(A company limited by guarantee) THAMES ESTUARY...

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THAMES ESTUARY PARTNERSHIP (A company limited by guarantee) REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MARCH 2012 Charity No: 1083199 Company No: 3807387

Transcript of (A company limited by guarantee) THAMES ESTUARY...

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THAMES ESTUARY PARTNERSHIP(A company limited by guarantee)

REPORT AND FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2012

Charity No: 1083199Company No: 3807387

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THAMES ESTUARY PARTNERSHIP

FOR THE YEAR ENDED 31 MARCH 2012

CONTENTS Pages

Legal and administrative information 1

Trustees’ report 2 - 9

Independent examiner’s report 10

Statement of financial activities 11

Balance sheet 12

Notes forming part of the financial statements 13 - 17

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THAMES ESTUARY PARTNERSHIP

LEGAL AND ADMINISTRATIVE INFORMATION

FOR THE YEAR ENDED 31 MARCH 2012

TRUSTEES AND DIRECTORS

Peter Bye Independent Chair Individual Director and TrusteeDavid Cartlidge Independent Vice-Chair Individual Director and TrusteeVictor Freeney Independent Individual Director and TrusteeJames Trimmer Representing Port of London Authority Corporate Director and individual TrusteeHelen Hancock Representing Environment Agency Corporate Director and individual TrusteeBrian McDonald Representing Natural England Corporate Director and individual Trustee

In addition to the direct liaison role between Peter Bye as Chair and the E.D. for forward planning and development ofthe charity, the trustees provide the following support roles:

James Trimmer is the trustee acting as the main contact with the E.D. for Human Resources issues.Helen Hancock is the trustee acting as the support contact with the ED. for financial issues.David Cartlidge is the trustee acting as the main contact with the E.D. for financial issues.Prof.Yvonne Ryden is the management committee member acting as the main contact between UCL and the ExecutiveDirector for employment line management and working jointly with James Trimmer to link any UCL HR activities withthe charity. Prof.Yvonne Ryden, or her delegated UCL administrative representative in the Environment Institute, is alsothe contact for all TEP staff for any office hosting or site safety issues.

Management Committee members in addition to trustees.Yvonne Ryden Representing Environment Institute, University College LondonHelen Burningham Representing Dept Geography, University College LondonSam Dawes Representing RSPBVictor Freeney Representing Thames WaterNicky Spurr Representing Essex County Council

Company Number3807387

Charity Number1083199

Registered officeUniversity College London,Rm G13, Pearson Building, Gower StreetLondon, WCIE 6BT

Company SecretaryJill Goddard

AccountantsHaysmacintyreChartered Accountants & Registered AuditorsFairfax House15 Fulwood PlaceLondon, WC 1 6AY

BankersNatWest Bank plc

SolicitorsThompsonsCongress HouseGreat Russell StreetLondon, WC1B 3LW

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THAMES ESTUARY PARTNERSHIP

TRUSTEES’ REPORT FOR THE YEAR ENDED 31 MARCH 2012

(‘hairinan: Peter Bye

I am pleased to endorse this 2011/2012 Annual Report as the Chair of the C’harity

TEP acts as a catalyst for community engagement with projects and plans delivering sustainable development in theThames Estuary. The list of projects in this report clearly shows excellent partner support for TEP ‘s mission. As acharity TEP can work closely with local authorities and other organisations more eaily sometimes than gOvernment

agencies can. This report demonstrates how TEP co-operates with partners to secure external funding and get thingsdone to make the Estuary a betterplacefor all.

TEF has committed and knowledgeable staff a supportive academic host and colleagues in Environment Institute,University College London, a good data base, action groups, strong partnership projects and networks. Together withthe key partners on our Management Group these make a strongfoundation for ourfuture development.

The Trustees recognise the thin margin of reserve funds which the charity currently operates on and the frict that anydrastic changes in funding will affect that fragility. They recognise that there is an urgency for Trustees to monitor andreview this margin as to the charity remaining a going concernAilfuturefundraising will incomporate more realistic fullcost recovery ofoverhead costs for projects to reduce reserve depletion which has impacted on the charity reserve in thepast.

I am looking forward to tackling with colleagues the tough challenges and new opportunities that 2012/1 3 will bring.This report illustrates the useful role TEP is playing in conjunction with other organ isations on a landscape scale acrossa major estuary. We understand practical localism and how to broker better engagement with our communities. In theinterests ofevemyone who has a stake in the Thames Estuary there is important workfor us to do.

The Trustees of the Charity and the Directors of the Company for the purposes of the Companies Act, present theirannual report together with the independently examined financial statements of Thames Estuary Partnership for the yearended 31st March 2012. The Trustees and Directors confirm that the annual report and financial statements comply withthe current statutory requirements, the requirements of the charity’s governing document and the provisions of theStatement of Recommended Practice (SORP) “Accounting and Reporting by Charities” issued in March 2005.

