mai Meidinger D. Student Success – Carl Estrella

7. SENATE PRESIDENT’S REPORT – Julie Clark 8. ACTION AGENDA

A. Election of Elections Chair Nominee: Chris Gaugler

B. Confirmation of Academic Senate Officers President: Julie Clark Past President: Dee Sigismond

C. Resolutions of Appreciation D. Affirmation of Senators E. Affirmation of FLEX Coordinator(s) F. Request for Sound Amplification, Merced College Transfer Recognition Day in the

Merced College IAC Amphitheater area May 16, 2017 11:00 a.m. to 1:00 p.m. – Anne DiCarlo

G. Resolution 9-16 Academic Senate Bylaws Annual Update and Revisions – Julie Clark pg. 9-26

9. BUSINESS

A. Information: FAAS Survey Results- – Julie Clark B. Discussion: Proposed New Merced College Mission Statement – Julie Clark pg. 27 C. Information: IEPI Indicators – Baba Adam

10. PRESIDENT’S REPORT – Chris Vitelli

11. STUDENT’S REPORT – Mariah Gill

Academic Senate Agenda 05-11-17

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12. ANNOUNCEMENTS and OPEN FORUM A. Announcements B. Call for agenda items on the next agenda Thursday, August 23, 2017.

Items are due Wednesday, August 15, 2017 by 5:00 p.m. C. Tentative 2017-18 Academic Senate Meeting Dates

August 23, 2017 September 14, 2017 September 28, 2017 October 12, 2017 October 26, 2017 November 9, 2017 December 14, 2017 or November 30, 2017 January 25, 2018 February 8, 2018 February 22, 2018 March 8, 2018 March 22, 2018 April 12, 2018 April 26, 2018 May 10, 2018

13. ADJOURNMENT


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Academic Senate of Merced College MINUTES

UNAPPROVED Thursday, April 27, 2017

11:00 a.m. – 12:15 p.m., SU-137

MEMBERS:

Area 1, Cohort A Gabriel Cuarenta-Gallegos Present Area 5, Cohort A Martina Marquez-Ramirez Absent

Area 1, Cohort A Caroline Dawson Present Area 5, Cohort B Alana Perlin Present

Area 1, Cohort B Carl Estrella Present Counseling Isabel Cambridge Present

Area 1, Cohort B Valerie Albano (Alt) Present Counseling Enriqué Renteria Present

Area 2, Cohort A Travis Hicks Present Los Banos Scott Coahran Present

Area 2, Cohort B Pam Huntington Absent Los Banos Dee Sigismond Present

Area 2, Cohort B Keri Ortiz Present At Large Steve Clark Absent

Area 3, Cohort A Nikki Maddux Present At Large Megan Igo Present

Area 3, Cohort A James Thornburgh Absent At Large Mai Meidinger Absent

Area 3, Cohort B Jessica Casey Present At Large Gregory Soto Absent

Area 4, Cohort A Kitty Cazares Absent Part-Time Faculty Kathleen Brantley-Gutierrez Absent

Area 4, Cohort A Wanda Schindler Absent Part-Time Faculty Chris Gaugler Present

Area 4, Cohort B Michelle Pecchenino Absent LRC Joey Merritt (Alt) Present

Area 4, Cohort C David Noblett Present Curriculum Chair Myshel Pimentel Present

Area 5, Cohort A Jeffrey Buechler Present

STAFF:

IPRSLOAC Valerie Albano (Alt) Present Recorder Kristi Wolf Present

ASMC Mariah Gill Present

GUESTS:

Cheryl Aschenbach – Lassen College – State Academic Senate Jocias Zamora – PT Faculty of the Year

John Albano, Dean Area 5

1. CALL TO ORDER

Julie Clark called the meeting to order at 11:02 a.m.

2. ADOPTION OF AGENDA (An item may be pulled, but not added unless in compliance with Brown Act) – Item 8B was pulled due to event cancellation.

Approve the agenda.

M: S. Coahran S: T. Hicks Y: 19 N: 0 A: 0

3. INTRODUCTION OF GUESTS

4. PUBLIC COMMENTS Julie introduced Kristi Wolf, replacement note taker. Gabriela is out on maternity leave.

A card was passed around to send to Gabriela. Alana Perlin announced the student art show, Wednesday May 3, 2107.

GUESTS:

Cheryl Aschenbach Jocias Zamora

John Albano

Academic Senate Minutes 04-27-17 (Unapproved)

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5. APPROVAL OF MINUTES OF April 13, 2017 Approve the minutes April 13, 2017, with minor corrections.

M: S. Coahran S: T. Hicks Y: 19 N: 0 A: 0

6. REPORTS OF STANDING COMMITTEES

A. Curriculum Committee – Myshel Pimentel No meeting since last meeting due to spring break. Next meeting May 4, 2017.

Credit-by-exam and 2+2 changes were sent to faculty. Myshel asked that and changes be sent back to her ASAP. Curriculum agenda will be sent out today.

B. IPRSLOAC – Valerie Albano

Assessment software, eLumen, has been purchased and will begin implementation. There is a planning-to-plan meeting this afternoon. Program Review forms are out and available on SharePoint. Edward sent an email yesterday indicating where to find the forms. This will ideally be the last program review cycle with these forms before going to eLumen.

