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ACADEMIC SENATE Meeting Minutes

Oct. 4, 2016 12:00 – 1:00 PM FACULTY HOUSE RECORDER/ SENATE SEC.

Allison Paine, Academic Senate Staff Aide: First draft and posting of final version of minutes from the secretary. Senator Marilyn Kennedy, Academic Senate Secretary: Revisions of Staff Aide’s first draft and approval edits from senators/distribution to BOT.

GUESTS Kevin Ballinger, Lori Cassidy, Therese Grande, Dennis Harkins

MEMBERS √ Arismendi-Pardi, Eduardo: Senator-At-Large √ Isaac, Darryl: Consumer & Health Sciences Senator

√ Barnes, Carol: Counseling Senator

√ Kennedy, Marilyn: Literature and Languages Senator Secretary and PDI Chair (NV)

√ Bassant ElGhayani: 16-17 ASOCC Rep. (NV)

A Kerins, Chris: Part-Time Senator

√ Blair, Jamie: Math and Sciences Senator A Neil, Jeanne: Business & Comp. Senator

√ Cervantes, Al: Technology Senator √ Phillips, Clyde: Student Services Senator

A Dale, John: Library Senator √ Rudmann, Brent: Social Behavioral Sciences Senator

√ Drew, Dr. Rendell: Senator-At-Large √ Sachs, Loren: Senator-At-Large Vice President

√ Ely, Cynthia Part-time Senator √ Schneider, Jim: Senator-At-Large

√ G’bye Diogba: Part-time Senator

√ Spencer, Steve: Kinesiology and Athletics Senator

√ Gordon, Lee: Senator-At-Large President

Vacant: Senator-At-Large (R) Shine

A Hanlon, Anna: Curriculum Chair (NV) Vacant: Senator-At-Large (R) Norling

√ Ibranossian, Agatha: Visual & Performing Arts Senator Vacant: Senator-At-Large (R) Johnson

CALL TO ORDER President Gordon

ACTION ITEM/S

The meeting was called to order at 12:01 PM.

PUBLIC COMMENTS: Public

ACTION ITEM/S

Therese Grande, Nathan Jensen

APPROVAL OF THE AGENDA All Senators

Secretary Kennedy moved to approve the agenda; it was seconded. The agenda was approved with no changes, unanimously.

ACTION/VOTE

Motion 1: Move to approve agenda, seconded, approved. Ayes, 15: Nays, 0; Abstentions, 0

APPROVAL OF THE MINUTES All Senators

Secretary Kennedy reported that the Sept. 27, 2016, draft of the minutes was sent to senators on September 30, 2016; she offered to resend them to senators, as some senators missed them; the minutes will be reviewed for approval next week.

ACTION ITEM/S

Secretary Kennedy will resend the draft of the Sept. 27, 2016, minutes to senators for their review.

ACADEMIC SENATE PRESIDENT REPORT/ANNOUNCEMENTS: President Gordon

1. President Gordon discussed the draft of the Flex Coordinator position included in the meeting documents. Secretary Kennedy informed the Senate that according to the “Guidelines for the Implementation of the Flexible Calendar Program” from the ASCCC (State Academic Senate) and CCCCO (State Chancellor’s office), pages 19-20, that the Flex Coordinator reports to the Senate, not the Administrations, and clarified that the committee is a shared governance committee. In the proposed changes to the draft, lines 3 and 4 under duties should reflect that the coordinator reports to the Senate and clarify “Flex” activities rather than the generic “professional development activities.” VPI Ballinger responded to an inquiry on reporting relationships of coordinators at OCC in that they report out to the Senate but they are not supervised by the Senate.