STRUCTURE, GOVERNANCE AND MANAGEMENT

Constitution

The Charity was set up by a Memorandum of Association. Thames Estuary Partnership Ltd (referred to as “TEP”) is aCompany Limited by Guarantee and was registered on 9th July 1999. Our Company Number is 3807387.TEP was originally created as part of a national estuaries project by English Nature (now Natural England) in 1994 andprovides a continuing committee and treasurer role for the Coastal Partnerships Network in England (CPN) today.

It is governed by Memorandum and Articles of Association and became a registered charity, called Thames EstuaryPartnership, on 6 November 2000. Our Charity Registration number is 1083199.

Method of appointment or election of Trustees

The management of the charity is the responsibility of the Trustees who are elected and co-opted under the terms of theMemorandum and Articles of Association.

Policies adopted for the induction and training of Trustees

New trustees attend and complete the induction programme developed for staff and volunteers and are familiarised withhow the activities are designed to deliver its aims and objectives.

Organisational structure and decision making

The key staff personnel of the charity report directly to the Board of Trustees through the Chair or Vice Chair andlor thedesignated member of the Board who fulfils the role of line manager for the E.D. or for the staff HR. rep wherepersonnel advice is required. A Business Plan with project work agreed is prepared in advance each year and monitoredagainst staff time and progress as the year progresses at Trustee meetings. Any pressures which risk delivery arediscussed and managed to minimise or remove that risk and monitored for progress.

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THAMES ESTUARY PARTNERSHIP

TRUSTEES’ REPORT (continued)

FOR THE YEAR ENDED 31 MARCH 2012

Organisational structure and decision making (continued)

Thames Estuary PartnershipOrganisational Chart 2011

PresidentChris Baines

Thames Discovery Programme*

Prolect Monitoring Manager

Gill Andrews (PIT)

4,+

4’Prolect Proiect Archaeology Archaeology Administrator I Website &Director Team Outreach Survey Officer Grant Claim Evaluation

Leader Officer Officer OfficerGustav Mime Eliott Wragg Lorna

(PIT) Nathalie Mike Webber (PIT) Sue Harrington RichardsonCohen (FIT) (PIT) (PIT) (PIT)

*Thames Discovery Programme was a Heritage Lottery funded project that finished Sept2Olland was successfully signed off in Feb 2012.

Management CommitteeDirectors: Peter Bye (Chair), David Cartlidge (Vice Chair), Victor Freeney,

Port of London Authority, Environment Agency, Natural England

Trustees: Peter Bye, David Cartlidge, Victor Freeney,James Trimmer, Helen Hancock, Brian McDonald

Committee: UCL, RSPB, Thames Water, Essex County Council

Executive Director & Company SecretaryJill Goddard

+ + + + +

Communications I Administration Development! Finance Project staff Marketing &Marketing General Fundraising Book keeping Amy Pryor SponsorshipJulia Otto Rebekah Mann Janice Jordan (PIT) (PIT start Mar

(Maternity until end (PIT) Amanda 2012) Wendy McTernanof contract Oct Corcoran Annual & Quarterl Your Tidal Thames (PIT)

2011) DataBase (PIT) AccountsSue Harrington Hays Macintyre Adam Guy

Adam Guy (PIT) Accountants (PIT start Feb(PIT maternity cover 2012)

Feb-Dec 2011) TE2100 Project

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THAMES ESTUARY PARTNERSHIP

TRUSTEES’ REPORT (continued)

FOR THE YEAR ENDED 31 MARCH 2012

RISK MANAGEMENT

The Trustees have assessed the major risks to which the charity is exposed, in particular those related to the operationsand finances of the charity, and are satisfied that the systems and procedures to mitigate these risks are adequate and inplace.

POLICIES AND OBJECTIVES

Principal ActivitiesThe principal activities of the charity are to act for the public benefit to conserve, protect and maintain the coastal,environmental and natural heritage of the Thames and the land and water areas adjoining the Thames.

Our Area of benefitThe Thames estuary between Tower Bridge in central London and the Isle of Grain, Kent and Shoeburyness, Essex.

The charity delivers our objectives by working with local authorities, public agencies, businesses, voluntary andcommunity organisations and others who have interest in the area of benefit.

STRATEGIES FOR ACHIEVING OBJECTIVES

The charity continuously communicates with all relevant bodies and organisations within the community to ensure thatthe provision of activities and programmes are meeting the needs of the participants. End of project reports are compiledto demonstrate that the desired outcomes are met. Feedback from beneficiaries is also strongly encouraged. Continuousout reach is used to broadcast the availability of activities and to tailor programmes to meet specific needs of potentialbeneficiaries

ACTIVITIES FOR ACHIEVING OBJECTIVES

The Thames Estuary Partnership provides exactly what it’s name suggests - a partnership network for all those living bythe Thames, earning a living by working on or adjacent to the Thames, using Thames water, planning for the Thames,using the Thames for recreational purposes, educating others about the Thames, investigating Thames history andarchaeology, protecting and enjoying the wildlife of the Thames, researching the Thames, improving the water quality ofthe Thames or just interested in what is happening on the River.

