Academic AffairsGeneral Campus Compensation Plan

Trial PPS Training

GCCP PPS Training Goals

OverviewApproval ProcessSalary Components Salary GuidelinesPPS ConsiderationsDOS CodesLeavesFaculty Salary Exchange ProgramPPS ExamplesPPS Entry Tips

What is it?A compensation plan, approved for a five-year trial period beginning 7/1/13, that will allow faculty to utilize external fund sources to support a portion of their total UC salary

Who is Eligible?Ladder-Rank and In-Residence faculty in participating general campus and SIO departments who meet the good standing and eligibility requirements stated in the UCSD Implementation Guidelines

How does it work?On an annual basis, faculty in participating departments may negotiate an additional salary increment that will be added to his/her covered compensation rate (scale-rate plus off-scale) to create the Total UC Salary Rate. The negotiated increment may not exceed 30% of the individual’s covered compensation rate.

Are there other costs to participate?Participating faculty must contribute released base salary equal to 10% of the increment to a contingency fund and must cover the additional benefits costs

Overview

Submission and Approval Process

Responsible Party Steps/Comments

Faculty member Initiate requestEnsure good standing criteria have been met

Department fund manager/business officer

Verify allowable and sufficient funding is availableComplete salary worksheet Assist faculty member with request form

Chair Confirm good standing Confirm fundingNegotiate salary Forward endorsement to Dean

Dean Verify accuracy and appropriateness of proposalForward endorsed proposal to EVC

CAP Review proposal and make recommendation to EVC

EVC Issue final decision

Covered Compensation Rate Scale-based salary rate plus any off-scale Covered compensation is the portion of salary used for benefit

calculations (e.g., retirement, disability, life insurance, etc.)

Negotiated Salary Increment Negotiated annually, not to exceed 30% of covered compensation The negotiated salary increment is not covered compensation

Total UC Salary Rate Covered compensation plus the negotiated salary increment

Salary Components

Salary Component Fund Source Covered Comp?

Covered Compensation (scale rate + off-scale, if applicable)

State General Funds Yes

Negotiated Salary Increment

External funds No

Summer Salary Varies No, but eligible for special Defined Contribution Plan benefit (matching 3.5% contributions from employee and employer)

Administrative Stipend (if applicable)

Varies Yes

Salary Components Chart

Salary rates are negotiated annually, effective July 1- June 30 Salary rates will not be changed for any reason during the

plan year including:◦ Salary scale adjustments* ◦ Retroactive merit increases◦ Receipt of additional external funds

*If the scale-based rate is raised, the negotiated increment will be adjusted downward so that the Total UC Salary Rate remains constant. Requires manual PPS entry!

Salary Guidelines

Record purposes appointment block◦ Use Appointment 10, if possible◦ Staffing-only distribution(s) to hold the FTE (RGS DOS code, indefinite)◦ Negotiated increment distribution (RPY DOS code, 7/1-6/30)◦ Upon update, annual rate will default to highest monthly rate X 12 (e.g.,

covered compensation)

Pay appointment block at Total UC Salary Rate◦ Distributions that generate pay on appropriate funding during plan year◦ Reflects monthly rate of total UC Salary Rate (except salary cap, cap gap)◦ Use appropriate DOS codes to ensure covered comp amount, salary caps, etc.

Add other appointments as necessary◦ Summer salary◦ Stipend◦ Non-salaried appointments

PPS Considerations

DOS

Description Use Special

RGS Record Purposes - Staffing

Records permanently funded covered compensation

No pay generated

RPY Record Purposes - Negotiated Increment

Records the negotiated increment No pay generated

HST Total UC Salary Rate Regular pay attributed to scale rate plus off-scale, requires % of effort

Covered Comp

NEY Total UC Salary Rate Regular pay attributed to negotiated increment, requires % of effort

Not Covered Comp

NXX Agency Salary Cap – covered comp

Regular pay attributed to scale rate plus off-scale on funds subject to agency cap, requires % of effort

