Sharing experience- Sharing success.

It is my honour, on behalf of the Member Clubs of the International Council of Yacht Clubs, to extend an invitation to you to join us at the 8th ICOYC Commodores’ Forum hosted by the Royal Hong Kong Yacht Club in November 2013. These forums are an opportunity to engage in confidential discussions with peer clubs on issues and opportunities of mutual interest and discover how others may deal with the same challenges from time to time. At these Forums, the programme includes a number of in-depth discussion topics as well as a host of social events and partner programmes.

The invitation is meant to extend to your leadership team also, as these events are often as valuable to junior leaders. Even if you are unable to attend personally, do consider sending a delegation from your club’s leadership team. We would be honoured to have their company.

If any questions arise, please feel free to contact me at president@ICOYC.org. I will look forward to hearing from you.

We are very pleased to be given the opportunity to host the ICOYC Commodores’ Forum for the second time. The 8th ICOYC Commodores’ Forum will be hosted by the Royal Hong Kong Yacht Club in November 2013 and we would like to extend an invitation for your club to send representatives to attend. Participants in the Commodores' Forums are mainly current Flag Officers of ICOYC clubs and those clubs specially invited by the host club – Commodores/ Presidents, Vice Commodores/ Vice Presidents and Rear Commodores. Past Flag Officers who have already taken part in ICOYC events are welcome to join in again and share their wisdom. Also most welcome are Club General Managers and other senior staff members, and those Board or General Committee members who are likely to take on wider responsibilities in the future.

We look forward to welcoming you to the Royal Hong Kong Yacht Club in November. If you have any questions, please contact ICOYCForum@rhkyc.org.hk.

John McNeill, President, ICOYC

Joachim Isler,Commodore, RHKYC

D = included in Delegate fee | A = a la carte basis | C = complimentary

Session 1, Afternoon, Tuesday 12 NovemberWays to Recruit, Develop and Retain Young Members and Top SailorsShifting the demographic bulge to the left. Hear from horses’ mouths themselves as to what they want and what they think will keep them in the Club. And once there, how do you make them top sailors? Which clubs have the best programmes and how do they do it?

Forum SessionsEach segment includes insightful presentations, a Q&A session, breakout group discussions and sharing of findings - all carefully designed to ensure you get the maximum benefit out of each topic.The role of the moderators is to guide presenters from participating clubs and to faciliitate the Q&A sessions and overall ensure that each topic runs smoothly and effeciently.

Anthony Day, Rear Commodore (Sailing)

Andrew Taylor, Past HonoraryTreasurer

Joachim Isler, Commodore

Mark Bovaird, General Manager

Mark Whitehead, Vice Commodore

Charlie Manzoni, Chairman, Race Management Sub-Committee

Session 2, Morning, Wednesday 13 NovemberSponsorship and Long Term FinanceAn introduction to sponsorship and commercial partnerships in the private yacht club industry with insight from some of the clubs and sponsors. What is the real or perceived value of sponsorship? What is important to sponsors? How do private club facilities protect their interests and the interests of their members from commercialism? How is sponsorship used effectively to enhance an event and the club profile?

Session 3, Afternoon, Wednesday 13 NovemberClub ManagementIt is all about People – how are clubs attracting and retaining staff in the ‘Generation Y’ era?

Session 4, Morning, Thursday 14 NovemberWays to Develop and Sustain Race Support - Effective Race ManagementNurturing and training a volunteer base to work with professionals for large scale international events. Hear from those clubs with solid programmes.

Session 5, Morning, Friday 15 NovemberDealings with Community and GovernmentIs your club part of its local community and what value do you add? Is your club the spokesperson for your industry? Dancing the dance with government. Learn from clubs with varied experiences.

Session 6, Afternoon, Friday 15 NovemberSuccession Planning and Leadership TrainingIdentifying and developing future leaders. Working within a clear committee structure with reporting lines and terms of references. Volunteers with the best of intentions aren’t always up for the job particularly in situations where clubs have to be run as companies.