Our partners recognise and support the usefulness of a neutral organisation to arrange topic based discussion groups (ourAction Groups) that bring people together around a table from a wide variety of backgrounds, both individuals andorganisations, to assist a more sustainable approach for the river. With the pace of modern life today, it is always easy tomiss what another organisation is currently working on or the valuable local knowledge of an individual.

Group meetings share best practice and useful practical knowledge. TEP also provides a neutral project managementservice and secretariat function for specific workshops, seminars and projects on a paid basis that supports the widercommunication work of the Charity through an Annual Stakeholder forum every Autumn and a bi-annual free magazine“Talk of the Thames”.

REVIEW OF ACTIVITIES

The Trustees have paid due regard to the Charity Commissioner’s guidance on public benefit in deciding what activitiesthe charity should undertake.

The Trustees have produced the following list of work undertaken and current progress in 2011-2012 and lookingforward to 2012. For such a small staff team, they are pleased with the breadth of the work done or in process butrecognise the need for Business Planning to focus these limited resources in 2012-2013 and to plan future fundraisingobjectives.

The Trustees keep the main activities of the charity under continuous review which is now linked to 2012-2013 workplans.

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THAMES ESTUARY PARTNERSHIP

TRUSTEES’ REPORT (continued)

FOR THE YEAR ENDED 31 MARCH 2012

ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR AND FUTURE PLANS

Thames Gateway Biodiversity Plan

2011/2012TEP intended to work with EA Thames Estuary project office and EA Rivers and Streams HAP to link Tidal Thamesbiodiversity targets for the estuary. Work has been slow due to development work on other biodiversity projects and isintended to continue in 2012 to:To ensure they will be revised in 2012-13 to support TE2100 , the Greater Thames Marshes Nature Improvement Areaand WFD identified locations and hectares.

2 012/2013To progress links between the Rivers and Streams habitat and species group — covering the GLA area, and the estuaryarea. To submit funding bids for a project worker to facilitate this. To develop working links with Natural England inlinking the target to EA biodiversity targets and maximise mutual benefit.

To introduce a new category of recognition of vertical habitat on new sustainable flood defrnce designs and work withEA Flood maintenance to record changes in mix of materials used-ie sheet pile changed to wood or managed retreat.

Co-ordinaring others crwareness of all biodiversity work on the estuary and the coastal edges has been noted to be a stillneeded role for TEP to provide through aflmnded post to assist other partners andprojects in 2012-13.

Thames Strategy East (TSE)

2011/2012TEP contacted individual Local Authorities regarding progress on planning reference in their Local DevelopmentFrameworks.

TEP hosted a meeting for EA Recreation Strategic advisor and invited an agreed list of stakeholders to discuss theLondon Plan Review and the examination in public. EA discussed and agreed it was key to ensure London Plan BlueRibbon policy recommendations are being adopted.

2012/20 13TEP will be checking with local authorities through the GTM NIA and WFD project work-see below- to review theirriverside planning approaches.

The reach guidance in TSEfor each borough frontage will be used in these meetings as a baseline and stronger linksmade with TE2 100 plan recommendations.

Marine Act and Marine Management Organisation (MMO)

2011/2012 TEP worked with Balanced Seas on Marine Conservation Zone planning and consultation over the year. TEPhosted a funded project officer as part of the Balanced Seas project for the Thames estuary and the South East. TEP isDeputy Chair of the English Coastal Partnerships Network (CPN) and worked with the Marine ManagementOrganisation on the development of stakeholder engagement with Marine Planning and consultation for the coast underthe Marine Act with Local Authorities and local communities. A successful CPN workshop was hosted by TEP inNovember 2011 at UCL.

2012/2013The Iwo east coast areas for Marine Planning started in April 2012 and TEP is already working with C’PN reps in thearea to share early experiences, good and bad, so that we can assist partners and prepare for Thames Marine Planningin due course.TEP will assist in the production of a joint report on all 43 coastal partnerships functions which can support marineplanniing.

PLA wish to promote being a leader in estuary management for delegated marine licensing powers and TEP is assistingin providing names and contact details fOr MMO staff and running the Dredging Liaison group of which the MMO is amember.

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THAMES ESTUARY PARTNERSHIP

TRUSTEES’ REPORT (continued)

FOR THE YEAR ENDED 31 MARCH 2012

ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR AND FUTURE PLANS (continued)

Thames Discovery Programme (TDP)HLF Lottery project

2011/2012 Third and final year of the three year programme October 2008-Jan 2012 with 1 FT and 5 PT staff. TEPmanaging financial grant and match funding plus employing all staff. Working with Thames Explorer Trust as jointpartner on educational aspects. Linking with EA and Museum of London Archaeology staff and other organisations toadvise on foreshore surveys and data with public involvement and training. A final conference hosted by Museum ofLondon was held in September 2011 with 300 individuals attending over 2 days.

