A&E Building Design Outreach
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Welcome to Division of Engineering Services A&E BUILDING DESIGN OUTREACH
Transcript of A&E Building Design Outreach
Welcome to Division of Engineering Services
A&E BUILDING DESIGN OUTREACH
Title VI
Caltrans ensures that no person in the state of California is excluded from participation in, denied the benefits of, or otherwise subjected to discrimination in Caltrans programs, policies, procedures, activities, and services on the grounds of race, color, national origin, sex, age, or disability.
For more information on Title VI of the Civil Rights Act of 1964 at Caltrans, please visit:
Title VI of the Civil Rights Act of 1964
Agenda
Time Event 10:00 AM Welcome & Purpose of the Outreach
10:10 AM Roundtable Introductions
10:30 AM Office of Civil Rights & Small Business Liaison
10:40 AM CalMentor
10:50 AM Contract Overview & DPAC Updates
11:30 AM Question & Answer Session
12:00 PM Adjourn
Official responses to be posted to DPAC website
Consultant Roundtable Introduction
• Participant’s name and firm title • Services your firm provides/Personnel Current Certifications • Are you a DVBE Consultant/Sub-Consultant? • Are you planning to be a:
• Prime or sub-consultant and • Primes to possibly host teaming WebEx
• Goal for attending this event (for non-Caltrans participants)
Purpose of this Outreach
• General Information Sharing • Office of Civil Rights – Opportunities for SBE & DVBE CalMentor program • DPAC Updates – SOQ Instructions Networking & Partnering Opportunities • Question & Answer Session – Please send questions to Moyer-Schwartz, Marielle in the chat box
Disclaimers
• The information provided in this event does not constitute a solicitation or offer of any contract with Caltrans. • For this outreach, the scope of work, personnel classifications, duties, contract amount, schedule, and all
aspects of the contract are not final. Information provided is preliminary and subject to change.
Caltrans District 3 Small Business
Robynn Spence, Small Business Liaison 703 B Street | Marysville, CA 95901 (530)720-1687
Statewide DSBL Contact List
Statewide DSBL Contact List
District Small Business Liaison (DSBL) Services We Offer: One-on-One Assistance – To discuss strategies on working with our agency and how best to work with us. Technical Assistance – Provide technical assistance to our Small Businesses on a variety of topics, including certification applications, navigating our online portals and resources, and connecting businesses to other subject matter experts within Caltrans. Public Outreach Opportunities – Districts host and participate in outreach opportunities to increase the visibility of our department, including mandatory pre-bid meetings, procurement fairs, and contractor bootcamps. Event Calendar: DSBL Event Calendar
Resource for Caltrans Staff – We are a resource for our Caltrans staff who have purchasing and contracting needs and are trying to source small businesses to solicit bids from.
Certifications Recognized by CalTrans
• State Certifications
• Small Business (SB)• Small Business – Public Works (SB-PW)• Disabled Veterans Business Enterprise (DVBE)
• Federal Certifications
• Disadvantaged Business Enterprise (DBE)
Disabled Veterans Business Enterprise (DVBE)
• Eligibility Requirements
• Must have a service-connected disability of at least 10%• U.S. military, naval, or air service• Must be at least 51% owned by one or more
disabled veteran Must reside in California
• Must be managed/controlled by disabled veteran
SB/DVBE Certification
Visit: SB/DVBE "Get Certified" to apply for SB/DVBE Certification Navigate to the “Get Certified” section
Office of Small Business & Disabled Veteran Business Enterprise Services (OSDS)
Email: [email protected]
(916) 375-4940
Hours: 8am to 5pm
Caltrans Small Business Goals
State Funding 100% Disabled Veterans Business Enterprise (DVBE) 5%
CalMentor Program Overview
• Caltrans Regional/District Consultant Services Unit (CSU) has implemented an Architectural & Engineering (A&E) mentor-protégé program, also known as “CalMentor".
