Silicon Labs FIFIFIFICOCOCOCO++++ YEAR-END IN ASSET ACCOUNTING

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YEAR-END IN ASSET ACCOUNTING

This document describes the measures you need to take in asset accounting at year-end.

Original version 04.01.2009

Updated

CONTENTS

1 FISCAL YEAR CHANGE (AJRW) ...................................................................................................................... 2

1.1 TEST RUN ......................................................................................................................................................... 3 1.2 PRODUCTION RUN............................................................................................................................................. 4 1.3 PROBLEMS........................................................................................................................................................ 5

2 YEAR-END CLOSING (AJAB) ............................................................................................................................ 6

2.1 PREREQUISITES FOR CLOSING ........................................................................................................................... 6 2.2 ACCOUNT RECONCILIATION ............................................................................................................................. 6 2.3 EXECUTE FISCAL YEAR CHANGE ....................................................................................................................... 7 2.4 PROBLEMS........................................................................................................................................................ 9

2.4.1 Depreciation not posted completely............................................................................................................ 9 2.4.2 Transactions not completely periodically posted...................................................................................... 10

3 RECONCILIATION REPORTS......................................................................................................................... 13

3.1 ASSET PORTFOLIO (CURRENT VALUES) .......................................................................................................... 13 3.2 G/L ACCOUNT BALANCES.............................................................................................................................. 14

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1 Fiscal year change (AJRW) When the calendar year changes, all the dates in asset accounting start to point to the new fiscal year. The Asset Explorer shows the new fiscal year and all the reports default the last day of the new fiscal year.

If you change the date and try to take reports from the old year, you will get an error message (AB059).

You cannot do anything in the system before you carry out the fiscal year change in asset accounting (tr. AJRW). From the point of view of the system, a fiscal year change is a technical procedure. The asset values from the previous fiscal year are carried forward cumulatively into the new fiscal year. Once the fiscal year change takes place, you can post to assets using value dates in the new fiscal year. At the same time, you can continue to post in the previous fiscal year.

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1.1 Test run

You find the year-end programs under Periodic Processing.

Run the program first in test mode.

Only the test run can be executed in foreground. The processing is limited to approx. 1000 assets. Check the status. If there are errors, read the information in the error log.

In this case there are no problems.

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1.2 Production run

The production run has to be run in background.

Start the production run. Enter the printer and accept the information about formatting.

Choose next the Start time (Immediate) and save. A background job for program RAJAWE00 is started.

You can monitor the background job with transaction SM37.

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1.3 Problems

Usually there are no problems with the year-end opening. There is one case where you will get an error. Before you can change to fiscal year YYYY, you must have already closed fiscal year YYYY – 2. For example if you want to open the year 2009, you must have closed the year 2006.

Error Log:

Where can you check which is the last closed year?

Start transaction OAAQ Undo Year-end closing. Here you can see the last closed year.

The last closed year is 2005. You cannot open the year 2009 before you close the year 2006.

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2 Year-end closing (AJAB)

2.1 Prerequisites for closing

Everything for the year to be closed has to be completed. Check that the depreciation runs (AFAB, ASKB) for the year to be closed are all done. When should you run the year-end closing? According to SAP you should do this before you close the financial accounting for the year. Is there any harm, if you forget the closing? As you have seen, you will be forced to close next year, because you cannot open the new fiscal year. Believe me; you don’t want to tackle with depreciation errors from closed years. Also if you get into situation where you must recalculate the depreciation (AFAR), the calculation is done for all open years.

2.2 Account reconciliation

Start the closing with reconciliation of AA and FI. Run this check in background

If the status is green and no accounts are displayed the balances in AA and FI BS-accounts are equal.

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If the status is red, there are differences. These can be caused by manual postings to asset accounts or transfers of asset values that do no match the FI balances.

However, a potential difference does not prevent the year-end closing.

2.3 Execute fiscal year change

Start the year-end closing program. Run the program first in test mode.

Only the test run can be executed in foreground. The processing is limited to approx. 1000 assets. Check the status. If there are errors, read the information in the error log. In this company there are no errors and the closing can be execute.

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Execute the production run in background.

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2.4 Problems

All the depreciation runs (AFAB, ASKB) for the year to be closed have to be done. Here is an example of closing attempt in a company, where this is not the case.

This time there are two errors. An asset has still depreciation to be posted and there are also periodical postings to be done.

2.4.1 Depreciation not posted completely

The depreciation message is clear. There is one asset that is not completely depreciated for the old year.

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Run the last depreciation run as a repeat run.

In this case an acquisition was posted after the planned depreciation run. Run the depreciation in production mode.

2.4.2 Transactions not completely periodically posted

What does this mean? Look at the explanation in Error Log.

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Start the APC Values posting.

Start the program in test mode.

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In this case a posting from write up was not yet posted.

Run the production run in back ground.

Should you get a message that no documents where posted in this run, execute the production run anyway!

Now the test for closing is successful.

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3 Reconciliation reports

3.1 Asset Portfolio (Current values)

You find reports for reconciling FI and AA und Preparations for closing. Take the asset report with sort version that shows the account. Then take the G/L Balances list and compare the amounts.

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3.2 G/L Account Balances

Some systems have a problem with old SAP-variants in this report.

Variant SAP&001 of program RFSSLD00 is not the current version Message no. DB634 Diagnosis You attempted to start report RFSSLD00 using variant SAP&001. Since this variant was generated, the report SELECT-OPTIONS or PARAMETERs have changed considerably, i.e. the type or length no longer match and PARAMETERs have become SELECT-OPTIONS or vice versa. Many of these changes are so serious that even attempting to import the variant results in runtime errors. Adjust or delete the variant.

Start transaction SE38.

Enter program RDSSL00.

Select Variants.

Display.

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Choose from Variants Adjust.

Start the report.

After this the report functions normally.