Some of the historical tidal head data could inform the TE2 100 sea level rise work.Some of the foreshore data is being used to advise the Thames Tunnel construction work.

2 012/2013This project has now been closed with TEP and signed off by HLF but the project will still be continuing with MOLA andTEP has worked with them to transfer lottery bought assets legally in July 2012, Foreshore findings and data will be ofuse to TEP partners and TEP will continue to maintain links with MOLA to promote ongoing work.

Education project iiformation for teachers and families has been produced and will be promoted by TEP through itsjoint Thames Learning Group , (TLG.) run wit/i River and Rowing Museum Henley for over 100 TLG independenteducation members on the Thames.

Water Framework Directive and Pilot Joint Host for Tidal Thames catchment plan project with Thames 21charity, “Your Tidal Thames”.

2011/2012 Plan to engage the implementation of Water Framework Directive with communities on the estuary and as agood link with the public. TEP raised awareness for river related projects to engage public use.

TEP is a member of the Thames River Basin Liaison Panel and communicates both ways between TEP stakeholders andthe panel. It is assisting communication on the WFD and TE2IOO Enablernent Programme.A bid to run the Tidal Thames Catchrnent Pilot was submitted in 2011 and was successful with a joint working grant withThames 21. The project started in January 2012 but was not signed and funded until March 2012.

2 012/2013TEP and Thames 21 will be using their joint networks and activities to support the Your Tidal Thames project. WFDwork is moving towards demonstration projects and TEP will be bidding for the Catchmnent Restoration Fund. Advice isawaited on this and links with the GTMNIA will be made.

Thames Public Events

2011/2012 TEP attends events throughout the year promoting Thames Estuary messages.

2012/2013TEP attendance at events will continue in 2012-13 and Jimnding is being sought to fund additional project staff support

for this to complement the stakeholder engagement agenda injitture years.

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THAMES ESTUARY PARTNERSHIP

TRUSTEES’ REPORT (continued)

FOR THE YEAR ENDED 31 MARCH 2012

ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR AND FUTURE PLANS (continued)

Thames Water Tideway Tunnels Consultations

2011/2012 TEP has been assisting with communication , discussion and understanding of the need for the Tunnelconstruction sites and disruption of site work where unavoidable for the benefit of the estuary and the public. TEPcontinues to attend the Thames Tunnel Forum which receives full briefings on detailed Thames Water planning progressof this project.Other alternative schemes to the tunnel have been raised by some partners and these will be invited to provide moreinformation to TEP in 2012.

2012/2013TEP may be able to provide neutralfacilitation to areas ofconstruction resistance and concern on behaifof the project.The first phase of consultation ended in Jan 2012 and the second phase will be concluded by Swnmer 2012 towards thePlanning Iifrastructure Committee in 2013. TEP is making links with the staff at the Paddington offIce to feedback anycomments sent in and to understand other alternatives to the tunnel and their viability..

TEP will continue to raise awareness of the project and attend the Tideway Tunnel Forum.

Thames Education —Thames Learning Group

2011/2012 TEP worked with EA and PLA to produce a Thames wide online map that shows the location of each visitorand education centre supplying information about the Thames. March 2012 was the completion date of the on-line mapshowing locations of education centres for both upstream and downstream. Lord Chris Smith attended and launched theClick on Thames map on March 10th 2012.

The lottery funding supported staff time, meetings and promotion work.

2012/2013Fundraiing will continue in 2012-13 to fund 3 year staff support to facilitate this group and obtain Thainesfricts andpractical employment opportunities for educationalists to use to educate local people of all ages about the river and itslife. New centres can be added in the jiiture.A new website is planned.

Dubai Ports World

2011/2012 Dubai Ports role as a TEP subscriber has helped link stakeholder involvement with London Gateway Port.TEP is assisting with fisheries and dredging links by site visits as the dredging progresses and by sharing monitoringresults. The EA advisory team meetings to DP World are facilitated by TEP at UCL. DP World are now a regularmember of the Dredging Liaison Group.

2 012/2013DP World are a continuing subscriber to TEP in 2012-13 and have now joined the Dredging Liaison group jirmaintenance dredging.

TEP will continue to be the neutral link between concerns on dredging impact on the estuary by stakeholders and thecollected data recorded by the port consultants.

Thames Research Agenda

2011/2012 TEP has supported a successful application in 2011 for the development and funding of an academic researchproject to co-ordinate research work and benefit EA WFD needs with Westminster University and EA. TEP is alsoproducing research project guidance on how external companies can work with UCL MSc and PhD students to progresspractical research as part of their course work.2012/2013TEP will continue to work with UCL and the Environment Institute to develop research opportunities with partners andpotentia placetnentsl. The new coastal and estuarine course at UCL offers these links in 2012. TEP will be assisting theWFD /Westminster WFD project where possible.