2. President Gordon reported on the American Association of University Professors Conference he attended last week regarding shared governance. He gained some new information and perspectives on campus shared governance across the country. California appears to have much better version of shared governance than other colleges across the country. Many Mid-West and East Coast colleges rely upon a Declaration of Principles document (similar to our 10+1) which was drafted over fifty years

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ago using the same language as our Ten + One, but those “Principles” are not truly adhered to consistently. There is no legal standing or force of law for the document and faculty fight for their institutions to recognize and acknowledge the rights bestowed within the “Principles” document. In some colleges it is mere “lip-service” to shared governance. President Gordon reported that shared governance only works when it is valued and upheld and that the founding of the California Community College Academic Senate and AB 1725 are predated by these “Principles”; however, many of these “principle-driven colleges” have a senate that incorporates faculty, staff and administrators. He reported that that particular model was unsatisfactory to the faculty in most cases due to a lack of ability to exercise faculty authority and that the California state-mandated shared governance process is much better for faculty and students.

ACTION ITEM(S)

Review the Flex Coordinator updates and provide input to the Senate.

OFFICERS’/COMMITTEE REPORTS AND ANNOUNCEMENTS: President Gordon, Senator Drew, Senator Isaac

Overview: President Gordon reminded senators that this open item on the Senate’s agenda is for reports from Senate and shared governance committees to report out. This is a priority this academic year for committees to regularly report to the Senate. Senator Drew and the CCCD EEO Committee, Summer 2016 Report: Senator. Drew gave an informative report on the District’s Equal Employment Opportunity Committee he attended this summer as the Senate President’s designee. The first meeting was May 31, 2016, and a follow-up meeting a couple of weeks ago. October 22, 2016, is their next meeting. EEO Committee Plan: http://www.orangecoastcollege.edu/about_occ/Accreditation/2016_Midterm_Report/106_EEO%20CCCD%20Plan%20for%20May%2020%202015.pdf Sen. Drew’s Report Link: http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Agendas%20and%20Minutes/Meeting_Documents/Oct.%204,%202016%20Supp%20Docs.pdf Senator Drew reported that there are now nine multiple measures (MM) for the EEO Committee and that we must comply with at the District. Certification by the committee is required of the active promotion of these MM Initiatives/goals being met. The District missed a few of those goals; they are addressing them now and moving ahead. (This is a link to the new website delineating those goals: https://www.cccd.edu/employees/hr/equity/Pages/default.aspx). The committee elected a new committee chair, Sasha Moore. This advisory committee will act as advisors and help to allocate the new funding model; the funding increased to $65,000.00.

Senator Isaac reported that the CTE liaison reported that faculty received information on CTE/C-ID. At the moment, there is discussion underway regarding C-ID changes.

ACTION ITEM(S)

None.

CONSENT CALENDAR All Senators

Secretary Kennedy moved to adopt the consent calendar; it was seconded. The consent calendar was approved unanimously.

ACTION ITEM/S

Motion 2: Secretary Kennedy moved to adopt the consent calendar, seconded, approved. Ayes, 15: Nays, 0; Abstentions, 0

NEW BUSINESS: Multicultural Center Update Sen. Rendell Drew

Sen. Drew gave an informative report on the new OCC Multicultural Center. Sen. Drew’s Report Link: http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Agendas%20and%20Minutes/Meeting_Documents/Oct.%204,%202016%20Supp%20Docs.pdf Much progress has been made and Senator Drew thanked many for their support of the new center. The CACHHE Conference he attended gave Professor Cuellar and him ideas to help bring the OCC Center forward; the both received a wealth of knowledge and leadership strategies. There is a collaboration with the Global Engagement Center and the new OCC Multicultural Center. There will be an International and Multicultural Awareness Day which is an event organized by the IMEC and he invited faculty, students and staff to get involved if interested; they will be working closely with the new center, too. Activities, programs and recommendations are requested, and the hope is to open in the spring.

ACTION ITEM(S)

None.