• Partnering with the American Council of Engineering Companies (ACEC), the CalMentor Program promotes partnership with the private consulting industry.
• The CalMentor Program is consistent with the Governor’s Executive Order No. S-11-06 to encourage new businesses, grow existing businesses, and promote small and emerging business contracting with the State of California.
• CalMentor supports the participation of certified Small Business Enterprise (SBE), Disadvantaged Business Enterprise (DBE), and Disabled Veterans Business Enterprises (DVBE) firms in the Region.
• Voluntary participation in the program is through acceptance and screening of completed applications from mentors and protégés.
CalMentor Program continued
Mission Statement
The mission of the CalMentor Program is to increase the pool of small firms participating in transportation projects by providing them opportunities to network and partner with larger, established firms. Goals and Objectives
• Establish a mentoring Program that pairs small firms with larger, established firms in the same field of
expertise. • Enhance the growth potential of small firms. • Ensure that both small and large firms have equal opportunities to participate in transportation projects. • Establish a clear, accessible entry point for small firms that want to do business with Caltrans or other public
agencies. • Develop business relationships that foster new opportunities for both large and small firms. • Encourage small firms to obtain certification from appropriate agencies. • Increase the pool of small businesses.
CalMentor Program continued
Participants • Participants of the Program are Mentors, Protégés, Sponsors, and/or Steering Committee members. • Mentors are large, established firms who are typically prime consultants willing to commit time to help small
firms achieve their growth potential. • Protégés are small emerging firms who are seeking A&E contracts with Caltrans or other public agencies. • Caltrans Region District CSU is the program’s primary sponsor whose aim is to facilitate the growth of small
firms. Any public or local organization may join to co-sponsor the Program.
Public Sector Members
Kayla Miller – CalMentor North Region Representative [email protected]
Sidda Reddy B. Pedaballi – District 59 Consultant Services Unit [email protected]
Private Sector Members
Gary Antonucci mailto:[email protected]
Lori Goodwin [email protected]
Steve Mendenhall [email protected]
Division of Engineering Services A&E Building Design Contract
JEFF GORONEA Office of Transportation Architecture
Anup Singh
DPAC Coordinator
General Information
• Location: Statewide - for Districts 1 through 12 • Scope: The Consultant shall perform Architectural, Structural, Mechanical and Electrical designs of building
or transportation-related facility projects including all appurtenances, on an on-call basis • Cost: Statewide Contract estimated value is $ 6M – 9M • Duration: Contract term is 5 years; 3 years for A&E Design and last 2 years for Construction Support • Existing Contract #: 59A0919 • Current Consultant: Owen Group
Scope of Services Deliverables include the following type of work, but not limited to: Types of endeavors include but are not limited to:
• Architectural/Structural/Mechanical/Electrical design of building or transportation-related facilities projects including all appurtenances
• Preparation of technical reports • California State Fire Marshal permit application and approvals • Division of the State Architect permit application and approvals • Feasibility Studies/Planning studies • LEED – Design criteria/Commissioning/Energy Modeling/LEED Credits • Title 24 of the California Code of Regulations compliances • Field investigations • Existing building and facilities studies • Fire Suppression System design, including Fire Alarm Systems/Fire Suppression Storage Tank and Pump
design
Architectural • Site Development Plan – Architectural site planning and design which indicates site entry points, access
controls, existing and new site features, parking, accessibility, and fire access provisions • Plan Development – Detailed number of rooms/spaces/square footage requirements providing required
occupancy, egress, fire, life and safety measures as required • Building Product and Material Research – Cost analysis for new technologies proposed, material availability
and sustainability • Sustainability Designs as specified in the requirements of Part 11 of the California Code of Regulations, the
California Green Building Standards Code (CAL Green) • Code Analysis – Building occupant loads, building fire, life, and safety requirements
Scope of Services continued
