ON – THE - JOB TRAINING EXPERIENCE ATBUREAU OF AGRICULTURAL STATISTICS

TRECE MARTIRES CITY CAVITE

A Narrative Report Presented andSubmitted to the Faculty of the

Department of Physical SciencesCollege of Arts and Sciences

Cavite State UniversityIndang, Cavite

In partial fulfillment of the requirements for the degree ofBachelor of Science in Applied Mathematics

with Specialization in Statistics

REINA I. HERRERA2010

BIOGRAPHICAL DATA

Reina Ilagan Herrera is the daughter of Francisco Herrera and Estelita Ilagan

Herrera. She was born in Indang, Cavite on August 20, 1990.

She finished her elementary education at Tambo Elementary School in 2003

and her secondary education at Perpetual Cavite Institute in 2007.

She pursued Bachelor of Science in Applied Mathematics at Cavite State

University.

ACKNOWLEDGEMENT

The trainee wishes to express her profoundest gratitude, sincerest thanks and

appreciation to the following who one way or another helped and contributed to the

success of her On-The-Job Training (OJT) and the completion of this manuscript:

Prof. Gemma S. Legaspi, Practicum Coordinator, for all the assistance

extended especially in facilitating the necessary documents;

Mr. Benigno Perido, Provincial Agricultural Statistics officer, for allowing the

trainee to have her OJT in Bureau of Agricultural Statistics;

All the employees of Bureau of Agricultural Statistics, for the pieces of advice,

assistance, encouragement and guidance given;

My parents and other family members and my guardian, for their continuous

encouragement, for their moral, spiritual and financial support all throughout the conduct

of my OJT;

Above all, the Almighty God, for giving strength and knowledge to overcome the

difficulties and problems she encountered and who made all these accomplishments

possible.

To all of them, this humble piece of work is whole-heartedly dedicated.

TABLE OF CONTENTS

Page

BIOGRAPHICAL DATA ………………………………….. ii

ACKNOWLEDGEMENT ………………………………….. iii

INTRODUCTION…………………………………………... 1

Objectives……………………………………………….. 2

THE LINKAGE INSTITUTION………..…………………... 3

ON-THE-JOB TRAINING EXPERIENCE………………….14

PROBLEMS ENCOUNTERED…………………………… 15

RECOMMENDATION…………………………………….. 15

SUMMARY………………………………………………… 15

APPENDICES……………………………………………… 17

A. RESUME

B. CERTIFICATE OF COMPLETION

C. DAILY TIME RECORD

D. LETTER REQUEST

E. PHOTOS

ON – THE - JOB TRAINING EXPERIENCE AT

BUREAU OF AGRICULTURAL STATISTICSTRECE MARTIRES CITY CAVITE

REINA I. HERRERA

A Narrative Report submitted to the faculty of Physical Sciences Department, College of Arts and Sciences, Cavite State University, Indang, Cavite in partial fulfillment of the requirements for the degree of Bachelor of Science in Applied Mathematics (with specialization in Statistics). Prepared under the supervision of Prof. Gemma S. Legaspi.

INTRODUCTION

On-the-job training (OJT) is one of the best training methods because it is

planned, organized and conducted at the employee's worksite. OJT is generally be

primary method used for broadening skills and increasing productivity. It is particularly

appropriate for developing work proficiency unique to an employee's job.

Morale, productivity and professionalism will normally be high in those

institutions or agencies that employ a sound OJT program.

An analysis of the major job requirements (identified in the position description

and performance plan) and related knowledge, skills and abilities form the basis for

setting up an OJT plan. An effective OJT plan includes the areas to be covered, number

of hours, estimated completion date and the method by which the training will be

evaluated.

To have a successful OJT program, supervisors need to assign a coach to each

trainee to oversee his on-the-job activities. It is the responsibility of the coach to plan

training carefully and conduct it effectively.

Every student taking up Bachelor of Science in Applied Mathematics from Cavite

State University is required to take an OJT. Two hundred (200) hours are allotted for

students to complete the training. For BSAM students, OJT is scheduled during summer

between their third and fourth years, as expected takes place in a normal working

situation, using the actual tools, equipment, documents or materials that trainee will

possibly use when she lands her own career

Objectives

The practicum program generally aims to expose the students to actual field work

in order for them to develop self confidence as they enter the career world of

employment.

Specifically, it aims to:

1. to promote job-related skills and to assess job abilities in order for the

trainee to find competitive employment after graduation;

2. to ensure that the trainee becomes more proficient in a practical and

business-oriented manner in the application of techniques, skills and

knowledge learned; and

3. to prepare participant to an occupations that will enhance her prospect for

long term employment and will ultimately permit her to become self

sufficient.

