A G E N D A - Yorke Peninsula Council · 1.2 Opening Prayer 1.3 Present 1.4 Leave of absence Nil...

Yorke Peninsula Council

NOTICE OF MEETING

Notice is hereby given that the next ordinary meeting of Council will be held on Wednesday 10th February 2016,

in the Council Chambers, 57 Main Street, Minlaton commencing at 5.30pm

Andrew Cameron CHIEF EXECUTIVE OFFICER

A G E N D A

ITEM 1 YORKE PENINSULA COUNCIL

1.1 Welcome by Mayor – meeting declared opened

1.2 Opening Prayer

1.3 Present

1.4 Leave of absence Nil

1.5 Apologies

Yorke Peninsula Council Council Agenda Wednesday 10th February 2016

1

1.6 Conflict of Interest

1.7 Minutes of previous meeting – for confirmation 1.7.1 Council meeting held on Wednesday 20th January 2016 at 5.30pm

1.7.2 Confidential Council meeting held on Wednesday 20th January 2016 at 6.03pm

1.8 Motions on Notice Nil

1.9 Questions on Notice Nil

1.10 Questions without Notice

1.11 Petitions Nil

ITEM 2 MAYOR Mayor Monthly Report Page4

ITEM 3 COUNCILLORS’ REPORT Nil

ITEM 4 INFORMATION AGENDA Page 5

4.1 Items for exclusion

4.2 Receipt of Information Reports

4.3 Chief Executive Officer Pages 1. CEO Activities 6 - 7 2. Action List 8 - 12 4.4 Corporate and Community Services Nil 4.5 Assets and Infrastructure Services Pages 1. Construction and Maintenance Works 13 - 14

CONFLICT OF INTEREST

Elected Members are reminded of the requirements for disclosure by Members of direct or indirect pecuniary benefit or detriment and non-pecuniary benefit or detriment in accordance with Section 73 of the Local Government Act in items listed for consideration on the Agenda. Section 74 of the Local Government Act 1999 requires that Elected Members declare any interest and provide full and accurate details of the relevant interest to the Council prior to consideration of that item on the Agenda.

Each Member of a Council has a duty to vote at all meetings unless excepted by legislation.

The major exception being where a Member has a conflict of interest.


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4.6 Development Services Pages 1. Inspectorial Activity Report 15 - 16 2. Environmental Health Activity Report 17 - 18 3. Wastewater System Application Approvals 19 - 21 4. Development Application Approvals 22 - 25 ITEM 5 VISITORS TO THE MEETING Nil ITEM 6 DEBATE AGENDA Page 26

6.1 CHIEF EXECUTIVE OFFICER 1. Outbound Mission to Shandong 27 - 32 2. Black Point Boat Ramp Fixed Walkway 33 - 41

6.2 CORPORATE AND COMMUNITY SERVICES Pages

1. December 2015 Budget Review 42 - 57 2. Financial Report 31st January 2016 58 - 62 3. Corny Point Progress Association request for extra funds 63 - 69 4. Pine Point Progress Association request for extra funds 70 - 76 5. Minlaton & District Progress Association request for

extra funds 77 - 83 6. Draft Long Term Financial Plan 84 - 86

6.3 ASSETS AND INFRASTRUCTURE SERVICES

1. Patch Sheeting Project 87 - 90

6.4 DEVELOPMENT SERVICES Pages 1. Section 29 Development Plan Amendment 91 - 93 2. Access Advisory Working Party Minutes 94 - 99

ITEM 7 GENERAL BUSINESS

Council has resolved that an Agenda Item “General Business” be included on the Council Agenda to enable members to raise matters of a minor nature for action by the Administration, or to call for reports.

ITEM 8 CONFIDENTIAL AGENDA Nil

ITEM 9 NEXT MEETING Wednesday 9th March 2016

ITEM 10 CLOSURE


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MAYOR

ITEM 2

MONTHLY REPORT (File Ref: 9.24.1.1)

INTRODUCTION

To keep Elected Members updated on Mayoral activities during the month of January 2016.

RECOMMENDATION

That the report be received.

COMMENT

19th January Development Assessment Panel meeting held at Minlaton.

20th January Monthly Council Meeting.

26th January Another very busy Australia Day commencing with Breakfast celebrations at Stansbury, then travelling to Port Victoria for the flag raising ceremony, and in the afternoon presiding over the Yorke Peninsula Council Citizen of the Year Awards held at the Minlaton Town Hall, with awards being presented to Carlene Cook, Helen Martin, Roger Morgan and the Harry Butler Statue Unveiling, in addition four (4) new Australian Citizenship ceremonies were included in the celebrations.

27th January Attended the SAROC Meeting at LGA House.

28th January LGA Board Meeting held at LGA House, during the meeting I was elected to the Local Government Research and Development Advisory Committee.

29th January Annual Black Point Progress Association/Council Staff and Elected Members meeting.

LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN

Not applicable.

FINANCIAL AND RISK MANAGEMENT CONSIDERATIONS

Not applicable.


4

INFORMATION

AGENDA


5

CHIEF EXECUTIVE OFFICER

IA/ITEM 4.3

1. CEO ACTIVITIES (File Ref: 9.24.1.1)

PURPOSE

To keep Elected Members informed of other meetings and activities during the month of January 2016.

RECOMMENDATION


LINK TO STRATEGIC PLAN

Key Theme/s: Corporate Governance and Leadership 2. Organisational Efficiency and Resource Management Strategic Goal/s: 2.2 Efficient, effective and professional organisation

DISCUSSION

5th January Corporate Management Team meeting.

7th January Meeting with new CEO of CLGR David Stevenson held at Maitland.


14th January Meeting with the Auditors to verify Internal Financial controls.

15th January Meeting to discuss Narungga Local Government ILUA held in Adelaide.

18th January Meeting with Brad Flaherty and Nathan Young from the Australian Maritime Oil Spill Centre BJ Consulting to discuss logistics planning.

19th January Meeting with Alice Fistr and a representative of the Marine Fishers Association in relation to Net Fishing at the top of St Vincent’s Gulf.

Ardrossan Trust and Hospital Board meetings.

20th January Monthly Council meeting.

21st January Corporate Management Team meeting.

26th January Attended the Yorke Peninsula Council’s Citizen of the Year Awards held at Minlaton Town Hall.


Elected Members Workshop.

29th January Annual Black Point Progress Association/Council Staff and Elected Members meeting.

LEGISLATION/POLICY/COUNCIL STRATEGIC PLAN

Not applicable.


6

FINANCIAL AND RISK MANAGEMENT CONSIDERATIONS

Not applicable.


7


IA/ITEM 4.3

2. ACTION LISTING REPORT (File Ref: 9.24.1.1)

PURPOSE

To keep Elected Members updated on the status of the Action Listing.

RECOMMENDATION



Key Theme: Corporate Governance and Leadership 2. Organisational Efficiency and Resource Management Strategic Goal: 2.4 Effective Risk Management

DISCUSSION

The Action List included in the Council Agenda each month will incorporate action items from Council along with the current status.

RISK/LEGAL/LEGISLATIVE IMPLICATIONS

Local Government Act 1999 Yorke Peninsula Council’s Risk Management Framework

ATTACHMENTS

Attachment 1: Action Listing


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COUNCIL MEETING 10th February 2016

Action List

Responsible Officer

Agenda Item Number

Task Due Date

Status

Director Development Services

10th Aug 10 Item 20.4

Advise the Dept of Environment and Natural Resources that Council wish to Relinquish Care and Control of Crown Land Lot 88 Main Street Curramulka CR 5856/772

As soon as DEWNR responds

Underway - DEWNR advised,

no response to date

22nd January 2014


DA/CCS/R4 Organise Land Only lease for Balgowan Camping Ground

As soon as Ministerial approval is granted

Waiting on consent

14th May 2014

Director Assets & Infrastructure Services

DA/AIS/R3 Organise to have the following documents signed and sealed for the Walk the Yorke Leisure Trail with the State Government and private landholders

July 2014 – ongoing for duration of project

All Crown Leases executed. Private landowners under consideration and

some require further

information. Ongoing

8th April 2015


DA/DS/R2 Prepare a plan to implement the Bush Camping recommendations

February 2016 Commenced

13th May 2015


DA/DS/R2 Council agreed to accept care, control and management of Lot 10 Moorowie Terrace Port Moorowie CR5323/554

As soon as Ministerial approval is granted

Underway awaiting

response from Minister

10th June 2015


DA/CCS/R4 Relinquishment of care/control of Crown land occupied by the Royal Volunteer Coastal Patrol SA Inc. Port Victoria adjacent to the Port Victoria CFS station to accommodate the new CFS station requirements

Associated with Port Victoria CFS issue RVCP likely to be transferred to the Crown

Still with the Minister’s office

Waiting for finalisation of negotiations between the

Minister and CFS


9

Director Assets and Infrastructure Services

DA/AIS/R3 Organise to work with DPTI to undertake a review of the speed limit buffer zones at Wool Bay

March 2016 DPTI Notified Unsure of

timeframes for DPTI to

undertake assessment and advice back to

Council

12th August 2015


DA/CCS/R5 Finalise the proposed lease for the Royal Volunteer Coastal Patrol at Point Turton

March 2016 Negotiations underway for

driveway access point –

Operations Co-ordinator to meet

with Lessee. Awaiting outcome of Development

Application

Director Corporate and Community Services

DA/CCS/R9 Organise for the three scenic tourism frames to be organised in the approved locations

April 2016 Consultation completed.

Development application

approved. Works to commence in

March

9th September 2015

Director Assets and Infrastructure Services

Motion on Notice

Organise a plan for allocating $1 million for the accelerated roadside vegetation management

March 2016 Presentation to September 2015

Workshop Ongoing

14th October 2015


DA/DS/R1 Organise the requirements for public consultation in relation to revocation of Community Land at Warooka

March 2016 Underway, public consultation

process commenced

11th November 2015


DA/DS/R2 Undertake public consultation on changes to use of the Port Vincent Foreshore Boat Ramp

February 2016 Underway ongoing

9th December 2015

Director Corporate & Community Services

DA/CCS/R4 Organise to undertake necessary works to upgrade Black Point Caravan and Camping Ground amenities

April 2016 Contractor engaged. Works

to commence after peak season

is finished


10


DA/CCS/R6 Organise the lease for Maitland Children’s Centre with Happy Kidz Child Care.

March 2016 Commenced


DA/AIS/LATE ITEM

Advise necessary authorities that Council has endorsed access of vehicles with Higher Mass Limits on Council’s road network with certain conditions being met

January 2016 DPTI notified completed


DA/DS/R2 Organise to continue the process to seek Ministerial approval for revocation of the Community Land Classification for the Warooka Consulting Rooms

January 2016 Commenced ongoing

20th January 2016

CEO

DA/CEO/R1 Organise to submit nomination for Mayor Agnew for the John Legoe Award

February 2016


DA/CCS/R3 Organise for the External Grant Funding Policy to be included on the Council’s website

January 2016 Completed


DA/CCS/R4 Undertake Public Consultation with residents of Parsons Beach in relation to naming of the locality

February 2016 Underway


DA/CCS/R5 Advise Maitland and District Progress Association of their request for community grant payment 2013/2014



DA/AIS/R1 Advise the proponents in relation to Clinton Road construction project and the additional 3kms

January 2016 Underway


DA/DS/R2 Organise to submit Council’s opinion on the Draft Environment Protection Air Quality Policy 2016 to the EPA



11


CA/CCS/R1 Advise tenderers of the result of the EDRMS tender



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DIRECTOR ASSETS & INFRASTRUCTURE SERVICES IA/ITEM 4.5 1. CONSTRUCTION AND MAINTENANCE WORKS (File Ref: 9.24.1.1)

PURPOSE

To provide a summary of capital and maintenance works undertaken within Assets and Infrastructure Services throughout the month preceding the February 2016 meeting of Council.

RECOMMENDATION That the report be received.


Key Theme/s: Sustainable Communities 1. Sustainable Infrastructure

Strategic Goal/s: 1.1 Provide infrastructure assets that are sustainable and safe

BACKGROUND

This report provides Council with a summary of the capital and maintenance works undertaken within Assets and Infrastructure Services throughout the month preceding the Council meeting.

DISCUSSION

• Patrol Grading is ongoing throughout the district, in line with current schedules and techniques.

• Attention to parks, gardens and reserves is maintained throughout the district at a level in accordance with available resources.

• The following works / upgrades have been applied to our Community Wastewater Management Systems (CWMS) and Water Schemes:

CWMS o Bypass infrastructure installed Ardrossan o Fences repaired at the WWTP compound Maitland o Air relief valves replaced Point Turton Water Schemes o Restrictors in water meters replaced Black Point o Replacement of level floats Desalination Plant o Tank level and pump fault system installed Hardwicke Bay

(All CWMS and Water Schemes are monitored with water quality testing in accordance with SA Health and Environmental Protection Authority [EPA] licence conditions.)

• Approximately 90 Customer Service Requests (CSRs) have been addressed throughout January with activities including:

o footpath maintenance; o maintenance to public buildings;


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o maintenance to sealed and unsealed roads; o replacement of signs and traffic control devices; o stormwater infrastructure maintenance; and o street scaping.

• Some remedial work has been undertaken on the Port Victoria jetty with kick and hand rail replacement.

• Kerb and watertable has been replaced within Eighth Street, Minlaton.

• The Clinton Road construction work is progressing well, aligned with available construction crew resources throughout January.

• Footpath maintenance (resurfacing) has been undertaken within Arthurton, Maitland, Minlaton, Port Victoria and Price.

COMMUNITY ENGAGEMENT PLAN

Not applicable

CONSULTATION PROCESS

In preparing this report, the following Yorke Peninsula Council officers were consulted:

• Infrastructure Manager

• Operations Manager

• Works Manager

• Operations Coordinator

• Leading Worker Central

• Leading Worker North

• Leading Worker South

• Works Supervisor North

• Works Supervisor South

In preparing this report, the following External Parties were consulted:

• Nil

POLICY IMPLICATIONS

Nil

BUDGET AND RESOURCE IMPLICATIONS

Within capital and operations budgets


Nil

ATTACHMENTS

None associated with this report


14

DIRECTOR DEVELOPMENT SERVICES

IA/ITEM 4.6 1. INSPECTORIAL ACTIVITY REPORT (File Ref: 9.24.1.1)

PURPOSE

To inform Council of the activities of the Inspectorial Team.



Key Theme/s: Corporate Governance and Leadership 2. Organisational Efficiency and Resource Management Strategic Goal/s: 2.3 Meet all legislative and compliance responsibilities

BACKGROUND

This report provides Elected Members with information relating to the activities of the Inspectorial staff.

DISCUSSION

Council’s Inspectors have dealt with many routine matters during the past month including, illegal campers, abandoned vehicles, wandering and nuisance dogs and noisy dogs.

Three dogs were impounded as a result of them being detained by members of the public. They were all returned to their owners after the payment of an impounding fee.

Three dog owners have been cautioned as a result of their dogs wandering at large, whilst a Maitland dog owner was given an Expiation Notice for keeping an unregistered dog and for wandering at large.

Two dog owners were cautioned for not picking up after their dog as a result of complaints from members of the public.

On New Year’s Day a dog wandered from its property in Stansbury and attacked a neighbour’s dog, resulting in some serious injuries that required veterinary treatment. The owner of the attacking dog has been issued with a $210 Expiation Notice as a result of the incident and a notice of intention to issue a Control (Nuisance Dog) Order has also been given to the dog owner.

A Warooka dog owner was issued a $210 Expiation Notice as a result of his dog wandering at large and attacking some sheep in a nearby paddock. The sheep suffered no serious injuries as a result of the attack.

Two dogs were impounded in Warooka after they were seen on another property attacking a pet goat. The person responsible for the control of the dogs was issued a $210 Expiation Notice as a result of the incident and a notice of intention to issue a Control (Nuisance Dog) Order.


15

Routine patrols of boat ramps have been performed to ensure that users are paying to use the facilities. Two expiation notices have been issued to persons for not displaying a launch ticket/permit after launching their boats.

