8.0 Overview of Incident Report...VMOS.NET/Incident Report 8.0 Overview of Incident Report Purpose:...
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VMOS.NET/Incident Report 8.0 Overview of Incident Report Purpose: An Incident Report provides a description and analysis of each equipment failure. The following demonstrates the Manoeuvring Module. The same procedures apply to the subsequent modules: Rough Sea Hull Engine Trouble Cargo Damage Stevedore Personal Casualty Other
Transcript of 8.0 Overview of Incident Report...VMOS.NET/Incident Report 8.0 Overview of Incident Report Purpose:...
VMOS.NET/Incident Report
8.0 Overview of Incident Report
Purpose:
An Incident Report provides a description and analysis of each equipment failure.
The following demonstrates the Manoeuvring Module. The same procedures apply to
the subsequent modules:
Rough Sea
Hull
Engine Trouble
Cargo Damage
Stevedore
Personal Casualty
Other
VMOS.NET/Incident Report
8.1 Creating an Incident Report
Maneuvering
• To create a new report Click on Create.
Click on Create
VMOS.NET/Incident Report
8.1.1 First Report Title Screen
Manoeuvring
• Select Create First Report option.
• Click on Next to continue or Cancel to return to the previous screen.
Note: When a first report has been created any number of intermediate
reports can be created.
Click on the First Report.
VMOS.NET/Incident Report
8.1.2 Entering Data in an Incident Report
Manoeuvring
• Ship Name, Date and SI.No: These fields are automatically generated.
• Voyage No.: Enter the Voyage Number.
• Service Line: Enter the departure and arrival details of the voyage selected.
• Failure Date: This will default to the current date. Click on the symbol to
select date and view calendar. Failure date should not be greater than the
report created date.
• Department: Select from three options. Click on symbol to display list
and select the required option
o Deck
o Electrical
o Machinery.
• Place of Failure: Enter the place where the incident occurred.
• Type Of Failure: Click on symbol and select Maneuvering from the list.
• Equipment/Machinery: Click on symbol and select the required
equipment/machinery type form the options listed in the dropdown list.
• Manufacturer: Enter the name of the equipment manufacturer.
• Type: Enter the Equipment’s serial number.
• Ship’s Condition: Click on symbol to select the required option.
• Mode of Discovery: Click on symbol to select the required option.
Maneuvering Sub Menu displays various methods of maneuvering.
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• Effect on Services: Select the required option by clicking on symbol
o Affected
o Unaffected
• Effect on Time: Click on Effect on Time field and select the time in Hours,
Minutes and Seconds (this is service affected time). In this small window,
select (hours) MM (Minutes) SS (Seconds). And Click on OK.
• When the service is Unaffected, Effect on Time field will not be enabled.
• Master: Enter the Master’s name.
• CO/CE: Enter CO/CE’s name.
• Phenomenon or Condition of Failure: This is a text field. Enter a brief
description of the failure.
• Final or Subsequent Treatment: If either final or subsequent treatment is
required enter a brief description of the treatment.
• Direct Cause of Failure: Enter the direct cause of failure.
• Presumed Reason: Enter the assumed reasons for the failure.
• Remarks: Enter the general remarks.
VMOS.NET/Incident Report
Attachment Screen
Manoeuvring
Note:
Attachment is optional. If the report requires any external file to be attached then
attach the file before saving the report as Active. Files can be attached in a draft
report.
Browse Screen
• Select the required file and Click on Open.
Click on Attachments button
Click on Browse
button to select the files to be attached
VMOS.NET/Incident Report
Upload a File
Manoeuvring
File Upload Screen
Manoeuvring
Click on Upload to
upload the file
selected
Click on OK button to continue
VMOS.NET/Incident Report
Attachment List Screen
Manoeuvring
The file attached can be
viewed here
VMOS.NET/Incident Report
Delete an Attachment
Manoeuvring
1 Click here to delete attachment.
2 Click on OK
VMOS.NET/Incident Report
Saving a Report
Manoeuvring
• To save Click on Save. A pop up screen will appear asking if the report is to
be Saved as Draft or Approve and Send.
Note:
• The Cancel button will take you back to the summary list screen without
saving any of the details entered in the report screen.
Click on Save
VMOS.NET/Incident Report
Saving a Draft Report
Manoeuvring
• When a report is saved as draft it can be edited/update. A draft report
cannot be transferred to Office.