THE LINKAGE INSTITUTION

I. Historical Background

The emergence of the Bureau of Agricultural Statistics' (BAS) was spurred by

government efforts to improve the agricultural data base in the country. In the past, the

agricultural data system suffered from significant gaps, some duplications and occasional

issues on the relevance of some data series to users.

The major reasons were (1) the agency responsible for agricultural statistics, the

then Bureau of Agricultural Economics (BAECON), was originally set up as a user rather

than a producer of statistics; (2) the development of agriculture statistics received very

low priority in the sharing of limited resources allotted to the statistical system; and (3)

the widespread duplication of statistical activities among government agencies resulting

in conflicting figures and confusion among data users.

To address this situation, the BAS was established as one of the seven bureaus of

the Department of Agriculture under Executive Order No. 116 issued on January 30,

1987, to take charge of the production of statistics on agriculture, fishery and related

fields. The BAS has assumed most of the functions of its predecessor, the BAEcon. In

year 2000, the BAS structural organization was strengthened and reoriented pursuant to

the relevant provisions of DA Administrative Order No. 6 series of 1998 in compliance

with the provisions of the Agriculture and Fisheries Modernization Act or RA8435 of

1997. This law designates BAS as the central information source and server of the

National Information Network (NIN) of the DA.

II. Vision

The BAS is a credible agricultural statistical organization delivering high

quality products and services by a competent workforce, using appropriate

technologies to support the information needs of stakeholders.

III. Mission

The BAS is the principal government agency for the efficient collection,

processing, analysis and dissemination of official statistics on agriculture and

fisheries as inputs to policy and decision towards a sustainable agricultural

development.

IV. Mandate

Executive Order 116

Section 16 of Executive Order No. 116 defines the functions of the BAS

as follows:

1. to collect, compile and release official agricultural statistics;

2. to exercise technical supervision over data collection centers; and

3. to coordinate all agricultural statistics and economic research activities of

all bureaus, corporations and offices under the Department of Agriculture.

Republic Act No. 8435

Section 41 of the AFMA mandates the BAS to serve as the central

information source and server of the National Information Network (NIN) of

the DA; and to provide technical assistance to end-users in accessing and

analyzing product and market information and technology.

IV. Privacy policy

The purpose of this policy is to inform our clients on how the data are

handled when they visit this site.This policy is subject to change at any time

and its revision will be posted on this site.

Security of Information

Users should be aware that there are inherent risks associated with the

transmission of information via the Internet. An e-mail, for example, is not

usually secure against interception and virus infection. Its security depends on

the software that is being used.

The electronic forms that BAS provide do not use any

encryption/decryption protocol for online transmission. Its security also

depends on the browser that is being used.

E-Mail And Electronic Forms

When sending information thru e-mail or thru completed electronic forms

that include personal details, this information will be used only to help us

gather/process the data that maybe requested and to respond to request via e-mail.

In responding to request, the information provided may be viewed by various

people within the BAS. BAS personnel usually collect identifiable information

such as name and e-mail address for record purposes. Nevertheless, this

information will not be disclosed outside of BAS without user's consent, except

where authorized or required by law.

Data Collected When Visiting This Website

When visiting this web site, the BAS Web server makes a record of the

user's visit and logs the following information:

1. The date and time of visit to this site

2. ISP / location

3. The type of browser used

4. The plug-ins, operating system and resolution used

5. The previous site visited

The data listed above is collected for the purpose of Web site statistics and

Monitoring.

V. Clients and Stakeholders

1. Office of the Secretary of the Department of Agriculture;

2. DA Bureaus and Attached Agencies;

3. Farmers, fisher folk, traders, consumers, cooperatives, and other non-

government organizations;

4. Private sector, entrepreneurs, researchers and scholars;

5. Senators and representatives;

6. NEDA, NSCB, and other government agencies;

7. International organizations such as the Food and Agriculture Organization

(FAO), United States Agency for International Development (USAID),

World Bank and Asian Development Bank (ADB), etc;

8. Research organizations and academic circles at the local and international

levels; and

9. General public.

VI. OPERATIONAL POLICIES AND PROCEDURES

To ensure the smooth operation of the consortium, hereunder procedures

shall be followed:

1. Regular semestral meetings of RRDCC shall be held. Special meetings

may be called by the RRDCC chair in consultation with the secretariat.

Regular meetings shall be hosted on a rotation basis among member-

agencies.

2. Regular semestral meetings of the RTWG shall be held prior to the

scheduled RRDCC meetings. Special purpose meetings shall be called by

the Consortium Director as the need arises.

3. The RACO, RMIS and GAD shall conduct regular meetings prior to the

scheduled RTWG meetings.