Covered Comp

BYR Salary Cap Gap – covered comp

Regular pay to bridge gap between salary cap amount and Total UC Salary Rate attributed to scale rate plus off-scale; flat rate; no percent of effort

Covered Comp

NIY Agency Salary Cap – negotiated increment

Regular pay attributed to negotiated increment, on funds subject to agency cap, requires % of effort

Not Covered Comp

BYC Salary Cap Gap – negotiated increment

Regular pay to bridge gap between salary cap amount and Total UC Salary Rate attributed to negotiated salary increase; flat rate; no percent of effort

Not Covered Comp

SAB Sabbatical Leave Sabbatical pay attributed to scale rate plus off-scale, requires % of effort

Covered Comp

DOS Code Definitions

DOS Code

Description Use Special

ACA Additional Summer Comp –Administrative

Requires % of effort Special DCP benefit

APA Additional Summer Comp –Administrative

Flat rate Special DCP benefit

ACR Additional Summer Comp –Research

Requires % of effort Special DCP benefit

ARC Additional Summer Comp –Research, Salary Cap

Requires % of effort Special DCP benefit

AAC Additional Summer Comp –Research, Salary Cap Gap

Flat rate Special DCP benefit

ACM Additional Summer Comp-Miscellaneous

Requires % of effort Special DCP benefit

SSC Summer Session Teaching Flat rate Special DCP benefit

DOS Code DefinitionsAdditional Summer Compensation

Leaves of absence, including sabbatical, must be considered during GCCP salary negotiation

A copy of the approved ALAS form must be submitted with the GCCP request

Leaves

FSEP participation must be considered during GCCP salary negotiation

FSEP forms must be submitted with the GCCP request

Retroactive FSEP requests will not be accepted

Faculty Salary Exchange Program

The first appointment shows the covered compensation and negotiated increment components in a record purposes block. Record purposes DOS codes must be used. The annual rate will be calculated by default (highest monthly rate * paid over field value) Distributions 11, 12 reflect a general campus faculty FTE split between two core funds (19900A and

20095A)The monthly rate is 1/12th of the covered compensation total ($111,500/12=$9,291.67/mo)

Distribution 13 reflects the total negotiated salary incrementThe monthly rate is 1/12th of the total negotiated salary increment ($8,900/12=$741.67/mo)

PPS EXAMPLE 1 – Basic GCCP During Academic Year Only(Record Purposes Appointment)

The second appointment reflects pay distributions at the Total UC Salary Rate Distributions 21, 22: Reflects core funding related to the covered compensation. Percentages

shown will issue an annual amount of $111,500 less the 10% contingency fund contribution ($8,900 for the year; 10% of negotiated salary increment) which is reflected as released salary on 19900A funds.

Distribution 23 Reflects the remaining covered compensation on external funds Distribution 24: Reflects funding related to the negotiated increment on external funds; not covered

compensation

PPS EXAMPLE 1 – Basic GCCP During Academic Year Only(Pay Distributions)

Use the LVE bundle in PPS to implement a sabbatical leave concurrent with GCCP participation. The first screen in the LVE bundle is the ELVE screen. Enter action code 07 (paid leave), leave begin date, leave return date, and leave type code (01=full salary, 02=partial salary, 03=in residence, full salary).

PPS EXAMPLE 2 – GCCP With 100% Fall & Winter Sabbatical and 3/9th summer salary(Leave Screen)

The first appointment shows the covered compensation and negotiated increment components in a record purposes block. Record purposes DOS codes must be used. The annual rate will be calculated by default (highest monthly rate * paid over field value) Distributions 11, 12 reflect a general campus faculty FTE split between two core funds (19900A and

20095A)The monthly rate is 1/12th of the covered compensation total ($105,700/12=$8,803.33/mo)

Distribution 13 reflects the total negotiated salary incrementThe monthly rate is 1/12th of the total negotiated salary increment ($31,700/12=$2,641.67/mo)

PPS EXAMPLE 2 – GCCP With 100% Fall & Winter Sabbatical and 3/9th summer salary(Record Purposes Appointment)

The second appointment reflects pay distributions at the Total UC Salary Rate Distributions 21, 22: Reflects core funding during sabbatical leave which is covered compensation.