NEW BUSINESS: OER Grant Update Professor Lori Cassidy

Professor Cassidy reported on the OER Grant, and that she has not heard back officially on the grant, but expects to hear quite soon, as she has been added to the state’s list of coordinators which may indicate that the grant may be awarded officially. She

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will provide an update when she is officially informed. The grant application is for $38,000.00 for over three years and that funding is allocated to professional development and faculty support for those who are adopting OER resources. She reviewed her new OER website and notified the Senate that the statewide budget includes funding for a Zero Degree Grant for Zero textbook cost degrees. (Link: http://www.tcc.edu/academics/degrees/textbook-free) The OCC Catalog must identify courses utilizing OER by Jan. 2018. (Link to SB1359: https://leginfo.legislature.ca.gov/faces/billTextClient.xhtml?bill_id=201520160SB1359)

ACTION ITEM(S)

Professor Cassidy will report back to the Senate when she receives official word regarding the grant.

NEW BUSINESS: Final Draft of District Technology Plan Professor Lori Cassidy

Professor Cassidy reported on the District Technology Plan. Any further faculty input is requested by Oct. 20, as this plan was distributed in March and this is the last draft. The expectation is that it will be approved at the District Consultation Council in December and this is not the OCC Technology plan, this is districtwide. Wi-Fi upgrades at OCC will finish in December. Discussion: A senator asked if faculty could be paid for Canvas training via the funding noted in Item #8 and if that could be added to the Technology Plan; Professor Cassidy agreed to have that request added to Item #8. Another senator mentioned concerns regarding students who do not have access to computers or technology. (Link to Draft of District Technology Plan: http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Agendas%20and%20Minutes/Meeting_Documents/Oct.%204,%202016%20Senate%20Agendas-Mtg.%20Docs.pdf)

ACTION ITEM(S)

Faculty must provide any feedback to the District Technology Plan by October 20, 2016. Professor Cassidy will request to add faculty pay for Canvas training via the funding noted in Item #8.

FOR THE GOOD OF THE ORDER

Senator Drew stated that the Ad Hoc Turnitin vs. VeriCite Committee will be discussed at the E-Board; Senator Blair reminded the Senate that the IPC Booklet will need Senate review; Senator Ely stated that the Budget Committee still needs two more faculty members and invited faculty to join; Senator Spencer noted that two handouts are available here on nutrition and student success in the face of racism; Vice President Sachs encouraged attendance at Science Night, Oct. 21; President Gordon noted that VP Sachs and he would be attending the state Senate activity at the Westin this weekend.

ACTION ITEM(S)

ADJOURNMENT: 12:59 PM President Gordon

MINUTES APPROVAL

Official Approval of Minutes

These minutes officially approved with changes at the October 11, 2016, OCC Senate meeting.

Area D Meeting: Saturday, Oct. 15, 2016 in San Diego at the Continuing Education, Cesar Chavez Campus. For registration and further details please go to asccc.org > Calendar. Fall Plenary: Thursday through Saturday November 3 - 5, 2016 at the Westin South Coast Plaza in Costa Mesa. AS OCC WEBSITE FOR MEETING AGENDA/DOCUMENTS:

http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Pages/AgendasAndMinutes.aspx

SENATORS PLEASE NOTE THAT MOST OF THE DOCUMENTS DISTRIBUTED DURING THE MEETING CAN BE FOUND IN THE SUPPLEMENTAL DOCUMENTS AT: http://www.orangecoastcollege.edu/about_occ/AcademicSenate/Pages/AgendasAndMinutes.aspx

Path from OCC’s website: orangecoastcollege.edu >About OCC> Academic Senate>CURRENT Agenda/Mtg. > Supplemental Documents

OCC PORTAL AS COMMITTEE SITE (PORTAL SITE ALSO CONTAINS AUDIO (IF AVAILABLE), AGENDA AND MEETING DOCUMENTS): http://occportal/Committees/as/Minutes2/Forms/Group%20by%20Academic%20Year.aspx