Currently at 99.22 percent SLO compliance. New courses are not counted as they have a lag time before assessment is needed.

C. FLEX – Gabriel Cuarenta-Gallegos

The last meeting of semester is Friday, April 28, 2017 at 2 p.m. in SCI-227. The deadline for documentation is Monday, May 1, 2017. Activities after May 1, 2017 documentation is due June 30. There are 30 workshop proposals for Fall Flex. They will be reviewed at tomorrow’s meeting. Still need coordinators for next year. Contact Gabe, Julie, or Dr. Ellison if interested.

D. Student Success – Carl Estrella

Next meeting, Monday, May 1, 2017 at 3 p.m. Smart Thinking is open to all students and the link is on the MC website. Campus tours for high school students are currently going on this week.

7. SENATE PRESIDENT’S REPORT – Julie Clark

Julie announced that she has one ticket left to give out for the State of the College event

tomorrow, Friday, April 28, 2017 if anyone is interested. Julie has asked the VPI and

VPSS to take the new Course Substitution BP/AP approved at last meeting to their

respective master planning committees. It will go to EMPC and then College

Council, then to the Board. So far the BP/AP is getting good reviews. Julie received

the results of the FAAS survey and will bring those results to the May 11, 2017

Senate meeting. Resolutions from spring plenary were sent out and all passed

except for the Repeatability resolution, but its amendment did pass.


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8. Action Agenda A. Request for Sound Amplification, Merced College Students for Social Justice’s First

Free Show in the Merced College Campus Amphitheater outside Administration Building April 28, 2017 6:00 p.m. to 10:00 p.m. – Mariah Gill

Approve Sound Amplification on April 28, 2017

M: S. Coahran S: M. Igo Y: N: 0 A: 0

B. Request for Sound Amplification, Merced College Culture and Cuisine Even in the Merced

College Campus grass Quad area May 10, 2017, 11:00 a.m. to 1:00 p.m. – Michelle Pecchenino This item was pulled from the agenda due to cancellation of the even.

9. NEW BUSINESS

A. Information: Part-Time Faculty of the Year Recognition – Julie Clark Julie presented the Part-Time Faculty of the Year PowerPoint presentation to the Senate. The presentation was presented to the Board of Trustees at the April meeting in Los Banos and will be presented again at the May meeting in Merced.

B. 1st Reading: Resolution 9-16 Academic Senate Bylaws Annual Update and

Revisions – Julie Clark A few minor changes were demonstrated to the committee.

C. Discussion: Proposed New Merced College Mission Statement – Julie Clark

No new updates yet. The task force met yesterday. Julie hopes to have an update at the next Senate meeting.

D. Nominations: New Executive Member and Elections Chair – Megan Igo

Megan reported that the New Executive Member election will be postponed to the Fall. Megan asked for volunteers for Elections Chair. Chris Gaugler volunteered. Election will be at the next Senate meeting.

E. Discussion: BP 4030 Academic Freedom Revisions – Brian Ellison

No update to the policy since 2002. The Deans reviewed and no changes were made. Julie will inform Brian that Academic Senate is okay with the current language. This will go to IMPC, College Council, and then to the Board as information.

F. Information: IEPI Indicators – Edward Modafferi

Julie reported that every year the District submits these indicators to the Chancellor’s Office. It is due at the end of May. Edward not available at this meeting to provide an update. This will come back at the next Senate meeting.


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10. PRESIDENT’S REPORT – Chris Vitelli No report.

11. STUDENT’S REPORT – Mariah Gill

The ASMC Office renovation is complete and “looks awesome.” There will be an Open House of the newly renovated office on Friday, May 5, 2017 at 11 a.m. General Assembly trip to Ontario is May 5-7, 2017. Student Government elections close tomorrow, Friday, April 28, 2017 at 11:59 p.m. Elections are held via Blackboard polling. Uncontended so far are Cody Camacho for President Elect and Mariah Gill for Student Trustee.

12. ANNOUNCEMENTS and OPEN FORUM A. Announcements

Jeff Buechler announced the Anthropology Book Sale the week of May 1.

B. Call for agenda items on the next agenda Thursday, May 11, 2017. Items are due Wednesday, May 3, 2017 by 5:00 p.m.

13. ADJOURNMENT

Meeting adjourned at 11:57 a.m.


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A B C

Cohort 1A Gabriel Cuarenta-Gallegos Y Y Y

Cohort 1A Caroline Dawson Y Y Y

Cohort 1B Carl Estrella Y Y Y

Cohort 1B Valerie Albano (Alt) Y Y Y

Cohort 2A Travis Hicks Y Y Y

Cohort 2B Pam Huntington

Cohort 2B Keri Ortiz Y Y Y

Cohort 3A Nikki Maddux Y Y Y

Cohort 3A James Thornburgh

Cohort 3B Jessica Casey Y Y Y

Cohort 4A Kitty Cazares

Cohort 4A Wanda Schindler

Cohort 4B Michelle Pecchenino

Cohort 4C David Noblett Y Y Y

Cohort 5A Jeffrey Buechler Y Y Y

Cohort 5A Martina Marquez-Ramirez

Cohort 5B Alana Perlin Y Y Y

Counseling Isabel Cambridge Y Y Y

Counseling Enriqué Renteria Y Y Y

Los Banos Scott Coahran Y Y Y

Los Banos Dee Sigismond Y Y Y

At Large Steve Clark

At Large Megan Igo Y Y Y

At Large Mai Meidinger

At Large Gregory Soto

Part-Time Faculty Kathleen Brantley-Gutierrez

Part-Time Faculty Chris Gaugler Y Y Y

LRC Joey Merritt (Alt) Y Y Y

Curriculum Chair Myshel Pimentel Y Y Y

A: Approval of Agenda.