Approve and Send
Manoeuvring
• Only the Master can approve and send a report. When a report is saved as
Approve and Send it is transferred to Office
Click here to Approve and Send
Click here to Save as Draft
VMOS.NET/Incident Report
8.2 Creating an Intermediate Report
Manoeuvring
• Select Create Intermediate Report option.
• Click on Next to continue or Cancel to return to the previous screen.
Note:
Any number of intermediate reports can be created.
The first intermediate Report can be created only when the First Report is
saved as active.
The Second Intermediate Report can be created only when the First
Intermediate Report is an Active Report.
Click on the Intermediate Report.
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8.2.1 Entering Data in an Intermediate Report
Manoeuvring
• Ship Name, Voy No, Service Line, Failure Date, Department, Place Of
Failure, Date SI. No, Master, CO/CE. Type of Failure,
Equipment/Machinery: These fields cannot be edited.
• Department: Select from three options. Click on symbol to display list
and select the required option
o Deck
o Electrical
o Machinery
• Manufacturer: Enter the name of the equipment manufacturer.
• Type: Enter the Equipment’s serial number.
• Ship’s Condition: Click on symbol to select the required option.
• Mode of Discovery: Click on symbol to select the required option.
• Effect on services: Select the required option by clicking on the symbol
o Affected
o Unaffected
• Effect on Time: Click on Effect on Time field and select the time in Hours,
Minutes and Seconds (this is service affected time). In this small window,
select HH (hours) MM (Minutes) SS (Seconds). And Click on OK.
• When the service is Unaffected, the Effect on Time field will not be
enabled.
VMOS.NET/Incident Report
• Phenomenon or Condition of Failure: This is a text field. Enter a brief
description of the failure.
• Final or Subsequent Treatment: If either final or subsequent treatment is
required enter a brief description about the treatment.
• Direct Cause of Failure: Enter the direct cause of failure.
• Presumed Reason: Enter the assumed reasons for the failure.
• Remarks: General remarks may be added.
• To Attach, Upload, Delete files in Intermediate Reports follow the
procedure for First Reports (Section 6.1.2 Entering Data in Reports).
VMOS.NET/Incident Report
Saving a Report
Manoeuvring
• To save Click on Save. A pop up screen will appear asking if the report is to
be Saved as Draft or Approve and Send.
Note:
• The Cancel button will take you back to the summary list screen without
saving any of the details entered in the report screen.
Click on Save.
VMOS.NET/Incident Report
Saving a Draft Report
Manoeuvring
• When a report is saved as draft it can be edited/update. A draft report
cannot be transferred to Office.
Approve and Send
• Only the Master can approve and send a report. When a report is saved as
Approve and Send it is transferred to Office.
Click here to Approve and Send
Click here to Save as Draft
VMOS.NET/Incident Report
8.3 Creating a Final Report
Manoeuvring
• Select Create Final Report option.
• Click on Next to continue or Cancel to return to the previous screen.
Note:
A Final Report can be created only when the last intermediate report is an
Active Report. Only one Final Report can be created.
Click on Create Final Report
VMOS.NET/Incident Report
8.3.1 Entering Data in a Final Report
Manoeuvring
• Ship Name, Voy No, Service Line, Failure Date, Department, Place Of
Failure, Date SI. No, Master, CO/CE. Type of Failure,
Equipment/Machinery: These fields cannot be edited.
• Department: Select from three options. Click on symbol to display list
and select the required option
o Deck
o Electrical
o Machinery
• Manufacturer: Enter the name of the equipment manufacturer.
• Type: Enter the Equipment’s serial number.
• Ship’s Condition: Click on symbol to select the required option.
• Mode of Discovery: Click on symbol to select the required option.
• Effect on services: Select the required option by clicking on the symbol
o Affected
o Unaffected
• Effect on Time: Click on Effect on Time and select the time in Hours,
Minutes and Seconds (this is service affected time). In this small window,
select HH (hours) MM (Minutes) SS (Seconds). And Click on OK.
• When the service is Unaffected, the Effect on Time field will not be
enabled.
VMOS.NET/Incident Report
• Phenomenon or Condition of Failure: This is a text field. Enter a brief
description of the failure.
