7–11-1 Copyright © 2012 by The McGraw-Hill Companies, Inc. All rights reserved.McGraw-Hill/Irwin

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Accounting for Sales, Accounts Receivable, and Cash ReceiptsAccounting for Sales, Accounts Receivable, and Cash Receipts

Section 1: Understanding Merchandising Companies

Chapter

7

Section Objectives

1. Record sales on account, credit card sales, sales returns, and cash receipt transactions in a general journal

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Accounts of a Merchandising CompaniesAccounts of a Merchandising Companies

<< Insert the table>>

PDF page 191

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If something is wrong with the goods sold, the firm may

• take a sales return, or

• give a sales allowance.

Recording Sales Returns and Sales Allowances

Recording Sales Returns and Sales Allowances

A cash refund is given in the case of a cash sale

A credit memorandum is given in the case of a credit sale

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• Sales on credit will lead to increases in profit only if each customer completes the transaction by paying for the goods or services purchased.

• If payment is not received, the expected profits become actual losses and the purpose for granting the credit is defeated.

• Therefore businesses need to closely analyze a customer’s ability to pay before granting credit.

Disadvantages of Credit Sales

Advantages of Credit Sales

The volume of both sales and profits will increase, if buyers are given a period of a month or more to pay for the goods or services they purchase.

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Credit PoliciesCredit Policies

• Tight credit policies results in a low level of losses.

• Lenient credit policies may result in increased sales

volume with a high level of losses.

Each business must develop well-balanced credit policies:

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• Open-account credit

• Business credit cards

• Bank credit cards

• Cards issued by credit card companies

Types of Credit SalesTypes of Credit Sales

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Credit Card CompaniesCredit Card Companies

• Sales to customers using nonbank credit cards such

as American Express and Diners Club are accounted

for as sales on account.

• Nonbank credit cards usually take a few days to pay

the seller.

• The amount remitted to the seller is net of the

discount fee.

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Accounting for Sales, Accounts Receivable, and Cash ReceiptsAccounting for Sales, Accounts Receivable, and Cash Receipts

Section 2: Special Topics in Merchandising

Chapter

7

Section Objectives2. Compute trade discounts.

3. Compute and record cash discounts on sales.

4. Post from the general journal to the general ledger accounts and to the subsidiary ledger.

5. Prepare a schedule of accounts receivable.

6. Record the payment of sales taxes.

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A customer returning merchandise and paying within the discount period is only entitled to a cash discount on the balance owed after the return.

Cash Discounts on Sales, with Sales Returns

Cash Discounts on Sales, with Sales Returns

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Reporting Net SalesReporting Net Sales

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111 indicates that the amount was posted to the Accounts Receivable account in the general ledger. The check mark indicates that the amount was posted to the customer’s account

Objective 4 Posting from the General Journal

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At the end of each month, after all the postings have been made, the balances in the accounts receivable ledger must be proved against the balance of the Accounts Receivable general ledger account.

TOTAL OF INDIVIDUAL CUSTOMER BALANCES

ACCOUNTS RECEIVABLE BALANCE=

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Prepare a schedule of accounts receivable

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Sales Tax Due

8% Sales Tax Rate

Taxable Gross Sales for January $25,000.00

x 0.08

$ 2,000.00

Sales Tax Computation