About CRL• 250 academic and independent research libraries• A shared collection of 5 million books, journals, archives,

documents, and newspapers• Communities of interest identifying and sharing information

about critical and at-risk source materials

Center for Research Libraries Webinar

Shared Print Initiatives in North AmericaWednesday February 9, 2011

1:00 – 2:00 PM (Central)

CRL Presenter

Lizanne PayneCRL Print Archives Consultantlpayne@crl.edu

The Future of Library Print Collections:Shared Print Initiatives

in North America

Lizanne PaynePrint Archives Consultant

Center for Research Librarieslpayne@crl.edu

The Scope of the Issue

Almost 1 BILLION volumes

About 70 million volumes in library storage facilities

About 25 million volumes added each year

Over 980 million volumes in academic libraries

in North America

NCES ALS + ARL statistics 2008

Open Stack

(traditional library) High Density

Hybrid (10 years in Open Stack)

Hybrid (20 years in Open Stack)

Annual average cost per volume (includes amortized construction) $4.26 $ .86 $1.53 $1.99

$4.26 * 25 million new volumes = over $100 million annual investmentjust to keep up with new accessions

The Cost of Keeping Books

Paul N. Courant and Matthew “Buzzy” Nielsen, “On the Cost of Keeping a Book”, The Idea of Order: Transforming Research Collections for 21st Century Scholarship. CLIR Pub#147. June 2010.

“There is a very real risk that so many copies may be discarded as to threaten the availability of certain materials in their original format.”

Roger C. Schonfeld and Ross Housewright. “What to Withdraw: Print Collections Management in the Wake of Digitization.” Ithaka S+R, 2009, p.8.

The Cost of Not Keeping Books

Distributed or Hybrid Archives

From Storage to Archives

Storage –based Archives (examples)

Shared Storage Facilities (examples)

~70 million stored volumes

Characteristics of Shared Print Archives

•Commitment and time period•Access/delivery servicesRetention

Agreement

•Retrospective vs prospective•By publisher, format, other

Selection Criteria•Review for completeness and condition•Volume, issue, page, noneValidation

Standards

•Centralized and/or distributed•Environmental and security standardsArchiving Location

& Standards

Consortial Efforts by Selection Type

Shared Storage

Copy

OhioLINK

PASCAL

WRLC

Florida system

Library-Nominated

Titles

TRLN

ASERL Journal Retention

By Publisher

UC Libraries

Orbis-Cascade Alliance

PALCI

Five Colleges (MA)

By Format

CRL International Newspaper

Directory (IMLS)

ASERL Fed Depository

CIC Gov Docs

New Approaches

• By Domain or Discipline:– CRL IMLS grant with USAIN (Agriculture) and

LLMC (Law)

• By Title Risk or Digital Availability: – WEST– Hathi/Cloud

CRL IMLS Grant Cooperative Print Archiving by Discipline

• Two-year IMLS grant to create a framework for cooperative archiving of Law and Agriculture materials

• Working with the Law Library Microform Consortium (LLMC) and the U.S. Agricultural Information Network (USAIN)

• Project activities include:– Assemble a supporting information base– Document baseline archiving conditions and services– Create consensus on expanding the archives and services – Develop and implement expanded archiving agreements

• Project Director Amy Wood (awood@crl.edu)

Western Regional Storage Trust (WEST)Distributed Print Journal Repository Program

• Led by University of California system, ~17 libraries and 3 consortia during planning phase (2009-2010)

• Total ~90 members expected during three-year implementation phase (2011-2013) with funding from Mellon Foundation and from WEST members

• Collaboration with CRL to develop collection analysis system

WEST Title Categories and Archive Types

Title Category

Print-only

P+E, no digital

preservation

P+E with digital

preservation

Risk

Higher Risk

Moderate risk

Lower Risk

Archive Type

Gold

Silver

Bronze

Archive Location

Storage Facility

Storage facilities and/or

Libraries

OCLC Research Cloud Library Project

• Explored feasibility of supporting NYU using Hathi ebooks (4 million titles) and ReCAP stored print (8 million volumes)

• Expanded to compare monographic holdings among ARL libraries in WorldCat, Hathi Trust, ReCAP storage facility, UC Regional Library Facilities, Library of Congress, and CRL

Malpas, Constance. Cloud-sourcing Research Collections: Managing Print in the Mass-digitized Library Environment. http://www.oclc.org/research/publications/library/2011/2011-o1.pdf

Hathi Trust Digitized Titles (~ 4 million)

Cloud Library Project Key findings

75% of Hathi titles stored in preservation repositories ReCAP, CRL, UC RLFs, LC

Hathi Trust Digitized Titles (~ 4 million)

Hathi Trust Digitized Titles (~ 4 million)

Library collections

~30% of typical ARL library collection covered by Hathi titles

Hathi Trust Digitized Titles (~ 4 million)

Monograph Archiving Workshop

• Planning workshop in October 2010 funded by IMLS. Participants included CRL, OCLC Research, Ithaka, CIC, California Digital Library, Columbia, Michigan, many others.