B: Approval of Minutes 2017.04.13, with minor corrections.

C: Sound Amplification 2017.04.28. Y Yea

N Nay

A Abstain

Absent

Voting Records Academic Senate

April 27, 2017


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Academic Senate of

MERCED COLLEGE

3600 M Street Merced, CA 95348-2898

Telephone (209) 384-6095

RESOLUTION

First Reading: April 27, 2017

Second Reading/Action (Date): May 11, 2017 Pass/Fail

RESOLUTION NO. 8-17

Subject: Annual Review of Academic Senate Bylaws

Mover: Julie Clark Division/Area: Area 1: Mathematics

Seconder: Edward Modafferi Division/Area: Area 2: Biology

Whereas, the Merced College Academic Senate bylaws call for a review of the constitution and

bylaws at least once per year; and

Whereas, the clarity of Academic Senate procedures is the reason for the annual review of the

constitution and bylaws.

Therefore be it resolved, that the Merced College Academic Senate adopt the revisions to the

bylaws that are presented in the revised draft of the bylaws attached to this resolution.


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Academic Senate of

MERCED COLLEGE

Bylaws to the Constitution

Definitions

Faculty:

"Faculty" means those employees of a community college who are employed in positions that are not

designated as supervisory or management for the purpose of Section 3540 of the California Government

Code, and for which minimum qualifications for hire have been specified in the regulations of the Board of

Governors, adopted pursuant to Section 87356 (a) of the California Education Code. Faculty are inclusive

of but not limited to professors, counselors, and librarians. Persons who do not meet the above definition

are not eligible for membership to the Academic Senate.

Full-Time Faculty:

Tenured and tenure-track faculty and temporary full-time faculty who are not classified as supervisory or

as management, have an assignment equivalent to 75 percent or more, or who have entered into a

written agreement with the District for a reduced workload that may be less than 75%.

Adjunct Faculty or Part-Time Faculty:

Faculty teaching no more than 67% percent of a full-time course load within the district. A full-time course

load in the Merced Community College District is defined as teaching 15 units of courses in the fall and

spring semesters for a total of 30 units in an academic school year.

I. Meetings

A. In accord with its stated purpose, the academic senate shall meet regularly to assume its

responsibilities.

B. General Meetings

1. Any of the following may place an item on the agenda of the senate by signed

written notice to the president of the senate seven (7) calendar days, at meeting

time (i.e. 11 AM), in advance of the meeting:

1. President of the college;

2. Any senator;

3. Two members of the academic community;

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4. Two members of the administrative staff;

5. Two members of the classified staff.

2. The agenda will be distributed to members of the senate, as well as publicly

posted, at least 72 hours prior to the meeting. This is in accordance with the

Brown Act. (Brown Act, Chapter 4)

3. By mandate of the Brown Act, academic senate meetings are open to the

public, but only senators, their alternates or proxies may vote on senate

business.

C. Special Meeting

1. Special meetings of the senate may be called by the president, at his or her will

or by the written request of five senators of the academic senate, in accordance

with the Brown Act. The president shall call the senate into a meeting within three

school days of the receipt of the request.

1. The president shall send written communication of the special meeting

and post the agenda no less than 24 hours prior to the meeting.

D. Attendance

1. If a senator misses two regularly scheduled meetings per semester without

reasonable causes and without having provided for an alternate to replace

him/her at those meetings, he/she may be declared delinquent by the

constituency that elected the senator and the senate seat shall be declared

vacant.

2. The same constituency that elected the delinquent senator may, after the

declaration of the vacant seat, elect the replacement for the unexpired term.

E. Alternates

1. Alternates who substitute for absent senators shall be counted in determining the

quorum for each senate meeting.

2. An alternate shall inform the secretary for the senate of the name of the senator

for whom he/she is a substitute.

3. An alternate who substitutes for an absent senator shall have voting rights of that

senator. No last minute proxies will be used.

II. Elections

A. Past-president

1. At its last regular meeting of the spring semester, the senate shall confirm the

past-president who will begin or continue his/her term following the last May

meeting for one year.

2. The duties of past-president shall include substituting as president if the current

president is absent and mentoring the current president as needed.

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B. Curriculum chair

1. The curriculum chairperson must be a full-time faculty member;

2. The term for the curriculum chairperson is two years, in alternating years from

the senate president.

3. The senate elections committee will solicit nominations from the cohorts from the

current or a past curriculum committee member for election as chairperson in

November for the December election.

4. At its last regular meeting of the fall semester, the curriculum committee shall

elect the next curriculum chairperson.

5. The senate shall confirm the curriculum chair at its January meeting.

6. Should the position of the chairperson become vacant, the senate elections

committee will nominate a candidate to be elected at the next regular meeting.

C. President / President-elect

1. Immediately after installation of the senators-elect at the May meeting, the newly

constituted senate shall confirm its new officers by ballot under the supervision of

the elections committee of the president as past-president and of the president-

elect as president.

