ALCTS Pre-Conference"Metadata: Libraries and the Web-Retooling AACR and MARC21 for Cataloging in the 21st Century"Palmer House (Chicago, IL : July 6-7, 2000)

Presenter: Laura BayardAssociate LibrarianUniversity of Notre Dame

From a Web Site to a MARC Record

ABRACADABRA!

UNIVERSE OF POSSIBILITIES

Innovation: MARC field 856

Trend : Web-based Library Catalogs

A TRADITION OF SELECTION ACTIVITIESLibrary Patrons:

Apply qualitative judgments to Web resources

Include Web sites in library catalogs

Librarians:

Enrich local collections

Provide “one-stop-shopping” benefit

The Nature, or, the Dark Side of Web Sites

• Not created equally

• Difficult to organize and archive

• Free & therefore ephemeral?

• More of them than of us

• Here today...could be gone tomorrow

STRESSES AVAILABLE RESOURCES

ONLINE CATALOG ACCESS TO WEB SITES

TECHNOLOGICAL ALCHEMY

Tools that automate cataloging of Web resources seem to be magical, but behind the illusion is a

Metadata crosswalk

METADATA CROSSWALK

“FLUID CAPABILITY TO WORK WITH [THE] SAME DATA IN DIFFERENT

STRUCTURES.”

Rebecca Guenther, “Metadata crosswalks” [photocopy handout of presentation, Metadata Standards: MARC, ALCTS/LITA Institute], Managing Metadata for the Digital Library (Washington, D.C.: Georgetown University Conference Center, May 4-5, 1998), 8th slide.

CROSSWALK = MAPPING

Metadata from a Web site can be popped into a MARC format AND

Vice versa

ASSUMES :

Metadata exist within internal sources

Metadata are recognizable

Preliminary report [Online]. Available:http://ublib.buffalo.edu/libraries/units/cts/olac/capc/draft1.html(Accessed January 10, 2000)

OLAC CAPCSubcommittee on Source of Title Note for Internet Resources

Project to Refine Definitions and to Develop Guidelines by:

SUBJECT & CATALOGING WIZARDS

COLLABORATE

New automatic cataloging tools with labeled forms allow collaboration to accomplish goal to provide access to Web resources through the online catalog .

Magic Wand:

MARCit

Available:http://www.marcit.com(Accessed January 31, 2000)

HARDWARE/ SOFTWARE SPECS

Windows 95 or NT (minimum) 5 MB hard drive space 16 MB RAM Internet connection & search

engine, v. 3.0 or higher: either Netscape Navigator

or Microsoft Internet Explorer

Step #1Bring up Web resource to be cataloged

Step #2 Invoke MARCit (Click on shortcut icon)

Step #3

Customize MARCit (Tools\Options)

Browser

Call no.(082, 050, 090)

(852h)Control no.

(001)

Identifier (003)

Lang. Code(008/35-37)

Cat. Source (040)

Step #3, cont.

Customize MARCit (Tools\Options)

Data note (516)

Sys. details note (538)

(514)

Label for rating data

Cat. Source (040)

MARCit’s Other Magic Ingredients:

System Supplied Data, Not in Options

1. Date created in YYMMDD format

2. Physical descritpion (007) with mandatory subfields representing remote computer files (“cr-unu”)

3. Leader (LDR/00-23), including size of the completed record

4. General materials designation (245|h) [computer file]

Step #4 Some data input automatically

URL

(856)

Title from title header (245a)

Main entry (100/110)

Added entry (700/710)

Step #5Main / Added Entries

Step #6 Key / Copy & Paste Additional Data

Publication

Summary

Interest level

(856 |z)

Step #7 MARCit’s Subject template

Select type

SubdivisionsAdd another

The Rest of the Template

Call no.ISBN, ISSN, LCCN

Subjects

Step #7Save the record: File\ Save or Save

icon

ABRACADABRA!

From a Web site to a MARC Record

DIFFERENT METHODS exist, depends upon YOUR AUTOMATION SYSTEM

WORK with your SYSTEMS office

Step #8 IMPORT MARC records into YOUR catalog

ND’s environment: Ex Libris' Aleph ILS

Used BNA loader

Ftp the records to the test server;

Run the loader from the “Services Menu.”

Rename, Empty, or Delete file

Step #8

MARC21 Record Created with MARCit

MARCiT

Employs up-to-date MARC

standards

Advantages

Inputs data automatically into mandatory fields

Eases use with navigation & Windows functionalities

Prompts for data with a labeled template

Advantages, cont.

Accepts LC, DDC, or local call numbers

Uses type of subject headings / type of subdivisions on pull-down menus

Works speedily, easily, reliably

Produces MARC record for local system

Requires editing of MARC record

to:

Disadvantages

Select “most complete or fullest” title

Correct 2nd indicators for legitimate LC subject headingsComplete lengthy headings Produces MARC record for local

system

MARCit

Insert ISBD punctuation

Add more than one alternative title

Available: http://www.oclc.org/oclc/corc/index.htm (Accessed February 11, 2000)

OCLC’s CORC

Other Magic Wands

FGDC to MARC21

Hocus Pocus-- Not

Tools that automate cataloging

Tools that allow cataloging and subject wizards to team up

Innovations to address otherwise expensive, but beneficial activities

Conquering the Web’s dark side

may be too much to expect, but

taming it seems possible with

technological alchemy.

ABRACADABRA!

The END...the BEGINNING