• Considered particular characteristics of monographs compared to journals and other serials, such as uniqueness, editions, delivery

• Outcomes:– Demonstration project to focus on particular humanities domain(s)

represented in Hathi and already in storage facilities

– Hathi Trust members considering a general Hathi-focused print archives program

Shared Print Archives: Getting to Scale

Library Collections

Print Archiv

es

Digital Collect

ions

“The shared infrastructure needed to support a broad-based externalization of legacy print management functions is unlikely to emerge without directed action and decision-making by leaders in the academic library community.”

Constance Malpas.“Cloud-Sourcing Research Collections: Managing Print in the Mass-Digitized Library Environment”, p.11.

Community Forum

Information Infrastructure

PrioritiesStandards

& Best Practices

Resource-Sharing

Archives Registry & Decision Support

Shared Print Infrastructure Needed

Community Forum

PrioritiesStandards

& Best Practices

Archives Registry

Decision Support System

CRL Promotes Community Forum

Archiving Priorities• Format and title emphasis• “Optimal copies”: how many,

who archives

Standards and Best Practices• Services and agreements• Metadata standards• Environmental conditions• Validation standards• Audit for compliance

Community Forum

Information Infrastructure

PrioritiesStandards

& Best Practices

Resource-Sharing

Archives Registry & Decision Support

CRL Promotes Information Infrastructure

Archive Registry & Decision Support System

o Archiving programs (agreements & conditions)

o Archived holdingso Collection analysis

Resource-Sharing• Access to other print archived

materials

CRL Print Archives Registry & Decision

Support

Archiving Library OPACs

OCLC WorldCat

OCLC symbol, Local Holding Records (LHRs)

Titles, holdings

Resource-SharingDecision Support

Decision Support and Resource-Sharing

Digital Archives, Other Decision-Support Data

Archiving Library OPACs

Titles, holdings

Library Holdings Overlap Data

Archived titles, holdings

Registry and Decision Support System

• CRL is working with California Digital Library to design and develop the system.  Ithaka S+R is advising CRL on the project.

• CRL is partnering with WEST and others to develop Phase 1 for journal archiving (2011)

Archived titles, holdings

CRL Print Archives Registry

Archiving Library OPACs

OCLC WorldCat

OCLC symbol, Local Holding Records (LHRs)

OCLC Resource-Sharing

OCLC symbol, Lender string

Resource-Sharing System

• CRL is working with OCLC to define metadata standards • Pilot project to test the approach January – July 2011

CRL Print Archives Program Part of Global Resources Forum (GRF)

GRF Member Benefits:• Participate in community forum on print archiving standards,

norms and best practices

• Access to online data, analysis, and assessments of print and digital archives

• Analysis of GRF-member library collections to support archiving and retention decisions

• Eligible for favorable terms for specialized databases and reports including The Charleston Advisor

GRF: A New Model for CRL Participation

• Designed for institutions that want to take advantage of CRL information and expertise on collections and preservation, but do not need access to CRL collections

• A benefit of membership for current CRL libraries

• Non-CRL libraries may join GRF for a nominal fee

• CRL will work with consortia and libraries during early 2011 to establish memberships for 2011-12

…the library community should aggregate the work

of existing mechanisms for print storage, de-duplication, and preservation,

[to] effectively contribute to a system-wide withdrawals [and preservation!]

strategy.

Schonfeld and Housewright, “What to Withdraw”, p.2.

CRL and its members are developing these shared, aggregated mechanisms.

Thank you.

Open Discussion

Please join us for a discussion with our presenter.

Press *6 to unmute your phone to ask a question, or submit your comments to the online chat.

• Medieval Resources Webinar: March 9• CRL General Meeting: Thursday, April 21

• Please fill out our follow-up survey: http://www.surveymonkey.com/s/CRL_Print_Archive_Webinar_Feb_2011

• Slides and videos from this presentation will be posted at http://www.crl.edu/events/7078/followup-materialand on YouTube: www.youtube.com/crldotedu

• Sign up for CRL Connect: www.crl.edu/connect

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