2. The president-elect must be a full-time tenured academic member.

3. On even numbered years, there will be reconfirmation of president and president-

elect.

4. On odd numbered years, the president-elect shall be confirmed as president by a

majority of ballots cast by the senators present. The results shall be immediately

announced.

5. If the president-elect is not confirmed by a majority vote within two ballots, the

elections committee shall present a new nominee for election at the next regular

meeting.

6. The committee shall solicit nominees for president-elect beginning October 1 of

odd numbered years.

7. The nominees shall be posted in the agenda prior to the meeting at least 72

hours before the election meeting.

8. At the last meeting in December of odd numbered years, the president-elect shall

be elected by a majority of ballots cast after nominations are presented by the

committee and other nominations are accepted from the floor. The results shall

be immediately announced.

9. If a nominee is not presented or elected in December, this is to become priority at

each meeting until a president-elect is elected.

10. The installation of officers is to take place as the last item on the agenda

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following the election/confirmation.

11. Any elected senate officer may be removed from office by 2/3 majority of the

senators present.

D. Elections chair

1. At the last meeting in December each year, the elections chair shall be elected

by ballot by a majority of the senators present.

E. Senators

1. For the purpose of senate representation, each academic member is assigned to

not more than one existing cohort or area as listed below in E2. The elections

chairperson shall consult the faculty assignments list that is updated annually by

the Office of Instruction to assist cohort leads in determining the number of

senators the cohort should have based on the guidelines given in the

constitution.

2. The election to fill unexpired terms of senators and alternates representing the

separate cohorts must be held before the December senate meeting. Cohorts to

be represented by senators shall be; Area 1 cohort A, Area 1 cohort B, Area 2

cohort A, Area 2 cohort B, Area 3 cohort A, Area 3 cohort B, Area 4 cohort A,

Area 4 cohort B/C, Area 5 cohort A, Area 5 cohort B, Area 5 cohort C, and Area

7, and Adjunct Faculty. The areas of Counseling and the Learning Resources

Center which have instructional courses, but whose primary tasks are outside of

instruction, will each retain their own representation based on the formula stated

in the constitution.

3. A senator may be recalled by their cohort or area if the cohort or area decides

that the senator is not adequately representing their constituency.

4. Cohorts and areas as listed in II.E.2 shall elect their allocated senators in an

election conducted by the faculty lead(s) or their designee. Faculty leads are

responsible for determining how many representatives the cohort or area should

have consistent with the constitution of this Academic Senate. Faculty leads

shall notify the elections chair of their cohort representatives 10 instructional days

prior to the first senate meeting of the academic year.

5. Two senators-at-large shall be elected from the full-time faculty before the last

December senate meeting, by a secret paper or electronic ballot of the full-time

and adjunct faculty. Nominations of senators-at-large shall be gathered by the

senate elections officer or by nominations from the floor of the senate by the

November senate meeting. A senator or alternate representing an area may not

be a senator-at-large. The top two vote getters shall be declared the elected

senators with the next two vote getters declared as the alternate senators-at-

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large.

6. Senators-elect shall meet with the incumbent senators at the last scheduled

meeting of the spring semester, during which meeting the senators-elect shall be

installed.

III. Procedures

A. All committee appointments, with the exception of hiring committees, made by the

president of the senate shall subsequently be reviewed by the senate, and the president

of the senate shall take such action in regard to these appointments as the senate may

direct. Committee appointments to vice president hiring committees shall require the

president of the senate to consult with the senate executive committee in order to

determine appointments.

B. The names of a mover of a motion and its seconder shall be recorded in the minutes.

1. The senate shall have a secretary to keep the minutes and records for all senate

meetings the secretary may or may not be a faculty member.

2. If neither the president, past-president nor president-elect is able to attend a

board of trustees meeting, the president shall appoint a substitute representative

from among the members of the senate.

3. The President-elect or Past President will serve as the parliamentarian

4. In all proceedings of the senate not covered by its constitution or bylaws, the

senate shall be governed by the most recent edition of Robert’s Rules of Order.

IV. Duties of Officers

A. President

1. Articulate at state senate meetings and with local educational groups on

academic and professional matters;

2. Represent the academic senate on the Merced College Curriculum Committee,

the College Council, Educational Master Planning Committee as co-chair, Budget

Committee as co-chair, Standing Accreditation Committee, Assessment Review

Committee and the Instructional Program Review and Student Learning

Outcomes Assessment Committee;

3. Articulate with the Merced College Vice President of Instruction on academic

matters;

4. Distribute information to faculty relating to academic and professional matters;

5. Attend Merced College board of trustees meetings, reviewing policies and

voicing senate concerns to the board and College Council;

6. Prepare the agenda for and preside at the general and special senate meetings,

including the executive board;

7. Appoint, administer, and coordinate standing and special senate committees;

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8. Initiate and coordinate pertinent studies relating to academic and professional

matters;

9. Supervise the work of the secretary of the academic senate;

10. Articulate with the Merced College Faculty Association (union) on matters of

common interest between the association and the senate;

11. Serve on or assign representatives to college committees, including screening

committees for new college staff;

12. Articulate with the vice-president of administrative services on matters of mutual

concern;

13. Articulate with the college president on senate matters;

14. Supervise publications of the senate;

15. Serve as vice-chairperson of the curriculum committee stepping in the absence

of the curriculum president;

16. At least six (6) units of reassigned time will be granted to the president for both

spring and fall semesters.