Random patrols have occurred at Gleesons Landing and Burners Beach bush camping reserves to ensure users are paying for the facilities. Council Rangers have collected $540 in camping fees.

Council Rangers routinely patrol all townships for traffic management, paying particular attention to disabled parking and vehicles parking on yellow lines. One expiation was issued to a driver for parking adjacent to a continuous yellow line whilst three other drivers were cautioned for the manner in which they parked their vehicle.

A holder of a permit to collect monies on the footpath at Yorketown was cautioned for breaching the conditions of their permit, namely for collecting monies outside the nominated hours. The introduction of the new permit system last year, which limits the majority of the permits to be issued only on a Thursday and Friday between the hours of 10am to 1.30pm, has resulted in very few complaints about the activities of the permit holders. There was some resistance at first from local collectors in relation to the application for the permit, but with the assistance of Council’s customer service staff in the completion of the application they have accepted the requirements of the permit.


Not applicable



• Inspectorial Staff


• Nil

POLICY IMPLICATIONS

Not applicable


Routine inspectorial activities are contained within the 2015/16 Annual Business Plan


Fire and Emergency Services Act 2005

Dog and Cat Management Act 1995

Local Government Act 1999

The activities undertaken by Council Rangers are based on reducing the risk of nuisance, injury, public damage and disaster to the community.

ATTACHMENTS

Nil


16

DIRECTOR DEVELOPMENT SERVICES] IA/ITEM 4.6 2. ENVIRONMENTAL HEALTH ACTIVITY REPORT (File Ref: 9.24.1.1)

PURPOSE

To inform Council of the activities of the Environmental Health Officer (EHO).



Key Theme/s: Corporate Governance and Leadership 2 Organisational Efficiency and Resource Management Strategic Goal/s: 2.3 Meet all legislative and compliance responsibilities

BACKGROUND

This report provides Elected Members with information on matters relating to public health and food safety.

DISCUSSION

A major portion of the EHO role is the ongoing assessment of waste control applications and the inspection of work done by trade’s people in installing such systems. Routine and follow up inspections of food businesses are undertaken throughout the year. Inspections are unannounced (as far as practical) and their frequency is determined by a state-wide risk classification tool. The EHO has been assisting in organising the annual asbestos audit of buildings under Council control. The audit is due to commence on Monday 8 February 2016.


Not applicable



• Director Development Services


• Nil


17

POLICY IMPLICATIONS

Not applicable


Council has mandatory legislative responsibilities as identified in the 2015/2016 Annual Plan.


South Australian Public Health Act 2011 Food Act 2001 South Australian Public Health (Wastewater) Regulations 2013 On-site Wastewater Systems Code Safe Drinking Water Act 2011 Mitigation of Council’s risk by ensuring legislative compliance, consistency and appropriate, suitably qualified personnel are undertaking business and regulatory functions.

ATTACHMENTS

Nil


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DIRECTOR DEVELOPMENT SERVICES

IA/ITEM 4.6

3. WASTEWATER SYSTEM APPLICATION DECISIONS (File Ref: 9.24.1.1)

PURPOSE

To inform the Elected Members of Wastewater Application decisions for the period 4 January 2016 to 29 January 2016.



Key Theme/s: Sustainable Communities 2. Progressive and Sustainable Development Strategic Goal/s: 2.2 Streamlined Development Assessment Process

BACKGROUND

To keep Elected Members informed of Wastewater Application decisions under delegated authority.

DISCUSSION

The following is a list of all Wastewater System applications processed for the period 4 January 2016 to 29 January 2016.

Maitland

050/104/2015 050/122/2015

Yorketown

050/034/2015 050/113/2015 050/114/2015

050/130/2015 050/003/2016


Not applicable



• Environmental Health Officer


• Nil Yorke Peninsula Council Council Agenda Wednesday 10th February 2016

19

POLICY IMPLICATIONS

Nil


Nil



Development Act 1993

Environmental Protection Act 1993

Council’s Development Plan

Wastewater System approval functions involve critical risk management considerations which include meeting legislative responsibilities, environmental issues and public health.

ATTACHMENTS

Attachment 1: Wastewater Application Decision Register


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LIST OF WASTE CONTROL APPLICATIONS & DECISIONS ISSUED BY THE ENVIRONMENTAL HEALTH OFFICERS UNDER DELEGATION FOR THE PERIOD 4 JANUARY 2016 – 29 JANUARY 2016

Maitland

Septic App. No. Owner Location Proposal Conditions Assess.

No Decision Date Plumber & Licence No

050/104/2015 PVP Main Pty Ltd 4a Main Street PORT VINCENT

(Lot 100) 4a Main Street PORT VINCENT

Holding Tank

11

310862

28 January 2016

Owner Applicant

050/122/2015 Laighside Proprietors P/L PO Box 66 CURRAMULKA

(Sec 90) 517 Micky Flat Road CURRAMULKA

Septic & Soakage

11

313031

28 January 2016

Owner Applicant

Yorketown

Septic App. No. Owner Location Proposal Conditions Assess.

No Decision Date Plumber & Licence No

050/034/2015 D & T Sheldon 32 Petworth Parade GREENWITH

(Sec 323) 28 Foreshore Road HARDWICKE BAY

Holding Tank

11

323287

28 January 2016

Peninsula Plumbing

050/113/2015 K Pyromallis 28 Danby Street TORRENSVILLE

(Lot 322) 2 Sunset Court EDITHBURGH

Aerobic System

11

424473

7 January 2016

Hart Bros

050/114/2015 D Zoumis 12 Alfrina Street KIDMAN PARK


Aerobic System

11

434258

28 January 2016

Hart Bros

050/130/2015 P Zammit & N Baxter 7 Persimmon Grove GOLDEN GROVE

(Lot 212)19 Captain Hutchinson Drive POINT TURTON

Aerobic System

11

110957

14 January 2016

CMB Drafting & Design

050/003/2016 Yorke Peninsula Council PO Box 57 MAITLAND

(ptl 95) Oval Avenue WAROOKA

Septic & Soakage

11

101444

21 January 2016

Hart Bros


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DIRECTOR DEVELOPMENT SERVICES IA/ITEM 4.6 4. DEVELOPMENT APPLICATION DECISIONS (File Ref: 9.24.1.1)

PURPOSE

To inform the Elected Members of Development Application decisions for the period 4 January 2016 to 29 January 2016.




BACKGROUND

To keep Elected Members informed of Development Application decisions under delegated authority.

DISCUSSION

The following is a list of all Development Applications processed for the period 4 January 2016 to 29 January 2016.

Yorketown

544/1074/2015 544/1080/2015 544/1088/2015

544/1090/2015 544/1165/2015 544/1195/2015

544/1203/2015 544/1222/2015 544/1232/2015

544/1239/2015 544/1249/2015 544/1002/2016

544/1004/2016 544/1014/2016

Maitland

544/2280/2014 544/2245/2015


Not applicable



• Planning & Building Officers Yorke Peninsula Council Council Agenda Wednesday 10th February 2016

22


• Nil

POLICY IMPLICATIONS

Nil


Nil



Development Act 1993

Council’s Development Plan

Development Assessment functions involve critical risk management considerations which include meeting legislative responsibilities, environmental issues, impact upon community and safety.

ATTACHMENTS

Attachment 1: Development Application Decisions Register


23

LIST OF DEVELOPMENT APPLICATIONS & DECISIONS ISSUED BY THE ASSISTANT BUILDING SURVEYOR UNDER DELEGATION FOR THE PERIOD 4 JANUARY 2016 – 29 JANUARY 2016

YORKETOWN

Dev. App. No. Name & Address Location Proposal Class

Area m2

Cost $

Conditions Planning Building

Assessment/ Valuation

No

Decision Date

Builder & Licence No



Demolition of Dwelling, Garage & Carport; New Two Storey Dwelling

1a

1a

147

170.58

339,500

Planning 5 Building 3

323287

5408979964

28 Jan 2016

Coast To

Coast Homes BLD225824



Garage

10a

70.87

12,589


323287 5408979964

28 Jan 2016

Owner Builder

544/1088/2015 A Taylor 46 Greenfield Cres WEST LAKES SHORE

(Sec 271) 242 North Coast Rd POINT TURTON

Verandah & Decking

10a 10a

68.77 74.65

6,652


115733 540072388

12 Jan 2016

Owner Builder

544/1090/2015 D & S McPhee PO Box 138 STANSBURY

(Lot 626) 5 West Terrace STANSBURY

Garage

10a

72

3,000


206771 5404697020

27 Jan 2016

Owner Builder

544/1165/2015 D Zoumis 12 Alfrina Street KIDMAN PARK


New Dwelling & Garage UMR

1a 10a

140.87 38.14

166,412


Private Certifier

434258 5405137139

28 Jan 2016

Distinctive Homes G10420

544/1195/2015 P Zammit & N Baxter 7 Persimmon Grv GOLDEN GROVE

(Lot 212) 19 Captain Hutchinson Drive POINT TURTON

Dwelling Addition & Deck

1a

10a

52.5 49.11

85,000


Private Certifier

110957 5400784521

14 Jan 2016

TBA

544/1203/2015 A & B Searle 3 Giles Street West COOBOWIE

(Lot 123) 3 Giles Street West COOBOWIE

Garage

10a

198

12,000


215772 5405714004

7 Jan 2016

Owner Builder

544/1222/2015 K Pyromallis 28 Danby Street TORRENSVILLE


New Dwelling & Garage UMR

1a 10a

165.16 38.44

185,148


Private Certifier

424473 5405137155

7 Jan 2016

Distinctive Homes Pty Ltd

G10420 544/1232/2015 S Rowe

PO Box 12 POINT TURTON

(Lot 20) 8-10 Reef Crescent POINT TURTON

Outbuilding – Swimming Pool Enclosure

10a

112.8

40,000


Private Certifier

426817 5401054758

27 Jan 2016

TBA

544/1239/2015 P & J Bone PO Box 117 WAROOKA

(Sec 285) 152 North Coast Rd POINT TURTON

Demolish Garage; New Garage

10a

36

8,900


115592 5400872185

29 Jan 2015

Owner Builder

544/1249/2015 L & M Castiglia PO Box 139 WAROOKA

(Lot 14) 5 Trengrove Drive POINT TURTON

Verandah

10a

32.5

3,000


407213 5400786578

12 Jan 2016

Paul Delsar GL6630


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544/1002/2016 Munkowurlie P/L PO Box 216 YORKEOTWN

(Sec 59) 1013 Waterloo Bay Road WAROOKA

Swimming Pool & Safety Barrier

10a

50

55,660

Planning N/A Building 1

Private Certifier

226548 5406360050

8 Jan 2016

Riverina Pools & Spas

544/1004/2016 JR Moseley PO Box 31 POINT TURTON

(Lot 12) 2 Coral Court POINT TURTON

New Dwelling, Carports UMR & Deck

1a 10a 10a

154.38 59.40 10.14

103,480


425892 5401040508

20 Jan 2016

Selecta Homes

GL56332 544/1014/2016 Ky-Peer Nominees

PO Box 46 HARDWICKE BAY

(Lot 24) 3 Northshore Road HARDWICKE BAY

Demolish all Buildings (Dwelling, Garage & Verandah)

1a 10a

67.24 47.46

500

Planning N/A Building 7

322842 5408979040

28 Jan 2016

Owner Builder

TOTAL $1,021,841 MAITLAND

Dev. App. No. Name & Addresses

Location Proposal Class

Area m2

Cost $

Conditions Planning Building

Assessment/ Valuation

No

Decision Date

Builder & Licence No

544/2280/2014 PVP Main Pty Ltd 4a Main Street PORT VINCENT

(Lot 100) 4a Main Street PORT VINCENT

Surgery

5

57

150,000


Private Certifier

310862 5408422904

28 Jan 2016

TBA

544/2245/2015 Laighside Proprietors Pty Ltd PO Box 66 CURRAMULKA

(Sec 90) 517 Micky Flat Road CURRAMULKA

Enclose Verandah & New Verandah

10a 10a

15.58 5.43

20,000


Private Certifier

313031 5408577009

28 Jan 2016

TBA

TOTAL $170,000


25

DEBATE

AGENDA


26


DA/ITEM 6.1

1. 2016 OUTBOUND MISSION TO CHINA (File Ref: 9.24.1.1)

PURPOSE

For Council to consider sending a delegation from Yorke Peninsula Council to join the Premier’s 2016 Shandong Outbound Mission.

RECOMMENDATION

For Council discussion and consideration.


Key Theme/s: Sustainable Communities 3. Our Economy 4. Economical Growth through Sustainable Industrial Development Strategic Goal/s: 3.1 Sustainable economic growth 3.2 Increase access to employment opportunities for our communities 4.3 Realise the benefits for our Community created through major industry and business growth

BACKGROUND

The 2015 mission to Shandong was centered around the 2nd Shandong South Australia Cooperation and Development forum held in Jinan and Qingdao, Shandong Province, China from 24-28 May 2015.

Representatives from 14 South Australian Councils accompanied the Premier of South Australia who led the State’s largest ever and most ambitious outbound mission with the support of senior government Ministers, State and Local Government officials and representatives from business, institutional and community groups.

South Australia has a long and successful sister state relationship of almost 30 years with the Shandong Province, located on the eastern seaboard of China. It is a province of almost 100 million with a gross domestic product (GDP) close to US$1 trillion in 2014. Shandong is also at the core of China’s traditional culture.


27

The Shandong South Australia Cooperation and Development Forum was established in 2013 and provides a significant platform for South Australian companies to engage with Shandong. The relationship is focused on government to government relationships, social and cultural exchange and economic cooperation across key sectors including resources, agribusiness, services, education, tourism, health and aged care.

Development of the mission programme was assisted by the Department of State Development on behalf of the South Australian Government in partnership with the Shandong Department of Commerce, the Qingdao Bureau of Commerce and the peak industry body in China, the China Council for the Promotion of International Trade.

Applications to participate in the Forum were invited in March 2015 resulting in approximately 250 mission participants formally invited to participate in the mission programme. Applicants were required to demonstrate export readiness by providing an export business plan, demonstrate a product or service which had clear potential to meet or create market demand in China and have strength in the domestic market.

A 27 strong Local Government delegation was led by Sean Keenihan, in his capacity as the SA Government’s Strategic Advisor – China, and included 15 Councils and 1 RDA with 12 Mayors and 10 CEOs attending, including:

Adelaide City Council Lord Mayor, Lady Mayoress, Councillor and International Relations Manager

Charles Sturt Mayor and Business Development Manager Grant Mayor LGA President and Senior Policy Officer Light CEO Mid Murray Council Mayor Mount Gambier Mayor and CEO Murray Bridge Mayor Naracoorte/Lucindale Mayor and CEO Onkaparinga Mayor and CEO Playford Mayor and Acting CEO Port Lincoln Mayor Prospect Mayor and Director Corporate Services Regional Development Australia – Fleurieu CEO Renmark Paringa CEO Salisbury Mayor and CEO Wattle Range Mayor and CEO

Elected Members would be aware that I accompanied by Mayor Agnew and Councillors Scott Hoyle and Naomi Bittner participated in the recent Immigration SA and ACBC Invest in Regional SA Expo held in the Unley Town Hall on Friday 27th November 2015.

As part of the Expo we were provided with an opportunity to develop a Marquee including information about Yorke Peninsula in the hope of sparking an interest for the Chinese participants in all that we have to offer in our beautiful part of the world.

Our main focus was on investment opportunities in agribusiness, salt extraction, fishing and promotion of tourism. We were fortunate to have Reef Encounters provide us with some a trevally, snapper and harlequin fish fresh on ice for display, we had some local beef produce from Stansbury Gourmet Meats, locally caught fresh whiting, some barley, wheat, canola,


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salt products and lentils all forming part of our display in the marquee. It was a great day and a wonderful opportunity to showcase our region.

