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“ABSTRACTS 101”
A workshop for individuals considering writing an
abstract for submission to a CANNT National
Symposium
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Content for this slide presentation is taken from “Abstracts 101” A handbook for individuals writing an abstract for
submission to a CANNT National Symposium
WRITTEN BYSusan Young, RN, MN
Clinical Nurse Specialist, NephrologyProvidence Health Care – St. Paul’s Hospital
Renal Program, Vancouver, BCAbstracts Chair, CANNT 2003 National Symposium
ANDGlennis Zilm, BSN, BJ, MAFreelance Writer and Editor
White Rock, BC
Copyright © 2004 by CANNT
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Overview CANNT National Symposium – 2006 The “Abstracts 101” Handbook The abstract writing PROCESS What happens once an abstract is
submitted? Who is available to help? WRITING an ABSTRACT! Keep in mind – the Abstracts Committee wants you to SUCCEED!
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What is an Abstract?
• A Statement of Intent– Lets Symposium Planning Committee
know your topic & preferred format - oral or poster
– Once accepted, the general idea outlined in the abstract, the “intended presentation,” is what you will present
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An Abstract –A Brief Communication
of Key Points
Helps “Abstracts Committee” make informed decisions about your proposed presentation
• Helps symposium planners organize program sessions
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An Abstract –A Brief Communication
of Key Points
• Communicates about your presentation to individuals who cannot attend
• Abstracts – published in Syllabus and in the CANNT Journal
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CANNT Symposium Abstract
In 250 Words or Less • Title of the presentation• Author(s) and their institution• Brief statement of the problem,
situation, or subject to be presented• Approaches used• Outcomes/findings• Relevancy of the topic to nephrology
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What does a “Call for Abstracts”
for the CANNT 2006 National Symposium involve?
• An invitation extended to CANNT members & other renal professionals to share their expertise through giving a presentation at the Symposium – The Symposium Planning Committee
extends the invitation and receives all submitted abstracts
– The Abstracts Committee reviews abstracts and identifies those for presentation & presentation form
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How does one proceed to write an abstract for the
“Call for Abstracts”?• PROCESS:
– Plan– Research– Outline– Create– Edit– Shine– Submit
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PROCESS: Planning• Finding a Topic – Step #1 in Planning• Key purpose of the CANNT National
Symposium – to share nephrology expertise:– Clinical– Educational– Administrative
– Research
So …now is your chance!
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When choosing your topic, keep in mind:
• Audience – CANNT membership & other renal professionals
• Theme – “Branching out: Renew, replenish, revitalize”– “Branching out” – demonstrate
leading edge nephrology topics, appropriate for novice through to advanced practice professionals
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PROCESS: Research
• Gather Information – Step #1 in Research– Content of your presentation– Writing & submitting to the “Call for
Abstracts”
• CANNT web site: www.cannt.ca– “Call for Abstracts”
• What to include in the abstract • How to format the abstract• Key information to be submitted• To whom & how to submit your abstract
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“Criteria – Blind Abstract Review”• Importance of the topic to:
– symposium theme– nephrology patient care– nephrology/technology
• Problem or situation clearly described• Methods/practices/interventions described
& appropriate to topic• Outcomes/results reported• Implications/relevance of findings/
solutions stated• Professional appearance of the abstract
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PROCESS: Outline• Make an outline for your abstract by
breaking down the “parts” of an Abstract – the “Abstract Format” of the “Call for Abstracts”
• Title• Author’s name & first author’s institution• Body of the abstract:
– Problem, situation, or subject– Approach used– Outcomes/findings/conclusions– Relevancy to nephrology practice
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PROCESS: Create
• Approaches to use to get started writing an abstract– Read examples of abstracts– “Tell a friend” – OR “dictate”
your ideas to a tape recorder– “Required-content outline” –
breaking down the “parts” of an abstract
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PROCESS: Create
• Other tips to consider:– Think of 2 - 3, max. 4, key points
• a clear purpose facilitates the selection of material
– Limit content to what can be covered in 15-20 minutes for oral presentations• a vital & often one of the most
challenging aspects of abstract writing
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PROCESS: Edit• EDIT: Preliminary Review – The
“First Pass” in the Review Process– Don’t worry about “perfection” at this
stage – simply review the content to ensure that:
• All required content is included• The content flows smoothly from beginning to end• Major points are emphasized• There is consistency between purpose and
conclusion• The abstract does not contain names of products or
companies
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EDIT: Peer Review
• Put the draft “on ice” for at least 3 days before reviewing
• Ask 2 to 3 peers to review your draft and give you feedback – Choose reviewers for their knowledge & ability to
give constructive feedback
TIP: if you are asked to be a reviewer a good reviewer is one who gives the benefit of their attention, time, and ideas
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EDIT: Final Editing
• Ask someone with editorial experience to review your abstract
• Final Edit checks for:– Spelling, typing, & punctuation errors– Formal accuracy (that “Call for
Abstracts” thing again)– Logical consistency– Technical accuracy
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Proofreading – the very last EDIT
• Ask the best proofreader you know to do a final check after you have reviewed all the details
• The “read backwards” trick
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PROCESS: Shine• Points to consider when
“Formatting” your abstract– Font– Use of abbreviations– Fitting the abstract in the “box” – not
to be confused with thinking “outside the box”
TIP: make extra copies of “Call for Abstracts Form” for practice writing & printing your abstract
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PROCESS: Submit
• Submit abstract as hard copy and disk or CD (Word or WordPerfect) or e-mail
• Ensure your submission is neat, accurate, & includes all requested information
Deadline for abstract submission April 1st, 2006
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Mail or e-mail your abstract to:
• CANNT 2006 AbstractsInnovative Conferences & CommunicationsP.O. Box 319,59 Millmanor Place,Delaware, Ontario, Canada N0l 1E0e-mail: [email protected]
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What happens oncean abstract is submitted?
• E-mail notification– #1 acknowledges abstract received– #2 gives outcome of the review
process & presentation format
• Abstract review process– Abstract Committee – CANNT members
appointed by Symposium Abstracts Chairperson in consultation with the Symposium Steering Committee
– “Blind” review
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Publication of Abstracts
• CANNT Symposium Syllabus
• CANNT Journal
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Who is available to help?
• Individuals in your Renal Program• Individuals who volunteer as
supports for writing abstracts• Peer reviewers can be people with
whom you work or study• Link with an “Abstract Mentor”