About the Company

Founded in 1999, Wave Online is an advanced and professionally managed, 100% HIPAA compliant Medical Transcription service company maintaining very high standards in providing patient information management services to US clinics and hospitals.

Wave Online LLC is the IT division of D.C. Mills Group of Companies, having operations in Virginia Beach, VA and Dalton, Georgia

DC Mills launched its business endeavor in 1982 with expansion interests in furniture manufacturing, coir products, Healthcare, Iron and Steel with an initial investment of $50 Million and has an annual turnover of $30 Million.

We strive to maintain……

HIPAA compliance

AAMT guidelines

Tailored technology

File flow (work flow) management 24 x 7

Highly skilled and experienced workforce

We are committed to…

High degree of patient record confidentiality

Rapid Turn Around Time (24 hrs)

High quality services

Consistent client satisfaction

Continuous education activities to enable our workforce to perform at the highest level

Expertise in transcription by department…

Pre-operative H&P

Emergency department visit/admits

History and physicals

Consultation reports

Operative procedure/reports

All specialty reports

Neurology reports

Discharge summary

Physical and Occupational therapy reports

Quality Assurance

MT QA1 QA2

Proofreader

QRD

QAM

Transcription Staff Profile

MT - 105 QA1 - 38 QA2 - 11

Proofreader - 7

QRD - 2

QAM - 1

User ID and Password given to all users.

Audio and text files are encrypted using 128-bit PKI encryption technologies before transfer

Signing Confidentiality agreement with employees

Printers/Floppy drives are disabled

Restricted internet access

Patient and Provider Confidentiality…

Workflow Components

The workflow enterprise suite contains the following component utilities.

A client software that acquires the voice data and automatically forwards it to the desired location

A software that enables the users to send and review dictations through telephone

Local storage of transcript in dictation site in case of an isolated transcription facility

Web interface of the VS++ package to access documents through Internet and Intranet

File flow Management System that handles the management of files at the transcription site

VoiceSys sever, the heart of the VoiceSys suite manages and regulates all the other modules

A complete editing tool designed to meet the needs of the transcriptionist

Print Station acts as the reporting center of the VoiceScript++ Used to manage home based

transcription clients

Speech Recognition

Speech recognition is implemented as a Built-in transcriber

Supports IBM Via Voice Engine or any other third party voice engines compatible with Microsoft® Speech API

Facilitates the use of separate profile files for each doctor to improve recognition quality

Doctor can train speech engine in their machines which can be later imported to VS++ Server for speech recognition

Features …

VoiceSys++ incorporates the advanced features like,

100% HIPAA Compliance

HL7 Support

128-bit PKI Encryption

Server built on M2Plugin Server Technology

Uses SQL server as the back end

Uses Microsoft® COM technology to build its Components

Uses XML for messaging and configuration settings

Dictation Manager

Dictation Manager, a client software that acquires the voice data and automatically forwards it to the desired location.

Specify required turnaround time for certain documents

Capture voice from digital handheld devices and Microphones

Direct Digital Voice Recording

Support for different handheld devices

GSM Compression

Auto Routing

Automatic Association build up between voice files and Transcribed Files.

Both dialup and direct internet support

TeleScriber

Telephonic Dictation System (TeleScriber or TDS), a software that helps the users to collect and review dictation through telephone.

Effective for users in remote areas where Internet is not accessible

Allows doctors to dictate in the traditional way using telephone

Customizable prompts to allow smooth migrations

Customizable key pad

A personal computer is not necessary

Easy to follow menu system

Supports limited editing and correcting of dictated files

Facility to review dictations

Optional PIN protections for HIPAA compliance

Med Flow

MedFlow, an integral part of the VoiceSys Suite is a File flow Management System that handles the management of files at the transcription site.

Automated Work distribution to Transcriptionists

Flexible file allocation based on rules

File allocation rules can be constructed based on TAT, work type,status, transcriber’s affinity to a doctor etc.

View and Change file status if necessary, in real time

Quicker and easier backing up of file

Well organized and manageable file movement and manipulation

Customizable Query and Reports

Detailed reports on performance

Transcriber Details

File Movement and File Status log

WordScript

WordScript, a complete editing tool designed to meet the needs of the transcriptionist . It combines Microsoft® Word features and Audio control and navigation facility in to a single application.

Supports all functions featured in Microsoft® Word Editor

Integrated voice play back

Auto text Completion Feature

Spell Check

Customizable dictionary

Header Insertion Facility(ADT)

Extendable File Format Support

Function keys and Foot switch navigation support

Send and receive files by single click

Automatic file caching for improved performance

VoiceSys Server

VoiceSys server, the heart of VoiceSys suite manages and regulates all the other modules.

Mediates transfer of wave files

Tracks all the users as well as the files flowing through the system

Maintains the transcription load of transcription center and system security

Enhances file monitoring system

Manages quality and turnaround time of the transcribed file

Acts as the Centralized Controller as well as a Data Warehouse

Contains a built in MedFlow to avoid separate MedFlow systems for small setup.

Priority based Management of files

Demographic Information Handling

CentralDB2

The Central DB implementation of Voice Script allows local storage of transcript in dictation site in case of an isolated transcription facility. It also facilitates multiple clinics to use a single VS server and the same time a local mirror for transcripts in the intranet.

Centralizes all medical transcription data

Easy access of medical records with the use of intranet

Facilitates Medical transcription firms to establish and ASP model

Up to-date Patient Information store

Backup facility to main the Database

Generates status reports

Document signing

eTranscribe

eTranscribe, a complete web interface of the VS++ package to access documents through Internet and Intranet.

Accesses medical records from any machine in the intranet or internet

Minimizes infrastructure burden

Doctors can playback, edit and view records

Collect transcribed files through the web

Generates status reports

Document signing

Reduces installation and software maintenance burden

Print Station

Print Station acts as the reporting center of the VoiceSys.

Manages centralized printing

Generates medical records at the hospital server

Terminal Digit Order

Directs the output of documents to a set of distributed printers

Automatic Scheduled Printing

Distributed printing based on different criteria

Faxing and emailing facility

Central DB

MedFlowDictation Manager

WordScript

eTranscribe

Print Station

HomeTrans

TeleScriber

Pocket DM Mobile DM

Work Flow Diagram

VoiceSys Server

VoiceSys++

Our technology solutions support advanced devices like :

Smartphone

Digital Recorders

Wave Online LLC 1209 Baker Road, Suite 401,

Virginia Beach, VA 23455USA

Ph: 201-377-0462 706-218-0440 757-271-8106

Fax: 201-484-0404

E-Mail: sales@wavemt.us www.wavemt.us

Contact us….

We provide a perfect blend of experience, ingenuity, and technology combined with superior, round the clock, hands-on service to our clients…….

Thank you for your time…