DISCUSSION

In April 2016, the Premier will lead a delegation to China to celebrate the 30 year anniversary of South Australia’s sister-state relationship with Shandong Province. The 2016 South Australian Shandong Mission will be held from 5-9 April, visiting five third and fourth tier cities over five days. The five cities have each signed some form of ‘friendly city’ agreement with a South Australian city, and it is anticipated that the respective SA mayors will play a key role in the programme of activities in their related city.

The friendly cities are:

Ji’nan and Onkaparinga Qingdao and Adelaide Zibo and Playford Linyi and Salisbury Yantai and Charles Sturt

The programme will include government-to-government (G2G) and business-to-business (B2B) events in each city with a potential audience of 1,000 businesses and investors in a ‘trade expo’ setting, showcasing South Australia’s ‘China-ready’ small-to-medium enterprises (SMEs). These events will be fully supported by Shandong’s regional prefectures.

The May 2015 Mission established a unique mutual partnership between SA councils and Shandong prefectures with a commitment to foster and further develop this relationship. A critical output of the MoU is the establishment of the Shandong-South Australia Local Government Economic Development Cooperation Platform which will capitalise on this strengthening G2G partnership.

The Platform will support and assist Shandong and South Australia to promote the opportunities held in their respective regions and support their enterprises to showcase their offerings and business opportunities. It will also provide a pathway for the exchange of information and to inform our counterparts of contacts which could potentially be of assistance in identifying two-way import, export and investment opportunities.

The 2015 Local Government delegation was determined to capitalise on the momentum achieved during that mission and immediately established a Shandong Local Government Working Group to drive the sector’s China engagement agenda, with a particular focus on the following four initiatives:

1. programme development for Local Government participation in the September 2015 inbound mission;

2. development of the Shandong-South Australia Local Government Economic Development Cooperation Platform in accordance with the MoU signed in Shandong in May 2015;

3. preparation of a comprehensive programme for Local Government participation in the outbound mission in 2016 as part of 30th anniversary celebrations of the Shandong-SA sister-state relationship; and

4. development of the LGA China Engagement Strategy and Guide.


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A key feature of the April 2016 mission will be the launch of the Shandong-South Australia Local Government Economic Development Cooperation Platform in all five Shandong cities, to up to 100 local businesses and investors in each city. The Platform is a collaborative effort by SA councils to support local business to competitively connect and do business with China. Launching the Platform in Shandong will highlight Local Government's leadership in increasing trade and investment between South Australia and Shandong.

All of the councils that travelled with the Premier’s May 2015 mission have been participating in the Shandong LG Working Group and have been actively supporting their local businesses to become China-ready. Indeed, the building block of the draft LGA China Engagement Strategy is the recognition that Local Government is perfectly positioned to provide SMEs with a competitive advantage to increase trade and investment from China. The LGA China Engagement Strategy outlines the steps that councils can take to drive this process.

The SA Local Government Association is anticipating that representatives from all of those councils will participate in the April outbound mission and indeed there are likely to be additional councils interested in participating.

Registration for the 2016 Shandong Mission closes on 26 February 2016. Council may wish to consider whether this opportunity has merit and is worthy of support.


Not applicable.



CEO and Mayor


SA Government’s Strategic Advisor – China, Sean Keenihan

SA Chinese Business Council

Local Government Association

POLICY IMPLICATIONS

Not applicable.


The LGA and China Council have indicated the cost person between $3,000 to $4,000 inclusive of flights, accommodation, meals etc. Reference checking of two of the regional representatives on economy flights have confirmed the figure of $3,000.

Participation in the 2016 Shandong Outbound Mission could be funded from the Elected Members Training and Development line, which has an allocation of $24,000 in 2015/2016 with $4,000 currently having been spent.


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Not applicable.

ATTACHMENTS

Attachment 1: Draft Programme 2016 South Australian-Shandong Outbound Mission


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Contact Department of State Development

Level 7, 131 Grenfell Street, Adelaide, South Australia 5000 T: +61 8 8303 2092 E: [email protected]

www.statedevelopment.sa.gov.au

Tuesday 5 April Jinan Midday-early afternoon: Delegates to arrive Evening: Mission briefing, dinner and networking, celebratory sporting event Wednesday 6 April Jinan Morning phase 1: Opening Ceremony and signing ceremonies Morning phase 2: Business Fair Midday: Networking lunch Afternoon: Business own arrangements with potential partners Evening: Celebratory event Thursday 7 April (Optional) Zibo Morning: Travel to Zibo and own lunch arrangement Afternoon phase 1: Speeches and announcements Afternoon phase 2: Business Fair Afternoon phase 3: Travel to Qingdao and own dinner arrangement Friday 8 April (Partially optional) Qingdao Morning phase 1: Opening Ceremony and signing ceremonies Morning phase 2: Business Fair Midday: Networking lunch Afternoon (Optional): Travel to Yantai/Linyi Saturday 9 April (Optional) Yantai/Linyi (Cocurrent in 2 cities) Morning phase 1: Speeches and announcements Morning phase 2: Business Fair Midday: Networking lunch Afternoon: Travel to Qingdao Sunday 10 April Own arrangments, Australia Week in China commences on 11 April 2016 See http://www.austrade.gov.au/Events/austrade-australia-week-in-china for more information

South Australia-Shandong Sister State Relationship 30th Anniversary Commercial Program

Commercial Program


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http://www.austrade.gov.au/Events/austrade-australia-week-in-china


DA/ITEM 6.1

2. BLACK POINT BOAT RAMP FIXED WALKWAYS (File Ref: 9.24.1.1)

PURPOSE

Council has received correspondence from the Black Point Progress Association requesting an application to SABFAC for 50% funding for the installation of fixed walkways at the Black Point Boat Ramp to alleviate safety concerns identified by ramp users.

RECOMMENDATION

That Council submit a formal application to SABFAC for 50% funding for two fixed walkways, one either side of the Black Point Boat Ramp.


Key Theme/s: Sustainable Communities 1. Sustainable Infrastructure Strategic Goal/s: 1.1 Provide infrastructure assets that are sustainable and safe.

BACKGROUND

Council has received formal correspondence from the Black Point Progress Association requesting that Council submit a formal application to SABFAC for funding to install a walkway on either side of the recently upgraded Black Point Boat Ramp.

The Black Point Boat Ramp was completed (just prior to Easter 2014) and was installed on a fixed budget and after 12 months of ramp usage there have been a number of near misses and incidents, relayed to Council that are cause for concern. These concerns were presented to Council at an informal workshop towards the end of 2015 by representatives from the Black Point Progress Association.

Ramp users have identified safety concerns (to both Council and the Association) in relation to the launching and retrieval of boats.

DISCUSSION

The Black Point Progress Association engaged the services of Aztec Engineering to undertake a risk assessment of the existing upgraded ramp and provide suitable solutions to minimise potential hazards when launching and retrieving boats.

Following a review by Aztec Engineering (refer attached correspondence and engineering designs) a solution was designed with the inclusion of fixed walkways on either side of the ramp.

An economical solution would be to install a centre fixed walkway, however the head of the ramp, the turning circle and narrowness of the dual lanes precludes the introduction of a centre fixed walkway.

This has been confirmed by Aztec Engineering and DPTI Officers of Marine and Harbours.

The solution is to place fixed walkways on the ramp edge to allow ramp users safe access for launching and retrieval of boats, this will also provide a safer method of access to the bottom of the ramp whilst there is traffic using the ramp.


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There have been reports relayed via the Progress Association of instances of boats being blown by the prevailing winds, predominantly from the South East on the right hand side of the ramp, onto the rock wall and into the paths of other ramp users. Advice from Aztec indicates that you should always place fenders to keep your boat off the berth, not be pushed on. Although the winds are predominantly on the right hand side of the ramp, given that it is a dual lane ramp, advice received indicates it would be prudent to pursue fixed walkways on both sides of the ramp and this would complete the boat ramp project and allow for safer use by ramp users long into the future and for the vast majority of wind conditions.

Initial discussions with SABFAC appears that they are supportive of an application, the degree and scale will depend on whether they consider they will fund one or two sides, however this being a separate and subsequent application to the Board, should Council consider submitting for only one side, it would be highly unlikely that a third and subsequent submission for funding would be supported.

The installation of fixed walkways on both sides of the ramp may minimise any future safety concerns and assist with launching and retrieval activities.

This matter was also raised again at the Annual Black Point/Council Staff/Elected Members meeting held late in January 2016.

The Black Point Progress Association have been proactive in engaging Aztec Engineering to come up with a suitable solution to their concerns and have provided updated concept drawings (copy attached) that support an application being submitted for fixed walkways on both sides of the ramp. This concept drawing will require full design engineering should the project proceed.

If Council considers supporting this project then Council will need to provide a concept estimate, detailing costs associated with the project. However, Aztec have recently confirmed the project cost is estimated to be $300K and Black Point Progress have suggested that those costs could be split in the following manner:

SABFAC $150K Council $140K BPPA $10K

Any applications to SABFAC at this point in time would be considered a Stage 1 application meaning that the Board will realistically consider three (3) options:

1. No support for funding 2. Support the funding of one side 3. Support the funding of two sides

Should the Board support number 2 or 3 above, Council would need to consider this project in the 16/17 draft budget and submit a further Stage 2 application to SABFAC after a fully engineered design is put to tender, in which SABFAC would fund 50%.

The Progress Association noted in their correspondence that they had conducted a survey of ramp users and there was overwhelming support for the installation of walkways to improve safety for all ramp users.


Level 1 - Inform



CEO, Director Assets & Infrastructure Services


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Aztec Engineering

DPTI Officers from Marine and Harbours

Black Point Progress Association

POLICY IMPLICATIONS

Not applicable.


Budget estimates indicate a capital cost of $150K per side, application for one side would be funded via a Black Point Progress Association contribution of $10K, and would require $140K from Council.

Whilst the initial cost estimate of $150K per side is yet to be formally tested, Aztec have indicated a strong degree of surety and it would be expected that the second side would be constructed at a reduced rate, as the costs of mobilising large plant and equipment would already be built into the initial construction of the first side.


Safety and liability concerns have been raised and reported to both Council and the Association.

ATTACHMENTS

Attachment 1: Correspondence to CEO from Black Point Progress Association

Attachment 2: Aztec Engineering concept design x 2 views


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14 January 2016 Mr Andrew Cameron Chief Executive Officer Yorke Peninsula Council PO Box 57 MAITLAND SA 5573 Dear Andrew, BLACK POINT BOAT RAMP – PROPOSED WALKWAYS – FUNDING SUBMISSION As discussed, this is the formal Submission from the Black Point Progress Association (BPPA) seeking $140,000 towards the projected cost of $300,000 for installing a walkway on each side of the boat ramp at Black Point. The reasons for seeking funding for these walkways were set out in the presentation we gave to Council on 25 November 2015, when we emphasised the safety issues which, in our view, both Council and the BPPA had an obligation to address. Our presentation of 25 November 2015 The main points from our presentation are summarised below. When we renewed our efforts about 5 years ago to have the old boat ramp replaced, we were looking for a new, safer, more efficient ramp with the following features:

o a new double lane ramp adjacent to existing one (which has been demolished);

o a ramp which is a little higher and much longer than existing ramp (making it usable at lower tides with a firmer base at the low end of the ramp);

o dual lane access from “top” to “bottom”;

o an extensive manoeuvring area at the lower level which would allow vehicles and trailers to be driven forwards both down and up the dual lanes;

o extensive new rock sea walls to protect against erosion;

o pedestrian access each side of the head of the ramp to and from the beach.

All these things were achieved. The total cost was about $810k with the funds contributed as follows: YPC ($343k), SABFAC ($424k) and the community ($43k). During the planning and preparation stage, there were some quite major hiccups along the way but, with goodwill from all the major stakeholders, construction finally commenced in mid Feb 2014. It soon became a very busy site with the ramp open for business by Easter (which commenced 18 April 2014). All the major stakeholders were very pleased with the outcomes.


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2Feedback from the experience of first 21 months has been universally positive except for some important safety issues which emerged, and which are summarised below.

o boaties were having difficulty with securing boats safely, particularly when there were cross winds, both immediately after launching and immediately prior to retrieval;

o there were a number of reported instances of boats being blown onto the rock walls, and into the paths of other ramp users;

o hence we encouraged users to have at least two people involved;

o ours is the only recent boat ramp built on YP without a jetty or pontoon. Having a pontoon would have required groyne walls being built to provide protection, and such walls push up the costs into the millions of dollars;

o because our new ramp is steeper than the old one, that has meant that people in the water guiding boats have suddenly found themselves in quite deep water;

o this has led to accidents and near misses, and at least one very nasty accident which required a person having a shoulder reconstruction;

o these issues were exacerbated by the slippery ramp (which is being cleaned by Council but really also requires some longer term solutions). Even over the recent holiday period one of our long-term Committee members had a nasty fall which could well have resulted in serious injury (but fortunately didn’t). We can’t keep relying on luck to get us through such incidents;

o in the meantime, we have asked users to exercise particular care while a lasting solution is found.

We emphasised that in our view doing nothing was not an option. With several reports of accidents and at least one nasty accident and serious injury, both the Council and the BPPA needed to be conscious of the risk of exposure to litigation. Because of these safety concerns, Aztec Analysis were commissioned to undertake a risk assessment. Their review recommended a walkway as the most appropriate way of dealing with the risk issues. Since then Aztec have encouraged us to seriously consider two walkways, and experience this summer has confirmed the value on safety grounds of doing this. Attached are Aztec’s concept drawings of the walkways, together with some photos of a similar walkway at Blackfellows Caves in the South East (which provide quite a good indication of what the Black Point walkways will look like). The projected cost of the Black Point walkways, as recently reconfirmed by Aztec, is $300k, and we suggest that $150k be met by SABFAC, $140k by the Council, and $10k by the BPPA. We also surveyed ramp users and there was overwhelming support for the walkway, together with some useful suggestions. An important question that came up during our presentation was why didn’t we deal with the safety and walkway issues the first time? Our answer was that back in 2013 the understandings we had with the two major funders were quite fragile, and we didn’t want to do anything that might compromise final funding approvals being obtained. We took the view at the time that it would be unwise to commission additional design work that would require additional funding. We were prepared to accept a less than ideal product provided it met most of the identified requirements, and the project could be completed on time and within budget (which it was). In addition, none of the major stakeholders back then anticipated that these safety issues would emerge. They have only become evident, as has the need for walkways, with the benefit of experience. You will recall that, following our presentation last November, there was quite a robust discussion with Council members with a number of questions put and answered (mainly with references to our presentation). Just a few of these are summarised below.


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3o With other communities on YP also looking for ramp site upgrades, why should Council provide

more money to Black Point having already provided $343k in 2013/14 for the upgrade of the ramp itself. We re-iterated that we were only looking for a modest amount ($70k – $140k) this time round, and this was to address the safety issues. We also said that the total expenditure on our boat ramp was quite small relative to other ramps on Yorke Peninsula.

o A number of Councillors acknowledged the initiative taken by the BPPA in commissioning the Aztec study and coming up with a recommended solution. They thought our comprehensive proposal would make it easier for the Council to make a decision.

o Was the new boat ramp affecting sand movement? And would the addition of the walkway have any such impact? We explained that our experience over many years at Black Point was that there were seasonal movements in sand from one part of the bay to another and back again. However, it seemed to us that these movements were cyclical rather than permanent. There was little evidence that the new ramp had caused any significant permanent changes in these seasonal patterns; and we would anticipate much the same would be the case after the addition of the walkways.

o A further question that has been raised is why didn’t we opt for a centre walkway (perhaps similar

to the Blackfellows Caves example). The answer is that there is just enough manoeuvring area on the lower level when it is being used by large boats/trailers and large towing vehicles. A centre walkway would impede such rigs and so, after receiving advice, we took the view that the entire lower area and ramp should be kept available for vehicle and trailer manoeuvring. Experience has confirmed this was a wise decision.