• Final or Subsequent Treatment: If either final or subsequent treatment is
required enter a brief description about the treatment.
• Direct Cause of Failure: Enter the direct cause of failure.
• Presumed Reason: Enter the assumed reasons for the failure.
• Remarks: General remarks may be added.
• To Attach, Upload, Delete files in Intermediate Reports follow the
procedure for First Reports (Section 6.1.2 Entering Data in Reports).
VMOS.NET/Incident Report
Saving a Report
Manoeuvring
• To save Click on Save. A pop up screen will appear asking if the report is to
be Saved as Draft or Approve and Send.
Note:
• The Cancel button will take you back to the summary list screen without
saving any of the details entered in the report screen.
Click on Save
VMOS.NET/Incident Report
Saving a Draft Report
Manoeuvring
• When a report is saved as draft it can be edited/update. A draft report
cannot be transferred to Office.
Approve and Send
• Only the Master can approve and send a report. When a report is saved as
Approve and Send it is transferred to Office.
Click here to Approve and Send
Click here to Save as Draft
VMOS.NET/Incident Report
8.4 Creating a First and Final Report
Manoeuvring
• To ceate a new report Click on Create.
Click on Create
VMOS.NET/Incident Report
8.4.1 First and Final Report Title Screen
Manoeuvring
• Select Create Intermediate Report option.
• Click on Next to continue or Cancel to return to the previous screen.
Note:
When a First and Final Report is created an Intermediate Report cannot be
created.
Click on Create First and Final Report
VMOS.NET/Incident Report
8.4.2 Entering Data in a First and Final Report
Manoeuvring
• Ship Name, Date and SI.No: These fields are automatically generated.
• Voyage No.: Enter the Voyage Number.
• Service Line: Enter the departure and arrival details of the voyage selected.
• Failure Date: This will default to the current date. Click on the symbol to
select date and view calendar. Failure date should not be greater than
the report created date.
• Department: Select from three options. Click on symbol to display list
and select the required option
o Deck
o Electrical
o Machinery.
• Place of Failure: Enter the place where the incident occurred.
• Type Of Failure: Click on symbol and select Maneuvering from the list.
• Equipment/Machinery: Click on symbol and select the required
equipment/machinery type form the options listed in the dropdown list.
• Manufacturer: Enter the name of the equipment manufacturer.
• Type: Enter the Equipment’s serial number.
• Ship’s Condition: Click on symbol to select the required option.
• Mode of Discovery: Click on symbol to select the required option.
VMOS.NET/Incident Report
• Effect on Services: Select the required option by clicking on symbol
o Affected
o Unaffected
• Effect on Time: Click on Effect on Time field and select the time in Hours,
Minutes and Seconds (this is service affected time). In this small window,
select (hours) MM (Minutes) SS (Seconds). And Click on OK.
• When the service is Unaffected, Effect on Time field will not be enabled.
• Master: Enter the Master’s name.
• CO/CE: Enter CO/CE’s name.
• Phenomenon or Condition of Failure: This is a text field. Enter a brief
description of the failure.
• Final or Subsequent Treatment: If either final or subsequent treatment is
required enter a brief description of the treatment.
• Direct Cause of Failure: Enter the direct cause of failure.
• Presumed Reason: Enter the assumed reasons for the failure.
• Remarks: Enter the general remarks.
• To Attach, Upload, Delete files in Intermediate Reports follow the
procedure for First Reports (Section 6.1.2 Entering Data in Reports).
VMOS.NET/Incident Report
Saving a Report
Manoeuvring
• To save Click on Save. A pop up screen will appear asking if the report is to
be Saved as Draft or Approve and Send.
Note:
• The Cancel button will take you back to the summary list screen without
saving any of the details entered in the report screen.
Click on Save
VMOS.NET/Incident Report
Saving a Draft Report
Manoeuvring
• When a report is saved as draft it can be edited/update. A draft report
cannot be transferred to Office.
Approve and Send
• Only the Master can approve and send a report. When a report is saved as
Approve and Send it is transferred to Office.
Click here to Approve and Send
Click here to Save as Draft
VMOS.NET/Incident Report
8.5 Viewing the Status of First, Intermediate and Final
Reports
Manoeuvring
VMOS.NET/Incident Report
8.5.1 Viewing the Status of a First and Final Report
Manoeuvring
VMOS.NET/Incident Report