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M1: Motion to Approve

Agenda

M2: Motion to Approve Consent Calendar

Oct. 4 2016

Orange Coast College 16-17 Academic Senate Membership

Yea Yea Present 1 Arismendi-Pardi, Eduardo: Senator-at-Large

Yea Yea Present 2 Barnes, Carol: Counseling Senator

Yea Yea Present 3 Blair, Jamie: Math & Sciences Senator

Yea Yea Present 4 Cervantes, Al: Technology Senator

Absent Absent Absent 5 Dale, John: Library Senator

Yea Yea Present 6 Drew, Rendell: Senator-at-Large

Yea Yea Present 7 Ely, Cynthia Part-time Senator

Yea Yea Present 8 G’bye Diogba: Part-time Senator

Yea Yea Present 9 Gordon, Lee: Senator-at-Large

Non-Voting Non-Voting Non-Voting 10 Hanlon, Anna (NV)

Yea Yea Present 11 Ibranossian, Agatha: Visual & Performing Arts Senator

Yea Yea Present 12 Issac, Darryl: Consumer & Health Sciences Senator

Yea Yea Present 13 Kennedy, Marilyn: Lit. & Lang. Senator

Absent Absent Absent 14 Kerins, Chris (John): Part-time Senator

Absent Absent Absent 15 Neil, Jeanne: Business & Comp. Senator

Yea Yea Present 16 Phillips, Clyde: Student Services Senator

Yea Yea Present 17 Rudmann, Brent: Social Behavioral Sciences Senator

Yea Yea Present 18 Sachs, Loren: Senator-at-Large

Absent Absent Present 19 Schneider, Jim: Senator-at-Large

Yea Yea Present 20 Spencer, Steve: Kinesiology & Athletics Senator

21 Vacant: Senator-at-Large (R) Johnson

22 Vacant: Senator-at-Large (R) Norling

23 Vacant: Senator-at-Large (R) Shine as of Aug, 2016

AS NON-VOTING POSITIONS 1 PDI Chair 2 Curriculum Chair 3 ASOCC Representative/Appointed

OCC Academic Senate Executive Board Meeting Minutes Tuesday, October 4, 2016 1:00–2:00 pm Faculty House

In Attendance: Lee Gordon, Loren Sachs, Marilyn Kennedy

Absent: Anna Hanlon

Guests: Kelly Holt

1. Call to Order: President Gordon called the meeting to order at 1 PM

2. Agenda-Item Public Comments: None

3. Approval of the Agenda: Unanimously approved.

4. Reading/Approval of the Minutes: September 27, 2016, minutes unanimously approved.

5. Reports from Members of the Executive Board: Recommended that District Policies changes be

included in President’s Senate Reports and the Senate’s meeting documents

6. Consent Calendar List of Items: None.

7. Committee Appointments: Ad Hoc Committee for Turnitin vs. Vercite volunteers requested to be

added to Senate consent calendar: Daniel Staylor, Sean Connor, Kat Berger, Phantana Ith

8. Setting Future Agenda, Discussion/Prioritization of Presentation Topics (15 minutes): Items were

discussed and somewhat prioritized.

Possible agenda items:

BSI Funding Committee Update—date needed

CTE Program—date needed

Common Assessments Initiative/Multiple Measures, Felipe Salazar—Oct. 18th or 25th

Continued Discussion of Nepotism BP-7310—Oct. 18th?

Chief Arnold—Security/Faculty and Student Safety—date needed

Canvas/Plagiarism—date needed

Flex Coordinator and Flex Committee, review: Oct 18th?

Floor Nominations for Senators—Oct. 18 (pending close of electronic nominations)

VC HR Cindy Vyskocil—Oct. 11

Chancellor John Weispfenning—Oct. 25

Unfinished Business Mapping CSLOs to PSLOs Project—Nov. 1

Examining Reassigned Time in Regards to Program Review Processes

9. AS Budget: None.

10. Tasks and Duties for the Week: Discussed potential agenda items, as above.

11. Non-Agenda Item Public Comments: None

Minutes Approved: October 11, 2016