In conclusion:

We would be grateful for Council’s favourable consideration, at their meeting on 9 February 2016, of this application for $140k in funding. Our understanding is that, once Council have approved this funding, an application would then be made by Council to SABFAC for the balance of the funding, and considered at SABFAC’s next Board Meeting on 18 February 2016. This timing is fairly tight but our further understanding is that SABFAC and the Minister are favourably disposed to approving this balance provided, as is normal, they first see that Council has approved their portion.

After that we understand that Council will go through a tender process to select a contractor to carry out the construction. The BPPA and Aztec stand ready to assist with these next steps.

In the meantime we look forward to your favourable consideration of our funding application.

Yours sincerely,

Dr Roger Sexton AM Barry Noble Chairman, BPPA Project Leader, BPPA


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4Attachment – Blackfellows Caves Walkway


39


40


41

DIRECTOR CORPORATE AND COMMUNITY SERVICES

DA/ITEM 6.2

1. DECEMBER 2015 BUDGET REVIEW (File Ref: 9.24.1.1)

PURPOSE

To consider a review of Council’s 2015/16 Adopted Budget.

RECOMMENDATION

That Council endorse the December 2015 Budget Review changes as presented in the attached Summary of Changes, Uniform Presentation of Finances and Statement of Comprehensive Income and receive the updated Balance Sheet, Cash Flow Statement, Statement of Changes in Equity and Financial Ratios reports.


Key Theme/s: Corporate Governance and Leadership 2. Organisational Efficiency and Resource Management Strategic Goal/s: 2.1 Financially sustainable organisation

BACKGROUND

As required by the Local Government (Financial Management) Regulations 2011, Council staff in all Directorates have completed a review of the 2015/16 budget and made adjustments incorporating approved Council amendments and review changes based on the financial results to 31st December 2015.

DISCUSSION

Budget managers in all directorates have completed the second quarter review of the 2015/16 Budget following on from the September 2015 review adopted by Council.

Further adjustments have been made incorporating approved Council amendments, review changes based on financial results to date, and known changes in circumstances at 31st December 2015.

As a result of the December 2015 review the proposed Revised Budget for the 2015/2016 financial year shows a Net Borrowing of $3.969m (previously Net Borrowing of $3.955m in the 2015/2016 September Budget review endorsed by Council) resulting in a net increase in borrowings of $14k. The major items reviewed are as follows:

• An application for a Capital Grant for the Blue Bay Stairs of $25k was successful thereby increasing Capital Income and resulting in $25k of additional capital works to be undertaken.

• Movement of $98k from capital to operating for Roadside Vegetation and tree trimming as per council decision on 9th December 2015 (CA/AIS/R1 9/12/2015).

• Black Point Camping Ground Upgrade to amenities of $22k as per council decision on 9th December 2015 (DA/ CCS/ R4 301/2015).


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• Purchase of land at Parsons Beach (for beach access) $13k (purchase price $10k plus costs).

• Remitted rates increase by $48k following shortfalls after sale of properties with outstanding rates (DA CCS/R3 196/2015 12/8/2015).

• Decrease in expected LGFA interest income by $30k due to falling investment interest rates.

• Increases in reimbursements of $40k due to insurance scheme bonus payments achieved.

• Increase in Risk Management income following a risk award of $10k won by Council for the successful whale retrieval project at Ardrossan.

• Decrease in debt collection fees paid to collection agencies of $35k with debt collection now managed largely in-house.

• Increase in bank charges for rates payments of $20k as the community make greater use of Bpay and AusPost facilities to pay rates.

• Savings in printing costs of $35k as a consequence of a review of printer contracts and the introduction of the “Follow You” printing process.

• Increase in interest charges due to loan funds approved for Caravan Park business cases (to be covered by caravan parks - increased profits are expected once works are completed.

• Net increase in grants and brokerage income for Leisure Options programmes of $17k.

The second quarter review adjustments result in an anticipated net surplus (after capital income items) of $796k in 2015-16 (previously a net surplus of $868k in the 2015/2016 adjusted September revised Budget. Capital expenditure overall has reduced by $59k following the review.

All changes are incorporated in the attached Summary of Changes, Uniform Presentation of Finances and Statement of Comprehensive Income for Council’s endorsement.

Updated Balance Sheet, Cash Flow Statement, Statement of Changes in Equity and Financial Ratios reports are also attached and incorporate all budget review changes in September and December 2015 and end of financial year adjustments resulting from the finalisation of the audited 2015/2016 Financial Statements.


Level 1 - Inform


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• Chief Executive officer

• Director Corporate & Community Services


• Director Assets & Infrastructure Services

• Acting Manager Financial Services


• Nil

POLICY IMPLICATIONS

PO142 Budget Reporting and Amendment Policy


In accordance with the adoption and enforcement of the Budget Reporting and Amendment Policy the Second Quarter Revised Budget Report presented to Council will assist in formal assessment of Council’s financial position and contribute significantly to both Financial and Risk Management procedures.


Local Government Act 1999 Local Government (Financial Management) Regulations 2011 Council’s Strategic Plan includes clear plans to ensure better and timely reporting and improved formal control of Council’s Adopted Budget and the Budget Review process.

ATTACHMENTS

Attachment 1: Summary of Changes – December 2015 Budget Review

Attachment 2: Uniform Presentation of Finances Second Quarter Revised Budget 2015/2016 Attachment 3: Statement of Comprehensive Income Second Quarter Revised Budget 2015/2016

Attachment 4: Balance Sheet Second Quarter Revised Budget 2015/2016

Attachment 5: Cash Flow Statement Second Quarter Revised Budget 2015/2016

Attachment 6: Statement of Changes in Equity Second Quarter Revised Budget 2015/2016

Attachment 7: Financial Ratios Second Quarter Revised Budget 2015/2016


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Yorke Peninsula CouncilDecember 2015 Budget Review - Summary of Changes

Increase Decrease Net ChangeDeficit/ Deficit/

Capital Exp Capital Exp Increase/ Reason for Change$ $ (Decrease) $

Executive Services

IncomeExecutive Services Reimbursements (481) Review of expected income

Exec Services Net Change - Income 0 (481) (481)Operating Expenses

Regional Development Expense (508) Adjust to actual expenditureExec Services Net Change - Operating Expenses 0 (508) (508)

Capital ExpenditureOffice Expansion Project (35,000) Furniture for office expansion costed against 02/40031/570/300

Exec Services Net Change - Capital Expenditure 0 (35,000) (35,000)

Total increase/(decrease) - Executive Services (35,989)


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Assets and Infrastructure Services

Operating ExpenseForeshore Protection (18,500) Grant for Port Vincent groyne incorrectly allocated to Operating in 1st Quarter ReviewMarion Bay Desal Plant 9,000 Re-allocate budget in response to maintenance requirementsMaitland CWMS (15,000) Re-allocate budget in response to maintenance requirementsPort Vincent CWMS 11,500 Re-allocate budget in response to maintenance requirementsPt Pearce CWMS (2,000) Re-allocate budget in response to maintenance requirementsPort Victoria CWMS (1,000) Re-allocate budget in response to maintenance requirementsFoul Bay CWMS (4,500) Re-allocate budget in response to maintenance requirementsMaitland Stormwater Reuse 3,300 Re-allocate budget in response to maintenance requirementsArdrossan CWMS (5,200) Re-allocate budget in response to maintenance requirementsArdrossan Stormwater reuse (796) Re-allocate budget in response to maintenance requirementsMinalton CWMS 619 Re-allocate budget in response to maintenance requirementsPt Julia CWMS 177 Re-allocate budget in response to maintenance requirementsPt Turton CWMS 3,000 Re-allocate budget in response to maintenance requirementsStandpipe Materials 900 Re-allocate budget in response to maintenance requirementsYorketown CWMS 39,140 Yorketown Pump Out, endorsed by council 11/11/15 DA/AIS/R2Roadside Vegitation / Tree Trimming 98,240 Council motion CA/AIS/R1 9/12/2015 - tfr from Reseal AllocationUnallocated Works 1,350 Re-allocate budgets in response to maintenance requirementsRoadside Vegitation (1,350) Re-allocate budgets in response to maintenance requirementsParks and Gardens/ Weed Control 18,950 Re-allocate budgets in response to maintenance requirementsFootpaths (5,000) Re-allocate budgets in response to maintenance requirementsCrownlands (5,000) Re-allocate budgets in response to maintenance requirementsParks and Gardens (8,950) Re-allocate budgets in response to maintenance requirementsUnsealed Roads Maitenance - Plant hire (24,000) Re-allocate budgets in response to maintenance requirementsStorm Water - Plant Hire 5,000 Re-allocate budgets in response to maintenance requirementsFootpaths Plant Hire 15,000 Re-allocate budgets in response to maintenance requirementsCemetery's Plant Hire 3,000 Re-allocate budgets in response to maintenance requirementsWar Memorials Plant Hire 1,000 Re-allocate budgets in response to maintenance requirementsPublic Conveniances (12,000) Re-allocate budgets in response to maintenance requirementsRefuse Collection ( street Bins) 6,000 Re-allocate budgets in response to maintenance requirementsTransfer Stations 6,000 Re-allocate budgets in response to maintenance requirementsRoadside Vegetaion - Wages (10,000) Re-allocate budgets in response to maintenance requirementsRoadside Clean ups - Wages 4,000 Re-allocate budgets in response to maintenance requirementsCemetery's - Wages 6,000 Re-allocate budgets in response to maintenance requirementsForeshore Protection - Contractual (5,000) Re-allocate budgets in response to maintenance requirementsForeshore Protection - Materials 5,000 Re-allocate budgets in response to maintenance requirementsBoat Ramp - Maitenance : Contractual (20,000) Re-allocate budgets in response to maintenance requirementsBoat Ramp - Maitenance : Materials 20,000 Re-allocate budgets in response to maintenance requirementsUnsealed Roads - Patrol Grading ( materials) (10,000) Re-allocate budgets in response to maintenance requirementsUnsealed Roads - Patrol Grading ( External Rubble) 10,000 Re-allocate budgets in response to maintenance requirementsUnsealed Roads (18,415) Tfr from Unsealed to Sealed Roads.Sealed Roads 18,415 Tfr from Unsealed to Sealed Roads.

Assets & Infrastructure Net Change - Operating Expenses 285,591 (166,711) 118,880


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Assets and Infrastructure Services

Capital ExpenditureRecluse Road (10,000) Tfr to South Coast RdDaly Head Road (11,500) Tfr to South Coast RdBrutus Head Road (5,808) Tfr to South Coast RdWaterloo Bay Road (4,060) Tfr to South Coast RdOld Vincent Road (8,000) Tfr to South Coast RdWattle Point Road (4,000) Tfr to South Coast RdDump Road (2,580) Tfr to South Coast RdNalyappa Road 8,000 (3,970) $8,000 to internal rubble, tfr $3,970 Plant Hire to South Coast RdOld Coast Road (4,000) Tfr to South Coast RdSouth Coast Road 53,918 Increase budget for South Coast RdMarion Bay Desal Plant 596 Re-allocate budgets in response to capital spend to dateHardwicke Bay Water (596) Re-allocate budgets in response to capital spend to dateMaitland CWMS (29,140) Move to Yorketown Pump Out, endorsed by council 11/11/15 DA/AIS/R2Yorketown CWMS (10,000) Move to Yorketown Pump Out, endorsed by council 11/11/15 DA/AIS/R2Reseal Allocation (Incl. Acceleration) (106,240) 98,240 move to vegetation from acceleration, CA/AIS/R1 9/12/2015 , and 8k adjustment for Nalyappa RoadDaly head road (1,600) Re-allocate budgets in response to maintenance requirementsNalyappa Road 1,600 Re-allocate budgets in response to maintenance requirementsPort Vincent Groyne 18,500 Grant for Port Vincent groyne incorrectly allocated to Operating in 1st Quarter ReviewBlue Bay Stairs - Wages 9,000 Successful grant applicationBlue Bay Stairs - Plant Hire 3,000 Successful grant applicationBlue Bay Stairs - Materials 13,000 Successful grant application

Assets & Infrastructure Net Change - Capital Expenditure 107,614 (201,494) (93,880)

Total increase/(decrease) - Assets & Infrastructure 25,000


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Development Services

IncomeBuilding and Development - Public Consultation 2,000 Review of expected Development IncomeAdvertising Fees 2,000 Review of expected Development IncomeNon-complying Fees 1,000 Review of expected Development IncomeConsulation Fees (2,000) Review of expected Development IncomeBuilding Assesment (4,000) Review of expected Development IncomeExtend Consent (900) Review of expected Development IncomeStage Consent (3,000) Review of expected Development IncomeLegal Costs (3,000) Review of expected Development IncomeLand Divison Fees (995) Review of expected Development IncomeStatement of Required Fees (1,000) Review of expected Development IncomeMinlaton Hall Hire income (500) Review of expected Development IncomeGeneral Inspectors - Parking Expiations (1,000) Review of expected Development Income

Development Services Net Change - Income 5,000 (16,395) (11,395)Operating ExpensesEnvironmental Health 1,200 Budget shortfallDevelopment Services - Millage Allowance 3,600 ReallocationPlanning Consultants (3,600) ReallocationArdrossan Hall 2,000 ReallocationEdithburgh Hall (2,000) ReallocationStansbury Hall 2,000 Budget shortfallContract Ranger 54,905 Consolidation of budget to 1 account for Contract rangerFire Prevention - Contractual (11,390) Consolidation of budget to 1 account for Contract rangerDog Control Exp - Contractual (43,000) Consolidation of budget to 1 account for Contract rangerImpounding Exp - Contractual (515) Consolidation of budget to 1 account for Contract ranger

Development Services Net Change - Operating Expenses 63,705 (60,505) 3,200

Capital Expenditure

Development Services Net Change - Capital Expenditure 0 0 0

Total increase/(decrease) - Development Services (8,195)


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Corporate and Community Services

IncomeNRM - Capital Grant Blue Bay Stairs (25,000) Successful grant applicationHR Reimbursements income (1,105) Increase in IncomeUniform Reimbursements (3,739) Reimbursement of uniform purchasesInterest income - LGFA 30,000 Lower than expected interest rates Sporting Club/ Community Group Excess Water Reimbursment (15,000) Water reimbursments from sporting clubs has increased Sporting Club Reimbursements - Debenture Loan interest (645) New Community loans - Arthurton Bowling Club and Port Vincent Bowling Club Legal and Bank Fee Charges 10,000 Expectation of Less Legal fees to be recouped this financial year due to internal debt collectionRates Remitted - Rebates Granted ( NRM) 4,276 NRM remmitted rates not allowed for in initial budget Rates Remitted - Other Reductions 45,713 Unpaid rates written off on sold properties : Council motion CCS/R3 196/2015 12/8/2015Admin Reimbursments (40,112) Insurance Scheme - Bonus paymentRisk Admin - Reimbursements (10,000) Whale Retrieval AwardLeisure Options - Grants (11,083) Additional Grant Income Leisure Options - other Revenue (26,363) Additional brokerage for LO client (Living Skills Program)Leisure options - donations 700 Review of Leisure Options incomeLeisure Options - tree prop reimbursements (3,701) Reallocation of budget from reimbursements to user chargesLeisure options tree prog - user charges 3,701 Reallocation of budget from reimbursements to user chargesLeisure options - tree Prop other revenue (950) Reallocation of budget from reimbursements to user chargesLeisure Options - Living Skills user charges (1,800) Reallocation of budget from reimbursements to user chargesLeisure options - Living Skills reimbursements 2,750 Reallocation of budget from reimbursements to user chargesLeisure Options: Other Revenue (1,100) Review of Leisure Options income

Corp & Comm Services Net Change - Income 97,140 (140,598) (43,458)