VII. ORGANIZATIONAL STRUCTURE

The primary functions of the key operating units of the BAS are as follows:

1. Office of the Director/Assistant Director

The Office of the Director/Assistant Director provides the general

direction, control and supervision of the BAS. It formulates, develops and

oversees the implementation of plans, programs, operating standards and

administrative procedures for the promotion and fulfillment of the Bureau's

mission, mandates and functions.

2. Planning and Management Staff (PMS)

The Planning and Management Staff assists the management in the

preparation of the Bureau's strategic, operational and project plans; prepares

annual and other progress reports concerning BAS statistical operations; and

maintains liaison between the Bureau, DA Planning Service and other

government agencies relative to planning and management activities.

3. Legal Staff

The Legal Staff provides advice and support to the management pertaining

to legal and administrative actions.

4. Agricultural Accounts and Statistical Indicators Division (AASID)

AASID is in charge of the development and maintenance of statistical

frameworks that will enhance the preparation of an integrated system of

agricultural and fisheries statistics and the generation of socio-economic statistics

in the agriculture and fisheries sector.

5. Crops Statistics Division (CSD)

CSD is responsible for the organization, review and analysis of crop

production and production-related data as well as the timely release of crop

statistics.

6. Livestock and Poultry Statistics Division (LPSD)

LPSD is responsible for the organization, review and analysis of livestock

and poultry production data as well as the timely release of livestock and poultry

statistics

7. Fisheries Statistics Division (FSD)

FSD is responsible for the organization, review and analysis of fisheries

production data as well as the timely release of fisheries statistics.

8. Agricultural Marketing Statistics Analysis Division (AMSAD)

AMSAD is responsible for the organization, review and analysis of

agricultural marketing and market-related data, as well as the timely release of

agricultural marketing statistics.

9. Statistical Methods and Research Division (SMRD)

SMRD is responsible for research and development and implementation of

statistical methods to support the needs of the technical divisions by developing

and improving survey designs and instruments, maintaining up-to-date sampling

frames, planning and programming all survey operations, and developing and

maintaining statistical standards and classification systems.

10. Information and Communications Technology Division (ICTD)

ICTD is responsible for the planning, implementation and maintenance of

ICT-based services to all organic units of BAS and for the packaging, publication

and release of statistical reports and other related information on the agriculture

and fisheries sectors. It will also assume the tasks of providing data for the DA's

National Information Network, once it becomes operational.

11. Statistical Operations Coordination Division (SOCD)

The SOCD is responsible for the promotion of an effective and efficient

operationalization and administration of the different field activities of the

Bureau.

12. Administrative and Finance Division (AFD)

AFD is responsible for the provision of general administration and

financial management services to ensure the efficient and effective delivery of

BAS' products and services.

13. Internal Audit Service (IAS)

IAS is responsible for the provision of internal audit services aimed at

enhancing and strengthening financial and operational controls systems within the

BAS.

14. Regional Operations Centers (ROCs)/ Provincial Operations Centers

(POCs)

There are 16 Regional Operations Centers (ROCs) and 81 Provincial

Operations Centers (POCs) throughout the country. They serve as the agricultural

information resource centers at the regions and in the provinces, respectively.

The Regional Operations Centers (ROCs) exercise technical and

administrative supervision and coordination of all activities and personnel of the

POCs in their respective areas of jurisdiction; extend technical assistance to end-

users at the regional level in accessing and analyzing agriculture and fishery

information; and assume responsibility for the maintenance of the NIN at the

regional level, once it becomes operational.

The Provincial Operations Centers (POCs) implement all statistical activities of the BAS;

compile, organize and maintain up-to-date data on agriculture and fisheries sectors for the

province; assist local end-users in accessing and analyzing agriculture and fishery

information; and maintain the NIN at the provincial level, once it becomes operational.

ON-THE- JOB TRAINING EXPERIENCE

I. Orientation

On the first day of the training, the BAS Provincial Officer, Mr. Benigno

Perido explained the different concerns of the Bureau of Agricultural Statistics, as

well policies, rules and regulations inside the working place. He oriented the trainee

regarding their activities and services.

II. Work Assignment

During the first, the trainee was tasked to make the itinerary of travel of BAS

employees. The expenses for the employees on their field activities were recorded.

With the use of Microsoft Excel the work was simplified and was done satisfactory.

On the second week, the trainee was taught how to make an AGMARIS, a report

of market prices.

On the third week, she made a disbursement vouchers, she also encoded the

Livestock Production Survey data.

During the next week of the training, she performed various tasks like a travel

order and the payroll of the employees.

On the final week, she encoded and printed reports, including some supporting

files or documents.

