AACRAO, 2007: Boston Session: 161 · hippie haven." Frommer's Travel Guides, Cities Ranked & Rated:...
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Curriculum Tracking System AACRAO, 2007: Boston Session: 161 Mary Rhodes, Associate Registrar
Transcript of AACRAO, 2007: Boston Session: 161 · hippie haven." Frommer's Travel Guides, Cities Ranked & Rated:...
Curriculum Tracking System
AACRAO, 2007: BostonSession: 161
Mary Rhodes, Associate Registrar
Curriculum Tracking System
Oregon State University19,000 students
A land grant university, designated as Oregon's state-assisted agricultural college in 1868.
Sea grant, space grant and sun grant designations came later, making OSU one of only two U.S. universities to have all four titles.
Curriculum Tracking SystemCorvallis, Oregon: within 90 minutes of the Portland
Metropolitan area, world class skiing, and the spectacular Oregon coast.
Men's Journal Magazine voted Corvallis "the 8th best place in the nation to live“
Brier Dudley, Seattle Times, "Corvallis is a country place with a collegiate feel that's also a high tech center and a hippie haven."
Frommer's Travel Guides, Cities Ranked & Rated: Corvallis ranked 10th of all cities of all sizes in the nation.
Curriculum Proposal SystemCategory II Proposals - Routine curricular changes
which require institutional approval only.
– New Course – Change Course– Drop Course – New Option, Minor or Endorsement – Change Major, Minor, Option, Certificate or Endorsement – Drop Option – Change College Requirements – Change Departmental Requirements
Curriculum Proposal System
2005-2006 Academic Year
• 441 Category II proposals were submitted• 312 proposals were approved
The issues:
• How to move curriculum additions or changes quickly from the initial proposal to final approval or disapproval.
• How to inform all affected parties during the process, and how to give them input into the process.
Curriculum Proposal System
‣ Complex curriculum process
‣ Problem
‣ Our objectives
‣ Steps to our solution
Curriculum Proposal System
Legacy curriculum development procedure:
Faculty Memberinitiated proposal
Approved bydepartment
Curriculum Committee reviewed and decided on all proposals as a group
Curriculum Proposal System
The Problem
The legacy procedure was --
• Cumbersome• Unresponsive and Slow• Error ridden – lost papers
Curriculum Proposal System
FacultyMember
Department Chair
College Curriculum Committee
Dean
New Course
Catalog Coordinator
Academic Programs Coordinator
GradCourse
GradCouncilBacc
CoreYesNo
WIC
Yes
No
WIC DirectorYes
DPD DPD DirectorYes
No
Bacc Core Committee
Curriculum Council Liaison
Curriculum Council Chair
Assistant ProvostAcademic Affairs
DONE!
Curriculum Proposal System
Our objectives –
• Increased efficiency• Accountability• Aggregate information
Steps to our solution:
1. Define all types of course proposals
Curriculum Proposal System
Types of Course ProposalsNew Change Drop
Undergrad Course - Not Bacc Core or WIC
Undergrad Course Undergrad Course
X-Course Undergrad X-CourseGraduate X-Course
Undergrad WIC Course Undergrad WIC Course Undergrad WIC CourseUndergrad Bacc Core Course
Undergrad Bacc Core Course
Undergrad Bacc Core Course
Add WIC/Bacc Core status to existing courseGraduate Course Graduate Course Graduate CourseUndergrad or Graduate slash course (e.g. ENG 419/519)
Curriculum Proposal System
Steps to our solution:
1. Define all types of course proposals
2. Define steps of procedure for each type of proposal -- that is, the flow chart
Curriculum Proposal System
Each step in the flow chart became one or more pages in the curriculum tracking system.
Curriculum Proposal System
While preparing a proposal to modify or delete a course, the REPORTS feature can search Banner for all references to the course.
Thus, one can identify which departments to correspond with concerning the proposed change.
Curriculum Proposal System
Links to reference materials are available in the REFERENCE feature.
• Curriculum Handbook• List of Majors taken from Banner• List of Commonly Named Courses
Curriculum Proposal System
The SEARCH feature enables multiple types of searches:
• Tracking ID• Course designator• Review status• Proposal type• College• Effective Term• Curriculum Council Rep.• Category• Submitted dates
Curriculum Proposal System
At each step of the process, work flowelectronically routes the proposal to the next decision point.
The system automatically generates e-mail reminders to prod action, so the proposal cannot get lost on someone’s desktop.
Curriculum Proposal System
Our legacy procedure was:
• Cumbersome• Unresponsive and slow• Error ridden – lost papers
Review
Curriculum Proposal System
Our redesigned automated procedure:
Increases efficiency --• Uses electronic data entry• Provides easy, electronic access to
reference sources• Requires proposals to be complete before
they will be transmitted• Saves the time of at least one full-time
staff person
Curriculum Proposal System
Our redesigned automated procedure:
Assures accountability –• Work flow with automated e-mail
reminders keeps the proposals moving• Review Status feature shows person
who currently has the proposal
Curriculum Proposal System
Our redesigned automated procedure:
Aggregates information by –• Review status• Proposal type• College• Effective term• Curriculum Council Representative• Category
Curriculum Proposal System
Hardware: Six processor HP LT 6000 with 3.5 Gb of RAM, 100Mb network connection and 250 Gb of disk capacity. Two dual processor Dell 2550 servers with a Gb of memory, 140 Gbof high speed disk, and a 100 Mb network connection.
Database: SQL server 2000.
Work flow: written in C#.
Application code: written in ASP.NET 1.1. (Hope to upgrade to ASP.NET 2.0 soon.)
All servers run Windows 2003. Authentication and access control are handled by Active Directory.
Curriculum Proposal System