Operating ExpensesHR Employee : Reclassification Provision (11,279) Reallocation of salaries and wages due to reclassHR employee expenses ( Salaries) 2,612 Reallocation of salaries and wages due to reclassCorporate and Communtity Services 6,459 Reallocation of salaries and wages due to reclassInformation Technology Salaries 544 Reallocation of salaries and wages due to reclassHR Allowances 3,000 Reallocation of salaries and wages due to reclassHR Staff Reimbursments (3,000) Reallocation of salaries and wages due to reclassOutside staff training 1,105 Expense increase to match income increaseHR Casual Pool (31,747) Risk Management transition (maternity leave) - tfr to RiskRisk Salaries 56,220 WHS officer originally entered as Wages, and provision for Risk Management Transition period (maternity leave)Risk Wages (30,234) WHS officer originally entered as Wages, and provision for Risk Management Transition period (maternity leave)Risk Superannuation 5,761 WHS officer originally entered as Wages, and provision for Risk Management Transition period (maternity leave)Risk Gerneral Admin - Food (800) Expense budget adjustmentRisk General Admin - Materials 800 Expense budget adjustmentHR Uniform 3,739 Employee Uniform Purchases - ReimbursementsErichsen Heritage Trust Exp 905 Erichsen Trust awardYPCTS Vehicle Replacement (40,000) Re-allocation of Community Transport Contribution to correct budget line YPCTS - Council Contribution 50,000 Re-allocation of Community Transport Contribution to correct budget line YPCTS - Plant Registration (5,000) Re-allocation of Community Transport Contribution to correct budget line YPCTS - Plant Service and Repairs (5,000) Re-allocation of Community Transport Contribution to correct budget line Interest payments on Sport/ recreational Loans 645 New Community loans - Arthurton Bowling Club and Port Vincent Bowling Club Communtiy Grants - Donations 2,000 13/14 Maitland Progress Community Grant as per council decision on the 20/1/2016Rates : Debt Collection Services (35,000) Savings in Debt collection due to now being processed in houseRates Bank Charges 20,000 Increased use of Bpay and AusPost payment methods have resulted in higher commisons being paid


49




Corporate and Community Services

Operating Expenses (cont)Council office Exp - Postage (6,000) RE-allocation to correct expenditure accounts Rates : postage 4,000 RE-allocation to correct expenditure accounts Rates : Materials (7,000) RE-allocation to correct expenditure accounts Council office Exp - building Maitenance (3,500) RE-allocation to correct expenditure accounts Council Exp - Printing (35,000) RE-allocation to correct expenditure accounts Council Exp - Courier ' (8,000) re-allocation to freight as have not ne utilising Courier services this year Council Exp - Freight 8,000 re-allocation to freight as have not ne utilising Courier services this year Council Exp Food and Misc costs (4,000) Re-allocation in response to current expenditureCouncil Office - Materials 4,000 Re-allocation in response to current expenditureOHS & W contractual 10,000 Risk award : Whale Retrieval projectLeisure Options - Living Skills Food & Misc 500 Leisure Options budget adjustmentsLeisure Options - MAG Materials 500 Leisure Options budget adjustmentsLeisure options - Tree Prop - materials 5,500 Leisure Options budget adjustmentsLeisure options - Fun and Game Materials 1,000 Leisure Options budget adjustmentsLeisure options - Art and Craft Materials 500 Leisure Options budget adjustmentsLeisure options - Plant Hire (2,000) Leisure Options budget adjustmentsLeisure options - unleaded Fuel (523) Leisure Options budget adjustmentsLeisure options - computer leasing (800) Leisure Options budget adjustmentsLeisure options - stationary 800 Leisure Options budget adjustmentsLeisure options - Salaries (Living Skills Program) 12,413 Expenditure in response to additional brokerage (Living Skills Program)Leisure options - Superannuation 1,179 Expenditure in response to additional brokerage (Living Skills Program)Leisure options - Workers Compensation 611 Expenditure in response to additional brokerage (Living Skills Program)Leisure Options - Tree Propogation - material 300 Leisure Options budget adjustmentsLeisure Options - Tree Propogation - Food (200) Leisure Options budget adjustmentsPVCP - Interest on loan for Capital Works 7,740 Interest on loans approved by Council for capital works - CP to meet expenseMBCP - Interest on loan for Capital Works 7,525 Interest on loans approved by Council for capital works - CP to meet expensePTCP - Interest on loan for Capital Works 8,600 Interest on loans approved by Council for capital works - CP to meet expenseWorkers Comp Premiums 8,303 Increase in WC charges -14/15 wages and salaries underestimated

Corp & Comm Services Net Change - Operating Expenses 235,261 (229,183) 6,078

Capital ExpenditureBlack Point Camping Ground 21,910 As per council motion 9/12/2015 DA/ CCS/ R4 301/2015Equipment Office 35,000 Tfd from office expansion projectParsons Beach Land Acquisition 13,240 Parsons Beach land acquisition under delegation MBCP - Cabin Rejuvenation (10,000) Reallocation of Capital Budget - Marion Bay CPMBCP - Playgroud upgrade ( new and Upgraded ) 8,604 Reallocation of Capital Budget - Marion Bay CPMBCP - Playgroud upgrade ( Renewal ) 1,396 Reallocation of Capital Budget - Marion Bay CPPVFCP - capital renewal (7,160) Reallocation of Capital Budget - Port Vincent CPPVFCP - Capital new and upgraded (4,189) Reallocation of Capital Budget - Port Vincent CPPVFCP -playground rejuvenation 11,349 Reallocation of Capital Budget - Port Vincent CP

Corp & Comm Services Net Change - Capital Expenditure 91,499 (21,349) 70,150

Total increase/(decrease) - Corporate & Community Services 32,770


50




Overall increase/(decrease) for December Budget Review13,586

Summary

Decrease /(Increase) in Operating Income (30,334)Increase/(Decrease) in Operating Expenses 127,650

Net Increase/(Decrease) in Operating Deficit 97,316

Net Decrease/(Increase) in Capital Amounts Received (25,000)

Net Increase/(Decrease) in Deficit after Capital Receipts 72,316

Increase/(Decrease) in Spending - New Capital Items 59,864Increase/(Decrease) in Spending - Renewal of Capital Items (118,594)

Net Increase/(Decrease) in Capital Expenditure (58,730)

Net Increase/(Decrease) in Borrowings $13,586


51


Budgeted Uniform Presentation of Finances 2015/2016 September

2015December

2015 2015/2016

2015/2016 Revised Budget - December 2015 Adopted Budget Review Review Revised Budget

Income -$26,699 -$135 -$30 -$26,864Less Expenses $29,450 $130 $128 $29,708Operating Deficit before Capital Amounts $2,751 -$5 $98 $2,844

Less Net Outlays on Existing AssetsCapital Expenditure on renewal and replacement of Existing Assets $7,707 $623 -$119 $8,211Less Depreciation, Amortisation and Impairment -$8,700 $0 $0 -$8,700Less Proceeds on Sale of Assets -$377 $0 $0 -$377

-$1,370 $623 -$119 -$866

Less Net Outlays on New and Upgraded AssetsCapital Expenditure on New and Upgraded Assets $3,479 $2,067 $60 $5,606Less Amounts received specifically for New and Upgraded Assets -$2,310 -$1,280 -$25 -$3,615Less Proceeds for Sale of Surplus Assets $0 $0 $0

$1,169 $787 $35 $1,991

NET(LENDING) / BORROWING FOR FINANCIAL YEAR $2,550 $1,405 $14 $3,969


52


Budgeted Statement of Comprehensive Income 2015/2016 September

2015December

2015 2015/2016

2015/2016 Revised Budget - December 2015 Adopted Budget Review Review Revised Budget

Rates -$20,084 -$15 $60 -$20,039Statutory Charges -$387 $0 -$11 -$398User Charges -$2,969 $0 $2 -$2,967Grants Subsidies Contributions -$2,635 -$74 -$11 -$2,720Investment Income -$205 $0 $30 -$175Reimbursements -$353 -$46 -$73 -$472Other Income -$66 $0 -$27 -$93

TOTAL REVENUES -$26,699 -$135 -$30 -$26,864

Employee Costs $7,915 $61 $28 $8,004Materials Contracts & Other Expenses $12,399 $69 $55 $12,523Depreciation $8,700 $0 $0 $8,700Finance Costs $427 $0 $44 $471

TOTAL EXPENSES $29,441 $130 $127 $29,698

OPERATING DEFICIT BEFORE CAPITAL AMOUNTS $2,742 -$5 $97 $2,834

(Gain)/Loss on Asset Disposals -$15 $0 $0 -$15Amounts Specifically for New Assets -$2,310 -$1,280 -$25 -$3,615

NET DEFICIT $417 -$1,285 $72 -$796


53


Budgeted Balance Sheet 2015/2016Full Year To

Date 2015/2016

2015/2016 Revised Budget - December 2015 Adopted Budget Adjustments * Revised Budget$'000 $'000 $'000

Current AssetsCash and Cash Equivalents $1,827 $1,963 $3,790Trade and Other Receivables $1,280 $60 $1,340Inventories $923 -$146 $777TOTAL CURRENT ASSETS $4,030 $1,877 $5,907

Non-Current AssetsFinancial Assets $866 -$363 $503Infrastructure, Property, Plant and Equipment $327,698 $10,944 $338,642TOTAL NON-CURRENT ASSETS $328,564 $10,581 $339,145TOTAL ASSETS $332,594 $12,458 $345,052

Current LiabilitiesTrade and Other Payables $2,094 $180 $2,274Borrowings $533 $92 $625Provisions $1,392 $194 $1,586TOTAL CURRENT LIABILITIES $4,019 $466 $4,485

Non-Current LiabilitiesBorrowings $6,583 $873 $7,456Provisions $646 -$38 $608TOTAL NON-CURRENT LIABILITIES $7,229 $835 $8,064TOTAL LIABILITIES $11,248 $1,301 $12,549NET ASSETS $321,346 $11,157 $332,503

EquityAccumulated Surplus -$5,171 $1,462 -$3,709Asset Revaluation Reserve $325,196 $10,259 $335,455Other Reserves $1,321 -$564 $757TOTAL EQUITY $321,346 $11,157 $332,503

* Includes 14/15 year-end

adjustments


54


Budgeted Cash Flow Statement 2015/2016 Full Year To Date 2015/20162015/2016 Revised Budget - December 2015 Adopted Budget Adjustments * Revised Budget

$'000 $'000 $'000

Cash Flows from Operating ActivitiesReceiptsOperating Receipts $26,485 $205 $26,690Investment Receipts $180 -$30 $150PaymentsOperating Payments to Suppliers and Employees -$20,134 -$548 -$20,682Finance Payments -$427 -$45 -$472

NET CASH USED PROVIDED BY OPERATING ACTIVITIES $6,104 -$418 $5,686

Cash Flows from Investing ActivitiesReceiptsAmounts Specifically for New or Upgraded Assets $2,319 $1,296 $3,615Sale of Replaced Assets $377 $0 $377Repayments of Loans by Community Groups $54 -$54 $0PaymentsExpenditure on Renewal/Replacement of Assets -$7,707 -$503 -$8,210Expenditure on New/Upgraded Assets -$3,279 -$2,326 -$5,605Loans to Community Groups $0 $0 $0

$0NET CASH USED IN INVESTING ACTIVITIES -$8,236 -$1,587 -$9,823

Cash Flows from Financing ActivitiesReceiptsProceeds from Borrowings $0 $1,110 $1,110

PaymentsRepayment of Borrowings -$575 -$45 -$620NET CASH USED IN FINANCING ACTIVITIES -$575 $1,065 $490NET INCREASE/(DECREASE) IN CASH HELD -$2,707 -$940 -$3,647

CASH AT BEGINNING OF REPORTING PERIOD $4,534 $2,903 $7,437CASH AT END OF REPORTING PERIOD $1,827 $1,963 $3,790

* Includes 14/15year-end

adjustmentsYorke Peninsula Council Council Agenda Wednesday 10th February 2016

55


Budgeted Statement of Changes in Equity Accumulated Asset Revaluation Other TOTAL2015/2016 Revised Budget - December 2015 Surplus Reserve Reserves EQUITY

$'000 $'000 $'000 $'000

Accumulated Surplus brought forward ($4,507) $335,455 $757 $331,705

Net Surplus/(Deficit) for Year $798 $798

Gain on Revaluation of Infrastructure, Property, Plant and Equipment $0 $0

Transfers between Reserves $0 $0 $0 $0

Total Equity at end of 2015/2016 Budget Year ($3,709) $335,455 $757 $332,503


56


Budgeted Financial Indicators 2015/2016 2015/2016

2015/2016 Revised Budget - December 2015 Adopted Budget Revised Budget

Operating Surplus/(Deficit) $'000 -$2,760 -$2,832

Operating Surplus Ratio -13.7% -14.1%

Net Financial Liabilities $'000 $7,637 $7,433

Net Financial Liabilities Ratio 28.6% 27.7%

Interest Cover Ratio 0.8% 1.1%

Asset Sustainability Ratio 84.3% 90.0%

Asset Consumption Ratio 61.9% 62.9%


57


DA/ITEM 6.2

2. FINANCIAL REPORT 31st JANUARY 2016 (File Ref: 9.24.1.1)

PURPOSE

For Council to receive the financial report and review of capital projects dated 31st January 2016.

RECOMMENDATION

That Council receive the financial reports as at 31st January 2016.



BACKGROUND

A Financial Report and a Capital Projects Report detailing projects over $50,000 is presented by Finance staff to monthly Council meetings. These reports encompass results to the end of each calendar month preceding each scheduled Council meeting.

DISCUSSION

The attached financial reports are submitted with the following qualifications and comments:

Actuals included in the reports are as incurred at close of business on the last day of the month being reported and may be subject to balance day adjustments – any such adjustments will be incorporated in the following monthly report.

The reports do not include year-end income and expense accruals. The reports have taken into consideration the December Budget review, and revised

budget column reflects any changes made in this process.


Not applicable



Corporate Management Team

Acting Manager Financial Services

Operations Manager

Works Manager

Corporate Services Officer


58

Infrastructure Manager

Manager Business and Public Relations In preparing this report, the following External Parties were consulted:

Nil

POLICY IMPLICATIONS

PO 142 Budget Reporting and Amendment Policy


In conjunction with the adoption and enforcement of the Budget Reporting and Amendment Policy the Financial Report presented to Council monthly will assist in formal assessment of Council’s financial position and contribute significantly to both Financial and Risk

Management procedures.



Local Government (Financial Management) Regulations 2011

Council’s Strategic Plan includes clear plans to ensure better and timely reporting and

improved formal control of Council’s Adopted Budget and the Budget Review process.