Structural • Structural designs prepared in conformance with all applicable portions of the California Code of Regulations • Foundation designs based on geotechnical investigation and foundation report • Structural analysis and designs for foundation, roof framing, ceiling framing, building elevations, wall
sections and support structures, above and below ground
Mechanical • HVAC system designs, including analysis of air flow requirements based on heat gain and loss • Hot/cold water distribution designs, and waste and vent system designs • Fire protection system designs, including fire water supply requirements, fire hydrants, fire water tanks, fire
pumps, fire water distributions system, fire department connection post, and fire sprinkler system
Electrical • Power/lighting/communication systems designs, including determination of power and communication
requirements • Generator designs • Closed Circuit Television (CCTV) security cameras, Digital Video Recording (DVR) system and Intrusion
Alarm Systems designs
Scope of Services continued
Building and transportation-related facilities include the following, but are not limited to:
Typical Building Facility:
• Office Buildings• Equipment Shop Buildings• Materials Testing Facilities• Safety Roadside Rest Areas (SRRAs)• Maintenance Stations (MSs)• Commercial Vehicle Enforcement Facilities (CVEFs)• Weigh Stations (WSs)• Pumping Plants• Toll Plazas• Transit Stations• Sand Storage Facilities/Salt Storage Facilities• Vehicular Tunnels• Utility layouts and connections
A&E Building Design Personnel Requirements The Consultant’s personnel shall be capable, competent, and experienced in performing the types of work in this Contract with minimal instruction. Personnel skill level should match the specific job classification and task complexity. The Consultant’s personnel shall be knowledgeable about, and comply with, all applicable Federal, State, and Local laws and regulations. Consultant Contract Manager
• A licensed professional architect registered in the State of California in good standing with the California Architects Board or a licensed professional engineer (PE) registered in the State of California in good standing with the California Board for Professional Engineers, Land Surveyors, and Geologists with a minimum of ten (10) years of demonstrated experience.
• A minimum five (5) years of demonstrated responsible experience acceptable to Caltrans for performing similar duties as a Consultant Contract Manager
• Coordinate work-related matters and consultant operations under the contract • Must be employee of the Prime consultant
Consultant Task Order Manager • A licensed professional architect registered in the State of California in good standing with the California
Architects Board or a licensed professional engineer (PE) registered in the State of California in good standing with the California Board for Professional Engineers, Land Surveyors, and Geologists.
• Minimum five (5) years of demonstrated responsible task order experience acceptable to Caltrans for performing similar task order manager duties.
Project Engineer • A licensed professional engineer (PE) registered in the State of California in good standing with the
California Board for Professional Engineers, Land Surveyors, and Geologists. The project engineer must remain in good standing at all times during the contract period and shall have a documented minimum five (5) years of demonstrated experience acceptable to Caltrans in Building Design.
Building Design Personnel Requirements continued
Architect • Licensed professional architect registered in the State of California in good standing with the California
Architect Board and shall have a documented minimum of five (5) years of demonstrated, responsible, licensed experience acceptable to Caltrans in Architecture Building Design.
• Other design architects shall have, at a minimum, Associate of Science degree from the National Architectural Accrediting Board (NAAB) accredited institution (College or University) and shall have a documented minimum three (3) years of demonstrated experience acceptable to Caltrans in Architecture Building Design.
Structural, Mechanical and Electrical Engineer
• Licensed professional engineer registered in the State of California in good standing with the California Board for Professional Engineers, Land Surveyors, and Geologists with a documented minimum of five (5) years of demonstrated, responsible licensed experience acceptable to Caltrans in Building Design.
• Other design engineers shall have, at a minimum, Associate of Science degree from an Accreditation Board for Engineering and Technology (ABET) accredited institution (College or University) and shall have a documented three (3) years of demonstrated responsible experience acceptable to Caltrans in building or transportation-related facility experience.
