Academic Program and Unit Review at UIS · 2018-11-15 · Academic Program and Unit Review at UIS...
Transcript of Academic Program and Unit Review at UIS · 2018-11-15 · Academic Program and Unit Review at UIS...
AcademicProgramandUnitReviewatUISOffice of the Provost
Fall 2018
1
Eight‐YearProgramReviewProcess
Departmentreviewsresults
frompreviouscycle
CASLself‐studyYear3
CASLreviewYear4
ProgramreviewselfstudyYear7
GovernancereviewYear8
IBHEreport
Committee on Assessment of Student Learning (CASL) review
Program Review self‐study Governance reviews College Curriculum Committee Dean Grad/UG Council Campus Senate Provost
IBHE Report
2
ImportantTakeAways Start as soon as possible and anticipate target dates
Use the self‐study process and external feedback to reflect on your program, both in terms of points of pride and potential areas for improvement
Involve as many program faculty as possible in the evaluation & writing processes
Respond to the issues raised in the program’s last review cycle
3
ImportantTakeAways,cont. Demonstrate how you have used assessment of student learning to make curricular changes
Analyze data, including enrollments, and identify trends
Address any challenges directly
Integrate other planning or accreditation processes into your review when applicable
4
WhyDoProgram/UnitReview?
To identify and analyze program strengths and areas of concern To identify ways to improve the quality and productivity of programs To comply with regulatory requirements
5
IBHERequirements
Review program goals and learning outcomes Conduct program and course‐by‐course assessment Identify multiple performance measures (retention, graduation,
institutional metrics, learning measures, etc.) Collect feedback from key stakeholders Create a formal feedback/improvement mechanism for improving
curriculum, instruction, and learning Demonstrate the capacity to use technology and data systems to
deliver programs effectively and efficiently Report findings and recommendations
6
IBHERequirements,cont.
For additional information, see:
http://legacy.ibhe.org/Academic%20Affairs/Applications/public/default.htm
7
BestPractices
The UIS process is consistent with identified best practices in program/unit evaluation
– Grounded in faculty ownership– Provides comprehensive coverage of program components– Review process is broadly participatory– Review process provides enhanced feedback from several levels
8
ResourcesinBoxforYourUse Previous self‐study, College Curriculum Committee memo, Dean’s memo, Council memo, IBHE Report and MOU (if available)
PowerPoint and materials from this workshop
Program and Unit Review Guidelines, also available at: http://www.uis.edu/academicaffairs/effectiveness/
9
SupportingData
Located on the Institutional Research webpage within Restricted Access: http://www.uis.edu/institutionalresearch/
Password protected: Password is “programreview” Not all data are currently available. Additional information will be loaded during the next four weeks.
10
CASLAssessmentReport
Programs submit an Assessment Progress Report to CASL in year three of the regular program‐review cycle.
The Report is due no later than May 1 of that academic year.
11
CASLAssessmentReport,cont.
In year four of the academic program‐review cycle, CASL reviews the report and provides formative written feedback and assistance to the program.
Programs are encouraged to include the CASL report, or a summary, as part of the academic program review documentation.– Programs could describe how CASL recommendations were implemented.
12
ForMoreInformation
See the CASL website: http://www.uis.edu/assessment/
13
OtherPossibleDataElements
Annual Unit Reviews Instructional Metrics Accreditation Materials Program/Unit Surveys (or other relevant data)
14
ApprovalRoutingProcess
By the first Monday in March 2019: Program must email the program review in WORD to Kimberly Craig in the Provost’s Office ([email protected]). The email text must confirm that the attached review has been approved by the program and contain that approval date. The Provost’s Office will route the report to the College Curriculum Committee and Dean for review.
15
ApprovalRoutingProcess
By the first Monday in November 2019: The College Curriculum Committee emails their memo to Kimberly Craig in the Provost’s Office ([email protected]).
By the end of finals week of the Fall 2019 semester: The Dean emails his or her memo to Kimberly Craig in the Provost’s Office to route to the appropriate Council.
By the first Monday in March 2020: Undergraduate or Graduate Council emails their memo to Kimberly Craig in the Provost’s Office.
Last Step: The Provost’s Office submits the program review to Campus Senate.