ATTACHMENTS

Attachment 1: Uniform Presentation of Finances at 31st January 2016 Attachment 2: Capital Projects Report for Council at 31st January 2016 (Projects over $50,000)


59


Uniform Presentation of Financesas at 31st January 2016

Income -$23,750 -$26,699 -$165 -$26,864Less Expenses $11,205 $29,450 $258 $29,708Operating Deficit before Capital Amounts -$12,545 $2,751 $93 $2,844

Less Net Outlays on Existing AssetsCapital Expenditure on renewal and replacement of Existing Assets $2,347 $7,707 $504 $8,211Less Depreciation, Amortisation and Impairment -$8,700 $0 -$8,700Less Proceeds on Sale of Assets -$291 -$377 $0 -$377

$2,056 -$1,370 $504 -$866

Less Net Outlays on New and Upgraded AssetsCapital Expenditure on New and Upgraded Assets $2,147 $3,479 $2,127 $5,606Less Amounts received specifically for New and Upgraded Assets -$1,537 -$2,310 -$1,305 -$3,615

$610 $1,169 $822 $1,991

NET(LENDING) / BORROWING FOR FINANCIAL YEAR -$9,879 $2,550 $1,419 $3,969

2015/16 Full Year Adopted Budget

$'000

2015/16 YTD Actuals

$'000

2015/16 Full Year Budget Revisions

$'000

2015/16 Full Year Revised Budget

$'000


60

2015/2016 Capital Budget % Physically Reviewed

Projects Over $50,000 Scheduled Start Scheduled Finish New Renewal Complete Y/N

Buildings TOTAL BUILDINGS BUDGET $713,789 $955,900 $218,975 $33,524

Maitland Hall - Concrete Cancer $282,990 Nov-15 Jun-16 $55 20.00% Y

Office Expansion Project $118,789 $25,000 Jul-15 Dec-15 $104,864 98.00% Y

Port Vincent Caravan Park - New Cabins $200,000 Apr-16 Sep-16 $0 0.00% Y

Port Vincent Caravan Park - Oz Shacks $95,000 Aug-15 Dec-15 $93,571 100.00% Y

Point Turton Caravan Park - New Cabins $200,000 Jul-15 Jun-16 $325 10.00% Y

Marion Bay Caravan Park - New Cabins $350,000 Jul-15 Jun-16 $325 10.00% Y

Point Turton Caravan Park - New Cabins $200,000 Jul-15 Jun-16 $0 10.00% Y

CWMS TOTAL CWMS BUDGET $87,860 $143,000 $2,176 $41,202

Water TOTAL WATER BUDGET $27,000 $0 $17,596 $0

Transportation TOTAL TRANSPORTATION BUDGET $2,695,072 $5,237,301 $734,015 $1,092,913

S2 Rubble Raising $200,000 Jul-15 Jun-16 $0 0.00% N

S3 Reseals $122,000 Jul-15 Jun-16 $93,928 100.00% Y

S6 McCauley Road $116,752 Dec-15 Feb-16 $63,687 0.00% N

S8 Nalyappa Road $129,510 Aug-15 Apr-16 $105,139 85.00% Y

S9 North South Road $111,398 Apr-16 Jun-16 $47,347 0.00% N

S11 Saint Road $101,002 Sep-15 Apr-16 $89,863 75.00% Y

S14 McFarlane Road $76,800 Aug-15 Sep-15 $55,575 100.00% N

S16 Brutus Road $178,622 Sep-15 Nov-15 $173,276 100.00% Y

S18 Daly Head Road $206,106 Oct-15 Dec-15 $207,369 100.00% Y

S19 Dump Road $134,437 Apr-16 May-16 $0 0.00% Y

S20 Old Coast Road $152,316 May-16 Jun-16 $0 0.00% Y

S21 Old Port Vincent Road $167,749 May-16 Jun-16 $0 0.00% Y

S22 Recluse Road $85,375 Mar-16 Apr-16 $0 0.00% Y

S23 South Coast Road $243,867 Jul-15 Sep-15 $247,441 100.00% Y

S25 Wattle Point Road $80,564 Mar-16 Apr-16 $0 0.00% N

S27 Clinton Road (subject to funding approval) $2,248,000 Oct-15 Apr-16 $619,060 45.00% Y

S30 Transport acceleration $2,901,760 TBA TBA $0 0.00% Y

E1 Harmer Road $88,996 Apr-16 Jun-16 $0 0.00% N

E3 Weavers Road North $111,660 Feb-16 Apr-16 $0 0.00% N

E5 Fourth Street, Arthurton $80,003 Mar-16 Apr-16 $13,191 0.00% Y

E8 Bramley Road, Edithburgh $79,069 Oct-15 Dec-15 $65,962 100.00% N

E10 Cutline Road $67,322 Jun-16 Jun-16 $24 0.00% N

E13 Footpath - Elizabeth Street, Maitland $50,000 Aug-15 May-16 $30,909 100.00% Y

E18 Polkinghorne Road $89,997 Jul-15 Apr-16 $9,265 25.00% N

New RenewalSpent To Date


61

2015/2016 Capital Budget % Physically Reviewed

Projects Over $50,000 Scheduled Start Scheduled Finish New Renewal Complete Y/NNew RenewalSpent To Date

Plant TOTAL PLANT BUDGET $175,000 $1,484,000 $140,400 $1,004,547

Construction Grader $385,000 Aug-15 Dec-15 $378,000 100.00% Y

Front End Loader - Northern Construction $298,000 Aug-15 Nov-15 $297,000 100.00% Y

Front End Loader - Southern Construction $247,000 Aug-15 Mar-16 $0 50.00% Y

Works Vehicles $128,000 Jul-15 Jun-16 $110,145 75.00% N

Admin Vehicles $396,000 Jul-15 Jun-16 $200,581 60.00% N

12 Tonne Vibrating Roller $175,000 Aug-15 Nov-15 $140,400 100.00% Y

Trade Ins $377,000

Stormwater TOTAL STORMWATER BUDGET $185,560 $0 $3,060 $0

Stormwater - Yorketown Consultancy $118,060 Jul-15 Jun-16 $0 0.00% Y

Other Assets TOTAL OTHER ASSETS BUDGET $1,707,675 $390,236 $1,017,112 $174,576

Walk the Yorke - as per Funding Agreement (400k Grant Funding) $832,708 Jul-15 Feb-16 $813,650 100.00% Y

Point Turton CP Cabin Furnishings Rejuvenation (10 Cabins) - High $65,000 Aug-15 Dec-15 $59,239 100.00% Y

Marion Bay CP Fire Hose Reel System - High $60,000 Apr-16 Jun-16 $0 0.00% N

EDRMS System Installation $175,000 Aug-15 May-16 $11,875 5.00% Y

Council Phone System $27,000 $50,000 Aug-15 Apr-16 $0 $0 12.00% Y

32 Replacement Computers (Renewal Programme) $64,000 Jan-16 Apr-16 $0 0.00% N

Marion Bay Boat Ramp Feasibility Study (50% SABFAC - $50k) $100,000 Feb-16 Jun-16 $0 20.00% N

Formby Bay Action Group - Remedial Work ($92k less Grants etc of $62k) $80,000 TBA TBA $0 0.00% N

Port Vincent Caravan Park Playground Rejuvenation $76,349 Jul-15 Nov-15 $76,349 100.00% Y

Marion Bay Caravan Park - Playground Upgrade $23,604 $26,396 Jul-15 Jun-16 $23,604 $13,230 95.00% Y

Rogues Point Seawall $87,063 Jul-15 Mar-16 $0 70.00% Y

Land TOTAL LAND BUDGET $13,240 $0 $13,240 $0

Yorke Peninsula Council TOTAL ANNUAL CAPITAL BUDGET $5,605,196 $8,210,437 $2,146,574 $2,346,762


62


DA/ITEM 6.2

3. CORNY POINT PROGRESS ASSOCIATION INC. REQUEST FOR EXTRA FUNDS TO COVER OPERATING COSTS (File Ref: 9.24.1.1)

PURPOSE

To consider the provision of further financial assistance, due to stated hardship and as provided within policy - PO094 – Annual Progress Association Allocation, to the Corny Point Progress Association Inc. to assist in payment of insurances and other operating costs.

RECOMMENDATION A

That Council make a contribution of $1,000 to the Corny Point Progress Association to subsidise operating costs for the 2015/2016 financial year;

or

RECOMMENDATION B

That Council do not make a contribution to the Corny Point Progress Association to subsidise operating costs for the 2015/2016 financial year.


Key Theme: Community Engagement Strategic Goal/s: 1. Vitality and Connection

1.1 Develop and facilitate ongoing partnerships and relationships with Progress Associations, Tidy Towns and other key community groups

BACKGROUND

The Corny Point Progress Association Inc., along with many smaller Progress Associations are concerned about the escalating costs of their essential insurance premiums, along with other ongoing costs associated with the Association. Their application states they are not currently financial sustainable due to these costs and that they may need to consider going into recess within the next few years unless they are afforded some assistance by Council under the Hardship clause contained in Councils policy - PO094 – Annual Progress Association Allocation as endorsed by Council in April 2015.

Part of Clause 4 in PO094 states:

“Council may consider written applications from Progress Associations (or similar not for profit organisations) experiencing hardship, for funding in addition to the annual allocation. Submissions must be received by December 31 of each year for consideration at the February Council meeting.


63

Progress Associations (or similar not for profit organisations) are required to produce a copy of their most recent financial statement and any other information requested by Council as part of their application for this contribution.”

A reminder letter outlining the opportunity to apply for additional financial assistance was sent to all Progress Associations in December 2015.

Whilst the application from the Corny Point Progress Association Inc. was received after the closing date due to a postal issue, the Director Corporate and Community Services elected to accept the application this being the first year of operation of the hardship clause.

DISCUSSION

The Corny Point Progress Association Inc., have requested Council consider making an extra contribution this financial year towards escalating costs that are essential to their existence. Members of the Corny Point Progress Association Inc. willingly volunteer their time and skill to achieve improvements and maintain local facilities; however increasing costs threaten to cripple their association. While Corny Point Progress Association Inc. have applied for a number of grants and have had success with partial funding resulting in a number of significant improvements to their township, they are often unable to meet the financial contribution requirements of many grant programs. As such they have consulted with Council looking for ways to address their long term financial sustainability and are considering initiatives that will assist in the future. Council’s Annual Progress Association Allocations have been processed for 2015/2016, with Corny Point Progress Association Inc. receiving their $1,500 payment in September 2015, however they state that this amount was insufficient to ensure they could cover all expenses. Their total cost for their estimated overheads for 2015/2016 is $6000. Their total estimated income annually is estimated at $5,950. A financial statement, along with a letter outlining their financial dilemma is attached for Councillors reference in their consideration of this matter.


Level 1 – Inform



• Director Corporate and Community Services


• Corny Point Progress Association


64

POLICY IMPLICATIONS

PO094 – Annual Progress Association Allocation


Annual Progress Association Allocations for 2015/2016 are $1,500 per association and this is paid by 30 September annually to all eligible progress associations as listed in Council policy PO094 – Annual Progress Association Allocation.

At the date of writing, an allowance of $6,000 is still available in the 2015/16 Adopted Budget for hardship requests. Applications received to date and included in this Council Agenda, total $3,881.59 for consideration.

As at 12/06/15 the Corny Point Progress Association held a bank balance of $21,892.02, however indicate in the attached correspondence that this would soon be depleted and leave the association with little funds for community projects.


Corny Point Progress Association have indicated that they are on the borderline of negative growth and in danger of discontinuing operations. Should this be the case, the risk for Council is that Council, will be required to perform all tasks currently undertaken by Corny Point Progress Association.

ATTACHMENTS

Attachment 1: Letter from Corny Point Progress Association Inc.

Attachment 2: Corny Point Progress Association Inc. Financials

Attachment 3: Community Engagement Plan


65

t−i`P' "1: 20 JAN 2016To:"−−

Subject:Attachments:

Attn David Harding

Heather <[email protected]>Wednesday, 20 January 2016 1:54 PMCorporate Email AddressAnnual Allocation (Hardship Support ) Progress AssDavid Harding Application for Financial Assistance 2

Attached is a submission by Corny Point Progress Assoc.Inc for support from YPCouncaddition to the Annual Allocation.

Item Number

44— 20 )6 − 3GDS. Number

1Distribution

ciations16.docx

I by way of funding in

We must apologise for not replying sooner, as the letter only arrived on 19th Jan 2016 at C/Pt Post Office. and yourcut off date was for 4th Jan 2016.

I immediately rang Rachel Rich to explain the situation, and she referred the matter to yourself, who confirmed theextended our deadline of 25th Jan....

The Progress Association would be greatful for the Council Members thoughtful consideration in this matter.

Heather Drury,Secretary,CORNY POINT PROGRESS ASSOC.

1Yorke Peninsula Council Council Agenda Wednesday 10th February 2016

66

The Corny Point Progress Association Inc. representatives met recently with David Harding to outline ourconcerns about the impact such expenses as insurances and utilities are having on our capacity to operateeffectively to bring about positive improvements in our community and to maintain existing facilities. Todo such work is our motivation for involvement with the Progress Association.

Being able to present Corny Point as an attractive and interesting place to visit, is not only important tothe three businesses in town but also to the overall tourist experience on lower Yorke Peninsula. Ourability to continue our efforts is looking like potentially coming to an end. If this was to occur, the impacton Council to continue some of this work would not be insignificant.

The context in which our committee operates is that we have only one fund raising opportunity and thatis the Easter Market that generates around $4000. We have tried a couple of low cost, in terms ofexpenses, events but with little success. We have actively approached people both in person and via thequarterly newsletter for a $5 per adult annual subscription, but at best this could raise $300 to $400.

The Howling Dog Social Club controls fundraising at the HOwling Dog Tavern and sometimes contributesto community projects, but not significant amounts.

The Cricket Club is able to remain financially viable mostly through funds raised by their match day andpractice sessions bar and membership fees.

Despite the significant number of members, Yorkes Junior Surf Club struggles to raise funds for itsactivities and facilities.

Bottle and can collection generates reasonable money and is managed through a lot of work by a fewpeople who collect for the church restoration work,.

Formby Bay Environmental Action Group continues to carry out incredible work in the Indigenous PlantNursery and re−vegetation along the coastline, as a result of grant applications and assistance from NRMand Council. They have one fundraising event in January each year.

In recent years we have been active in applying for and have been successful in receiving some grantmoney from Yorke Peninsula Council Community Grants, Office of Social Inclusion Community Benefits ontwo occasions and a Government Volunteers Grant.

Our financial position at a glance may look reasonable $21892.02 (as of 12/6/2015),but once utilities,insurance, equipment repairs and consumables, administration costs, a reasonable amount foremergencies and a small amount required for grant applications that require a matching contribution weare not financially sound. Once reconciled, in reality we are operating on the border line" of negativegrowth.

A summary of our major expenses for this financial year is outline below;

Insurance−$2914.52 Beach Shelter−$4000

Repair/Maintenance−approx $1000 Admin−approx $600

Electricity−approx $1000 total: $9514.52

Trevor Tiller Shelley Fox (treasurer)


67


68

SF215

Responsible Officer: Business Improvement Officer

Issue Date: 10th June 2015Next Review Date: June 2019

Stakeholders Level 1INFORM Responsibility Start Date End Date Status Evaluation Method

Progress Associations Personalised Letter Director CCS 10/02/2016 27/02/2016 NS

Corny Point Progress Association



69


DA/ITEM 6.2

4. PINE POINT PROGRESS ASSOCIATION INC. REQUEST FOR EXTRA FUNDING

(File Ref: 9.24.1.1)

PURPOSE

To consider the provision of further financial assistance in the amount of $881.59 due to stated hardship and as provided within policy - PO094 – Annual Progress Association Allocation, to the Pine Point Progress Association Inc. to assist them in meeting their insurance costs for 2015/2016. RECOMMENDATION A

That Council make a contribution of $881.59 to the Pine Point Progress Association Inc. for the 2015/2016 financial year;

or

RECOMMENDATION B

That Council do not make a contribution to the Pine Point Progress Association Inc. for the 2015/2016 financial year.




BACKGROUND

The Pine Point Progress Association Inc., along with many smaller progress associations, has advised in their application that the escalating costs of their essential insurance premiums is causing them financial hardship and consuming much of their limited income.

The Pine Point Progress Association Inc. is one of a few smaller progress associations that have met with the Director Corporate and Community Services to discuss ways in which they can stretch limited funds available. One of the initiatives currently under consideration is the reduction of insurance cover, and therefore premiums, to an indemnity level rather than full replacement value. This move, if approved by the insurance scheme, would mean that, should it be destroyed, the Pine point Hall would be replaced by something less than what it is currently.


70

Their application requests Council afford them some assistance under the Hardship clause contained in Councils policy - PO094 – Annual Progress Association Allocation as endorsed by Council in April 2015.


“Council may consider written applications from Progress Associations (or similar not for profit organisations) experiencing hardship, for funding in addition to the annual allocation. Submissions must be received by December 31 of each year for consideration at the February Council meeting. Progress Associations (or similar not for profit organisations) are required to produce a copy of their most recent financial statement and any other information requested by Council as part of their application for this contribution.”


DISCUSSION

The Pine Point Progress Association Inc., have requested Council consider making an extra contribution this financial year due to escalating insurance costs whilst they consider other cost saving suggestions and assess their long term financial sustainability. Members of the Pine Point Progress Association Inc. willingly volunteer their time and skill to achieve improvements and maintain local facilities with significant contributions made in their small town. Council’s Annual Progress Association Allocations have been processed for 2015/2016, with Pine Point Progress Association Inc. receiving their $1,500 payment in September 2015. Financial statements show that their total income for their 2014/2015 year was approximately $26,000 while expenses totalled approximately $20,000 for the same period. Whilst Pine Point Progress Association Inc. do disclose funds in reserve the application letter states that these funds have been set aside to provide for the purchase of a new mower which is used in their fund raising activities. A letter outlining reasons for this request along with financial statements are attached for Councillors reference in their consideration of this matter.