Overall, the training was exciting and successful. I had known a lot of things

that was not taught in the classroom. I warmly appreciated this OJT program which

helps me realize what I will be facing soon as I enter the worksite.

The on-the-job training activities at BAS were exciting and gave the trainee

actual works experiences. The hands-on were relevant not only to her field of study

and also prepared her to future career.

III. Problems Encountered

While the training experiences were worthwhile and interesting, there were

some minor problems encountered by the trainee. There were few computer units in

the Bureau that hampered accomplishment of assigned tasks. Also, some of the

computer applications were not capable of storing large amount of data, the computer

program didn’t always work well.

IV. RECOMMENDATIONS

At is strongly recommended that additional materials and equipment be

provided in the Bureau by the government. An additional number of computers as

well as updated program will help in effective data input and storage. An internet

connection could be of great help also to the employees in performing their work.

V. SUMMARY

The trainee underwent 200 hours of OJT at BAS, Trece Martires City from

April 16 to May 25, 2010.

At the outset, a letter of recommendation and request was sent to the Bureau

requesting for the trainee to be accommodated. After the authorized BAS

personnel accepted the request, the trainee was asked to start reporting to their

office on April 16, 2010.

She was assigned different tasks like encoding reports and itineraries, printing

documents and other works that were assigned from time to time. Her OJT

training ended last May 25, 2010.

In general, her OJT experiences were worthwhile and gave her actual

experiences in the actual workplace. She hopes to be able to work in prestigious

agencies like BAS.

APPENDICES

Appendix A

RESUME

REINA ILAGAN HERRERA

#27 Tambo Balagbag Indang, Cavite09104975342

herrera_reina@ymail.com

CAREER OBJECTIVE:

To be part of an organization that will help me achieve personal and professional

growth through highly motivating and rewarding work.

PERSONAL INFORMATION:

Date of Birth : August 20, 1990 Place of Birth : Indang, Cavite Civil Status : Single Height : 4’11” Weight : 80 lbs Religion : Catholic

EDUCATIONAL BACKGROUND

Tertiary: Bachelor of Science in Applied Mathematics w/ Specialization of Statistics Cavite State University Don Severino de las Alas Campus 2007 – Present

Secondary: Perpetual Cavite Institute Indang, Cavite 2003 – 2007

Primary: Tambo Elementary School Tambo Malaki Indang, Cavite

June 1997 – March 2003

Appendix B

CERTIFICATE OF COMPLETION

Appendix C

DAILY TIME RECORD

Appendix D

LETTER REQUEST

Appendix E

PHOTOS

Making the AGMARIS in the computer

Encoding surveys conducted by the Bureau

Posing with the BAS employees

Printing the itinerary of travel of BAS

employees

Making the disbursement voucher

Printing some of BAS reports

Republic of the Philippines

CAVITE STATE UNIVERSITY(CvSU)

DON SEVERINO DE LAS ALAS CAMPUSIndang, Cavite

COLLEGE OF ARTS AND SCIENCESDepartment of Physical Sciences

April 15, 2010

BENIGNO F. PERIDOAgricultural Statistics OfficerBureau of Agricultural StatisticsTrece Martires City, Cavite

Sir:

The University offers Bachelor of Science in Applied Mathematics major in Statistics.One of the requirements to its incoming senior students is to undergo On-the-JobTraining which aims to help student gain skills and knowledge in the practical work.

In view of this, may we request that the Bureau of Agricultural Statistics be one of our partners in attaining our program objectives. Furthermore, may we request that Ms. REINA I. HERRERA be allowed to have an On-The-Job-Training in your good office.

She is required to complete two hundred (200) hours of work training. We will evaluate her performance with your evaluation as one of the bases.

We look forward for our fruitful linkage with you.

Very truly yours,

GEMMA S. LEGASPICoordinator, On-The-Job Training

Recommending Approval:

JOCELYN L. REYES EVELYN O. SINGSON Chairman, DPS Dean, CAS

Republic of the Philippines

CAVITE STATE UNIVERSITY(CvSU)

DON SEVERINO DE LAS ALAS CAMPUSIndang, Cavite

(046) 415-0021 (046) 415-0012Website: www.cvsu.edu.ph

COLLEGE OF ARTS AND SCIENCESDepartment of Physical Sciences

Reina I. Herrera

ON – THE - JOB TRAINING EXPERIENCE ATBUREAU OF AGRICULTURAL STATISTICS

TRECE MARTIRES CITY CAVITE

Bachelor of Science in Applied Mathematicswith Specialization in Statistics

APPROVED:

ANALYN MOJICA Head, Math Section

GEMMA S. LEGASPIOJT Coordinator

JOCELYN L. REYES Department Chairperson