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THAMES ESTUARY PARTNERSHIP

TRUSTEES’ REPORT (continued)

FOR THE YEAR ENDED 31 MARCH 2012

ACHIEVEMENTS AND PERFORMANCE FOR THE YEAR AND FUTURE PLANS (continued)

Thames Gateway Biodiversity Plan

Holehaven Creek—Pitsea Barge Impact Study Group

2011/2012TEP provided a neutral chair role for this project to monitor the impact of restoring river transport through SSSIHolehaven Creek. The aim is to provide real data as a case study for elsewhere. The third year was confirmed for 2011with 3 mtgs held. The project will take tested waste from sites such as Canary Wharf, Thames Tideway Tunnel waste andCross rail waste where possible. Veolia is working with TEP on Holehaven Creek barge movements in SSSI.

Southend B.C. and Halcrow have held two meetings getting users together with regulators re Leigh Creek. TEP isawaiting any further developments in 2012.

2012/2013The Holehaven creek project is now in its 4th year and barge monitoring has proved dfficult to install due to irregulardeliveries.It will be crucial to resolve this in Winter 2012 and Veolia Pitsea landJIll staff have unmoveable deadlines tocap their landJill site. Veolia are supporting TEP s chair role financially to cover staff time. TEP is also going tofacilitate Jet Ski information and public awareness ofthe SSSI and disturbancefactors.

TE2IOO Implementation programme

2011/2012TEP started development work on this project with scoping ideas for getting EA internal project guidance andunderstanding of the issues out into partners work. Local Authorities are key to this remit as are local area EA staff.DEFRA meetings were attended by TEP as part of this project. TEP is there to help with other project links and mutualbenefits through communications, understanding of habitat and access potential and local ideas and contacts

2012/2013In 2012 TEP will be available to aid the understanding and adoption of TE2]00 by external partner freqested to by theEAs.

FINANCIAL REVIEW

Reserves Policy

The trustees have adopted a policy to create a reserve of funds which will cover redundancy and at least 4 months of itsstaff and non-staff free unrestricted, undesignated, running costs, which we estimate to be approximately £48,943.The new overhead per desk for project funding applications will now ensure that this reserve target can be worked for in2012-13 onwards.

Risks Policy

They have also agreed and adopted a Risk Policy which identifies the risks potentially faced by the Charity and themeasures in place to mitigate or safeguard against them. A regular review of this risks policy and of strengths,weaknesses, opportunities and threats (SWOT) is carried out and discussed by trustees.

Principal Funding

The balance sheet shows that total unrestricted, undesignated funds carried forward are at £9,977 and a further £37,359 isheld in restricted funds with £3,227 held as a designated fund for fixed assets after depreciation. In 2011-2012 thetrustees are pleased to report that the charity maintained the general reserve needed to continue as a going concern. Thereserve provides working cash flow but is still not at the optimum level to provide 4 months staff costs cover. Fullsponsorship was raised to cover the costs of the Annual Forum in November 2011 although the securing of regularsponsorship for the charity’s key periodical publication Talk of The Thames remains a target for 2012-13.

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THAMES ESTUARY PARTNERSHIP

TRUSTEES’ REPORT (continued)

FOR THE YEAR ENDED 31 MARCH 2012

PLANS FOR THE FUTURE

There is an on-going programme to develop, with existing beneficiaries and, through outreach, with new groups andorganisations the current activities of TEP. A very part time finance officer was appointed in June 2011 and this hasalready improved the book keeping entries for all spend and income. The appointment of a trainee Chartered Accountanton a weekly part time basis in May 2012 has taken this work still further and will be reported on in 2012-2013 financialaccounts. The desired aim in improving the efficient use of other TEP staff time in estuary development areas hasalready been evident in 2011-2012 and should improve further in future.

The Trustees remain confident of the future success of the charity and are encouraging meetings with key partners toensure our work will be supported. Funding and / or placements are being sought to enable additional staff resources todeliver work plans agreed. Current work in 2011-2012 is shown in the Projects list and the review will refine this for20 12-2013 and take a longer overview.

STATEMENT OF TRUSTEES’ RESPONSIBILITIES

The Trustees (who are also either individual or representatives of corporate directors of Thames Estuary Partnership forthe purposes of company law) are responsible for preparing the Trustees’ Report and the financial statements inaccordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally AcceptedAccounting Practice).

Company law requires the Trustees to prepare financial statements for each financial year which give a true and fair viewof the state of affairs of the charitable company and of the incoming resources and application of resources, including theincome and expenditure, of the charitable company for that period. In preparing these financial statements, the Trusteesare required to:

• Select suitable accounting policies and then apply them consistently;

• Observe the methods and principles in the Charities SORP;

• Make judgments and estimates that are reasonable and prudent;

• State whether applicable UK Accounting standards have been followed, subject to any material departuresdisclosed and explained in the financial statements;

• Prepare the financial statements on the going concern basis unless it is inappropriate to presume that thecharitable company will continue in business.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time ofthe financial position of the charitable company and enable themi to ensure that the financial statements comply with theCompanies Act 2006. They are also responsible for safeguarding the assets of the charitable company and hence fortaking reasonable steps for the prevention and detection of fraud and other irregularities.