B. President-elect

1. Perform all duties of the current president when he/she is unable to perform the

duties of office.

2. Shall perform all duties assigned by the president.

3. At least three (3) units of reassigned time will be granted to the president-elect

for both spring and fall semesters the year directly preceding the beginning of

their term as president.

C. Curriculum chairperson

1. The chairperson shall plan the agenda for and preside at curriculum meetings.

2. The duties will include providing technical assistance on matters of curriculum,

training of curriculum committee members on regulations, presiding over regular

technical review sessions for assistance to academic and coordinating the

planning for Title 5 regulation changes with the office of instruction and office of

student services.

3. At least six (6) units of reassigned time will be granted to the chairperson for both

spring and fall semesters.

4. The curriculum chair is both a voting member and a member of the executive

board of the academic senate.

5. Appoint, administer, and coordinate subcommittees and task forces of the

curriculum committee;

6. The term of the chairperson will be two academic years, July 1 to June 30, on

alternating years of the senate president. The chairperson can serve a maximum

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of two consecutive terms.

D. Elections chairperson

1. The elections chair shall manage all elections concerning the academic senate.

2. The elections chair shall set the dates of elections in keeping with articles set

forth in these bylaws on elections.

3. The elections chair shall reserve the right to establish an elections committee

consisting of two members of the Academic Senate in addition to the elections

chair who chairs the committee.

4. The elections chair will solicit nominations for open positions in alignment with

the timeline set out in these bylaws.

5. The elections chair shall serve a term of one year with no restriction on

consecutive terms.

6. The chair shall notify areas of terms of senators and alternates (to expire at the

end of the academic year) by September 1 and shall receive the names of new

senators and alternates by the December meeting of the senate.

7. The chair shall supervise at-large elections of senators.

1. Nominations should be solicited beginning September 1.

2. Paper or electronic ballots should be distributed to all faculty by the first

week in December, and should be tallied in time to announce the results

at the December senate meeting.

8. The chair shall supervise the confirmation of the president and the election of the

president-elect as set forth under the article of these bylaws on elections.

9. The chair shall supervise the confirmation of the curriculum chairperson as set

forth under the article of the bylaws on elections.

10. The chair shall perform other electoral functions as directed by the president.

V. Standing Committees

A. Executive Committee

1. The executive committee shall consist of the senate president, president-elect or

past president, elections chair, one of the Instructional Program Review and

Student Learning Outcomes Assessment coordinators, curriculum chair and a

senator chosen by a vote of the senate.

2. The senate president shall serve as chairperson of the executive committee.

3. The executive committee shall have the power to meet and take provisional

action between the regularly scheduled meetings of the senate.

B. Student-Of-The-Month Committee

1. This committee shall select the student-of-the-month for September, October,

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November, February, March, and April.

a. The Student of the Month Coordinator will be appointed by the Academic

Senate President and affirmed by the senate for a two year term. The

Student of the Month Coordinator can serve consecutive terms.

b. Members of the Student of the Month Committee will be appointed by the

Academic Senate President. The committee should contain at least 5

members.

c. In order to qualify, a student shall be recommended by faculty, staff, or

administrator of Merced College, who shall fill out a recommendation

form. The nominate students will be asked to write a short

autobiographical essay. The student must be a current Merced College

student.

d. Upon receipt of the proper forms, the committee review the

recommendation forms and the academic record of the student.

e. After selecting the student-of-the-month, the committee shall notify the

student and coordinate any gifts and the parking permit. The coordinator

shall prepare the presentation of the student to the board of trustees, the

presentation of a certificate with the help of the president’s office, the

taking of the student’s photo and the publicity of the selection with on the

college website, Academic Senate, Classified Senate, college school

and local newspapers.

f. Students not chosen shall be kept on the active roster for selection

during the school year. If more than 10 students are nominated each

month, the lowest ranked students shall be deleted from the list.

g. The Student of the Month Coordinator will notify the Director of Student

Success of winners and updates for inclusion on the Student Success

Committee agenda.

2. The committee shall select the student-of-the-year.

a. The candidates for this honor shall be students chosen for student-of-

the-month.

b. The committee shall use existing materials for this selection.

c. The candidates must be current students at Merced College.

d. The committee shall coordinate the presentation of any certificates or

gifts, the presentation to the board of trustees, a photo to be displayed

on campus, and any publicity for school and local newspapers.

C. Constitution and Bylaws Committee

1. The senate president shall serve as chairperson of this committee and the

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executive committee will serve as members.

2. The committee shall meet as necessary and suggest amendments to the

constitution and bylaws to the senate for adoption.

a. The committee shall suggest amendments necessitated by changes in

senate policy adopted during a senate meeting.

b. The committee shall also suggest changes to keep the constitution and

bylaws up to date and to keep the articles consistent with themselves.

3. The committee shall present revised copies of the constitution and bylaws to the

senate whenever changes are adopted by the senate.

4. The committee shall provide each new incoming senator with a copy of the

constitution and bylaws.

5. The committee shall review the constitution and bylaws at least once per

academic year.

D. Student Success Committee

1. The Student Success Committee co-chair is recommended by the Student

Success Committee to the academic senate president and affirmed by the

senate.