Level 1 – Inform


71





• Pine Point Progress Association

POLICY IMPLICATIONS






Should Pine Point Progress Association be in danger of discontinuing operations, the risk for Council is that Council will be required to perform all tasks currently undertaken by Pine Point Progress Association.

ATTACHMENTS

Attachment 1: Letter from Pine Point Progress Association Inc. and Financials for 2014/15



72

Corporate Email Address

From:Sent: rTo: 1! • i SubjC1:„

— 4 ,IAN 2016Attapments:

PPPA <[email protected]>Sunday, 3 January 2016 9:54 AMRachel Rich; Corporate Email Address; Yvette Brig t; Chris and Wayne Lynch;David Harding.Hardship Payment Request

Lliaridship Payment Letter Pine Point.docx; 2014−1 financial dcyp.xlsx; MemorialhalOinsurance cover.pdf; Account Statementjpg

1c1—jj 6−GDS

−7, LI 1, 6. 1

To Whom it May Concern,

Please find attached the Pine Point Progress Association letter and associated information regarding our request fora hardship payment which we would like discussed at the next council meeting. Please feel free to contact ourpresident Yvette Bright on 0422 909 751 or email at [email protected] if you require any further information.

Thank you

Kind Regards

Annette DiassinasSecretary Pine Point Progress Association

1Yorke Peninsula Council Council Agenda Wednesday 10th February 2016

73

The Pine Point Progress Association IncABN: 62 937 036 335

All correspondence to:The Secretary, Annette Diassinas PO Box 20, PINE POINT SA 5571

Phone: 0433 086 921 Email: [email protected]

President Yvette BrightVice−President Sharyon TonkesSecretary Annette DiassinasTreasurer Chris Lynch

22nd December 2015,

Dear Yorke Peninsula Council and Elected Members of Council,

On behalf of the Pine Point Progress Association, I am writing this letter to you seeking an additional hardshippayment for the Pine Point Progress Association. Whilst we greatly appreciate the Annual Allocation paymentthat the Yorke Peninsula Council provide us each year, we are having financial hardship and need furtherassistance.

Back in November, some members of the progress committee met with David Harding to discuss the buildingInsurance for the Pine Point Memorial Hall and looked at reducing our premiums by having indemnityinsurance and not our current policy on replacing the building as is. The Pine Point Progress Association hadbeen paying the insurance for the hall over the past few years. Prior to this we had arrangements with thecouncil to not pay the insurance costs in lei of the work done in the community for the council. Whilst we havebeen happy to pay the cost of insurance in the past from the money we raised from community memberships,projects and events, the rising costs of insurance has meant that this is becoming increasing difficult as thecosts associated with insurance almost level the income we make in a financial year. This stops us puttingthis money back into the community like it was intended. The current cost for insurance for the hall is$188159. We do not require all the funds to cover this, as we are able at this stage to cover $1000. We arerequesting hardship funds of $881.59 to ensure that the hall is insured, but by the Progress Association onlycontributing this amount, we are able to continue the wonderful work our members do around the town.

Whilst we have a small amount of funds set aside, this money is intended to be used for a new lawnmowerthat is required. We currently use the lawn mower to keep our town fire safe by mowing resident's lawns aswell as crown land. If we use this money set aside, and our current lawn mower no longer works, we will findourselves in an extremely difficult situation, one which we are trying to avoid by requesting some additionalassistance.

I am very proud to be part of the Pine Point Progress Association as the work the committee and volunteers doaround the town is simply wonderful. We want the Pine Point Progress Association to continue well into thefuture and maintain a positive relationship with the Yorke Peninsula Council.

Thank you in advance for viewing our Hardship submission. If you require further information, please do nothesitate to get in contact with us at pinepointpaqmail.com or phoning our President Yvette Bright on0422 909 751.

Kind RegardsAnnette Diassinas

1411116115


74

The Pine Point Progress Association Inc

INCOME & EXPENDITURE FOR THE PERIOD 1/8/14 TO 31/7/15

Opening Balance

INCOME:MembershipDonationsMowingGrants IKABNA (Stillages)Sale recycled cans/bottlesMelbourne Cup LunchCash From Term DepositGrants DCYP − SolarCateringANZAC Day BreakfastRefreshmentsHall HireDCYP Annual AllocationTrailer HireFriday Night BBQInterest

EXPENDITURE:Hall Improvements (Install Stove)PowerMowerPostage, Stationery, AdvertisingFire MaintenanceSolar PanelsInsuranceTransfer to Incentive Saver A/cHall Lease DCYPCateringPetrol & GasKitchen Requirements (Inc Stove)Petty CashTrailerAnzacSundriesMelbourne Cup

900.00115.00870.00

1,433.941,136.402,016.003,038.645,000.00

150.00453.40

80.00200.00

1,500.0020.00

225.0016.72

8,821.91

17,155.10 25,977.01

577.50590.82654.21542.10146.41

5,751.401,162.005,000.00

66.004.50

186.502,058.00

500.0075.00

184.261,676.25

979.7620,154.71

Closing Balance 5,822.30


75

SF215





Pine Point Progress Association



76


DA/ITEM 6.2

5. MINLATON AND DISTRICT PROGRESS ASSOCIATION INC. REQUEST FOR EXTRA FUNDING (File Ref: 9.24.1.1)

PURPOSE

To consider the provision of further financial assistance in the amount of $2,000, due to stated hardship and as provided within policy - PO094 – Annual Progress Association Allocation, to the Minlaton and District Progress Association Inc. to assist them in meeting their commitment to provide $11,250 to the "Places for People" grant application currently being managed by Council on their behalf. Council has committed $30,000 to this project in the 2015/2016 Adopted Budget. RECOMMENDATION A

That Council make a contribution of $2,000 to the Maitland and District Progress Association Inc. for the 2015/2016 financial year;

or

RECOMMENDATION B

That Council do not make a contribution to the Minlaton and District Progress Association Inc. for the 2015/2016 financial year.




BACKGROUND

The Minlaton and District Progress Association Inc. has advised in their application that the escalating costs of their essential insurance premiums for public liability and volunteer insurance, is no longer able to be covered by Council’s annual contribution of $1,500 and is impacting on their ability to meet their financial commitments, including their commitment to contribute $11,250 to the Places for People grant application currently being managed by Council on their behalf.

Places for People grants provide financial assistance to local government and community towards developing urban design frameworks for prominent public places.

A grant application has been submitted recently by Council in conjunction with the Minlaton and District Progress Association Inc. to develop a comprehensive and professional town


77

plan for the township of Minlaton as outlined in a recent presentation to Council by Bruce Cook on behalf of the Minlaton and District Progress Association Inc.

The Minlaton and District Progress Association Inc. requests Council afford them some assistance under the Hardship clause contained in Councils policy - PO094 – Annual Progress Association Allocation as endorsed by Council in April 2015.


“Council may consider written applications from Progress Associations (or similar not for profit organisations) experiencing hardship, for funding in addition to the annual allocation. Submissions must be received by December 31 of each year for consideration at the February Council meeting. Progress Associations (or similar not for profit organisations) are required to produce a copy of their most recent financial statement and any other information requested by Council as part of their application for this contribution.”


DISCUSSION

The Minlaton and District Progress Association Inc., have requested Council consider making an extra contribution this financial year due to escalating costs that are impacting on their ability to meet financial commitments in regard to local projects including the current People for Places grant application managed by Council on their behalf. Members of the Minlaton and District Progress Association Inc. willingly volunteer their time and skill to achieve improvements and maintain local facilities with significant contributions made to local projects such as the town playground, bike track, skate park and the Captain Harry Butler statue and surrounds. In addition to supporting these projects the Minlaton and Districts Progress Association Inc. also arranges insurance for the Minlaton & District Business Group. Council’s Annual Progress Association Allocations have been processed for 2015/2016, with Minlaton and District Progress Association Inc. receiving their $1,500 payment in September 2015. Audited financial statements show that their total income in the 2014/2015 financial year was approximately $98,000 while expenses totalled approximately $87,000 for the same period. Unaudited November 2015 financials indicate current funds available are approximately $9,000. These financial statements, along with a letter outlining reasons for this request, are attached for Councillors reference in their consideration of this matter.


78


Level 1 – Inform





• Minlaton and District Progress Association Inc.

POLICY IMPLICATIONS






Should Minlaton Progress Association and its sub committees be in danger of discontinuing operations, the risk for Council is that Council will be required to perform all tasks currently undertaken by Minlaton Progress Association.

ATTACHMENTS

Attachment 1: Letter from Minlaton and District Progress Association Inc.

Attachment 2: Minlaton and District Progress Association Inc. Audited Financials for 2014/15

Attachment 3: Minlaton and Districts Progress Association Inc. Unaudited November 2015 Financials Attachment 4: Community Engagement Plan


79

MINLATON & DISTRICT PROGRESSOcIATION INCORPO

2CA6Ravid Harding

r dtor−e porate and Community Servicesorke Peniosula−Cauriell:0.−BOX 57

MAITLAND 5573

Dear David

Thank you for your letter ref 1834−2015−2 of the 15tWe would like to take up your offer to seek additionProgress Association.

itcm Number

GDS Number−−). Li), 6, 1

r

Distribution

of December.

Ai

II funding for ourd

—We provide support to a number of groups and projects in the district.One way we provide support is by grouping their insurance with ours andreducing the overall insurance cost for all. This process has seen thesuccessful completion of the playground, bike track, skate park andCaptain Harry Butler statue and surrounds. We also arrange insurance forthe Minlaton & District Business Group. Initially the annual Council granteasily met our insurance costs but now it falls a long way short.

We respectfully request an additional $2000 for 2016. This will assist usto meet our commitment to provide $11250 to the "Places for People"grant application currently being managed by Council on our behalf.

Please find enclosed our 2014/15 Audited financial statement, and ourrecent Nov.2015 statement.

Thank you for providing us with this opportunity.

Yours Sincerely

as valf

D'Arcy ButtonTREASURER

If any further information is required, please contact me.E Mail−− [email protected] Phone

88532121Mail−−− PO Box 103 Minlaton 5575

inlaton & DistrictProgress Ass. Inc.

Established 2003N NUMBER 62 127 025 518

Chairperson

Bruce [email protected]

Vice Chair

D'Arcy [email protected]

SecretaryCharlotte Germaine

[email protected] Officer

Kerry [email protected]

TreasurerD'Arcy Button

[email protected] Editor

Charlotte [email protected]

Playground Representative

Philippa [email protected]

Minlaton Bike Track/Skate Park

Janet [email protected]

Captain Harry Butler Statue Committe(

June [email protected]

Community Garden GroupRobyn Schwarz

[email protected]

Correspondence to:The SecretaryP.O. Box 2007


80

PROGRESS ASSOCIATION11.0.112214 to 3906J2015

Opening Balance 01/07/14Cheque Account 4971.4Term Deposit 22540.79 27512.19

IncomeGrants 62281.95Gum Flat Gazette 2154Garden Club 987Interest 535.67Insurance Re−imbursement 1800Recycle Bin 27.6Cookbooks 1653

1100 70539.2298051.41

ExpensesNewsagency 1559.45Skate Park 55000Garden Club 1129.95Registration 127Repairs & Maintenance 146.35Recipe Books 3183Postage 133.5Hire 150Subscriptions 85Playground 14691.6Seating 1000Bins 6583BBQ 761.26Petty Cash 50Insurance 2437.69 87037.8

11013.61

Closing Balance 30/06/2015Cheque Account 8833.24Term Deposit 2180.37 11013.61

,7


81

Minlaton and District Progress Association IncStatement of Income and Expenditure

November 2015

Accounts OpeningBalance as at

1/11 /15

ClosingBalance asat 30/11/15

Progress Society Cheque Account 12,163.43 10,582.72

Progress Society Term DepositAccount

2,239,13 2,253.72

Totals $14402.56 $12836.44

Progress Society Cheque Account − What we earned

Harvest Corner book sales 120.00

Gum Flat Gazette Adverts 37.00

Council arinual paymentCash Deposits (community garden) 400.00

Cash Deposit (recycle cans, donations etc)

B L Disco 635.90Total $1192.90

Progress Society Cheque Account − What we spentSundry (catering 16.00, Insurance 1,975.71,Disco hall costs)

2,231.71

Garden Club Expenses (hoses & fittings) 195.90

G F G Printing 336.00

Transfer to Incentive Saver Account 10.00Total $2773.61

Progress Society Cheque Account − What we've gotOpening Balance 12,163.43

Plus income 1,192.90

Less expenses 2,773.61

TOTAL BALANCE $10582.72

Progress Society Incentive Saver AccountPrevious Statement Closing Balance 2,239.13

Interest Earned 4.59

Auto Transfer from Cheque Account 10.00

Account Total $2253.72

Skate Park Fund (closed)Garden Club Fund (opening) 3,599.15

Garden Club earned 400.00

Garden Club spent 195.90

Garden Club Fund Total $3803.25

PROGRESS FUNDS ACCOUNTS COMBINED $12836.44TOTAL PROGRESS SPENDING FUNDS AVAIABLE $9033.19

:g.− 1_, soo. o (35(fi 7, 63 3 I q


82

SF215





Minlaton Progress Association



83


DA/ITEM 6.2

6. DRAFT LONG TERM FINANCIAL PLAN (File Ref: 9.24.1.1)

PURPOSE

A draft Long Term Financial Plan is being developed to provide a guide to the Council in its future decision making.

RECOMMENDATION

That Council endorse the Draft Long Term Financial Plan for public consultation.



BACKGROUND

As required by the Local Government Act 1999 and the Local Government (Financial Management) Regulations 2011, Council must regularly review its Long Term Financial Plan (LTFP) in accordance with actual and budgeted financial results to be used as a tool in the decision making process. As part of this process Council consults with the community and considers all feedback prior to adoption of the revised LTFP.

DISCUSSION

The draft LTFP has been revised to take into account the results of the Audited Financial Statements for 2014/2015 and the Revised Budget for 2015/2016 following the December 2015 budget review. Revision of the LTFP ensures that the plan remains relevant and reflects the impact of the most recent decisions made by Council.

The draft LTFP also references Council’s Asset Management Plans (AMP’s) with the prime aim to “balance” resources available with renewal programmes calculated by these AMP’s.

To comply with legislative requirements, the draft LTFP will be the subject of public consultation over a period of 4 weeks via Council’s website and a public notice placed in the local newspaper.

Feedback from the public consultation will be presented to the April 2016 meeting of Council, for consideration.

A final draft of the LTFP will then be presented to Council at the May 2016 meeting for adoption.

The revised draft LTFP is under separate cover.


84


Level 2 – Consult



• Corporate Management Team

• Council Budget Managers

• Acting Manager Financial Services

• Elected Members


• Local Government Association SA

• Australian Bureau of Statistics

POLICY IMPLICATIONS

Nil


The LTFP is an important component of Councils strategic management plans and provides important guidance to Council decision making, especially in the area of financial sustainability.


Local Government Act 1999 Local Government (Financial Management) Regulations 2011 Council’s Strategic Plan includes clear plans to ensure better and timely reporting and improved formal control of Council’s long term financial sustainability.

ATTACHMENTS



85

SF215



Stakeholders Level 2CONSULT Responsibility Start Date End Date Status Evaluation Method

Entire community Public Notice Director CCS 11/02/2016 16/03/2016 NS Feedback presented toWebsite April 2016 Council meeting.