Building Design Exclusion of Work
• Material Testing• Environmental Studies• Traffic Engineering• Right-of-Way Engineering• Landscape Architecture• Geotechnical Engineering• Land surveying• Professional and technical engineering services required for the design of new or retrofit of existing bridge
structures
Tentative Schedule (Subject to Change)
Activity Timeframe
Advertisement Month of August (early) 2021
SOQ Due Month of September (mid) 2021
Interview Month of October (early) 2021
Cost Negotiation Month of November (mid) /2021
Award & Execution Month November (mid) 2021
Caltrans Website ADA Compliance With Section 508 of the Federal Rehabilitation Act for persons with disabilities
Safe Harbor Rate Program Continues at a rate of 90% - 120% until California’s proposal is approved by FHWA
Personnel Additions Additions will not be allowed within 6 months of SOQ submittal date, regardless of execution date.
Advertisement Period All advertisements will be for 30 calendar days.
Main Contact for Documents and Questions
A&E Streamline Contract Procurement Division of Procurement and Contracts - 75 Business Days
• Advertise - 22 Business Days • Evaluate SOQs - 5 Business Days • Interview - 5 Business Days • Negotiate and Execute - 40 Business Days
New A&E Streamlined Procurement Process Major Changes
• Returning to Business Days• Statement of Qualification (SOQ) Instructions Update• New Negotiation Phase Process• Caltrans Financial Requirements and Instructions document• Financial Document Structure (FDS)• New Cost Proposal
New Definition: Key Personnel
• Key Personnel are individuals who are essential to the work being performed under this contract. Keypersonnel shall be representative of required and advertised classifications.
• Together, key (and non-key) personnel shall compose a complete team of various classifications, to performrequired work for substantial period.
New Definition: Vendor Services • Vendor services must be listed in the SOQ transmittal letter• The name of vendors should be listed in the SOQ
For example, you may list “Traffic Handling Services Vendor” and include the name of the vendor.
New Clarifications • All proposed personnel to be utilized on the contract must be listed in the Organizational Chart • The consultant is required to identify the key personnel in the Organizational Chart with a symbol (i.e. such
as a star or picture of a key) • Resumes for all proposed personnel listed on the Organizational Chart shall be included in the SOQ • SOQ is now included as an attachment in the executed contract
New Requirements • Resumes must be grouped by firm • Resumes must be arranged by classification and numbered for each individual firm • Each consultant shall represent and warrant that proposed personnel meet the requirements specified in the
RFQ for their corresponding classification, including but not limited to education, licensing, certifications and experience
DPAC Updates – FINANCIAL & COST ACCOUNTING REQUIREMENTS
Readily Available Documents (RADs) – Required by Day 5:
• Indirect Cost Rate- ICR• Contractor Cost Certification - CCC• Internal Control Questionnaire (AASHTO Appendix B) - ICQ• Certified Payroll showing all reimbursements and deductions• Other Direct Costs, with Unit Rate justification(s) - ODC• Company Policies - Policies• Safe Harbor Rate documents – SHR
Remaining Financial Documents (RFDs) - Required by Day 11:
• Complete Cost Proposal (CCP)• Executive Compensation Analysis - ECA• Labor Summary Report - LSR• Post-Closing Trial Balance – PC TB• Income Statement - IS• Chart of Accounts - CoA• Other Reviews/Audits (if applicable) - Other
Goals • Streamline A&E contract procurements.• Reduce contract execution timelines.• Develop a simpler cost proposal for all stakeholders.• Utilize a consistent method of reimbursement of costs to all firms
Cost Proposal
Networking & Partnering Opportunity
• A list of all today’s attendees will be posted on the DPAC Website with Prime-Consultants and Sub-Consultants for your reference
• Utilize the list to form your potential team partners• Are you planning to be:
• Prime or sub-consultant, and• Primes to possibly host teaming WebEx
Question & Answer Session Compose your questions in the chat box to Moyer-Schwartz, Marielle. Outreach information including questions and answers will be posted on DPAC A&E website:
https://dot.ca.gov/programs/procurement-and-contracts/ae-contract-information/a-e-outreach-events