The 19900A funding line has been reduced to reflect the 10% contingency fund contribution. Distribution 23: Reflects the remaining covered compensation on external funds during the

sabbatical leave Distribution 24: Reflects negotiated increment funding on external funds during the sabbatical

leave; not covered compensation

PPS EXAMPLE 2 – GCCP With 100% Fall & Winter Sabbatical and 3/9th summer salary(Pay Distributions – page 1 of 3)

Pay distributions (continued) Distribution 25: Reflects negotiated increment funding on external funds during the sabbatical

leave; not covered compensation Distributions 26,27: Reflects core funding related to the covered compensation during spring

quarter. The 19900A funding line has been reduced to reflect the 10% contingency fund contribution.

Distribution 28: Reflects the remaining covered compensation on external funds during spring quarter

PPS EXAMPLE 2 – GCCP With 100% Fall & Winter Sabbatical and 3/9th summer salary(Pay Distributions – page 2 of 3)

Pay distributions (continued) Note that a new appointment had to be added to accommodate the number of distributions required to record the GCCP. Copy the attributes from the previous appointment. Distribution 31: Reflects negotiated increment funding on external funds during spring quarter; not

covered compensation

PPS EXAMPLE 2 – GCCP With 100% Fall & Winter Sabbatical and 3/9th summer salary(Pay Distributions – page 3 of 3)

The Total UC Salary Rate is used to determine the 1/9th pay rate for summer salary Distribution 41: .5/9th in July, .5/9th in August Distribution 42: .5/9th in July, .5/9th in August Distribution 43: 1/9th total in September

PPS EXAMPLE 2 – GCCP With 100% Fall & Winter Sabbatical and 3/9th summer salary(Summer Salary)

The first appointment shows the covered compensation and negotiated increment components in a record purposes block. Record purposes DOS codes must be used. The annual rate will be calculated by default (highest monthly rate * paid over field value) Distributions 11, 12 reflect a general campus faculty FTE split between two core funds (19900A and

20095A)The monthly rate is 1/12th of the covered compensation total ($150,000/12=$12,500/mo)

Distribution 13 reflects the total negotiated salary incrementThe monthly rate is 1/12th of the total negotiated salary increment ($15,000/12=$1,250/mo)

PPS EXAMPLE 3 – GCCP With FSEP(Record Purposes Appointment)

The second appointment reflects pay distributions at the Total UC Salary Rate Distribution 21: Reflects core funding related to the covered compensation Distribution 22: Reflects the balance of covered compensation on external funding. All 19900A

funds are fully released to reflect the FSEP; the reduction of 19900A in this case also satisfies the contingency fund obligation.

Distribution 23: Reflects funding related to the negotiated increment on external funds; not covered compensation

PPS EXAMPLE 3 – GCCP With FSEP(Pay Distributions)

The first appointment shows the covered compensation and negotiated increment components in a record purposes block. Record purposes DOS codes must be used. The annual rate will be calculated by default (highest monthly rate * paid over field value) Distributions 11, 12 reflect a general campus faculty FTE split between two core funds (19900A

and 20095A).The monthly rate is 1/12th of the covered compensation total ($197,500/12=$16,458.33/mo)

Distribution 13 reflects the total negotiated salary incrementThe monthly rate is 1/12th of the total negotiated salary increment ($30,000/12=$2,500/mo)

PPS EXAMPLE 4 – Salary Caps, Summer Salary and Stipend (Record Purposes Appointment)

The second appointment reflects pay distributions at the Total UC Salary Rate, salary cap rates, and salary cap gap supplements Distributions 21, 22: Reflects core funding related to the covered compensation. Percentages

shown will issue an annual amount of $197,500 less the 10% contingency fund contribution ($3,000 for the year; 10% of negotiated salary increment) which is reflected as released salary on 19900A funds.