In so far as we are aware:• There is no relevant audit information of which the charitable company’s auditor is unaware; and

Approval

his r ort s approved by the Trustees on Zif zO I 2.. and signed on its behalf, by:

David CartlidgeTrustee and Director

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INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF

THAMES ESTUARY PARTNERSHIP

I report on the accounts of the company for the year ended 31 March 2012, which are set out on pages 11 to 17.

This report is made solely to the charity’s trustees, as a body, in accordance with the regulations made under the CharitiesAct 2011. My examination has been undertaken so that we might state to the charity’s trustees those matters I amrequired to state to them in an independent examination and for no other purpose. To the fullest extent permitted by law,I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees as a body, for myexamination, for this report, or for the opinions I have formed.

Respective responsibilities of trustees and examinerThe trustees (who are also either individual or representatives of corporate directors for the purposes of company law) areresponsible for the preparation of the accounts. The trustees consider that an audit is not required for this year undersection 144(2) of the Charities Act 2011 (the 2011 Act) and that an independent examination is needed. The charity’sgross income exceeded £250,000 and I am qualified to undertake the examination by being a qualified member of theInstitute of Chartered Accountants in England and Wales.

Having satisfied myself that the charity is not subject to audit under company law and is eligible for independentexamination, it is my responsibility to:

• examine the accounts under section 145 of the 2011 Act;• to follow the procedures laid down in the general Directions given by the Charity Commission under section

145(5)(b) of the 2011 Act; and• to state whether particular matters have come to my attention.

Basis of independent examiner’s reportMy examination was carried out in accordance with the general Directions given by the Charity Commission. Anexamination includes a review of the accounting records kept by the charity and a comparison of the accounts presentedwith those records. It also includes consideration of any unusual items or disclosures in the accounts, and seekingexplanations from you as trustees concerning any such matters. The procedures undertaken do not provide all theevidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a‘true and fair view’ and the report is limited to those matters set out in the statement below.

Independent examiner’s statementIn connection with my examination, no matter has come to my attention:

(1) which gives me reasonable cause to believe that in any material respect the requirements:

• to keep accounting records in accordance with section 386 of the Companies Act 2006; and• to prepare accounts which accord with the accounting records, comply with the accounting requirements of

section 396 of the Companies Act 2006 and with the methods and principles of the Statement of RecommendedPractice: Accounting and Reporting by Charities

have not been met; or

(2) to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to bereached.

(f

Mg’taa Jessa ACASenior Statutory AuditorFor and on behalf of haysmacintyreChartered Accountants and Statutory AuditorsFairfax House, 15 Fulwood Place, London, WC1V 6AY

Dated: ) 5(’T 2012

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THAMES ESTUARY PARTNERSHIP

STATEMENT OF FINANCIAL ACTIVITIES(Incorporating an Income and Expenditure Account)

FOR THE YEAR ENDED 31 MARCH 2012

Restricted Unrestricted Total TotalFunds Funds Funds Funds2012 2012 2012 2011

Note £ £ £ £INCOMING RESOURCES

Incoming resources from generated funds:Voluntary income 2 127,939 164,356 292,295 342,649Investment income 3 - 46 46 33Trading income - 16,093Other income - - - 35

TOTAL INCOMING RESOURCES 127,939 164,402 292,341 358,810

RESOURCES EXPENDED

Charitable activities 4 137,614 164,196 301,810 325,728Governance costs 5 - 7,048 7,048 10,929

TOTAL RESOURCES EXPENDED 4 137,614 171,244 308,858 336,657

NET (OUTGOING)/INCOMINGRESOURCES BEFORE TRANSFERS (9,675) (6,842) (16,517) 22,153

Transfers between funds 11 18,649 (18,649) - -

NET MOVEMENT IN FUNDS 8,974 (25,491) (16,517) 22,153

TOTAL FUNDS AT I APRIL 2011 28,385 38,695 67,080 44,927

TOTAL FUNDS AT31 MARCH2012 11 £37,359 £13,204 £50,563 £67,080

The notes on pages 13 to 17 form part of these financial statements.

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THAMES ESTUARY PARTNERSHIP Company Number: 3807387

BALANCE SHEET

ASAT31 MARCH2012

2012 2011Notes £ £ £ £

FIXED ASSETS

Tangible fixed assets 8 3,227 5,010

CURRENT ASSETS

Debtors 9 20,595 28,521Cashatbank 93,717 120,149

114,312 148,670CREDITORS: Amounts falling duewithin one year 10 (66,976) (86,600)

NET CURRENT ASSETS 47,336 62,070

NET ASSETS 11 £50,563 £67,080

CHARITY FUNDS

Unrestricted funds:General 9,977 33,685Designated fixed asset 3,227 5,010

Restricted funds 37,359 28,385

11 £50,563 £67,080

The financial statements have been prepared in accordance with the special provisions relating to companies subject tothe small companies regime within Part 15 of the Companies Act 2006 and in accordance with the Financial ReportingStandard for Smaller Entities (effective April 2008).