2. The committee consists of representatives from the areas of instructional support

and student services working directly with students.

3. This committee oversees the Basic Skills/Student Success Initiative efforts on

campus as well as providing a place for shared planning for direct student

support from the instructional and student services areas.

4. The committee supports new projects for a limited time.

5. The committee uses the following criteria to fund new projects with the intention

of successful projects being institutionalized

a. Data driven (quantitative and qualitative)

b. Timeframe based on sound research practices up to 2 years

6. Recommendations made by the Student Success Committee will be forwarded to

the Academic Senate.

7. The committee will meet monthly during the academic year

E. Equivalency Committee

1. The equivalency committee consists of three faculty and two administrators.

2. This committee collaboratively works to develop, recommend and implement

hiring procedures and policies which will ensure the quality of faculty members.

3. Because equivalency is an academic area, and a subcommittee of the academic

senate, the academic senate supports that a faculty member on the committee

maintains chairmanship.

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4. Once the governing board and the academic senate jointly agree upon policy and

procedures for establishing equivalency, the governing board must rely primarily

on the advice of its academic senate for carrying out the process.

[Ed. Code §87359 (b)]

F. Curriculum Committee

1. The curriculum committee consists of one or more full-time, tenure-track faculty

member(s) from each instructional cohort or area as defined within the most

current Board approved organizational structure. The curriculum committee will

also include faculty membership from Counseling, the Learning Resources

Center, and the SLO Instructional Program Review and Student Learning

Outcomes Assessment Committee coordinator. In addition to representatives

from these cohorts and areas the Merced College Academic Senate President

will also serve as a member of the committee. All are designated as voting

members of the curriculum committee.

2. In addition to faculty, the curriculum committee also includes representation from

the Office of Instruction;, the VP of Instruction and two Area Deans, as well as

the Articulation Officer Coordinator, Student Success and Support Program

Matriculation Coordinator, and Noncredit Coordinator, and a representative

from ASMC. All are designated as voting members of the curriculum committee.

3. The curriculum committee may also include a full-time, tenure-track faculty

member from any Merced College Community District “off site center” designated

by the faculty of that center. Such members are designated as non-voting


4. The curriculum committee also includes several staff members including the

institutional researcher, instructional services technician, a representative(s) from

admissions and records, and a secretary. All are designated as non voting


5. Each voting member represents a vote for all actions taken regarding the

updating of curriculum.

6. Cohorts and areas as listed in V.G.1 shall select their representative from among

their cohort or area faculty. It is the responsibility of each cohort or area to

replace their representative if the current representative is no longer able to be a

part of the committee.

7. Each representative should serve as a liaison between their respective areas and

the curriculum committee. This includes making colleagues aware of any Title 5

changes.

8. The curriculum chairperson will serve as a liaison between curriculum committee

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and the academic senate.

9. “the Governing Board shall . . .ensure. . .the right of academic senates to assume

primary responsibility for making recommendation in the areas of curriculum and

academic standards.”(Title 5: 53203)

G. Academic Exceptions Committee

1. Academic Exceptions Committee approves or denies requests made by students

through a petition process.

2. The Chairperson is appointed by the Academic Senate President.

3. The Committee consists of three faculty members representing the Guidance

Area, at least two faculty members representing instructional areas, a faculty

member to represent military veteran students, and the Dean of Student

Services. It is suggested that of the three faculty members representing the

Guidance Area, at least one be from Disabled Student Services. It is also

suggested that the instructional faculty include representatives from the math and

English cohorts. The Dean of Student Services is a non-voting member since

he/she considers student appeals regarding petition outcomes.

4. The petition process is as follows:

a. Student completes the appropriate petition based on request:

Academic Renewal

Course Repeat

General Petition

b. Student submit petition to Admissions & Records where a copy of the

student’s transcript is attached. Petitions are given to Chairperson of the

Academic Exceptions Committee.

c. The Chairperson approves or denies petitions by investigating the

student’s claim, using faculty, Title 5, Board Policy and Administrative

Procedures as resources. When needed, students are asked to supply

documentation to support their requests. If a student’s request is not one

which can be approved or denied by referencing normal resources, the

Academic Exceptions Committee is convened. The petitions are shared

with the members, and after an initial vote, there is discussion and then a

final vote is taken. A simple majority will determine the outcome.

d. Petitions are duplicate forms. Once acted upon, the white copy is

scanned into the student record using the imaging system. The yellow

copy of the form is mailed to the student.

e. If the student wishes to appeal the decision of the Academic Exceptions

Committee and/or the Chairperson, they are directed to the Dean of

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Student Services who can revise the original decision to approve or deny

the student’s request.

H. Flex Peer Review Committee

1. The mission of the Flex Peer Review Committee is to fairly and accurately

determine, based on the guidelines set forth by Title 5, the Chancellor’s Office,

and the Merced College Academic Senate, whether or not activities submitted by

an individual faculty member has met the intent of the program.

2. The Flex Peer Review Committee should consist of at least two members per

cohort, voted on by the cohort, but no more than three members per cohort to

allow for sufficient discussion among like discipline colleagues at the same time

not allowing for the committee to be too heavily weighted in any specific area.

Committee members should serve a term of two consecutive years with no

restrictions on consecutive terms.