16
Timeline:AY2018‐2019
ProgramorUnitattendsworkshop,
appointsCoordinator,
Committee,andLeadWriter,andreceivesmaterials(Sept.‐ Nov.2018)
ProgramorUnitdraftsself‐studyandapprovesitatprogramlevelandemailsthereportin
WORD toKimberlyCraig intheProvost’sOffice(bythefirstMondayofMarch2019)
TheProvost’sOfficeforwardsself‐study
toCollegeCurriculum
Committee&Dean(byApril2019)
17
Timeline:Fall2019
ReviewbyCollegeCurriculum
Committee (CCC)orUnitDirector’s
Supervisor;(bylastMondayinSeptember2019)
CCCmemoisforwardedto
KimberlyCraigintheProvost’s
Office.KimberlyforwardsthereportandCCC
memotothedeanoradministrator
forreview.(bythelast
MondayinOctober2019)
DeanorAdministrator
issuesmemoandforwardsallmaterialsto
KimberlyCraig intheProvost’s
Office,withcopyofmemotoProgram
orUnit(bytheendof
finalsweekofFall2019)
18
Timeline:Spring2020
Council receivesmaterialsfromProvost’sOfficeandreviews;
ProgramorUnitrepresentative
answersquestions(bythesecondMondayin
February2020)
Council preparesmemoandforwardsallmaterialsto
KimberlyCraigintheProvost’sOfficetoroutetoCampus
Senate(bythefirstMondayin
March,2020)
CampusSenatehearsCouncilReport(April
2020);Provost’sOfficepreparesMOUandIBHE
Report(Summer2020)
19
YearOne(2018‐2019)
Write Self Study Identify self‐study committee, lead writer, and coordinator. The
coordinator should be identified immediately following this workshop. (Email list of contacts to Kimberly [email protected] )
Gather and analyze data. Consult with Office of Institutional Research, Provost’s Office staff, and Dean’s Office as needed.
Draft report sections. Lead writer edits and compiles sections into the self‐study.
Program or unit approves report. Copies of report are submitted to Kimberly Craig in the
Provost’s Office for distribution to the College Curriculum Committee.
20
YearOneKeyDeadlines/Milestones
By the first Monday in October: Self‐Study Committee, Lead Writer & Coordinator Identified (Email list of contacts to Kimberly Craig at [email protected] )
By the first Monday in November: Data Identified & Gathered
By the first Monday in February: Report Drafting Underway By the first Monday in March : Draft Report CompletedKimberly Craig will be checking in with the designated Coordinator on each of these dates for a status report.
21
YearTwo(2019‐2020)Begin Governance Review Process
Copies of report are submitted to Kimberly Craig for distribution to the CCC.The CCC asks questions, provides feedback to Program.
CCC prepares a recommendation memo addressed to the Dean and forwards it with the report to Kimberly Craig.
Kimberly Craig routes the report and the CCC recommendation memo to the Dean or Supervisor.
Dean or Supervisor prepares a memo outlining recommendations and forwards all materials to Kimberly Craig to route to the Provost’s Office
The Provost’s Office distributes copies of the report and memos to the Council.
22
YearTwo(2019‐2020)
Governance Review Process, cont.
Council reviews materials and invites program or unit representatives and Dean to a meeting to discuss.
Council prepares written comments/recommendations andforwards the memo to Kimberly Craig to route to Campus Senate & Provost, with copy to the Program.
Senate receives the program self‐study and Council memo and hears the report from the Council.
23
YearTwo,cont.
External Review
Provost’s Office develops an internal Memorandum of Understanding based on recommendations from Program, Dean, and Council, and makes an official report to the Illinois Board of Higher Education (IBHE).
24
ProgramReviewGuidelines Program Objectives &
Structure Assessment of Learning
Outcomes & Curricular Revisions
Student Characteristics & Academic Support
Faculty Learning Environment &
Support Services
Student Demand & Program Productivity
Centrality to Campus Mission
Costs Summary &
Recommendations
25
ReviewsofMinors&Certificates Program Description & Objectives Curriculum Students Faculty Student Demand Costs Quality & Productivity Recommendations
26
UnitReviewGuidelines Background Faculty/Staff Contributions
Centrality Facilities and Equipment
Locational Advantages Comparative Advantages
Cost/Revenue Relationship
Quality of Service or Research
Additional Productivity Considerations
Recommendations Statistical Data
27
Three‐YearReviews(NewPrograms)
Brief general description of program, including learning outcomes and any developments in curriculum.
Discussion of positive developments and challenges in implementation (student demand, changes in faculty, etc.).
Plans for or developments in assessment of student learning. Analysis of performance measures including, if available: student
enrollment in the program, enrollment in the courses associated with the program, pattern of course availability, number of credit hours generated by the program, and number of students completed.
28
Questions?
29