For the year ending 31 March 2012 the Charity was entitled to exemption from audit under section 477 of the CompaniesAct 2006.

The members have not required the Charity to obtain an audit in accordance with section 476 of the Companies Act2006.

The directors of the Charity acknowledge their responsibility for complying with the requirements of the Companies Act2006 with respect to accounting records and for the preparation of accounts.

The financial statements were approved by the Trustees and authorised for issue on ) . 2012 and signed on theirbehalf by:

Peter Bye (Chair)Trustee and Director

The notes on pages 13 to 17 form part of these financial statements.

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THAMES ESTUARY PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31 MARCH 2012

ACCOUNTING POLICIES

Basis of preparation of financial statements

The financial statements have been prepared under the historical cost convention and in accordance with theFinancial Reporting Standard for Smaller Entities (effective April 2008). The financial statements have beenprepared in accordance with the Statement of Recommended Practice (SORP), “Accounting and Reporting byCharities issued in 2005, applicable accounting standards and the Companies Act 2006.

Company status

Thames Estuary Partnership is a company limited by guarantee. The members of the company are the Trusteesnamed on page 1. In the event of the Trust being wound up, the liability in respect of the guarantee is limited to £1per member of the Trust.

Fund accounting

General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance ofthe general objectives of the Trust and which have not been designated for other purposes.

Incoming resources

All incoming resources are included in the Statement of Financial Activities when the Company is legally entitledto the income and the amount can be quantified with reasonable accuracy.

Resources expended

All expenditure is accounted for on an accruals basis and has been included under expense categories thataggregate all costs for allocation to activities. Where costs cannot be directly attributed to particular activities theyhave been allocated on a basis consistent with the use of the resources.

Direct costs, including directly attributable salaries, are allocated on an actual basis to the key strategic areas ofactivity. Overheads and other salaries are allocated between the expense headings on the basis of time spent.

Support costs are those costs incurred directly in support of expenditure on the objects of the charity and areallocated on the basis of staff cost.

Governance costs are those incurred in connection with enabling the Trust to comply with external regulation,constitutional and statutory requirements and in providing support to the Trustees in the discharge of theirstatutory duties

Grants for projects are included within the accounts when payable.

Cash flow

The financial statements do not include a cash flow statement because the charitable company, as a smallreporting entity, is exempt from the requirement to prepare such a statement under the Financial ReportingStandard for Smaller Entities (effective April 2008).

Tangible fixed assets and depreciation

All assets costing more than £100 are capitalised. Tangible fixed assets are stated at cost less depreciation.Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value,over their expected useful lives on the following bases:

Furniture, fittings and equipment - 25% straight line

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THAMES ESTUARY PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 31 MARCH 2012

ACCOUNTING POLICIES (continued)

Operating leases

Rentals applicable to operating leases where substantially all of the benefits and risks of ownership remain withthe lessor are charged to the SOFA as incurred.

VAT

The company is not registered for VAT and its expenses are therefore inflated by VAT which cannot berecovered.

2. VOLUNTARY INCOME Restricted Unrestricted TotalFunds Funds Funds2012 2012 2012

£ £ £

Environment Agency 26,000 35,000 61,000Natural England 10,000 10,000Port of London Authority 30,000 30,000Thames Water 20,000 20,000University of Kent 7,066 7,066CH2M Hill UK 15,740 15,470Tamesis Joint Venture 3,000 3,000Veolia Environmental Services 6,110 6,110Van Oord Ltd 6,500 6,500Black & Veatch 1,500 1,500Westminster Dredging 1,000 1,000UCL Public Engagement Unit 1,500 1,500Marine Management Organisation 5,083 720 5,803Thames 21 26,906 26,906Heritage Lottery Fund 66,673 4,768 71,441Anonymous donor 2,000 2,000Other grants <1,000 or donations 1,777 20,952 22,729

127,939 164,356 292,295

3. INVESTMENT INCOME Unrestricted TotalFunds Funds2012 2011

£ £

Interest receivable 46 33

4. RESOURCES EXPENDED DirectlyAllocated Staff Total Total

Costs Costs Depreciation 2012 2011£ £ £ £ £

Charitable activities 184,105 115,006 2,699 301,810 325,728Governance costs 7,048 -

- 7,048 10,929

£191,153 £115,006 £2,699 £308,858 £336,657

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THAMES ESTUARY PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 31 MARCH 2012

5. GOVERNANCE COSTS 2012 2011£ £

Accountancy services 5,459 9,039Trustees’ expenses 569 962Meeting expenses 1,020 928

£7,048 £10,929

6. NET INCOMING RESOURCES 2012 2011£ £

Depreciation 2,699 2,470

During the year, no Trustees received any remuneration (2011 - £Nil).During the year, no Trustees received any benefits in kind (2011 - £Nil).