3. The Flex Peer Review Committee Coordinator(s) is/are chosen by the active

committee members and the selection is ratified through the Merced College

Academic Senate. The flex coordinator(s) should serve a term of 2 consecutive

years and can remain as coordinator(s) after a two year term completes for

additional two year term if mutually agreed upon by themselves and the

committee. The flex coordinator(s) duties include, but are not limited to the

following:

a. Scheduling and running of monthly flex peer review committee meetings

b. Keeping flex website current

c. Attending adjunct and new faculty orientations to acquaint the members

with the flexible calendar program

d. Giving flex updates at convocation and at Academic Senate meetings as

necessary

e. Working with Staff Development Committee on flex day workshops

f. Completing the end of the year flex reports to submit to Chancellor’s

office

g. Attending flex webinars presented by the Chancellor’s office

h. Updating flex forms as necessary

i. Receiving flex forms submitted by faculty which includes:

1. Delivering them to appropriate committee members for

evaluation

2. Contacting individual faculty members for clarification of

submitted activities

3. Acting as a liaison between the committee and individual faculty

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members

4. Collecting and checking off required activity documentation

5. Working with Marilyn White and Toni McCall to record

submissions

4. The specific goals and objectives of the committee are to serve as an available

resource to assist faculty in completing their individual Flex/Staff Development

Obligation. Meet regularly to review individual faculty members Flex/Staff

Development proposals. Recommend any necessary modifications in the

individual faculty members Flex/Staff Development proposal to align with

approved activities. Work with the Staff Development Committee in designing

Flex Day Workshops

5. Faculty members have a right to appeal the decision of members of the

committee to deny specific activities. In order to appeal, the individual faculty

member should specify in writing within two weeks of the decision why he/she

feels that the specific activity should be approved. The flex form and the written

appeal will be reviewed by the entire flex peer review committee. After a group

discussion, all committee members except for the coordinator will vote, with the

majority deciding. In the event of a tie, the coordinator will cast the deciding vote.

I. Distance Education Committee

1. The Distance Education Subcommittee acts under the direction of the Merced

College Academic Senate as a subcommittee of the Curriculum Committee to

support faculty and make recommendations to the Board of Trustees on all

instructional matters regarding distance education at Merced College.

2. The voting members of the Distance Education Committee will be comprised of:

a. One faculty member will be elected from each cohort offering Distance

Education classes. The faculty member will have a 2 year term at the

end of which the cohort will hold another election. If the member can no

longer attend meetings before their 2 year term is done then the cohort

will elect another member to replace them. All election results shall be

reported to the Curriculum Chair. It is recommended that the faculty

chosen to serve on the committee be experienced in teaching Distance

Education Classes. One of these elected faculty members will be elected

by the subcommittee to serve as Chairperson. The Chairperson will have

a 2 year term at the end of which the subcommittee will hold another

election. Offering distance education courses is not contingent upon

cohort representation on the Distance Education Committee

b. One (1) administration representative appointed by the Curriculum

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Committee Chair in consultation with the Vice President of Instruction

and the approval of the academic senate;

c. One (1) Learning Resources Center representative appointed by the

Curriculum Committee Chair in consultation with the LRC director and

the approval of the academic senate;

d. The Educational Technology Analyst (or Equivalent) responsible for

supporting the Learning Management System (LMS) used by distance

education faculty

3. Non-voting members of the Distance Education Committee will be others invited

as resource persons, ex-officio members, and consultants at the request of the

Curriculum Committee Chair. These individuals would be non-voting members.

4. The subcommittee will upon request act to:

a. Review distance education courses submitted by the chair for adherence

to board policy on regular and effective contact, and any additional

information relevant to distance education

b. serve as an available resource to assist new faculty who wish to offer

course sections via distance education;

c. recommend training and development proposals for both new and

experienced professors as deemed necessary;

d. evaluate and propose procedures to ensure compliance with established

Course Outline of Record, in accordance with current on regulations from

the Chancellor’s Office and recommendations from the Academic Senate

of California’s Community Colleges;

e. examine potential distance education learning models and technologies,

and offer pedagogical insight to any curriculum uses of newly purchased

or proposed technologies;

f. work through established protocols to assign one subcommittee member

to serve on the Instructional Master Planning Committee and any other

technology committee or task force related to distance education to

represent the faculty interests in distance education;

g. Accept and respond to special requests from the Academic Senate or

Curriculum Committee regarding distance education issues;

5. The subcommittee will forward findings and recommendations to the Curriculum

Committee monthly for action and/or recommendations to the Academic Senate.

6. The chair of the Distance Education Subcommittee (in consultation with the

subcommittee) will review all distance education courses submitted to the

Curriculum Committee as a part of the separate approval process via review

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status in CurricUNET.

J. Instructional Program Review and Student Learning Outcomes Assessment Committee

1. The Instructional Program Review and Student Learning Outcomes Assessment

Committee (IPRSLOAC) is a faculty-driven committee existing for the facilitation

of improvement in all instructional programs and services at Merced College.

IPRSLOAC, in conjunction with the Instructional Master Planning Committee

(IMPC), solicits and provides support for evidence-based documentation from

instructional programs and courses to assess effectiveness and identify areas for

improvement which may lead to requests for financial resources.