Harbour Cruise and Lei Yue Mun Seafood Dinner

Travel by boat around Hong Kong’s iconic Victoria Harbour and take in the magnificent sights as we make our way to Lei Yue Mun - an area famous for its seafood markets and restaurants. There you will drink and dine on a sumptuous 10-course banquet of prawns, abalone, razor clams, lobster and other mouth watering dishes whilst well-known Hong Kong historian, Jason Wordie regales you with stories of pirates; a noted feature of life around the Pearl River Delta for centuries where attacks on shipping were frequent until the 1940s.

Come Horse Racing at Sha Tin!

Hong Kong's most popular sporting entertainment is horse racing and have we got a night planned for you! Horse racing became a fixture in Hong Kong in 1841 but enjoyment of this sport was originally confined to the city’s elite. Today, a trip to one of the city’s world-class tracks – Happy Valley on Hong Kong Island or Sha Tin in the New Territories – will confirm that horse racing has very much gone mainstream in Hong Kong.

Any meeting will provide a taste of the local passion for racing, with hundreds of fans armed with racing guides intently listening to radio commentary, gripping their

betting sheets and cheering on their favourites. To experience the spectacle of the sport, come and join us in our very own Commodores’ Forum private box with optimal views of the track. Place your bets and enjoy an amazing buffet dinner with drinks!

Commodores’ Forum Regatta Prizegiving and BBQ at Middle Island

Located midway between Deep Water Bay and Repulse Bay on the south side of Hong Kong Island, our idyllic Middle Island site, provides facilities for dinghy sailing, rowing and sail training. It is here that the Club's fleet of dinghies is kept. Accessible only by the Club's own sampan ferry, the Middle Island site underwent extensive refurbishment in 2013. Relax and enjoy the tranquil surrounds and an exquisite BBQ buffet dinner with drinks - all with great company of course!

Closing Gala Dinner

Indulge in a four-course black tie dinner with drinks and dance to the music provided by a live band.

The elegant Compass Room is the venue for this very special night and boasts 180 degree views of Victoria Harbour. We also have a special surprise in store!

Evening Socials

Come early, stay later...

Thursday 7 to Saturday 9 November - ICOYC CruiseSunday 10 November - Around the Island RaceMonday 11 November - ICOYC Board Lunch, Board Meeting and AGMMonday 11 November - Around the Island Race PrizegivingSaturday 17 November - Class Racing in the HarbourSaturday 17 November - Regatta Ball

Partner ProgrammeFull details are available at the RHKYC website, under ICOYC Commodores’ Forum.

Afternoon, Tuesday 12 NovemberThe Colonial Walk

Full Day, Wednesday 13 NovemberTai O Cultural Experience and shopping at Hong Kong’s biggest outlet mall

Full Day, Thursday 14 NovemberAn introduction to Tai Chi, Mah Jong and Chinese Culture and Etiquette followed by a Mong Kok Market Local Shopping Experience

Full Day, Friday 15 NovemberChinese cuisine class by the Hong Kong Government’s Vocational Centre followed by a Stanley Market tour

Join us in November!

The following clubs have already indicated that they will be sending representatives, many of them with their partners:

Annapolis Yacht Club, USABruxelles Royal Yacht Club, BelgiumEastern Yacht Club, USAHebe Haven Yacht Club, Hong KongNorddeutscher Regatta Verein, GermanyNyländska Jaktlubben, FinlandRoyal Danish Yacht Club, DenmarkRoyal Hong Kong Yacht Club, Hong KongRoyal New Zealand Yacht Squadron, New ZealandRoyal Perth Yacht Club, AustraliaRoyal Southern Yacht Club, United KingdomRoyal Sydney Yacht Squadron, AustraliaRoyal Vancouver Yacht Club, CanadaSandringham Yacht Club, AustraliaSan Francisco Yacht Club, USASeattle Yacht Club, USASt. Francis Yacht Club, USAVerein Seglerhaus am Wannsee, Germany

The ICOYC Commodores’ Forum is an incredible, not-to-be-missed opportunity for you to meet fellow senior representatives of yacht clubs from around the world. Each day is packed with topics that we are all concerned about and the Forum provides an ideal platform for experience sharing, networking and socialising.

confirm yourattendance today!Forum Fee only $3,800

per delegate (or $HK$4,200

if paying after 30 September)

please complete the application form

sent along with this brochure

All enquiries may be sent toICOYCForum@rhkyc.org.hk

or visit www.rhkyc.org.hk today