During the year, I Trustee received reimbursement of expenses totaling £569 (2011 - £962).

7. STAFFCOSTSANDNUMBERS 2012 2011£ £

Staff costs were as follows:Wages and salaries 107,032 147,889Social security costs 7,974 13,302

£115,006 £161,191

No. No.The average full-time equivalent number of employees in the year was:Charitable activities 5 5

8. TANGIBLE FIXED ASSETS Furniture, fittingsand equipment Total

£ £CostAt 1 April2011 9,881 9,881Additions 916 916

At31 March2012 10,797 10,797

DepreciationAt 1 April 2011 4,871 4,871Depreciation for the year 2,699 2,699

At31 March2012 7,570 7,570

Net Book ValueAt 31 March 2012 £3,227 £3,227

At31 March2011 £5,010 £5,010

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THAMES ESTUARY PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 31 MARCH 2012

9. DEBTORS: due within one year 2012 2011£ £

Trade debtors 19,546 8,200Accrued income - 20,321Prepayments 1,049

£20,595 £28,521

10. CREDITORS: amounts falling due 2012 2011within one year £ £

Trade creditors 2,286Accruals 4,072 5,150Deferred income 50,000 65,000Other taxes and social security 717 2,002Other creditors 9,901 14,448

£66,976 £86,600

11. FUNDS Balance at Incoming Resources Balance at1 April 2011 Resources Expended Transfers 31 March 2012

£ £ £ £ £Restricted fundsCoastal Partnership - 3,308 (2,136)

- 1,172Click on Thames 5,592 - (5,867) 275 -

Thames Discovery Programme 1 22,069 68,742 (109,909) 19,098 -

Thames Discovery Programme 2 724 - - (724) -

MMO/CPN- 2,983 (2,773)

- 210WFD - 26,906 (1,689) - 25,216TE2100 - 26,000 (14,358) - 11,641

28,385 127,939 (137,614) 18,649 37,359

Unrestricted fundsGeneral 33,685 164,402 (171,244) (16,866) 9,976Designated Fixed Asset Fund 5,010 - - (1,783) 3,227

38,695 164,402 (171,244) (18,649) £13,203

TOTAL FUNDS £67,080 £292,341 £(308,858) £ - £50,563

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THAMES ESTUARY PARTNERSHIP

NOTES TO THE FINANCIAL STATEMENTS (continued)

FOR THE YEAR ENDED 31 MARCH 2012

11. FUNDS (continued)

Designated fixed asset fund represents designated funds that are not readily available as held in fixed assets.

Coastal Partnership restricted fund represents funds restricted to the Coastal Partnership Network Project.

Click on Thames restricted fund represents funds restricted to the Click on Thames on-line mapping project.

Thames Discovery Programme 1 and Thames Discovery Programme 2 restricted funds represents funds restrictedto the heritage lottery funded community archaeology project on the Thames. The transfer shown fromunrestricted funds represents funded core costs towards office and staff time in connection with administering theproject.

TE2 100 restricted fund represents funds restricted to the study sea levels and habitat enhancement.

Biodiversity Workshop restricted funds represents funds restricted to the holding of a workshop to promotebiodiversity.

12. NET ASSETS BY FUND Restricted UnrestrictedFunds Funds Total

£ £ £Fund balances at 31 March 2012 are represented by:

Tangible fixed assets 3,227 3,227Net current assets 37,359 9,977 47,336

£37,359 £13,204 £50,563

13. RELATED PARTY TRANSACTIONS

In the opinion of the directors, the charitable company is not subject to overall control by any party.

Port of London Authority, Environment Agency and Natural England are members of the charitable company andthey provide funding to the charity as disclosed in note 2. Peter Bye, David Cartlidge and Victor Freeney are alsomembers.

Details of Trustee remuneration and expenses are contained within note 6.

University College London (“UCL”), whilst not a member of the company, may be said to hold significantinfluence over the charitable company as they provide core funded staff (the Executive Director) on a grant aidedbasis. Project salaries and expenses are refunded to UCL on a quarterly basis. UCL also provides officeaccommodation to the Partnership at an annual rent of2,000 per annum.

The company is limited by guarantee, and the liability of its member is limited to £1. The company has 6members (2011: 3 members).

14. TAXATION

Thames Estuary Partnership is a registered charity and therefore is not liable to income tax or corporation tax onincome derived from its charitable activities, as they fall within the various exemptions available to registeredcharities.It is registered for Gift Aid on donations.

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Item 2

Trustee Liabilities and the withdrawal of Natural England Funding

1. August 2012 Review

2. Reserves Policy

3. Office overheads

4. Cash flow 2012-2013 (blue)

5. Cash flow 2013-2014 (pink

6. Trustee roles and responsibilities