Long Term Financial Plan



86

DIRECTOR ASSETS & INFRASTRUCTURE SERVICES DA/ITEM 6.3 1. PATCH SHEETING PROJECT (File Ref: 9.24.1.1)

PURPOSE

For Council to consider expenditure for patch sheeting works on identified areas of our unsealed road network, and consider granting an exception, pursuant to the Purchasing and Procurement Policy, to undertake the relevant open tender process for the works.

RECOMMENDATION

That Council:

1. endorse expenditure of $450,000 for patch sheeting on identified areas of our unsealed road network;

2. waive the need to undertake an open tender process for the works as detailed in this report only;

3. endorse the formation of a Quotation Evaluation Panel comprised of Councillors Trevor Davey and Scott Hoyle, the Director Assets and Infrastructure Services, Works Manager, Works Supervisor North and Works Supervisor South; and

4. authorise the Chief Executive Officer to endorse the recommendation complimenting the Request for Quote process.


Key Theme/s: Sustainable Communities 1. Sustainable Infrastructure Strategic Goal/s: 1.1 Provide infrastructure and assets that are sustainable and safe

Key Theme/s: Corporate Governance and Leadership 2. Organisational Efficiency and Resource Management Strategic Goal/s: 2.3 Meet all legislative and compliance responsibilities

BACKGROUND

With the commitment of Council resources to undertake the required construction activities on the Clinton Road project an opportunity exists within available funds to consider a patch sheeting model to identified areas on our unsealed road network.

In brief, the patch sheeting model will involve Pavement Material (PM) 2/20 Quarry Gravel (QG) being imported to the affected areas and laid at 100mm thick. The areas will then be formed and compacted.

DISCUSSION

During the review process for the Transport Asset Management Plan it was identified that a patch sheeting model to clay affected areas throughout our unsealed road network would be welcomed by road users. Should Council continue to hold that view


87

consideration to undertake patch sheeting works on selected areas of the unsealed road network is recommended.

The funds to undertake these works would be drawn from the $450,000 now available following the decision by Council to put on hold programmed unsealed road construction projects due to the commitment of Council resources to the Clinton Road.

These works would be undertaken by contractors on a /m² rate. A basic scope of works will be provided to invited contractors with a refined schedule of rates based on road cartage distance segments in 10km increments from registered quarries for submission evaluation purposes.

The estimated cost of these works is $450,000.

Council Policy PO058 Purchasing and Procurement Policy details the purchase method of open tendering when the purchase value exceeds the amount of greater than $100,001, as identified in the extracted table below:

Purchase Method

Specific Requirements

Purchase Value

Authority to Approve

Exceptions Direct purchase

Purchase from a single supplier.

Up to $5,000*

N/A Quotations A minimum of two written

quotes must be obtained. $5,001 to $20,000* Director**

Quotations A minimum of three written quotes must be obtained.

$20,001 to $50,000* Chief Executive Officer (CEO)***

Selective Tendering

A minimum of three independent suppliers are invited to tender. Approved suppliers should be given equal opportunity to submit a tender.

$50,001 to $100,000* Chief Executive Officer (CEO)***

Open Tendering

An open invitation is issued inviting suppliers to submit a tender.

Greater than $100,001* Council resolution required

As the timeline for the expenditure of these funds is limited I seek an exception, pursuant to the Purchasing and Procurement Policy, to undertake the relevant open tender process. However, in the interest of transparency I seek authorisation to administer a modified Request for Quote process, with the Chief Executive Officer to consider endorsing the recommendations of a Quotation Evaluation Panel.

The Request for Quote process would be as follows:

1. Invitation to Quote extended to selected contractors as detailed in Attachment 1.

2. Submissions evaluated by a Quotation Evaluation Panel.

3. Recommendation provided to the Chief Executive Officer.

4. Contract awarded.

It is proposed that the Quotation Evaluation Panel comprise Councillors Trevor Davey and Scott Hoyle, the Director Assets and Infrastructure Services, Works Manager, Works Supervisor North and Works Supervisor South.


88

It is also proposed that historic, staff and condition rating data is incorporated to determine the areas of unsealed roads that may form part of these works. Staff are currently compiling this data and once refined and prioritised this information can be distributed to Elected Members via email, should that be the wish of Council.

Once areas have been validated they will be identified by area markers (pegs). This will be undertaken by Council staff with sections provided to the successful contractor. Council’s Works Manager will manage the project to ensure all objectives are achieved.


No consideration for community engagement has been considered.



• Chief Executive Officer


• Works Manager

• Works Supervisor North


• Nil

POLICY IMPLICATIONS

PO058 Purchasing and Procurement Policy


There will be no impact on the 2015/16 budget.

The estimated cost of the works is $450,000 with the funds available from the unsealed road construction projects put on hold.


None identified if this approach is implemented.

ATTACHMENTS

Attachment 1: List of selected contractors


89

PATCH SHEETING PROJECT List of Selected Contractors Ardrossan Earthmoving

Geoff Wilde Earthmoving

Hart Bros

LJ Baker & Son

LR&M Constructions

Lucas Total Contract Solutions

MA Skinner Contracting

Ryan Earthmoving and Fencing

SC Heinrich and Co


90

DIRECTOR DEVELOPMENT SERVICES DA/ITEM 6.4 1. SECTION 29 DEVELOPMENT PLAN AMENDMENT (File Ref: 9.24.1.1)

PURPOSE

Council to consider endorsing minor variations to the Yorke Peninsula Development Plan, consolidated 26 November 2015 pursuant to Section 29(2)(b (i) & (ii) of the Development Act 1993.

RECOMMENDATION That Council endorse the Section 29 submission to the Minister for Planning regarding minor variations to the Yorke Peninsula Development Plan, consolidated 26 November 2015.



BACKGROUND

Section 29 of the Development Act 1993 enables Council to make minor variations to its Development Plan in order to correct minor policy and grammatical errors or remove duplicated policy relating to primary road setbacks. Council staff have been monitoring and recording minor inconsistencies within our current Development Plan that require amendment. The errors occurred as part of the conversion process when preparing the consultation version of the Better Development Plan and General Development Plan Amendment (DPA).

DISCUSSION

The proposed amendments relate to the following sections of the Development Plan:

- Settlement Zone, Black Point Policy Area 3, PDC 13

- Rural Living, Desired Character

- Table YoP/1 – Coastal Areas: Site/Building Floor Level

- Table YoP/2 – Building Setbacks from Road Boundaries

- Table YoP/4 – Design Guidelines for Coastal Dwellings

- Map Reference Table

None of the proposed amendments change the intent of the Development Plan. Staff considered including the amendments in the Edithburgh Township and Surrounds DPA, however, we believe that the amendments need to be made immediately as the timing of


91

the consolidation of the Edithburgh Township and Surrounds DPA is unknown at this stage.

The amendments are outlined in the table below:

Affected Policy Reason for Amendment Recommended Amendment

Settlement Zone, Black Point Policy Area 3, PDC 13

Grammatical error.

Policy applying to the minimum setback from a public road or public open space, refers to:

Allotments directing fronting the foreshore.

Change ‘directing’ to ‘directly’

Rural Living, Desired Character

Grammatical error.

Second paragraph refers to ‘locally indigenous plant species’. Council considers that the word ‘locally’ is superfluous as this term is the same as indigenous.

Remove locally from the second paragraph.

Table YoP/1 – Coastal Areas: Sites/Building Floor Levels

Floor level height – Sheoak Flat

Policy error.

Table YoP/1 incorrectly lists the minimum floor level height for buildings at Sheoak Flat as 2.45 AHD

The site level height for Sheoak Flat is 3.2 AHD and thus the floor level height should be 3.45 AHD which is consistent with the Coast Protection Board requirements

Amend floor level height applying to Sheoak Flat from 2.45 AHD to 3.45AHD

Table YoP/2 – Building Setbacks from Road Boundaries

Duplicated policy.

Table YoP/2 provides road setback distances for the various zones, however, these setback requirements are also listed within a number of zones.

It is considered unnecessary to duplicate setback policy within the both the zone and Table YoP/2. In addition, building setbacks are also further addressed by General Design and Appearance Principles 17-20.

Remove reference to the following zones within the Table YoP/2:

• Caravan and Tourist Park • Industry • Residential & Port Vincent

Marina Policy Area 2 • Coastal Settlement • Settlement & Black Point

Policy Area 2 • Rural Living


92

Table YoP/4 – Design Guidelines for Coastal Dwellings

Grammatical error.

Item 3.1 relating to site coverage reads:

Dwellings (exclusive of verandas, garages and carports) should not cover more that 35 per cent of the site upon which they are located.

Change ‘more that’ to ‘more than’

The Map Reference Table

Policy Area Maps

Grammatical error.

The table lists Port Victoria Marina Policy Area 2, however, this should read Port Vincent Marina Policy Area 2.

Amend Port Victoria Policy Area 2 to Port Vincent Policy Area 2


Not applicable



• Chief Executive Officer

• All Development Services Staff


• Access Planning

POLICY IMPLICATIONS

Not Applicable


No budget implications identified.


Minor risk of legal challenges as a result of the inconsistencies.

ATTACHMENTS

Nil


93

DIRECTOR DEVELOPMENT SERVICES DA/ITEM 6.4 2. ACCESS ADVISORY WORKING PARTY MEETING MINUTES (File Ref: 9.24.1.1)

PURPOSE

To receive the Minutes of Council’s Access Advisory Working Party held 22 January 2016.

RECOMMENDATION That Council:

1. receive the Minutes of the Access Advisory Working Party held on 22 January 2016.

2. endorse the recommendation by the Access Advisory Working Party.


Key Theme/s: Corporate Governance and Leadership 2. Organisational Efficiency and Resource Management Strategic Goal/s: Continue to implement Council’s Disability Action Plan

BACKGROUND

To keep Council informed of regular Access Advisory Working Party Meetings and to consider identified projects to meet the needs of people with disabilities.

DISCUSSION

Attached are the Minutes of the Access Advisory Working Party meeting held on 22 January, 2016.

Item 1.6 of the Minutes recommends the following motion be adopted:-

Brenda Bowman moved John Edwards Seconded

It is recommended that Council commit $1,800 towards the associated works required to improve the access and egress to the Port Vincent Institute.

CARRIED

If Council endorse the above recommendation the total allocations to date for the 2015/2016 financial year is $9,100. The remaining Budget is $7,300 for future projects during the remainder of the 2015/2016 financial year.


94


Level 2 – Consult with members of the Access Advisory Working Party




• Operations Co-ordinator


• Access Advisory Working Party

• Progress Associations

POLICY IMPLICATIONS

Yorke Peninsula Council Disability Plan.


Consistent with the 2015/2016 budget allocation.


Disability Discrimination Act Council has adopted a Disability Action Plan to ensure that people with disabilities can access Council functions, facilities and services.

ATTACHMENTS

Attachment 1: Minutes of the Meeting held 22 January 2016.


95


Minutes of the Meeting of the Access Advisory Working Party

Held on Friday 22 January 2016 In the Council Chambers

57 Main Street Minlaton commencing at 1.30pm

(Subject to confirmation)

ITEM 1

1.1 WELCOME BY CHAIRPERSON

Chairperson Cr Alan Headon welcomed everyone to the meeting and declared the meeting open at 1:34pm.

1.2 PRESENT

Alan Headon (Port Clinton Progress Assoc), Jane Lavery (Warooka Progress Assoc), Ann Brown (Stansbury), John Edwards (Edithburgh Progress Assoc), Pam Headon (Port Clinton Progress Assoc), Bill Fraser (Bluff Beach Community Group), D’Arcy Button (Minlaton Progress Assoc), Beth Fairlie (Port Vincent Progress Assoc), John Franke (Yorketown Progress Assoc), Brenda Bowman (Ardrossan Progress Assoc).

IN ATTENDANCE Roger Brooks Director Development Services Nick Hoskin Operations Coordinator Shona Emery Minute Secretary Maddy Pulling EA to Director Development Services

1.3 LEAVE OF ABSENCE

Nil


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1.4 APOLOGIES Bronte Crisp (Foul Bay Progress Assoc), Peter Riggs, Kerryn Daws (Edithburgh Progress Assoc)

1.5 MINUTES OF THE PREVIOUS MEETING Ann Brown moved John Edwards seconded That the minutes of the Access Advisory Working Party meeting held on Friday 23 October 2015, as circulated, be confirmed as a true record.

CARRIED

1.6 MATTERS ARISING FROM MINUTES

1. Individual updates on projects allocated funding

1.1 Footpath access ramps on Charles Street, Yorketown

This project has been completed.

1.2 Disabled parking & ramp access at Point Turton Hall


1.3 Yorketown access & egress ramps at Yorketown Hospital

This project has not yet commenced.

1.4 Access Ramp at Yorketown Senior Citizens Hall


1.5 Price Footpath Access Ramps x 2


1.6 Port Vincent Institute Access Project

Nick Hoskin advised of a cost of $1800 for this project.

Brenda Bowman moved John Edwards seconded

It is recommended that Council commit $1800 towards the associated works required to improve the access and egress to the Port Vincent Institute.

CARRIED

1.7 Edithburgh War Memorial Crossover Ramp Widening


1.8 Footpath Concerns – Minlaton – Update from Roger

Mayor Ray Agnew, Nick Hoskin and Roger Brooks inspected and identified uneven surfaces. The consensus was it would be difficult to get the gradients to comply with Australian Standards. The project would be costly and beyond the Working Parties financial capacity. Roger suggested the best option would be to install a crossover in the vicinity of the bakery. Nick Hoskin to advise of costs to install ramps near the bakery at the next meeting.


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2. Other Matters Arising

2.1 Main Street Minlaton – Footpath Compliance

Refer to 1.8

2.2 Pine Trees at Yorketown Post Office

No update at this stage and the Post Office are consulting with SA Power Networks. As no action is required from the Access Advisory Working Party at this stage this agenda item will be removed.

2.3 Maitland list of Crossover Ramps required

Arty Glazbrook is to provide a list of locations of crossover ramps required around Maitland. As Mr Glazbrook was not in attendance this item will be deferred to next meeting.

2.4 Signage & Access issues at Maitland public toilets

Signage has been erected. Access areas continue to have issues. Nick Hoskin to check access point issues and report back at next meeting.

1.7 MATTERS REFERRED BY COUNCIL

Nil

1.8 PRESIDING MEMBER’S REPORT

Nil

ITEM 2 CORRESPONDENCE

2.1 Access Ramps at Port Clinton

Will be completed in the near future.

ITEM 3 GENERAL BUSINESS

John Edwards advised that a recent report reflected that Yorke Peninsula has inadequate disabled and access facilities within the holiday tourism sector. John suggested that Working Party members should consider identifying ways to make small improvements within our communities and townships to enhance the tourism facilities for the disabled.

Roger advised that $9100 remains in the budget with $1800 to be allocated to Port Vincent Institute Access project. This would reduce the budget surplus to $7300. Roger suggested that the Working Party should identify projects and come to the next meeting and advise or request any works that could be undertaken in order to utilise budget surplus.

Brenda Bowman discussed the footpath on Fifth Street, Ardrossan – she stated the footpath is in disarray; cars are driving on the footpath and causing further damage. Chairperson Headon confirmed works are in the budget allocation and this is not a project suitable for the Access Advisory Working Party.

Nick Hoskin suggested allocating the budget surplus of $7,300 on crossovers.


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Beth Fairlie advised that the picnic tables and chairs under the wharf shelter in Port Vincent are inaccessible for disabled/wheelchair access due to the height of the curbing that borders the shelters. Chairperson Headon advised that the Port Vincent Progress Association should formally request Council to undertake these works and in the meantime Nick Hoskin will determine cost and report back at next meeting.

ITEM 4 NEXT MEETING 22 April 2016 at 1.30pm

ITEM 5 CLOSURE The meeting closed at 2.22pm

……………………………………. Chairperson – Mr Alan Headon Friday, 22 April 2016


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A G E N D A - Yorke Peninsula Council · 1.2 Opening Prayer 1.3 Present 1.4 Leave of absence Nil...

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Transcript of A G E N D A - Yorke Peninsula Council · 1.2 Opening Prayer 1.3 Present 1.4 Leave of absence Nil...