Distribution 23: Reflects the balance of covered compensation on external funding

PPS EXAMPLE 4 - Salary Caps, Summer Salary and Stipend (Pay distributions)

For Academic Year (AY) faculty, the annual agency capped rate is multiplied by .75 to determine the monthly capped rate during the academic year pay period. Distribution 25 and 26: Reflects funding related to the negotiated increment on external funds, with

agency capped salary; not covered compensation Distribution 27 and 28: Reflects salary cap gap funding, paid as a flat-dollar amount, related to the

negotiated increment; not covered compensation

PPS EXAMPLE 4 - Salary Caps, Summer Salary and Stipend (Pay distributions)

The Total UC Salary Rate is used to determine the normal 1/9th pay rate for summer salary. For Academic Year (AY) faculty paid on agency capped funds in the summer, divide the annual salary cap amount by 9 to determine the agency capped rate during the summer service period. Distribution 41: 1/9th in July and .5/9th in August Distribution 42: .5/9th in August on agency capped salary rate Distribution 43: 1/9th issued in September on agency capped salary rate Distribution 44: Salary cap gap for distribution 42; paid as a flat-dollar amount Distribution 45: Salary cap gap for distribution 43; paid as a flat-dollar amount

PPS EXAMPLE 4 - Salary Caps, Summer Salary and Stipend (Summer Salary)

Administrative stipends may not be included in the negotiated salary increment. Stipends must be recorded under distinct appointments/distributions using appropriate faculty administrator title and DOS codes. Distribution 53: Administrative stipend; covered compensation.

PPS EXAMPLE 4 - Salary Caps, Summer Salary and Stipend (Administrative Stipend)

All GCCP distribution percentages when totaled should equal 100% The combined total of all GCCP distributions (monthly rate * % and cap gap amounts) during the

participation period must add up to the annual Total UC Salary rate GCCP distributions with covered compensation DOS codes must add up to the full annual covered

compensation rate Faculty must be paid at least 50% of the covered compensation rate on core funds (e.g. FSEP may not

exceed 50%) The NIH CAP is currently $179,700. For Academic Year faculty, the monthly capped rate is $11,231.25

(179,700 * .75 = $134,775 / 12 months = $11,231.25). The monthly NIH capped rate for summer ninths is $14,975 (179,700 * .75 = $134,775 / 9 = $14,975). These rates ensure that no more than $179,700 is paid over the course of the year.

Cap gap payments must be issued on fund sources that do not require percentage of effort reporting. Cap gap payments may not be paid on 19900A funds Summer salary is eligible for a special DCP benefit (7% total based on an employee pretax contribution of

3.5% and an employer matching contribution of 3.5% charged to the fund source) Additional appointments may need to be added to support the number of distributions required to record

all of the funding under the GCCP The record purposes distribution for the negotiated increment (RPY) must be on 00000A funds Make a note on your calendar for next June to ensure new pay distributions have been or will be added,

effective 7/1/14 Note GCCP details in PAN Comments (Covered Comp Rate, Negotiated Increment, Total UC Salary Rate).

Also add standard summer salary, leave, FSEP and other required comments in the same entry.Example: GCCP 2013-14, Cov Comp $100,000, Neg Inc $10,000, Total UC Salary Rate $110,000; Pay 3/9ths ASC; will work 57 days

PPS Entry Tips

Academic Affairs GCCP webpagehttp://academicaffairs.ucsd.edu/aps/compensation/gccp.html

◦ Implementation Guidelines◦ Request Form/Salary Worksheet◦ FAQ◦ DOS Codes/Title Codes◦ PPS Examples

Faculty Announcement http://adminrecords.ucsd.edu/Notices/2013/2013-5-17-1.html

Important Web Links