2. IPRSLOAC operates as a subcommittee of the Merced College Academic

Senate

3. To accomplish its mission, IPRSLOAC works in collaboration with instructional

area faculty and staff in the completion of program reviews and student learning

outcomes assessment by:

a. establishing a systematic process for collecting, analyzing, and

interpreting data concerning instruction and instructional support;

b. providing support and training for the IPR and SLO process to faculty

and staff;

c. evaluating program reviews for completeness;

d. supporting the completion of yearly and multi-year assessment plans by

cohorts;

e. establishing completion of SLO assessment reports, and notifying

cohorts of uncompleted program reviews and SLO assessments through

the cohort representative.

f. forwarding completed IPRs to IMPC for evaluation, prioritization and

further dissemination.

4. The membership consists of:

a. Faculty Cohort Assessment Trainers (CATs) plus a faculty representative

from Counseling and the Library

b. Non-Credit representative (1)

c. Senate President

d. Curriculum Chair

e. IPR/SLO Coordinator(s) (chair(s))

f. Advisory members invited as needed: Researcher (1), and Directors (3)

[Library, Counseling, Student Success]

5. The membership of IPRSLOAC is designed to provide support to cohorts in

completing program review and student learning outcomes assessment. The

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committee is co-chaired by the SLO Coordinator(s), Program Review

Coordinator(s) and/or Faculty Program Review Data Facilitator. Release time will

be split among the coordinators in a manner mutually agreed upon by the

coordinators and Vice President of Instruction. At least one co-chair will serve a

non-voting, advisory role to the Senate.

6. Duties of the co-chairs include but are not limited to:

a. Document instructional program reviews and course SLO assessment

reports

b. Coordinate a yearly calendar of workshops with a wide variety of topics

on outcomes assessment.

c. Facilitate production of the IPRSLOAC newsletter.

d. Provide training as needed to the CATS and deans to keep faculty

abreast of current assessment information and best practice findings

e. Work with area deans to write annual reports summarizing all program

reviews under their purview for IMPC.

f. Attend trainings to keep abreast of current assessment information as

well as to share and glean best practice ideas.

g. Work closely with the SLO resource personnel to coordinate and

facilitate all assessment documentation as needed.

h. Assist in the training of faculty in the use of appropriate software as they

pertain to program review and course SLO assessment.

7. IPRSLOAC establishes its timeline for completing Instructional Program Review

to coincide with the EMPC timeline. Educational sessions for faculty and staff

are established and offered to assist in Instructional Program Review and

Student Learning Outcomes assessment completion. Simultaneously, CATs are

available for one-on-one assistance.

8. The committee will support efforts that encourage cohorts to have assessment

plans that are updated yearly and that plans are carried out.

9. IPRSLOAC reports its actions to the Academic Senate and the Curriculum

Committee through the IPR/SLO Coordinator(s).

10. IPRSLOAC is responsible for evaluating its effectiveness and making appropriate

changes to improve the process, in the following ways:

a. Reviews and updates its systematic process for collecting, analyzing and

interpreting data concerning instruction and instructional support;

b. Offers IPR training events during the year;

c. Offers SLO training events during the year;

d. Evaluates training effectiveness;

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e. Documents individual and group meetings to provide support for IPR and

SLO completion;

f. Evaluates the number of completed IPRs and SLO assessments meeting

the established guidelines and ensures the IPRs are forwarded to IMPC

RATIFICATION RECORD

Adopted by Academic Senate September 27, 1979

Revised by Academic Senate September 17, 1981

Revised by Academic Senate April 28, 1988

Ratified by Board of Trustees August 16, 1988

Revised by Academic Senate October 6, 1994

Revised by Academic Senate May 1, 1997

Revised by Academic Senate February 5, 1998

Revised by Academic Senate February 14, 2008

Revised by Academic Senate April 24, 2008






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1

Julie Clark

From: Baba M AdamSent: Thursday, May 04, 2017 9:02 AMTo: Julie Clark; Chris VitelliCc: Kristi Wolf; Edward Modafferi; Charles D. Hergenraeder; Andrea Hall-Cuccia; Baba M Adam; Brian E Ellison; Michael McCandlessSubject: RE: New draft Mission Statement

Hi Prof.: Below is the draft of the revised Mission Statement. The Cabinet reviewed it yesterday and made minor revisions. This is the bulleted version of the last draft and the rational for selection this version is ease of forming Strategic Initiatives, Strategic Planning and evaluation of the Mission as required by ACCJC‐WASC.

Growing our community through education and workforce training:

lifelong learning

basic skills

career technical education

transfer

degree/certificate programs

Ensuring student success through equitable access, continuous quality improvement, institutional effectiveness, and student achievement.

Check list:

1. Describe educational purposes Growing our community

2. Define student population community

3. Purpose appropriate for higher learning Offerings list

4. Types of degrees, credentials and certificates Degree/certificate programs

5. Commitment to student learning and achievement Key words at end

The draft Mission Statement can be measurable as required by the ACCJC‐WASC Standard IV. Prof. Modafferi and the Task Force did a great job… Regards, Baba…

From: Julie Clark Sent: Thursday, May 04, 2017 7:50 AM To: Baba M Adam <[email protected]> Cc: Kristi Wolf <[email protected]> Subject: New Mission Statement Baba, Can you send me the new draft of the Mission statement? I need to include this in next week’s Academic Senate meeting. Julie Julie Clark


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